02-16-2021 Business Meeting Agenda Packet
BOARD OF SUPERVISORS
BUSINESS MEETING
Tuesday, February 16, 2021 – 7:00 PM
Board Meeting Room
39 Bank Street, SE,
Chatham, Virginia 24531
AGENDA
1. CALL TO ORDER (7:00 PM)
2. ROLL CALL
3. MOMENT OF SILENCE
4. PLEDGE OF ALLEGIANCE
5. AGENDA ITEMS TO BE ADDED
6. APPROVAL OF AGENDA
7. CONSENT AGENDA
a. Minutes Approval (Staff Contact: Kaylyn M. McCluster)
b. Bill List Approval (on-line); (Staff Contact: Kimberly G. Van Der Hyde)
c. BOS Bylaws Revisions Approval (Staff Contact: Kaylyn M. McCluster)
d. Letter of Support for HB 2322/SB 1469 (Creation of Opioid Abatement Authorize
)Transmittal Authorize (Staff Contact: Kaylyn M. McCluster)
e. 2021 Board Work Plan Approval (Staff Contact: David M. Smitherman)
f. Resolution # 2021-02-01 (Resolution Rescinding Resolution # 2020-09-03 and
Supporting New Disposition of S.R. 1055 (Bachelor Hall Farm Road) Relating to the
Proposed S.R. 311 Berry Hill Connector Road Project) Adoption (Contact:
Supervisor Scearce)
g. FRC Recommended Equipment and Apparatus Uniform CIP Standards Adoption
(Staff Contact: Christopher C. Slemp)
h. Resolution # 2021-02-02 (Support for Blairs Fire Department's Purchase of Ladder
Truck Using County Tax Exemption Financing) Adoption (Staff Contact:
Christopher C. Slemp)
Business Meeting - February 16, 2021
i. Resolution # 2021-02-03 (Resolution in Opposition to any Legislative Effort to
Repeal/Revise the Judicial Doctrine of Qualified Immunity for Law Enforcement
Officials) Adoption (Staff Contact: Kaylyn M. McCluster)
j. Notice of Intent to Abandon a Portion of Ringgold Industrial Parkway (S.R. 1270)
and Right-of-Way for Intertape Expansion Approval (Staff Contact: Matthew D.
Rowe)
k. Revised FY21 Volunteer CIP MOA Approval (Staff Contact: Christopher C. Slemp)
8. PRESENTATIONS
9. HEARING OF THE CITIZENS
Each person addressing the Board under Hearing of the Citizens shall be a resident or
land owner of the County, or the registered agent of such resident or land owner. Each
person shall step up, give his/her name and district in an audible tone of voice for the
record, and unless further time is granted by the Chairman, shall limit his/her address to
three (3) minutes. No person shall be permitted to address the Board more than once
during Hearing of the Citizens. All remarks shall be addressed to the Board as a body
and not to any individual member thereof. Hearing of the Citizens shall last for a
maximum of forty-five (45) minutes. Any individual that is signed up to speak during
said section who does not get the opportunity to do so because of the aforementioned
time limit, shall be given speaking priority at the next Board meeting. Absent
Chairman’s approval, no person shall be able to speak who has not signed up.
10. PUBLIC HEARINGS
A. Rezoning Public Hearings
Pursuant to Article V, Division 6, of the Pittsylvania County Zoning Ordinance, the
Board of Supervisors have been empowered to hear and decide specific zoning issues
and zoning map changes in support of said Ordinance. In accomplishing this
important task, the Board is responsible for promoting the health, safety, and general
public welfare of the citizens of Pittsylvania County. The Board must ensure that all
of its decisions and regulations be directed to these goals and that each be consistent
with the environment, the comprehensive plan, and in the best interest of Pittsylvania
County, its citizens, and its posterity.
Case 1: Public Hearing: Rezoning Case R-21-001; City of Danville, Virginia; Dan
River Election District; R-1, Residential Suburban Subdivision District,
and A-1, Agricultural District, to B-2, Business District, General
(Supervisor Davis)
Case 2: Public Hearing: Rezoning Case R-21-002; Sherry Scruggs; Tunstall
Election District; R-1, Residential Suburban Subdivision District, to A-1,
Agricultural District (Supervisor Ingram)
Business Meeting - February 16, 2021
Case 3: Public Hearing: Rezoning Case R-21-003; Town of Gretna, Virginia;
Callands-Gretna Election District; R-1, Residential Suburban Subdivision
District, and A-1, Agricultural District, to A-1, Agricultural District
(Supervisor Farmer)
B. Other Public Hearings
Each person addressing the Board under a Public Hearing shall step up, give his/her
name and district, and/or his/her place of residency for non-County citizens, in an
audible tone of voice for the record, and unless further time is granted by the
Chairman, shall limit his/her address to three (3) minutes; speakers for a group shall be
limited to ten (10) minutes. Speakers shall conclude their remarks at that time, unless
the consent of the Board is affirmatively given to extend the speakers allotted time.
