Loading...
4-20-2021 Work Session Agenda Packet BOARD OF SUPERVISORS WORK SESSION Tuesday, April 20, 2021 – 4:30 PM Elections and Training Center 18 Depot Street, Chatham, Virginia 24531 AGENDA 1. CALL TO ORDER (4:30 PM) 2. ROLL CALL 3. AGENDA ITEMS TO BE ADDED 4. APPROVAL OF AGENDA For the citizens’ convenience, all Work Session and Committee Meetings are now being recorded and can be viewed on the same YouTube location as the Board of Supervisor’s Business Meetings. Please remember that the Board’s Work Session is designed for internal Board and County Staff communication, discussion, and work. It is not a question and answer session with the audience. Accordingly, during the Work Session, no questions or comments from the audience will be entertained. Respectfully, any outbursts or disorderly conduct from the audience will not be tolerated and may result in the offending person’s removal from the Work Session. As a reminder, all County citizens, and other appropriate parties as designated by the Board’s Bylaws, are permitted to make comments under the Hearing of the Citizens’ Section of tonight’s Business Meeting. 5. PRESENTATIONS a. VDOT Secondary Roads Six-(6) Year Plan Presentation (Presenter: Jay Craddock); (15 minutes) 6. STAFF, COMMITTEE, AND/OR CONSTITUTIONAL OFFICER REPORTS a. County Summer Youth Work Program Discussion (Staff Contact: Richard N. Hicks); (15 minutes) b. Solar Taxation Update (Staff Contacts: Emily S. Ragsdale and the Honorable Robin C. Goard); (30 minutes) Work Session - April 20, 2021 c. Committee Recommendations (Staff Contact: David M. Smitherman); (5 minutes) 7. BUSINESS MEETING DISCUSSION ITEMS 8. CLOSED SESSION a. Consultation with legal counsel employed or retained by a public body regarding specific legal matters requiring the provision of legal advice by such counsel. (Staff Contact: J. Vaden Hunt, Esq.) (1) Legal Authority: Virginia Code § 2.2-3711(A)(8) Subject Matters: RDOF Legal Agreement; Keeling VFD Probationary Status; Cool Branch/Franklin EMS Agreement Purpose: Legal Consultations/Advice Regarding the Same 9. RETURN TO OPEN SESSION AND CLOSED SESSION CERTIFICATION a. Closed Session Certification 10. ADJOURNMENT Board of Supervisors EXECUTIVE SUMMARY INFORMATION ITEM Agenda Title: VDOT Secondary Roads Six-(6) Year Plan Presentation (Presenter: Jay Craddock); (15 minutes) Staff Contact(s): J. Vaden Hunt, Esq. Agenda Date: April 20, 2021 Item Number: 5.a Attachment(s): Roads already on plan proposed roads to add Reviewed By: Jay Craddock (VDOT) will present the Board an update on VDOT’s Secondary Six-Year Plan for the County. Authorization to conduct the associated legally required Public Hearing at the Board’s May Business Meeting is on tonight’s Consent Agenda. For the Board’s review, attached are related documents. 5.a Packet Pg. 3 District Route Road Name Length Staunton River 607 Robertson Rd 0.5 Callands / Gretna 605 Toshes Rd 1.4 Banister 707 Cox's Store Rd 1.1 Callands / Gretna 886 Gandy Rd 1.4 Banister 669 Melon Road 1.3 Staunton River 602 Moons Road 0.56 Callands / Gretna 793 Cherrystone Lake Rd 2.4 Callands / Gretna 774 Darby Rd 2.4 Staunton River 601 Hubbard Rd 1.4 Staunton River 638 Roark Mill Rd 0.7 Dan River 889 Olivers Lane 0.6 Callands / Gretna 741 Friendly Drive 2.2 Callands / Gretna 750 Oxford Rd 1.4 Staunton River 924 Pocket Rd 0.8 Roads already on Six Year Plan 5.a.a Packet Pg. 4 Attachment: Roads already on plan (2448 : VDOT Secondary Roads Six-(6) Year Plan Presentation (Presenter: Jay Craddock); (15 minutes)) Area Route Road Name Length Staunton River 766 Magnolia Rd. 0.5 792 Tucker Rd.1.5 940 Owens Mill Rd.0.9 654 Daltons Farm Ln.1.0 