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10-19-2021 Work Session Agenda Packet BOARD OF SUPERVISORS WORK SESSION Tuesday, October 19, 2021 – 4:30 PM Main Conference Room County Administration Building, 1 Center Street Chatham, Virginia 24531 AGENDA 1. CALL TO ORDER (4:30 PM) 2. ROLL CALL 3. AGENDA ITEMS TO BE ADDED 4. APPROVAL OF AGENDA For the citizens’ convenience, all Work Session and Committee Meetings are now being recorded and can be viewed on the same YouTube location as the Board of Supervisor’s Business Meetings. Please remember that the Board’s Work Session is designed for internal Board and County Staff communication, discussion, and work. It is not a question and answer session with the audience. Accordingly, during the Work Session, no questions or comments from the audience will be entertained. Respectfully, any outbursts or disorderly conduct from the audience will not be tolerated and may result in the offending person’s removal from the Work Session. As a reminder, all County citizens, and other appropriate parties as designated by the Board’s Bylaws, are permitted to make comments under the Hearing of the Citizens’ Section of tonight’s Business Meeting. 5. PRESENTATIONS a. County Tourism Presentation (Danville DMO); (Staff Contact: David M. Smitherman); (Presenter: Corrie Bobe); (10 minutes) b. County Historical Society Update (Staff Contact: David M. Smitherman); (Presenter: Bill Guerrant); (10 minutes) c. County Agritourism Update (Staff Contact: David M. Smitherman); (Presenter: John Harris, ODAC); (10 minutes) 6. STAFF, COMMITTEE, AND/OR CONSTITUTIONAL OFFICER REPORTS Work Session - October 19, 2021 a. CSA End of Year Report (Staff Contact: Cheryl J. Boswell); (10 minutes) b. 2021 Employee Satisfaction Survey Results (Staff Contact: Dave F. Arnold); (10 minutes) 7. BUSINESS MEETING DISCUSSION ITEMS a. Committee Recommendations (Finance and Legislative); (Staff Contacts: Kimberly G. Van Der Hyde and J. Vaden Hunt, Esq.); (5 minutes) 8. CLOSED SESSION a. Discussion concerning a prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made of the business' or industry's interest in locating or expanding its facilities in the community. (Staff Contact: Matthew D. Rowe) (1) Legal Authority: Subject Matters: Purpose: b. Consultation with legal counsel employed or retained by a public body regarding specific legal matters requiring the provision of legal advice by such counsel. (Staff Contact: J. Vaden Hunt, Esq.) (1) Legal Authority: Virginia Code § 2.2-3711(A)(8) Subject Matter: Potential Landfill Contract Purpose: Legal Consultation/Advice Regarding the Same 9. RETURN TO OPEN SESSION & CLOSED SESSION CERTIFICATION a. Closed Session Certification 10. ADJOURNMENT Virginia Code § 2.2-3711(A)(5) Projects Matterhorn and Whoosh Economic Development Updates on Unannounced Industries/Prospective Businesses Board of Supervisors EXECUTIVE SUMMARY INFORMATION ITEM Agenda Title: County Tourism Presentation (Danville DMO); (Staff Contact: David M. Smitherman); (Presenter: Corrie Bobe); (10 minutes) Staff Contact(s): David M. Smitherman Agenda Date: October 19, 2021 Item Number: 5.a Attachment(s): Reviewed By: Corrie Bobe, Danville DMO Member, will provide the Board a County tourism update. 5.a Packet Pg. 3 Board of Supervisors EXECUTIVE SUMMARY INFORMATION ITEM Agenda Title: County Historical Society Update (Staff Contact: David M. Smitherman); (Presenter: Bill Guerrant); (10 minutes) Staff Contact(s): David M. Smitherman Agenda Date: October 19, 2021 Item Number: 5.b Attachment(s): Reviewed By: Pittsylvania Historical Society President, Bill Guerrant, will present the Board a County Historical Society update. 5.b Packet Pg. 4 Board of Supervisors EXECUTIVE SUMMARY INFORMATION ITEM Agenda Title: County Agritourism Update (Staff Contact: David M. Smitherman); (Presenter: John Harris, ODAC); (10 minutes) Staff Contact(s): David M. Smitherman Agenda Date: October 19, 2021 Item Number: 5.c Attachment(s): Reviewed By: John Harris, Executive Director, Olde Dominion Agricultural Foundation, will update the Board on County agritourism and other related matters. 5.c Packet Pg. 5 Board of Supervisors EXECUTIVE SUMMARY INFORMATION ITEM Agenda Title: CSA End of Year Report (Staff Contact: Cheryl J. Boswell); (10 minutes) Staff Contact(s): Cheryl J. Boswell Agenda Date: October 19, 2021 Item Number: 6.a Attachment(s): Powerpoint for BOS 10-19-2021 Reviewed By: Cheryl J. Boswell, CSA Coordinator, will present the Board the attached CSA End of Year Report. 