Absent Chairman’s approval, no person shall be able to speak who has not signed up.
1. Public Hearing: PCC Chapter 8 Potential Revisions (Related to Registrar's Office
Move); (Staff Contact: Richard N. Hicks)
11. UNFINISHED BUSINESS
12. NEW BUSINESS
13. APPOINTMENTS
14. MATTERS FROM WORK SESSION (IF ANY)
15. BOARD MEMBER REPORTS
16. COUNTY ADMINISTRATOR REPORTS
17. ADJOURNMENT
Board of Supervisors
EXECUTIVE SUMMARY
ACTION ITEM
Agenda Title: Minutes Approval (Staff Contact: Kaylyn M. McCluster)
Staff Contact(s): Kaylyn M. McClluster
Agenda Date: February 16, 2021 Item Number: 7.a
Attachment(s):
01-19-2021 Economic Development Committee Meeting - DRAFT
01-19-2021 Work Session - DRAFT
01-19-2021 Business Meeting - DRAFT
Reviewed By:
7.a
Packet Pg. 4
January 19, 2021
PITTSYLVANIA COUNTY ECONOMIC DEVELOPMENT COMMITTEE
VIRGINIA: The Pittsylvania County Economic Development Committee Meeting was
held on January 19, 2021, in the Board Meeting Room, 39 Bank Street, SE, Chatham, Virginia
24531.
CALL TO ORDER
Robert (“Bob”) W. Warren, Chairman, called the Meeting to Order at 2:30 PM.
ROLL CALL
The following Committee Members were present:
Attendee Name Title Status Arrived
Warren Chairman; Chatham Blairs District Present 2:30 PM
Scearce Supervisor; Westover District Present 2:20 PM
Dudley Supervisor; Staunton River District Present 2:26 PM
Davis, Ingram, and Miller were also present.
ADDITIONS/REVISIONS TO AGENDA
Motion to add the following item to the Agenda as item 7(b)(3):
Consultation with legal counsel employed or retained by a public body regarding specific legal
matters requiring the provision of legal advice by such counsel.
Legal Authority: Virginia Code § 2.2-3711(A)(8)
Subject Matter: Marcus & Millichap Real Estate Investment Services
Representation Agreement
Purpose: Legal Consultation/Advice Regarding the Same
RESULT: ADOPTED [UNANIMOUS]
MOVER: Dudley
SECONDER: Scearce
AYES: Warren, Scearce, Dudley
APPROVAL OF AGENDA
Motion to approve Agenda.
7.a.a
Packet Pg. 5 Attachment: 01-19-2021 Economic Development Committee Meeting - DRAFT (2345 : Minutes Approval (Staff Contact: Kaylyn M. McCluster))
Economic Development Committee
January 19, 2021
RESULT: ADOPTED [UNANIMOUS]
MOVER: Scearce
SECONDER: Dudley
AYES: Warren, Scearce, Dudley
NEW BUSINESS
a. IDA Meeting Update
McCulloch was present and gave a brief recap of the IDA’s January 12, 2021, Meeting.
MATTERS FROM COMMITTEE MEMBERS
None.
CLOSED SESSION
Motion to enter Closed Session.
The Committee entered Closed Session at 2:37 PM.
RESULT: ADOPTED [UNANIMOUS]
MOVER: Dudley
SECONDER: Scearce
AYES: Warren, Scearce, Dudley
a. Discussion concerning a prospective business or industry or the expansion of an existing
business or industry where no previous announcement has been made of the business' or
industry's interest in locating or expanding its facilities in the community.
(1) Legal Authority: Virginia Code § 2.2-3711(A)(5)
Subject Matters: Projects Recycle and Matterhorn
Purpose: Project(s) Update
b. Consultation with legal counsel employed or retained by a public body regarding specific
legal matters requiring the provision of legal advice by such counsel.
(1) Legal Authority: Virginia Code § 2.2-3711(A)(8)
Subject Matter: AEP Transmission Line Relocation at Southern
Virginia Megasite Tobacco Commission Loan
Agreement
Purpose: Legal Consultation/Advice Regarding the Same
(2) Legal Authority: Virginia Code § 2.2-3711(A)(8)
Subject Matter: AeroFarms Tenant Improvement Financing
Purpose: Legal Consultation/Advice Regarding the Same
c. Consultation with legal counsel employed or retained by a public body regarding specific
legal matters requiring the provision of legal advice by such counsel.
