10-19-2021 Work Session Agenda Packet
BOARD OF SUPERVISORS
WORK SESSION
Tuesday, October 19, 2021 – 4:30 PM
Main Conference Room
County Administration Building, 1 Center Street
Chatham, Virginia 24531
AGENDA
1. CALL TO ORDER (4:30 PM)
2. ROLL CALL
3. AGENDA ITEMS TO BE ADDED
4. APPROVAL OF AGENDA
For the citizens’ convenience, all Work Session and Committee Meetings are now being
recorded and can be viewed on the same YouTube location as the Board of Supervisor’s
Business Meetings. Please remember that the Board’s Work Session is designed for
internal Board and County Staff communication, discussion, and work. It is not a
question and answer session with the audience. Accordingly, during the Work Session,
no questions or comments from the audience will be entertained. Respectfully, any
outbursts or disorderly conduct from the audience will not be tolerated and may result in
the offending person’s removal from the Work Session. As a reminder, all County
citizens, and other appropriate parties as designated by the Board’s Bylaws, are permitted
to make comments under the Hearing of the Citizens’ Section of tonight’s Business
Meeting.
5. PRESENTATIONS
a. County Tourism Presentation (Danville DMO); (Staff Contact: David M.
Smitherman); (Presenter: Corrie Bobe); (10 minutes)
b. County Historical Society Update (Staff Contact: David M. Smitherman); (Presenter:
Bill Guerrant); (10 minutes)
c. County Agritourism Update (Staff Contact: David M. Smitherman); (Presenter: John
Harris, ODAC); (10 minutes)
6. STAFF, COMMITTEE, AND/OR CONSTITUTIONAL OFFICER REPORTS
Work Session - October 19, 2021
a. CSA End of Year Report (Staff Contact: Cheryl J. Boswell); (10 minutes)
b. 2021 Employee Satisfaction Survey Results (Staff Contact: Dave F. Arnold); (10
minutes)
7. BUSINESS MEETING DISCUSSION ITEMS
a. Committee Recommendations (Finance and Legislative); (Staff Contacts: Kimberly
G. Van Der Hyde and J. Vaden Hunt, Esq.); (5 minutes)
8. CLOSED SESSION
a. Discussion concerning a prospective business or industry or the expansion of an
existing business or industry where no previous announcement has been made of the
business' or industry's interest in locating or expanding its facilities in the community.
(Staff Contact: Matthew D. Rowe)
(1) Legal Authority:
Subject Matters:
Purpose:
b. Consultation with legal counsel employed or retained by a public body regarding
specific legal matters requiring the provision of legal advice by such counsel. (Staff
Contact: J. Vaden Hunt, Esq.)
(1) Legal Authority: Virginia Code § 2.2-3711(A)(8)
Subject Matter: Potential Landfill Contract
Purpose: Legal Consultation/Advice Regarding the Same
9. RETURN TO OPEN SESSION & CLOSED SESSION CERTIFICATION
a. Closed Session Certification
10. ADJOURNMENT
Virginia Code § 2.2-3711(A)(5)
Projects Matterhorn and Whoosh
Economic Development Updates on Unannounced
Industries/Prospective Businesses
Board of Supervisors
EXECUTIVE SUMMARY
INFORMATION ITEM
Agenda Title: County Tourism Presentation (Danville DMO); (Staff Contact: David M.
Smitherman); (Presenter: Corrie Bobe); (10 minutes)
Staff Contact(s): David M. Smitherman
Agenda Date: October 19, 2021 Item Number: 5.a
Attachment(s):
Reviewed By:
Corrie Bobe, Danville DMO Member, will provide the Board a County tourism update.
5.a
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Board of Supervisors
EXECUTIVE SUMMARY
INFORMATION ITEM
Agenda Title: County Historical Society Update (Staff Contact: David M. Smitherman);
(Presenter: Bill Guerrant); (10 minutes)
Staff Contact(s): David M. Smitherman
Agenda Date: October 19, 2021 Item Number: 5.b
Attachment(s):
Reviewed By:
Pittsylvania Historical Society President, Bill Guerrant, will present the Board a County
Historical Society update.
5.b
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Board of Supervisors
EXECUTIVE SUMMARY
INFORMATION ITEM
Agenda Title: County Agritourism Update (Staff Contact: David M. Smitherman);
(Presenter: John Harris, ODAC); (10 minutes)
Staff Contact(s): David M. Smitherman
Agenda Date: October 19, 2021 Item Number: 5.c
Attachment(s):
Reviewed By:
John Harris, Executive Director, Olde Dominion Agricultural Foundation, will update the Board
on County agritourism and other related matters.
5.c
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Board of Supervisors
EXECUTIVE SUMMARY
INFORMATION ITEM
Agenda Title: CSA End of Year Report (Staff Contact: Cheryl J. Boswell); (10 minutes)
Staff Contact(s): Cheryl J. Boswell
Agenda Date: October 19, 2021 Item Number: 6.a
Attachment(s): Powerpoint for BOS 10-19-2021
Reviewed By:
Cheryl J. Boswell, CSA Coordinator, will present the Board the attached CSA End of Year
Report.
