02-15-2022 Work Session Agenda Packet
BOARD OF SUPERVISORS
WORK SESSION
Tuesday, February 15, 2022 – 3:30 PM
Board Meeting Room
39 Bank Street, SE,
Chatham, Virginia 24531
AGENDA
1. CALL TO ORDER (3:30 PM)
2. ROLL CALL
3. AGENDA ITEMS TO BE ADDED
4. APPROVAL OF AGENDA
For the citizens’ convenience, all Work Session and Committee Meetings are now being
recorded and can be viewed on the same YouTube location as the Board of Supervisor’s
Business Meetings. Please remember that the Board’s Work Session is designed for
internal Board and County Staff communication, discussion, and work. It is not a
question and answer session with the audience. Accordingly, during the Work Session,
no questions or comments from the audience will be entertained. Respectfully, any
outbursts or disorderly conduct from the audience will not be tolerated and may result in
the offending person’s removal from the Work Session. As a reminder, all County
citizens, and other appropriate parties as designated by the Board’s Bylaws, are permitted
to make comments under the Hearing of the Citizens’ Section of tonight’s Business
Meeting.
5. PRESENTATIONS
a. Shula Drive/U.S. Highway 29 Intersection Options Presentation (J. Craddock
(VDOT)); (15 minutes)
b. FY22 Summer Youth Internship Program Discussion (Staff Contacts: Richard N.
Hicks; Kimberly G. Van Der Hyde); (Presenter: Dr. Julie Brown); (15 minutes)
6. STAFF, COMMITTEE, AND/OR CONSTITUTIONAL OFFICER REPORTS
a. Board Strategic Planning Session Discussion (Chairman Ingram); (5 minutes)
Work Session - February 15, 2022
b. Building and Property Building Committee Report (Staff Contact: Richard N.
Hicks); (5 minutes)
7. BUSINESS MEETING DISCUSSION ITEMS
8. CLOSED SESSION
a. Discussion, consideration, or interviews of prospective candidates for employment;
assignment, appointment, promotion, performance, demotion, salaries, disciplining,
or resignation of specific public officers, appointees, or employees of any public
body. (Contact: Board of Supervisors)
(1) Legal Authority: Virginia Code § 2.2-3711(A)(1)
Subject Matter: County Administrator
Purpose: County Administrator Search/Hiring Next Steps
b. Discussion concerning a prospective business or industry or the expansion of an
existing business or industry where no previous announcement has been made of the
business' or industry's interest in locating or expanding its facilities in the community.
(Staff Contact: Matthew D. Rowe)
(1) Legal Authority: Virginia Code § 2.2-3711(A)(5)
Subject Matters: Projects Matterhorn, Green, and Landfill Lease
Purpose: Economic Development Updates on Unannounced
Industries/Prospective Businesses
c. Consultation with legal counsel employed or retained by a public body regarding
specific legal matters requiring the provision of legal advice by such counsel. (Staff
Contact: J. Vaden Hunt, Esq.)
(1) Legal Authority:
Subject Matters:
Purpose:
9. RETURN TO OPEN SESSION & CLOSED SESSION CERTIFICATION
a. Closed Session Certification
10. ADJOURNMENT
Virginia Code § 2.2-3711(A)(8)
Reassessment; Jail Procurement/Land
Acquisition; Solid Waste ContractLegal
Review/Consultation Regarding the Same
Board of Supervisors
EXECUTIVE SUMMARY
INFORMATION ITEM
Agenda Title: Shula Drive/U.S. Highway 29 Intersection Options Presentation (J.
Craddock (VDOT)); (15 minutes)
Staff Contact(s): Supervisor Dudley
Agenda Date: February 15, 2022 Item Number: 5.a
Attachment(s): Shula Drive Intersection - map
Reviewed By:
For the Board’s review and consideration, Jay Craddock, VDOT Assistant Resident Engineer,
will present the attached updated Shula Drive/U.S. Highway 29 intersection safety improvement
option.
5.a
Packet Pg. 3
5.a.aPacket Pg. 4Attachment: Shula Drive Intersection - map (3006 : Shula Drive/U.S. Highway 29 Intersection Safety
Board of Supervisors
EXECUTIVE SUMMARY
INFORMATION ITEM
Agenda Title:
FY22 Summer Youth Internship Program Discussion (Staff Contacts:
Richard N. Hicks; Kimberly G. Van Der Hyde); (Presenter: Dr. Julie
Brown); (15 minutes)
Staff Contact(s): Richard N. Hicks; Kimberly G. Van Der Hyde
Agenda Date: February 15, 2022 Item Number: 5.b
Attachment(s):
Reviewed By:
Last year, the City of Danville, Virginia, announced a Youth Summer Work Program
(“Program”) that was created with the partnership of several different agencies that was a huge
success. Dr. Julie Brown, Director of Advanced Learning at the Institute for Advanced Learning
and Research, will be present to discuss the FY22 Summer Youth Internship Program. Richard
N. Hicks, Deputy County Administrator, and Kimberly G. Van Der Hyde, Finance Director, will
also be available to answer any of the Board’s related questions.