7.a.a
Packet Pg. 6 Attachment: 01-19-2021 Economic Development Committee Meeting - DRAFT (2345 : Minutes Approval (Staff Contact: Kaylyn M. McCluster))
Economic Development Committee
January 19, 2021
(1) Legal Authority: Virginia Code § 2.2-3711(A)(8)
Subject Matters: Marcus & Millichap Real Estate Investment
Services Representation Agreement
Purpose: Legal Consultation/Advice Regarding the Same
RETURN TO OPEN SESSION & CLOSED SESSION CERTIFICATION
The Committee returned to Open Session at 3:19 PM and the following Certification was
recorded:
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS’ ECONOMIC
DEVELOPMENT COMMITTEE
CLOSED MEETING CERTIFICATION
BE IT RESOLVED that at the Pittsylvania County Board of Supervisors’ Economic
Development Committee Meeting on January 19, 2021, the Committee hereby certifies by a
recorded vote that to the best of each Committee Member’s knowledge only public business
matters lawfully exempted from the Open Meeting requirements of the Virginia Freedom of
Information Act (the “Act”) and identified in the Motion authorizing the Closed Meeting were
heard, discussed, or considered in the Closed Meeting. If any Committee Member believes that
there was a departure from the requirements of the Act, he shall so state prior to the vote
indicating the substance of the departure. The Statement shall be recorded in the Committee’s
Minutes.
Vote
Scearce Yes
Dudley Yes
Warren Yes
ADJOURNMENT
Warren adjourned the Meeting at 3:20 PM.
7.a.a
Packet Pg. 7 Attachment: 01-19-2021 Economic Development Committee Meeting - DRAFT (2345 : Minutes Approval (Staff Contact: Kaylyn M. McCluster))
January 19, 2021
Work Session
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
WORK SESSION
VIRGINIA: The Pittsylvania County Board of Supervisors’ Work Session was held on
January 19, 2021, in the Board Meeting Room, 39 Bank Street, SE, Chatham, Virginia 24531.
CALL TO ORDER (4:30 PM)
Warren Called the Meeting to Order at 4:30 PM.
ROLL CALL
A Roll Call was conducted. The following Board Members were present:
Attendee Name Title Status Arrived
Warren Chairman; Chatham Blairs District Present 4:28 PM
Scearce Vice-Chairman; Westover District Present 4:26 PM
Davis Supervisor; Dan River District Present 4:27 PM
Dudley Supervisor; Staunton River District Present 4:27 PM
Farmer Supervisor; Callands-Gretna District Present 4:26 PM
Ingram Supervisor; Tunstall District Present 4:26 PM
Miller Supervisor; Banister District Present 4:27 PM
AGENDA ITEMS TO BE ADDED
None.
APPROVAL OF AGENDA
Motion to approve Agenda.
RESULT: ADOPTED [UNANIMOUS]
MOVER: Miller
SECONDER: Davis
AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller
PRESENTATIONS
None.
STAFF, COMMITTEE, AND/OR CONSTITUTIONAL OFFICER REPORTS
a. Shell Building VRA Issuance Review (Staff Contact: Matthew D. Rowe); (10 minutes)
Rowe stated the County’s Shell Building Project (“Project”) at Lot 6 in the Cane Creek Centre
has been modified due to the partnership with RealtyLink Developers and the increased Project
scope. The building increased in size from 30,000 sf to 100,000 square feet due to RealtyLink’s
resources. The Tobacco Commission Shell Building Grant is now a loan through Virginia
Resources Authority (“VRA”), which contracts with the Tobacco Commission to underwrite
loans. VRA required the County IDA to act as lender for this $1,150,000 loan. The Project
7.a.b
Packet Pg. 8 Attachment: 01-19-2021 Work Session - DRAFT (2345 : Minutes Approval (Staff Contact: Kaylyn M. McCluster))
Board of Supervisors
January 19, 2021
Work Session
Budget is $5,000,000; the loan amount is $1,150,000, and the $3,850,000 is debt equity paid by
RealtyLink. The IDA approved the loan issuance/terms at its January 12, 2021, Meeting. The
County will serve as the financial backer of the IDA’s loan. The funds have already been
extended, the building is close to complete, and the site is being. Rowe also provided to the
Board a proposed Resolution for potential action on tonight’s Business Meeting’s Consent
Agenda.
b. Convenience Center Cost Estimates/Schedules Update (Staff Contact: Richard N.