6.a
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FY 2021
CSA End of Year
Financial Report
6.a.a
Packet Pg. 7 Attachment: Powerpoint for BOS 10-19-2021 (2809 : CSA End of Year Report (Staff
Supplemental Allocation
6.a.a
Packet Pg. 8 Attachment: Powerpoint for BOS 10-19-2021 (2809 : CSA End of Year Report (Staff
Supplement Charts
Local Share State Share Total
2021 226337.59 786358.59 1012696
2020 212699 996366 1209065
2019 538933 2378759 2917691
2018 714400.58 3255739.36 3970140
2017 985182.04 4974497.12 5959679
6.a.a
Packet Pg. 9 Attachment: Powerpoint for BOS 10-19-2021 (2809 : CSA End of Year Report (Staff
Total Expenditures 2016 -2021
6.a.a
Packet Pg. 10 Attachment: Powerpoint for BOS 10-19-2021 (2809 : CSA End of Year Report (Staff
Education Expenditures
Fiscal Year 2016 2017 2018 2019 2020 2021
Children Served 80 75 88 82 71 53
6.a.a
Packet Pg. 11 Attachment: Powerpoint for BOS 10-19-2021 (2809 : CSA End of Year Report (Staff
-Fiscal Year 2018 savings = $941,718.52
-Fiscal Year 2019 savings = $682,051.81
-Fiscal Year 2020 savings = $242,189.77
-Over the last three fiscal years a total of
$1,865,960.10 has been saved
-Fiscal Year 2021 = increase in
expenditures $464,504.83
-CSA is continuing to work on strategies
to continually be fiscally responsible
and serve the children and families in
our community
-The increase in expenditures is mainly
due to the increase in Foster Care
numbers from last year and the effects
of COVID.
6.a.a
Packet Pg. 12 Attachment: Powerpoint for BOS 10-19-2021 (2809 : CSA End of Year Report (Staff
Board of Supervisors
EXECUTIVE SUMMARY
INFORMATION ITEM
Agenda Title: 2021 Employee Satisfaction Survey Results (Staff Contact: Dave F.
Arnold); (10 minutes)
Staff Contact(s): Dave F. Arnold
Agenda Date: October 19, 2021 Item Number: 6.b
Attachment(s): 2021 2019 2018 Employee Survey Comparison
Reviewed By:
David F. Arnold, Assistant County Administrator, will present the Board the attached 2021
Employee Satisfaction Survey Results.
6.b
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Powered by
Employee Satisfaction
Survey
October 2021
6.b.a
Packet Pg. 14 Attachment: 2021 2019 2018 Employee Survey Comparison
About the Survey
•Survey was designed using SurveyMonkey.SurveyMonkey is an online survey development
cloud-based software service company.
•Survey results were calculated by SurveyMonkey and reporting was done using SurveyMonkey.
•The Employee Satisfaction Survey was sent to all County employees and all Constitutional office
employees.
•Total responses received =134
2
6.b.a
Packet Pg. 15 Attachment: 2021 2019 2018 Employee Survey Comparison
Q3: Do you work for a County Department or Constitutional Office?
3
2019 20182021
Total Responses = 134
69% County
31%Constitutional Office
Total Responses = 102
73% County
27% Constitutional Office
Total Responses = 182
52% County
48% Constitutional Office
6.b.a
Packet Pg. 16 Attachment: 2021 2019 2018 Employee Survey Comparison
How happy are you at work?
4
2019 2018
72%are happy at work 65%are happy at work75%are happy at work
2021
Ratings:
1 = Lowest rating; 5 = Highest rating
6.b.a
Packet Pg. 17 Attachment: 2021 2019 2018 Employee Survey Comparison
Employee Development
How comfortable do you feel giving upwards feedback to your supervisor?
5
2019 2018
70%feel their supervisor
encourages their development
67%felt their supervisor
encouraged their development
81%feel comfortable giving
feedback to the supervisor
2021
Ratings:
1 = Lowest rating; 5 = Highest rating
6.b.a
Packet Pg. 18 Attachment: 2021 2019 2018 Employee Survey Comparison
Recognition and Respect
How often do you receive recognition or praise for doing a good job at work?
6
2019 2018
44%often or frequently
receive recognition or praise
31% often or frequently
receive recognition or praise
58%often or frequently
receive recognition or praise
2021
Ratings:
1 = Never; 5 = Frequently
6.b.a
Packet Pg. 19 Attachment: 2021 2019 2018 Employee Survey Comparison
Employee Development
How much does your supervisor seem to care about you as a person?
7
2019 2018
66%feel their supervisor cares
about them as a person
56%feel their supervisor cares
about them as a person
81%feel their supervisor cares
about them as a person
2021
Ratings:
1 = Not at all; 5 = Very much
6.b.a
Packet Pg. 20 Attachment: 2021 2019 2018 Employee Survey Comparison
Employee Development
How strongly do you feel your supervisor encourages your development?