Westover 1527 Almond Rd. 1.0 Banister 893 Chestnut Ln.0.5 1052 Pitchfork Rd.0.25 Callands / Gretna 783 Tomahawk Mill Rd.2.45 789 Valley Rd. 1.1 929 Victoria Rd.1.9 803 Hawkins Rd.1.3 Tunstall 842 Hollyville Dr. 0.7 822 Ponderosa Rd.0.5 Chatham Blairs 975 Eddies Ln.0.5 Dan River 709 Herman Farmer Rd.0.7 Total:14.8 Proposed roads to add to Six Year Plan 5.a.b Packet Pg. 5 Attachment: proposed roads to add (2448 : VDOT Secondary Roads Six-(6) Year Plan Presentation (Presenter: Jay Craddock); (15 minutes)) Board of Supervisors EXECUTIVE SUMMARY INFORMATION ITEM Agenda Title: County Summer Youth Work Program Discussion (Staff Contact: Richard N. Hicks); (15 minutes) Staff Contact(s): Richard N. Hicks Agenda Date: April 20, 2021 Item Number: 6.a Attachment(s): Summer Youth Program Reviewed By: Recently, the City of Danville, Virginia, announced a Youth Summer Work Program (“Program”) that was created with the partnership of several different agencies. At Supervisor Miller’s request, County Staff convened a meeting with various agencies to determine if a similar Program was a possibility for County residents. Representatives from The Institute, Pittsylvania County Community Action (“PCCA”), The West Piedmont Workforce Development Board, County Schools, and County met via zoom to determine such a Program’s feasibility for County youth. Dr. Julie Brown, Director of Advanced Learning at the Institute, was able to develop a Concept Paper on how a Program might look and what agencies would be participating if approved. For the Board’s review, a copy of said Concept Paper is attached, which includes a projected budget, which anticipates an appropriation from the County in the amount of $52,679. Dr. Brown believes that a case could be easily made to utilize upcoming COVID funds to cover the County’s cost. PCCA may have additional funds, but most of those are based on income and have certain restrictions. The Program’s plan proposes to hire twenty (20) County youth for the Program. The County’s School System will provide summer transportation and identify potential youth for the Program. Representatives from each agency will be present to answer any of the Board’s related questions. 6.a Packet Pg. 6 Concept Paper – Summer Youth Internship Pilot Pittsylvania County Goals: 1. Provide meaningful, paid work-based learning experiences for 20 youth/young adults, ages 16 – 24. 2. Identify opportunities to leverage/pool funding from multiple sources based on identified “wins” for participating partners. 3. Connect employers to a diverse talent pool. 4. Prepare students with transferable, in-demand skills and provide an opportunity to earn industry certifications (ex. NCRC). Structure and Timeline: This is an eight-week experience with an expectation that participants will complete 280 hours (avg. 35 hours per week). In-School Youth Work Readiness Bootcamp: June 7th – June 11th Wk 1: OJT/Worksite June 14th – June 17th Debrief/Workshops June 18th Wk 2: OJT/Worksite June 21th – June 25th Wk 3: OJT/Worksite June 28th – July 1st Debrief/Workshops July 2nd (optional) Wk 4: OJT/Worksite July 5th – 9th Wk 5: OJT/Worksite July 12th – 15th Debrief/Workshops July 16th Wk 6: OJT/Worksite July 19th – July 23rd Wk 7: OJT/Worksite July 26th – July 28th Debrief/Celebration July 29th – 30th The above timeline can be replicated for out-of-school youth, starting as early as funding is secured and partners have availability to assist. This would allow partner agencies an opportunity to expend dedicated funding during the FY21 fiscal year ending June 30, 3021. Interns will be paid a stipend of $2,800 based on performance and attendance. The stipend