Hicks); (10 minutes)
Hicks gave an update on the convenience centers cost estimates and schedules as provided in the
Board packet, which can be found on the County’s website at www.pittsylvaniacountyva.gov
c. Hurt EMS Station Bids Review/Discussion (Staff Contact: Richard N. Hicks); (10
minutes)
Hicks stated, on January 5, 2021, County Staff received construction bids for the Hurt/EMS
building (“Project”). The Project’s original estimate was $500,000, including engineering. The
lowest Project bid received was $757,650. On January 11, 2021, County Staff, as allowed under
the Virginia Public Procurement Act (“VPPA”), virtually met with the Project’s architect and the
low-bid contractor to discuss options for lowering the Project’s cost. After discussing several
options, again as permitted by the VPPA, the contractor and architect were asked to provide an
updated price to County Staff no later than January 15, 2021. The lowest bid came in from
Daniel Builders, LLC. and there was consensus from the Board to forward this recommendation
for approval at the Business Meeting.
d. Authorization to Apply for Federal Funds for Cherrystone and Roaring Fork Dam
Projects Discussion (Staff Contact: Richard N. Hicks); (10 minutes)
Hicks stated in 2019, the Town of Chatham, Virginia (“Chatham”), was granted $100,000 from
the Virginia Legislature to study alternative options regarding mandated repairs to the
Cherrystone and Roaring Fork Dams (“Project’). The original sponsors of the Project were
Chatham, the County, and the Pittsylvania County Soil and Water Authority. The County served
as the Grant’s Fiscal Agent and the Project has been completed. With the County’s lead, the
three (3) sponsoring agencies issued a Request for Qualifications and interviewed several
professional firms, with the anticipation that the selected firm would complete the study and
continue with the design of the dam modifications. Froehling & Robertson, Inc. (“F&R”), from
Roanoke, Virginia, was selected to complete the study by all the sponsoring agencies’ governing
bodies. F&R has completed the Project and identified several lower cost alternatives for the
Project. The process’ next step is the actual design of the dam modifications. This portion of the
Project is one hundred percent (100%) federally funded, but the sponsoring agencies will have to
apply for the funding. The funding is then contingent upon funds being available in the Federal
Budget, which could take one (1) to three (3) years. There was consensus of the Board to
authorize County Staff to apply for federal funds for the Cherrystone and Roaring Fork Dam
projects, and to also send a letter to the Chatham Town Mayor providing notice of the upcoming
shared responsibility and also requesting public recreational lake access.
7.a.b
Packet Pg. 9 Attachment: 01-19-2021 Work Session - DRAFT (2345 : Minutes Approval (Staff Contact: Kaylyn M. McCluster))
Board of Supervisors
January 19, 2021
Work Session
e. Landfill Solar Lease RFP Review/Discussion (Staff Contact: Richard N. Hicks); (10
minutes)
Hicks stated that County Staff issued the attached Request for Proposals (“RFP”) to determine if
solar companies have interest in installing solar fields on closed cells at the County Landfill.
This process was initiated by an RFP from Dominion Energy (“Dominion”) that favored
brownfield/landfill sites. If the County selects a firm based on its RFP, the Project will still
require approval by Dominion through their selection process, which could take up to one (1) to
two (2) years. There was consensus of the Board to for the recommendation to the full Board to
award the Landfill Solar Lease award to AC Power, New York.
BUSINESS MEETING DISCUSSION ITEMS
Farmer referenced the Legislative Priority on tonight’s Business Meeting’s Consent Agenda. He
stated he was concerned that there was not a cry for help regarding school funding. Hunt said
that was an oversight and would include that as well.
CLOSED SESSION
The Board entered Closed Session at 5:21 PM on the following:
RESULT: ADOPTED [UNANIMOUS]
MOVER: Davis
SECONDER: Ingram
AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller
a. Discussion or consideration of the acquisition of real property for a public purpose, or of
the disposition of publicly held real property, where discussion in an open meeting
would adversely affect the bargaining position or negotiating strategy of the public
body.
(1) Legal Authority: Virginia Code § 2.2-3711(A)(3)
Subject Matter: Jail Land
Purpose: Discussion of Related Property Acquisition for a Public
Purpose
b. Consultation with legal counsel employed or retained by a public body regarding specific
legal matters requiring the provision of legal advice by such counsel.