5.b
Packet Pg. 5
Board of Supervisors
EXECUTIVE SUMMARY
INFORMATION ITEM
Agenda Title: Board Strategic Planning Session Discussion (Chairman Ingram); (5
minutes)
Staff Contact(s): Chairman Ingram
Agenda Date: February 15, 2022 Item Number: 6.a
Attachment(s):
Reviewed By:
Chairman Ingram will lead discussion regarding a potential future Board Strategic Planning
Session.
6.a
Packet Pg. 6
Board of Supervisors
EXECUTIVE SUMMARY
INFORMATION ITEM
Agenda Title: Building and Property Building Committee Report (Staff Contact:
Richard N. Hicks); (5 minutes)
Staff Contact(s): Richard N. Hicks
Agenda Date: February 15, 2022 Item Number: 6.b
Attachment(s):
Reviewed By:
Richard N. Hicks, Deputy County Administrator, will brief the Board on discussion and action of
the Property/Building Committee Meeting that was held earlier in the day.
6.b
Packet Pg. 7
Board of Supervisors
EXECUTIVE SUMMARY
INFORMATION ITEM
Agenda Title:
Discussion, consideration, or interviews of prospective candidates for
employment; assignment, appointment, promotion, performance,
demotion, salaries, disciplining, or resignation of specific public officers,
appointees, or employees of any public body. (Contact: Board of
Supervisors)
Staff Contact(s): Board of Supervisors
Agenda Date: February 15, 2022 Item Number: 8.a
Attachment(s):
Reviewed By:
(1) Legal Authority: Virginia Code § 2.2-3711(A)(1)
Subject Matter: County Administrator
Purpose: County Administrator Search/Hiring Next Steps
8.a
Packet Pg. 8
Board of Supervisors
EXECUTIVE SUMMARY
INFORMATION ITEM
Agenda Title:
Discussion concerning a prospective business or industry or the expansion
of an existing business or industry where no previous announcement has
been made of the business' or industry's interest in locating or expanding
its facilities in the community. (Staff Contact: Matthew D. Rowe)
Staff Contact(s): Matthew D. Rowe
Agenda Date: February 15, 2022 Item Number: 8.b
Attachment(s):
Reviewed By:
(1) Legal Authority: Virginia Code § 2.2-3711(A)(5)
Subject Matters: Projects Matterhorn, Green, and Landfill Lease
Purpose: Economic Development Updates on Unannounced
Industries/Prospective Businesses
8.b
Packet Pg. 9
Board of Supervisors
EXECUTIVE SUMMARY
INFORMATION ITEM
Agenda Title:
Consultation with legal counsel employed or retained by a public body
regarding specific legal matters requiring the provision of legal advice by
such counsel. (Staff Contact: J. Vaden Hunt, Esq.)
Staff Contact(s): J. Vaden Hunt, Esq.
Agenda Date: February 15, 2022 Item Number: 8.c
Attachment(s):
Reviewed By:
(1) Legal Authority: Virginia Code § 2.2-3711(A)(8)
Subject Matters: Reassessment; Jail Procurement/Land
Acquisition; Solid Waste Contract
Purpose: Legal Review/Consultation Regarding the Same
8.c
Packet Pg. 10
Board of Supervisors
EXECUTIVE SUMMARY
INFORMATION ITEM
Agenda Title: Closed Session Certification
Staff Contact(s): J. Vaden Hunt, Esq.
Agenda Date: February 15, 2022 Item Number: 9.a
Attachment(s):
Reviewed By:
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS’
CLOSED MEETING CERTIFICATION
BE IT RESOLVED that at the Pittsylvania County Board of Supervisors’ (“Board”)
Business Meeting on February 15, 2022, the Board hereby certifies by a recorded vote that to the
best of each Board Member’s knowledge only public business matters lawfully exempted from
the Open Meeting requirements of the Virginia Freedom of Information Act (“Act”) and
identified in the Motion authorizing the Closed Meeting were heard, discussed, or considered in
the Closed Meeting. If any Board Member believes that there was a departure from the
requirements of the Act, he shall so state prior to the vote indicating the substance of the
departure. The Statement shall be recorded in the Board's Minutes.
Vote
Timothy W. Chesher Yes/No
Darrell W. Dalton Yes/No
Timothy W. Dudley Yes/No
Ronald S. Scearce Yes/No
Robert (“Bob”) W. Warren Yes/No
Jessie L. Barksdale Yes/No
William V. (“Vic”) Ingram Yes/No
9.a
Packet Pg. 11