6.a Packet Pg. 6 FY 2021 CSA End of Year Financial Report 6.a.a Packet Pg. 7 Attachment: Powerpoint for BOS 10-19-2021 (2809 : CSA End of Year Report (Staff Supplemental Allocation 6.a.a Packet Pg. 8 Attachment: Powerpoint for BOS 10-19-2021 (2809 : CSA End of Year Report (Staff Supplement Charts Local Share State Share Total 2021 226337.59 786358.59 1012696 2020 212699 996366 1209065 2019 538933 2378759 2917691 2018 714400.58 3255739.36 3970140 2017 985182.04 4974497.12 5959679 6.a.a Packet Pg. 9 Attachment: Powerpoint for BOS 10-19-2021 (2809 : CSA End of Year Report (Staff Total Expenditures 2016 -2021 6.a.a Packet Pg. 10 Attachment: Powerpoint for BOS 10-19-2021 (2809 : CSA End of Year Report (Staff Education Expenditures Fiscal Year 2016 2017 2018 2019 2020 2021 Children Served 80 75 88 82 71 53 6.a.a Packet Pg. 11 Attachment: Powerpoint for BOS 10-19-2021 (2809 : CSA End of Year Report (Staff -Fiscal Year 2018 savings = $941,718.52 -Fiscal Year 2019 savings = $682,051.81 -Fiscal Year 2020 savings = $242,189.77 -Over the last three fiscal years a total of $1,865,960.10 has been saved -Fiscal Year 2021 = increase in expenditures $464,504.83 -CSA is continuing to work on strategies to continually be fiscally responsible and serve the children and families in our community -The increase in expenditures is mainly due to the increase in Foster Care numbers from last year and the effects of COVID. 6.a.a Packet Pg. 12 Attachment: Powerpoint for BOS 10-19-2021 (2809 : CSA End of Year Report (Staff Board of Supervisors EXECUTIVE SUMMARY INFORMATION ITEM Agenda Title: 2021 Employee Satisfaction Survey Results (Staff Contact: Dave F. Arnold); (10 minutes) Staff Contact(s): Dave F. Arnold Agenda Date: October 19, 2021 Item Number: 6.b Attachment(s): 2021 2019 2018 Employee Survey Comparison Reviewed By: David F. Arnold, Assistant County Administrator, will present the Board the attached 2021 Employee Satisfaction Survey Results. 6.b Packet Pg. 13 Powered by Employee Satisfaction Survey October 2021 6.b.a Packet Pg. 14 Attachment: 2021 2019 2018 Employee Survey Comparison About the Survey •Survey was designed using SurveyMonkey.SurveyMonkey is an online survey development cloud-based software service company. •Survey results were calculated by SurveyMonkey and reporting was done using SurveyMonkey. •The Employee Satisfaction Survey was sent to all County employees and all Constitutional office employees. •Total responses received =134 2 6.b.a Packet Pg. 15 Attachment: 2021 2019 2018 Employee Survey Comparison Q3: Do you work for a County Department or Constitutional Office? 3 2019 20182021 Total Responses = 134 69% County 31%Constitutional Office Total Responses = 102 73% County 27% Constitutional Office Total Responses = 182 52% County 48% Constitutional Office 6.b.a Packet Pg. 16 Attachment: 2021 2019 2018 Employee Survey Comparison How happy are you at work? 4 2019 2018 72%are happy at work 65%are happy at work75%are happy at work 2021 Ratings: 1 = Lowest rating; 5 = Highest rating 6.b.a Packet Pg. 17 Attachment: 2021 2019 2018 Employee Survey Comparison Employee Development How comfortable do you feel giving upwards feedback to your supervisor? 5 2019 2018 70%feel their supervisor encourages their development 67%felt their supervisor encouraged their development 81%feel comfortable giving feedback to the supervisor 2021 Ratings: 1 = Lowest rating; 5 = Highest rating 6.b.a Packet Pg. 18 Attachment: 2021 2019 2018 Employee Survey Comparison Recognition and Respect How often do you receive recognition or praise for doing a good job at work? 6 2019 2018 44%often or frequently receive recognition or praise 31% often or frequently receive recognition or praise 58%often or frequently receive recognition or praise 2021 Ratings: 1 = Never; 5 = Frequently 6.b.a Packet Pg. 19 Attachment: 2021 2019 2018 Employee Survey Comparison Employee Development How much does your supervisor seem to care about you as a person? 7 2019 2018 66%feel their supervisor cares about them as a person 56%feel their supervisor cares about them as a person 81%feel their supervisor cares about them as a person 2021 Ratings: 1 = Not at all; 5 = Very much 6.b.a Packet Pg. 20 Attachment: 2021 2019 2018 Employee Survey Comparison Employee Development How strongly do you feel your supervisor encourages your development? 