(1) Legal Authority: Virginia Code § 2.2-3711(A)(8)
Subject Matters: Cool Branch/Franklin EMS Agreement
Purpose: Legal Consultation/Advice Regarding the Same
RETURN TO OPEN SESSION & CLOSED SESSION CERTIFICATION
The Board returned to Open Session at 6:43 PM and the following Certification was recorded:
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
7.a.b
Packet Pg. 10 Attachment: 01-19-2021 Work Session - DRAFT (2345 : Minutes Approval (Staff Contact: Kaylyn M. McCluster))
Board of Supervisors
January 19, 2021
Work Session
CLOSED MEETING CERTIFICATION
BE IT RESOLVED that at the Pittsylvania County Board of Supervisors (the “Board”)
Work Session on January 19, 2021, the Board hereby certifies by a recorded vote that to the best
of each Board Member’s knowledge only public business matters lawfully exempted from the
Open Meeting requirements of the Virginia Freedom of Information Act (the “Act”) and
identified in the Motion authorizing the Closed Meeting were heard, discussed, or considered in
the Closed Meeting. If any Board Member believes that there was a departure from the
requirements of the Act, he shall so state prior to the vote indicating the substance of the
departure. The Statement shall be recorded in the Board's Minutes.
Vote
Davis Yes
Dudley Yes
Farmer Yes
Ingram Yes
Miller Yes
Scearce Yes
Warren Yes
ADJOURNMENT
Warren adjourned the Meeting at 6:44 PM.
7.a.b
Packet Pg. 11 Attachment: 01-19-2021 Work Session - DRAFT (2345 : Minutes Approval (Staff Contact: Kaylyn M. McCluster))
January 19, 2021
Business Meeting
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
BUSINESS MEETING
VIRGINIA: The Pittsylvania County Board of Supervisors’ Business Meeting was held
on January 19, 2021, in the Board Meeting Room, 39 Bank Street, SE, Chatham, Virginia 24531.
CALL TO ORDER (7:00 PM)
Warren Called the Meeting to Order at 7:00 PM.
ROLL CALL
The following Board Members were in attendance:
Attendee Name Title Status Arrived
Warren Chairman; Chatham Blairs District Present 6:50 PM
Scearce Vice-Chairman; Westover District Present 6:45 PM
Davis Supervisor; Dan River District Present 6:50 PM
Dudley Supervisor; Staunton River District Present 6:54 PM
Farmer Supervisor; Callands-Gretna District Present 6:51 PM
Ingram Supervisor; Tunstall District Present 6:45 PM
Miller Supervisor; Banister District Present 6:50 PM
AGENDA ITEMS TO BE ADDED
Motion to add the following items to the Consent Agenda:
1. FFRCA Extended Leave Interim Policy Approval
2. Project Impala LPA Approval
3. Revise Legislative Priorities to include School Language as was discussed at the earlier
Work Session
RESULT: ADOPTED [UNANIMOUS]
MOVER: Farmer
SECONDER: Ingram
AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller
APPROVAL OF AGENDA
Motion to approve Agenda with revisions.
7.a.c
Packet Pg. 12 Attachment: 01-19-2021 Business Meeting - DRAFT (2345 : Minutes Approval (Staff Contact: Kaylyn M. McCluster))
Board of Supervisors
January 19, 2021
Business Meeting
RESULT: ADOPTED [UNANIMOUS]
MOVER: Davis
SECONDER: Farmer
AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller
CONSENT AGENDA
Motion to approve Consent Agenda with the presented changes.
RESULT: ADOPTED [UNANIMOUS]
MOVER: Davis
SECONDER: Dudley
AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller
a. Minutes Approval (Staff Contact: Kaylyn M. McCluster)
b. Bill List Approval (December 2020; online); (Staff Contact: Kimberly G. Van Der Hyde)
c. Mid-Year Budget Appropriations (Staff Contact: Kimberly G. Van Der Hyde)
d. Personnel Manual Revisions Adoption (Staff Contact: Holly E. Stanfield)
e. 22021 Legislative Priorities Approval (Staff Contact: David M. Smitherman)
f. Danville Community College Educational Foundation Cares Money Change in
Scope/Expenditure Approval (Staff Contact: David M. Smitherman)
g. FFRCA Extended Leave Interim Policy
h. Project Impala LPA Approval
HEARING OF THE CITIZENS
Donny Boswell, Westover District, spoke on behalf of five (5) families that live on Bachelor
Hall Road regarding a proposed Resolution. He stated that on December 16, 2020, Ray Rozado
sent an email to property owners of State Route 1055 regarding modifications to the road to
extend and connect to the proposed connector road. The Board adopted Resolution # 2020-09-
03 supporting the design changes. He stated he wished for a cul-de-sac be installed at the end of
the road and the road not be connected to the connector road. They were never notified that the
Board would have the final say in this decision, and if they had been notified, they would have
been present and voiced their concerns at the September 15, 2020, Meeting. He stated his
disappointment in this process as it relates to the quality of their road. He provided a signed
letter from the six (6) property owners and a letter to Hunt. He requested the Board to reconsider
the Resolution and the cul-de-sac.