will be paid in four biweekly installments of $700 per installment (less applicable taxes). WBL/Career Coaches will be available to provide intensive 1:1 coaching. It is recommended that we have a 1:10 coach to youth ratio. Coaches will conduct scheduled visits to worksites and document participant progress providing comprehensive data to understand how youth are progressing in the program. The team will also use this information to make adjustments, modifying and improving the experience. Coaches will also assist with identifying more immediate participant needs - food insecurity, housing challenges, behavioral concerns, etc. Lead Agency and Partners: The West Piedmont Workforce Development Board (WPWDB) will serve as the lead agency and fiscal agent. The WPWDB will leverage WIOA funds for eligible out-of-school youth participants and adults 6.a.a Packet Pg. 7 Attachment: Summer Youth Program (2463 : County Summer Youth Work Program Discussion (Staff Contact: Richard N. Hicks)) (age 18 and over). The WPWDB will issue stipends to eligible participants. The WPWDB will also provide intern support services. Pittsylvania County, via support from the Board of Supervisors, will provide funding for youth who are not eligible for WIOA funds. Pittsylvania County, as one of the region’s largest employers, will also provide internship experiences. Efforts would be coordinated under the County Administrator’s office, under the leadership of the Deputy County Administrator. Pittsylvania County Schools (PCS) will provide intern support services to include the potential of transportation, leveraging buses that are already supporting summer school. In addition, PCS may host the Work Readiness Bootcamp. PCS, as one of the region’s largest employers, will also provide internship experiences. The Institute for Advanced Learning and Research (IALR) will provide project facilitation and evaluation services. IALR will also provide staff and funding to support NCRC (WorkKeys) testing and Excel workshops. IALR, on behalf of the Dan River Region Collaborative (DRRC), will provide $10,000 to support intern stipends. IALR’s WBL Coordinator, Dana Wilson, is available to assist with workplace evaluations prior to intern placement. Pittsylvania County Community Action (PCCA) will support work readiness sessions during the bootcamp and may be able to provide funding support for TANF-eligible participants. PCCA will also host an intern. All of the partners will promote the opportunity, recruiting additional employers to host youth participants. Budget: Item Unit Cost Number Total Description Intern Stipends $2,800 20 $56,000 Staff - WPWDB $11,250 1 $11,250 2 months 100%: $50K base and 35% fringe Transportation $50 20 $1,000 Gap funding Supplies $100 20 $2,000 Work-related needs Recognition $15 35 $725 Certificates $200/event – 35 people Meals – bootcamp/ training days $25 per diem 200 $5,000 10 days Admin Fee $5,698 10% of non WIOA costs (WPWDB) TOTAL $81,673.00 The goal is for eight of the youth participants to be WIOA and/or TANF eligible. This would represent 40% of the intern population. Based on a more conservative estimate we anticipate that 25% of the costs would be paid by the WPWDB or PCCA, totaling $18,994. Accounting for this and the IALR/DRRC contribution of $10,000, Pittsylvania County would be asked to provide $52,679. 