8
2019 2018
60%feel their supervisor
encourages their development
43%feel their supervisor
encourages their development
74%feel their supervisor
encourages their development
2021
Ratings:
1 = None; 5 = Strongly
6.b.a
Packet Pg. 21 Attachment: 2021 2019 2018 Employee Survey Comparison
Communication
How much do you feel your opinions seem to matter at work?
9
2019 2018
49% feel their opinions
matter at work
40%feel their opinions
matter at work
62%feel their opinions
matter at work
2021
Ratings:
1 = Lowest rating; 5 = Highest rating
6.b.a
Packet Pg. 22 Attachment: 2021 2019 2018 Employee Survey Comparison
Communication
How well does PC communicate information, priorities and values?
10
2019 2018
56%feel that PC
communicates well
27%feel that PC
communicates well
64%feel that PC
communicates well
2021
Ratings:
1 = Lowest rating; 5 = Highest rating
6.b.a
Packet Pg. 23 Attachment: 2021 2019 2018 Employee Survey Comparison
Recognition and Respect
How well does PC treat employees at all levels with respect?
11
2019 2018
66%feel employees are
treated with respect
36%feel employees are
treated with respect
59%feel employees are
treated with respect
2021
Ratings:
1 = Lowest rating; 5 = Highest rating
6.b.a
Packet Pg. 24 Attachment: 2021 2019 2018 Employee Survey Comparison
How strongly would you recommend PC as a great place to work?
12
2019 2018
69%would recommend PC as
a great place to work
40%would recommend PC as
a great place to work
2021
73%would recommend PC as
a great place to work
Ratings:
1 = Lowest rating; 5 = Highest rating
6.b.a
Packet Pg. 25 Attachment: 2021 2019 2018 Employee Survey Comparison
Questions?
13
6.b.a
Packet Pg. 26 Attachment: 2021 2019 2018 Employee Survey Comparison
Board of Supervisors
EXECUTIVE SUMMARY
INFORMATION ITEM
Agenda Title: Committee Recommendations (Finance and Legislative); (Staff Contacts:
Kimberly G. Van Der Hyde and J. Vaden Hunt, Esq.); (5 minutes)
Staff Contact(s): Kimberly G. Van Der Hyde and J. Vaden Hunt, Esq.
Agenda Date: October 19, 2021 Item Number: 7.a
Attachment(s):
Reviewed By:
Finance Director, Kimberly G. Van Der Hyde, and County Attorney, J. Vaden Hunt, will review
the Finance and Legislative Committee recommendations with the Board.
7.a
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Board of Supervisors
EXECUTIVE SUMMARY
INFORMATION ITEM
Agenda Title:
Discussion concerning a prospective business or industry or the expansion
of an existing business or industry where no previous announcement has
been made of the business' or industry's interest in locating or expanding
its facilities in the community. (Staff Contact: Matthew D. Rowe)
Staff Contact(s): Matthew D. Rowe
Agenda Date: October 19, 2021 Item Number: 8.a
Attachment(s):
Reviewed By:
(1) Legal Authority: Virginia Code § 2.2-3711(A)(5)
Subject Matters: Projects Matterhorn and Whoosh
Purpose: Economic Development Updates on Unannounced
Industries/Prospective Businesses
8.a
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Board of Supervisors
EXECUTIVE SUMMARY
INFORMATION ITEM
Agenda Title:
Consultation with legal counsel employed or retained by a public body
regarding specific legal matters requiring the provision of legal advice by
such counsel. (Staff Contact: J. Vaden Hunt, Esq.)
Staff Contact(s): J. Vaden Hunt, Esq.
Agenda Date: October 19, 2021 Item Number: 8.b
Attachment(s):
Reviewed By:
(1) Legal Authority: Virginia Code § 2.2-3711(A)(8)
Subject Matter: Potential Landfill Contract
Purpose: Legal Consultation/Advice Regarding the Same
8.b
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Board of Supervisors
EXECUTIVE SUMMARY
INFORMATION ITEM
Agenda Title: Closed Session Certification
Staff Contact(s): J. Vaden Hunt, Esq.
Agenda Date: October 19, 2021 Item Number: 9.a
Attachment(s):
Reviewed By:
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
CLOSED MEETING CERTIFICATION
BE IT RESOLVED that at the Pittsylvania County Board of Supervisors’ Meeting
(“Board”) on October 19, 2021, the Board hereby certifies by a recorded vote that to the best of
each Board Member’s knowledge only public business matters lawfully exempted from the Open
Meeting requirements of the Virginia Freedom of Information Act (“Act”) and identified in the
Motion authorizing the Closed Meeting were heard, discussed, or considered in the Closed
Meeting. If any Board Member believes that there was a departure from the requirements of the
Act, he shall so state prior to the vote indicating the substance of the departure. The Statement
shall be recorded in the Board's Minutes.
Vote
Joe B. Davis Yes/No
Timothy W. Dudley Yes/No
Ben L. Farmer Yes/No
William V. (“Vic”) Ingram Yes/No
Charles H. Miller, Jr. Yes/No
Ronald S. Scearce Yes/No
Robert (“Bob”) W. Warren Yes/No
9.a
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