Will Pace, Mayor of Town of Chatham and citizen of Chatham-Blairs District, spoke regarding
his disappointment to those who spoke out in opposition regarding the Roy P. Byrd Bridge
naming. He does support the naming of the Clyde Banks Bridge, but was saddened of the way it
7.a.c
Packet Pg. 13 Attachment: 01-19-2021 Business Meeting - DRAFT (2345 : Minutes Approval (Staff Contact: Kaylyn M. McCluster))
Board of Supervisors
January 19, 2021
Business Meeting
was handled.
Anita Royston, on behalf of WKBY Radio, wanted to thank Caleb Ayers for his radio piece. She
stated he has upped their listeners and it was a brilliant idea to have this piece.
UNFINISHED BUSINESS
a. Landfill Equipment Purchasing Bid Award Approval (Staff Contact: Richard N.
Hicks)
Hicks stated that recently the Board authorized the purchase of a larger trash compactor for the
County Landfill based on Carter Machinery’s related proposal. County Staff developed a set of
specifications for a Request for Proposals (“RFP”) a completely rebuilt compactor comparable to
a Caterpillar 836. The County received seven (7) RFP responses. In evaluating said responses,
Carter Machinery’s response and Marcel Equipment’s #2 proposal were the lowest cost and the
most comparable to the requested machine. It appears that Carter Machinery has the best short-
term warranty, but their cost is $70,418 higher. Marcel Equipment is a Canada Company,
purchased the County’s old compactor that was destroyed in the fire a few years ago. Their bid
priced includes delivery to the County Landfill. Marcel Equipment provides a CAT Machine
Component Rebuild Warranty. The major CAT components would be covered under the
warranty and could be performed by the local CAT Dealer. The County currently has a
maintenance contract with Carter Machinery to maintain all its major Landfill equipment. The
County has no history with the other manufacturers and would be concerned with maintenance
response time. There was discussion regarding seeking to see if the County could get a new
model for a small difference in price, due to the amount of hours on the lower cost machine.
Motion to allow County Staff to purchase a compactor from Marcel Equipment not to exceed the
higher price.
RESULT: APPROVED [UNANIMOUS]
MOVER: Ingram
SECONDER: Dudley
AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller
NEW BUSINESS
a. Resolution # 2021-01-01 (Support of Naming the Chatham South Bridge the "Clyde L
Banks, Sr., Memorial Bridge") Resolution Adoption (Contact: Supervisor Miller)
Miller stated Mr. Fitzgerald has been very active in lobbying for recognition of Clyde L. Banks,
Sr. Miller proposed to name the South Chatham Bridge the Clyde L. Banks, Sr. Memorial
Bridge. Clyde L. Banks, Sr., a former Chatham resident and a respected civil rights and
community leader, died on June 7, 2008. Miller desires for the Board to adopt Resolution
#2021- 01-01, attached, supporting naming the Chatham South Bridge the “Clyde L. Banks, Sr.,
Memorial Bridge.”
7.a.c
Packet Pg. 14 Attachment: 01-19-2021 Business Meeting - DRAFT (2345 : Minutes Approval (Staff Contact: Kaylyn M. McCluster))
Board of Supervisors
January 19, 2021
Business Meeting
Motion to adopt Resolution # 2021-01-01 as presented.
RESULT: APPROVED [UNANIMOUS]
MOVER: Miller
SECONDER: Scearce
AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller
APPOINTMENTS
a. Appointment: IDA (Staunton River District); (Contact: Supervisor Dudley)
Motion to appoint Tim Reynolds to serve as the IDA’s Staunton River District Representative for
a term beginning January 20, 2021, and ending January 20, 2025.
RESULT: APPROVED [UNANIMOUS]
MOVER: Timothy W. Dudley, Supervisor - Staunton River District
SECONDER: Charles H. Miller, Supervisor - Banister District
AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller
b. Appointment: Ratification of TLAC's Election of its Leesville Lake Associate
Representative (Dave Rives); (Staff Contact: Kaylyn M. McCluster)
Motion to ratify TLAC’s appointment of Mr. Rives as its Leesville Lake Association
Representative for a one (1) year term beginning February 1, 2021, and ending January 31, 2022.
RESULT: APPROVED [UNANIMOUS]
MOVER: Faremer
SECONDER: Davis
AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller
c. Appointment: TLAC Citizen Representative (Emily Ragsdale); (Contact: Supervisor
Farmer)
Motion to appoint Emily S. Ragsdale as the TLAC Citizen Representative for a term beginning
February 1, 2021, and ending February 1, 2022.