6.a.a Packet Pg. 8 Attachment: Summer Youth Program (2463 : County Summer Youth Work Program Discussion (Staff Contact: Richard N. Hicks)) Board of Supervisors EXECUTIVE SUMMARY INFORMATION ITEM Agenda Title: Solar Taxation Update (Staff Contacts: Emily S. Ragsdale and the Honorable Robin C. Goard); (30 minutes) Staff Contact(s): Emily S. Ragsdale/the Honorable Robin C. Goard Agenda Date: April 20, 2021 Item Number: 6.b Attachment(s): Whitehorn Solar Tax Revenue Prediction Maplewood Solar I LLC Sycamore Creek Solar Solar Farms Estimated Totals Solar Taxation - Work Session Reviewed By: Emily S. Ragsdale, Community Development Director, and the Honorable Robin C. Goard, Commissioner of the Revenue, will be present to continue discussion on Solar Taxation. For the Board’s review, attached are related documents. 6.b Packet Pg. 9 6.b.a Packet Pg. 10 Attachment: Whitehorn Solar Tax Revenue Prediction (2451 : Solar Taxation Update (Staff Contacts: Emily Ragsdale and the Honorable Robin 6.b.a Packet Pg. 11 Attachment: Whitehorn Solar Tax Revenue Prediction (2451 : Solar Taxation Update (Staff Contacts: Emily Ragsdale and the Honorable Robin 4/13/2021 SolTax https://solar-tax-webapp.herokuapp.com/user-rcgoard/230/1/2 Local Solar Revenue and Tax Analysis Project Name: Maplewood Project Parameters Parameter Value User rcgoard Discount Rate 6% Revenue Share Rate $1,400 /MW Real Property Rate per $100 of Assessed Value $0.62 M&T Tax Rate per $100 of Assessed Value $4.50 Total Capitalized Investment $130,000,000 Initial Year 2020 Project Size 120 MW Total Land Acreage 897 acres Inside Fence Acreage 580 acres Base Land Value $2,530 /acre Inside the Fence Land Value $11,000 /acre Outside the Fence Land Value $11,000 /acre Note: The tax rate highlighted in green is used for M&T/Real Estate tax calculations. Total expected lifetime revenue (In 2020 $, discounted at 6% per year): Revenue Share $3,262,000 M&T/Real Estate Tax $2,343,000 Increase from Revenue Share $919,000 Lineplot of Nominal Cashflows 2020 2025 2030 2035 2040 20450 50 100 150 200 250 M&T Tax Revenue Share YearRevenue ($ in Thousands)6.b.b Packet Pg. 12 Attachment: Maplewood Solar I LLC (2451 : Solar Taxation Update (Staff Contacts: Emily Ragsdale and the Honorable Robin C. Goard); (30 minute) 4/13/2021 SolTax https://solar-tax-webapp.herokuapp.com/user-rcgoard/230/2/2 Annual Cashflows Under the 2 Different Revenue Models (Rounded to the nearest thousand) Please Note: These cashflows include revenue from the applied M&T/Real Estate tax or Revenue Share, increase in land value, and increased Composite Index requirements (if necessary). Year M&T/Real Estate Tax Nominal $ Revenue Share Nominal $ M&T/Real Estate Tax in 2020 $ Discounted at 6% Revenue Share in 2020 $ Discounted at 6% 2020 $157,000 $217,000 $157,000 $217,000 2021 $157,000 $217,000 $148,000 $205,000 2022 $157,000 $217,000 $140,000 $194,000 2023 $157,000 $217,000 $132,000 $183,000 2024 $158,000 $220,000 $125,000 $174,000 2025 $158,000 $220,000 $118,000 $164,000 2026 $158,000 $220,000 $111,000 $155,000 2027 $158,000 $220,000 $105,000 $146,000 2028 $192,000 $223,000 $120,000 $140,000 2029 $192,000 $223,000 $113,000 $132,000 2030 $192,000 $223,000 $107,000 $124,000 2031 $192,000 $223,000 $101,000 $117,000 2032 $207,000 $225,000 $103,000 $112,000 2033 $207,000 $225,000 $97,000 $106,000 2034 $207,000 $225,000 $92,000 $100,000 2035 $207,000 $225,000 $86,000 $94,000 2036 $167,000 $228,000 $66,000 $90,000 2037 $167,000 $228,000 $62,000 $85,000 2038 $167,000 $228,000 $59,000 $80,000 2039 $167,000 $228,000 $55,000 $75,000 2040 $120,000 $231,000 $37,000 $72,000 2041 $120,000 $231,000 $35,000 $68,000 2042 $120,000 $231,000 $33,000 $64,000 2043 $120,000 $231,000 $31,000 $61,000 2044 $83,000 $235,000 $21,000 $58,000 2045 $83,000 $235,000 $19,000 $55,000 2046 $83,000 $235,000 $18,000 $52,000 2047 $83,000 $235,000 $17,000 $49,000 2048 $86,000 $238,000 $17,000 $47,000 2049 $86,000 $238,000 $16,000 $44,000 Totals $4,507,000 $6,795,000 $2,343,000 $3,262,000 6.b.b Packet Pg. 13 Attachment: Maplewood Solar I LLC (2451 : Solar Taxation Update (Staff Contacts: Emily Ragsdale and the Honorable Robin C. Goard); (30 minute) 4/13/2021 SolTax https://solar-tax-webapp.herokuapp.com/user-rcgoard/231/1/2 Local Solar Revenue and Tax Analysis Project Name: Sycamore Creek Project Parameters Parameter Value User rcgoard Discount Rate 6% Revenue Share Rate $1,400 /MW Real Property Rate per $100 of Assessed Value $0.62 M&T Tax Rate per $100 of Assessed Value $4.50 Total Capitalized Investment $64,240,000 Initial Year 2020 Project Size 42 MW Total Land Acreage 332 acres Inside Fence Acreage 78 acres Base Land Value $2,500 /acre Inside the Fence Land Value $11,000 /acre Outside the Fence Land Value $11,000 /acre Note: The tax rate highlighted in green is used for M&T/Real Estate tax calculations. Total expected lifetime revenue (In 2020 $, discounted at 6% per year): Revenue Share $1,189,000 M&T/Real Estate Tax $1,116,000 Increase from Revenue Share $74,000 Lineplot of Nominal Cashflows 2020 2025 2030 2035 2040 20450 20 40 60 80 100 M&T Tax Revenue Share YearRevenue ($ in Thousands)6.b.c Packet Pg. 14 Attachment: Sycamore Creek Solar (2451 : Solar Taxation Update (Staff Contacts: Emily Ragsdale and the Honorable Robin C. Goard); (30 minute) 4/13/2021 SolTax https://solar-tax-webapp.herokuapp.com/user-rcgoard/231/2/2 Annual Cashflows Under the 2 Different Revenue Models (Rounded to the nearest thousand) Please Note: These cashflows include revenue from the applied M&T/Real Estate tax or Revenue Share, increase in land value, and increased Composite Index requirements (if necessary). Year M&T/Real Estate Tax Nominal $ Revenue Share Nominal $ M&T/Real Estate Tax in 2020 $ Discounted at 6% Revenue Share in 2020 $ Discounted at 6% 2020 $76,000 $82,000 $76,000 $82,000 2021 $76,000 $82,000 $72,000 $77,000 2022 $76,000 $82,000 $68,000 $73,000 2023 $76,000 $82,000 $64,000 $69,000 2024 $76,000 $83,000 $60,000 $66,000 2025 $76,000 $83,000 $57,000 $62,000 2026 $76,000 $83,000 $54,000 $58,000 2027 $76,000 $83,000 $51,000 $55,000 2028 $93,000 $84,000 $58,000 $53,000 2029 $93,000 $84,000 $55,000 $50,000 2030 $93,000 $84,000 $52,000 $47,000 2031 $93,000 $84,000 $49,000 $44,000 2032 $96,000 $78,000 $48,000 $39,000 2033 $96,000 $78,000 $45,000 $37,000 2034 $96,000 $78,000 $43,000 $35,000 2035 $96,000 $78,000 $40,000 $33,000 2036 $77,000 $79,000 $30,000 $31,000 2037 $77,000 $79,000 $28,000 $29,000 2038 $77,000 $79,000 $27,000 $28,000 2039 $77,000 $79,000 $25,000 $26,000 2040 $57,000 $80,000 $18,000 $25,000 2041 $57,000 $80,000 $17,000 $24,000 2042 $57,000 $80,000 $16,000 $22,000 2043 $57,000 $80,000 $15,000 $21,000 2044 $39,000 $81,000 $10,000 $20,000 2045 $39,000 $81,000 $9,000 $19,000 2046 $39,000 $81,000 $8,000 $18,000 2047 $39,000 $81,000 $8,000 $17,000 2048 $40,000 $83,000 $8,000 $16,000 2049 $40,000 $83,000 $7,000 $15,000 Totals $2,132,000 $2,436,000 $1,116,000 $1,189,000 6.b.c Packet Pg. 15 Attachment: Sycamore Creek Solar (2451 : Solar Taxation Update (Staff Contacts: Emily Ragsdale and the Honorable Robin C. Goard); (30 minute) 4/14/2021 SolTax https://solar-tax-webapp.herokuapp.com/user-rcgoard/1/2 The Virginia SolTax Model rcgoard Total Revenue Share Revenue $5,908,000 Total M&T/Real Estate Tax Revenue $4,732,000 Increase in Revenue from Revenue Share $1,176,000 Maplewood Years 2020 - 2050 Total Capitalized Investment $130,000,000 Project Size 120 MW Dominion or APCO?True Revenue Share Revenue $3,262,000 M&T/Real Estate Tax Revenue $2,343,000 Difference $919,000 Sycamore Creek Years 2020 - 2050 Total Capitalized Investment $64,240,000 