8 2019 2018 60%feel their supervisor encourages their development 43%feel their supervisor encourages their development 74%feel their supervisor encourages their development 2021 Ratings: 1 = None; 5 = Strongly 6.b.a Packet Pg. 21 Attachment: 2021 2019 2018 Employee Survey Comparison Communication How much do you feel your opinions seem to matter at work? 9 2019 2018 49% feel their opinions matter at work 40%feel their opinions matter at work 62%feel their opinions matter at work 2021 Ratings: 1 = Lowest rating; 5 = Highest rating 6.b.a Packet Pg. 22 Attachment: 2021 2019 2018 Employee Survey Comparison Communication How well does PC communicate information, priorities and values? 10 2019 2018 56%feel that PC communicates well 27%feel that PC communicates well 64%feel that PC communicates well 2021 Ratings: 1 = Lowest rating; 5 = Highest rating 6.b.a Packet Pg. 23 Attachment: 2021 2019 2018 Employee Survey Comparison Recognition and Respect How well does PC treat employees at all levels with respect? 11 2019 2018 66%feel employees are treated with respect 36%feel employees are treated with respect 59%feel employees are treated with respect 2021 Ratings: 1 = Lowest rating; 5 = Highest rating 6.b.a Packet Pg. 24 Attachment: 2021 2019 2018 Employee Survey Comparison How strongly would you recommend PC as a great place to work? 12 2019 2018 69%would recommend PC as a great place to work 40%would recommend PC as a great place to work 2021 73%would recommend PC as a great place to work Ratings: 1 = Lowest rating; 5 = Highest rating 6.b.a Packet Pg. 25 Attachment: 2021 2019 2018 Employee Survey Comparison Questions? 13 6.b.a Packet Pg. 26 Attachment: 2021 2019 2018 Employee Survey Comparison Board of Supervisors EXECUTIVE SUMMARY INFORMATION ITEM Agenda Title: Committee Recommendations (Finance and Legislative); (Staff Contacts: Kimberly G. Van Der Hyde and J. Vaden Hunt, Esq.); (5 minutes) Staff Contact(s): Kimberly G. Van Der Hyde and J. Vaden Hunt, Esq. Agenda Date: October 19, 2021 Item Number: 7.a Attachment(s): Reviewed By: Finance Director, Kimberly G. Van Der Hyde, and County Attorney, J. Vaden Hunt, will review the Finance and Legislative Committee recommendations with the Board. 7.a Packet Pg. 27 Board of Supervisors EXECUTIVE SUMMARY INFORMATION ITEM Agenda Title: Discussion concerning a prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made of the business' or industry's interest in locating or expanding its facilities in the community. (Staff Contact: Matthew D. Rowe) Staff Contact(s): Matthew D. Rowe Agenda Date: October 19, 2021 Item Number: 8.a Attachment(s): Reviewed By: (1) Legal Authority: Virginia Code § 2.2-3711(A)(5) Subject Matters: Projects Matterhorn and Whoosh Purpose: Economic Development Updates on Unannounced Industries/Prospective Businesses 8.a Packet Pg. 28 Board of Supervisors EXECUTIVE SUMMARY INFORMATION ITEM Agenda Title: Consultation with legal counsel employed or retained by a public body regarding specific legal matters requiring the provision of legal advice by such counsel. (Staff Contact: J. Vaden Hunt, Esq.) Staff Contact(s): J. Vaden Hunt, Esq. Agenda Date: October 19, 2021 Item Number: 8.b Attachment(s): Reviewed By: (1) Legal Authority: Virginia Code § 2.2-3711(A)(8) Subject Matter: Potential Landfill Contract Purpose: Legal Consultation/Advice Regarding the Same 8.b Packet Pg. 29 Board of Supervisors EXECUTIVE SUMMARY INFORMATION ITEM Agenda Title: Closed Session Certification Staff Contact(s): J. Vaden Hunt, Esq. Agenda Date: October 19, 2021 Item Number: 9.a Attachment(s): Reviewed By: PITTSYLVANIA COUNTY BOARD OF SUPERVISORS CLOSED MEETING CERTIFICATION BE IT RESOLVED that at the Pittsylvania County Board of Supervisors’ Meeting (“Board”) on October 19, 2021, the Board hereby certifies by a recorded vote that to the best of each Board Member’s knowledge only public business matters lawfully exempted from the Open Meeting requirements of the Virginia Freedom of Information Act (“Act”) and identified in the Motion authorizing the Closed Meeting were heard, discussed, or considered in the Closed Meeting. If any Board Member believes that there was a departure from the requirements of the Act, he shall so state prior to the vote indicating the substance of the departure. The Statement shall be recorded in the Board's Minutes. Vote Joe B. Davis Yes/No Timothy W. Dudley Yes/No Ben L. Farmer Yes/No William V. (“Vic”) Ingram Yes/No Charles H. Miller, Jr. Yes/No Ronald S. Scearce Yes/No Robert (“Bob”) W. Warren Yes/No 9.a Packet Pg. 30