RESULT: APPROVED [UNANIMOUS]
MOVER: Farmer
SECONDER: Davis
AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller
d. Appointments: Fire and Rescue Commission (Staff Contact: Christopher C. Slemp)
Motion to reappoint Chuck Angier as the FRC’s Northwest Quadrant citizen representative, to
reappoint Tim Duffer as the FRC’s Southeast Quadrant firefighter representative, and to appoint
Kermit King as the FRC’s Northeast Quadrant firefighter representative, all for four (4) year
terms beginning January 19, 2021, and ending January 19, 2025.
7.a.c
Packet Pg. 15 Attachment: 01-19-2021 Business Meeting - DRAFT (2345 : Minutes Approval (Staff Contact: Kaylyn M. McCluster))
Board of Supervisors
January 19, 2021
Business Meeting
RESULT: APPROVED [UNANIMOUS]
MOVER: Scearce
SECONDER: Miller
AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller
e. BZA Appointment Judicial Recommendations (Staff Contact: Kaylyn M. McCluster)
Motion to recommend to Judge Moreau the following BZA reappointments/appointments: (1)
Joseph A. Craddock; (2) R. Alan Easley; (3) Ryland Brumfield; and (4) Herschel Stone.
RESULT: APPROVED [UNANIMOUS]
MOVER: Scearce
SECONDER: Dudley
AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller
MATTERS FROM WORK SESSION (IF ANY)
Motion to approve the following items as presented in the Work Session:
1. Landfill Solar Lease Award to AC Power, New York
2. Shell Building VRA Borrowing Resolution and Related Documents Approval
3. Revised Hurt EMS Building Project Construction Bid Award to Daniel Builders, LLC
4. Authorization to Apply for Federal Funds for Cherrystone and Roaring Fork Dam
Projects Approval
RESULT: APPROVED [UNANIMOUS]
MOVER: Scearce
SECONDER: Davis
AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller
BOARD MEMBER REPORTS
• Ingram spoke on the Volunteer of the Week, Lee Barker, and thanked the volunteer fire
and rescue individuals. He also recognized George and Jackie Henderson on their
anniversary. He congratulated Trooper Joseph Worley, and thanked Ryan Haygood of
VDOT for stopping and helped get pig out of the road. He also remembered Tommy
Pruitt and his family, as he died unexpectedly last week.
• Miller stated he is a lifelong resident of Pittsylvania County. He has seen the Board all
his life, and in this first term of being a part of the Board, he absolutely honors and
appreciates the men who serve on the Board with him and there has never been an
instance in which the Board has shown its courtesy, love, and respect, to the County
African American community like they have tonight. Not only the Board, but the County
Administrator and the County Attorney as well. Everyone worked together to bring this
night to historical fruition. He also mentioned Greg Harrison, Attorney, and Chairman of
7.a.c
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Board of Supervisors
January 19, 2021
Business Meeting
the Board of Directors of Pittsylvania County Community Action Agency, as his father
recently died and asked for condolences for his family.
• Davis thanked Staff for their hard work over the last year. He also thanked each Board
member for their work as well.
• Scearce applauded the Governor's comments on the opening of the school system and
stated he would like the mask mandate to be gotten rid of. He urged citizens to contact
the Governor to reopen the State and asked for prayers for our nation.
• Warren stated he thinks it is great to do the employee and volunteer of the month and he
is thankful the County has the Public Relations position and is also thankful for the future
visions of the Board Members and for working together. He is proud of County Staff for
being smart with COVID relief money purchases. There were laptops for schools
bought, there was money sent to DCC to help with tuition, there were laptops put in the
Sheriff vehicles, and many other things to better help the citizens of the County. He also
asked for everyone to remember the Waller family.
COUNTY ADMINISTRATOR REPORTS
Smitherman stated the Board Meeting Room is the result of utilizing the COVID funds. Soon
the new Elections and Training Center will be available and was also used with COVID funds.
We have a new partnership with pilots in Maine for Pet Center, and this relieves us of dozens of
cats at a time. Condolences to the family of Mike Waller, a sixteen (16)-year employee of the
County.
ADJOURNMENT
Warren adjourned the Meeting at 8:07 PM.
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Board of Supervisors
EXECUTIVE SUMMARY
ACTION ITEM
Agenda Title: Bill List Approval (on-line); (Staff Contact: Kimberly G. Van Der Hyde)
Staff Contact(s): Kimberly G. Van Der Hyde
Agenda Date: February 16, 2021 Item Number: 7.b
Attachment(s):
Reviewed By:
SUMMARY
At each of the Board’s Business Meetings, the County’s Auditors recommend the Board review
payments made by the County as oversight of County Fund expenditures. Said Bill List is found
at the below attached link:
https://weblink.pittgov.net/WebLink/Browse.aspx?id=397870&dbid=0&repo=PittGovDocs
FINANCIAL IMPACT AND FUNDING SOURCE
Not applicable.