Project Size 42 MW Dominion or APCO?True Revenue Share Revenue $1,189,000 M&T/Real Estate Tax Revenue $1,116,000 Difference $74,000 Whitehorn Years 2020 - 2050 Total Capitalized Investment $70,000,000 Project Size 50 MW Dominion or APCO?True Revenue Share Revenue $1,457,000 M&T/Real Estate Tax Revenue $1,273,000 Difference $184,000 6.b.d Packet Pg. 16 Attachment: Solar Farms Estimated Totals (2451 : Solar Taxation Update (Staff Contacts: Emily Ragsdale and the Honorable Robin C. Goard); (30 minute) 4/14/2021 SolTax https://solar-tax-webapp.herokuapp.com/user-rcgoard/2/2 Parameters for Calculations Parameter Value Use Composite Index for Calculations?True Revenue Share Rate $1,400 /MW Discount Rate 6% M&T Tax Rate $4.5 / $100 Assessed Value Real Property Rate $0.62 / $100 Assessed Value Assessment Ratio 100.0% Composite Index Parameters Local True Value $4,846,650,000 Adjusted Gross Income $1,158,320,000 Taxable Retail Sales $169,037,000 Population 63,255 Average Daily Student Membership (ADM)8,852 Required Local Matching (Sum of RLE & RLM)$15,272,000 Education Budget Escalator 1.0% Years Between Assessment 4 6.b.d Packet Pg. 17 Attachment: Solar Farms Estimated Totals (2451 : Solar Taxation Update (Staff Contacts: Emily Ragsdale and the Honorable Robin C. Goard); (30 minute) 6.b.e Packet Pg. 18 Attachment: Solar Taxation - Work Session (2451 : Solar Taxation Update (Staff Contacts: Emily Ragsdale and the Honorable Robin C. Goard); Board of Supervisors EXECUTIVE SUMMARY INFORMATION ITEM Agenda Title: Committee Recommendations (Staff Contact: David M. Smitherman); (5 minutes) Staff Contact(s): David M. Smitherman Agenda Date: April 20, 2021 Item Number: 6.c Attachment(s): Reviewed By: David M. Smitherman, County Administrator, will discuss with the Board any recommendations from the earlier Legislative and Economic Development Committee Meetings. 6.c Packet Pg. 19 Board of Supervisors EXECUTIVE SUMMARY INFORMATION ITEM Agenda Title: Consultation with legal counsel employed or retained by a public body regarding specific legal matters requiring the provision of legal advice by such counsel. (Staff Contact: J. Vaden Hunt, Esq.) Staff Contact(s): J. Vaden Hunt,Esq. Agenda Date: April 20, 2021 Item Number: 8.a Attachment(s): Reviewed By: (1) Legal Authority: Virginia Code § 2.2-3711(A)(8) Subject Matters: RDOF Legal Agreement; Keeling VFD Probationary Status; Cool Branch/Franklin EMS Agreement Purpose: Legal Consultations/Advice Regarding the Same 8.a Packet Pg. 20 Board of Supervisors EXECUTIVE SUMMARY INFORMATION ITEM Agenda Title: Closed Session Certification Staff Contact(s): J. Vaden Hunt, Esq. Agenda Date: April 20, 2021 Item Number: 9.a Attachment(s): Reviewed By: PITTSYLVANIA COUNTY BOARD OF SUPERVISORS CLOSED MEETING CERTIFICATION BE IT RESOLVED that at the Pittsylvania County Board of Supervisors’ (“Board”) Meeting on April 20, 2021, the Board hereby certifies by a recorded vote that to the best of each Board Member’s knowledge only public business matters lawfully exempted from the Open Meeting requirements of the Virginia Freedom of Information Act (“Act”) and identified in the Motion authorizing the Closed Meeting were heard, discussed, or considered in the Closed Meeting. If any Board Member believes that there was a departure from the requirements of the Act, he shall so state prior to the vote indicating the substance of the departure. The Statement shall be recorded in the Board's Minutes. Vote Joe B. Davis Yes/No Timothy W. Dudley Yes/No Ben L. Farmer Yes/No William (“Vic”) Ingram Yes/No Charles H. Miller, Jr. Yes/No Ronald S. Scearce Yes/No Robert (“Bob”) W. Warren Yes/No 9.a Packet Pg. 21