RECOMMENDATION
County Staff recommends the Board approve the County’s 2021 February Bill List as presented.
MOTION
“I make a Motion to approve the County’s 2021 February Bill List as presented.”
7.b
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Board of Supervisors
EXECUTIVE SUMMARY
ACTION ITEM
Agenda Title: BOS Bylaws Revisions Approval (Staff Contact: Kaylyn M. McCluster)
Staff Contact(s): Kaylyn M. McCluster
Agenda Date: February 16, 2021 Item Number: 7.c
Attachment(s): BOS Bylaws 2021
Reviewed By:
SUMMARY:
For the Board’s review and consideration, attached are proposed revised Board Bylaws. Said
revisions are indicated in red and involve a suggestion to do Board appointments under the
Consent Agenda, edit to Meeting Seating Section due to not having a “rail” in the new Meeting
Room, and removal of old locations for the Board’s Work Session and Business Meeting.
Notice has been provided in previous Board Friday Updates in compliance with Board Bylaws
Section 7.1.
FINANCIAL IMPACT AND FUNDING SOURCE:
None.
RECOMMENDATION:
County Staff recommends the Board adopt the attached revised Board Bylaws are presented.
MOTION:
“I make a Motion to adopt the attached revised Board Bylaws as presented.”
7.c
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Page 1 of 8
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS’ BYLAWS AND
RULES OF PROCEDURE
(B.S.M. 2/02/04, 4/15/08, 2/02/09, 2/01/10, 4/20/10, 9/20/11, 6/19/12, 2/4/13, 7/01/13, 10/06/14,
11/03/14, 6/06/16, 2/6/17, 3/20/18, 1/03/19, 3/17/20, 05/19/20)
PURPOSE.
To establish and set forth certain rules to provide for the orderly conduct of Pittsylvania
County, Virginia (“County”), business, to prescribe the manner and procedure by which the
Pittsylvania County Board of Supervisors (“Board of Supervisors” or “Board”) shall conduct
matters of business, and to provide for the efficient handling thereof.
ARTICLE I. BOARD OFFICER ELECTION, COMPOSITION, FUNCTION,
COMPENSATION, AND BENEFITS.
1.1. Board Composition. The Board shall be composed of seven (7) members who shall
be elected by the qualified voters of the County for four (4)-year terms; one (1) member shall be
elected from each of the seven (7) election districts. Pursuant to § 24.2-219, Code of Virginia,
1950, as amended, beginning with the November 2015 General Election, the Board was elected to
staggered terms as follows: the voters in the Banister, Callands-Gretna, and Dan River Election
Districts shall elect a member of the Board for a two (2)-year term, and the voters in the Chatham-
Blairs, Staunton River, Tunstall, and Westover Election Districts shall elect a member of the Board
for a four (4)-year term. At the November 2017 General Election, the voters in the three (3)
Election Districts in which a Supervisor was elected for a two (2)-year term, elected a Supervisor
for a four (4)-year term, and thereafter elections for all Supervisors are held on a biennial basis for
four (4)-year terms.
1.2. Chairman; Election and Duties. At the Regular Board Meeting in January each year
(“Reorganizational Meeting”), or at any other time as determined by a majority of the Board, there
shall be elected a Chairman to serve for a period of one (1) year expiring on December 31st, or
until replaced by Board Membership. The County Administrator, serving as temporary Chairman,
shall take nominations. Nominations require a second, and the vote will be taken in the order the
nominations are made. A majority vote is required. It shall be the Chairman’s duty to preside at
all Board meetings, and to maintain the orderly conduct thereof. He/she shall sign all voucher
warrants of the County; and when the Board is not in session, he/she shall provide policy guidance
to the County Administrator and the County Attorney. The Chairman shall continue to be a voting
member of the Board. The Chairman, with guidance from County Staff and consultation with
other Board Members, can authorize the advertisement and conducting of Public Hearings.
1.3. Vice-Chairman; Election and Duties. The Board shall also elect a Vice-Chairman to
serve a concurrent term with the Chairman. In the absence or incapacity of the Chairman, the Vice-
Chairman shall assume all the duties and functions of the Chairman. In the case where the
Chairman and Vice-Chairman are absent from a Meeting, the remaining Members present shall
choose one (1) of their number as temporary Chairman.
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1.4. Board Function. The Board shall have both administrative and legislative
responsibilities, some of which shall be discharged in their role as governing body, and some of
which they derive as an administrative political subdivision of the Commonwealth. The powers
and duties of the Board shall include, but not be limited to, the following: preparation and adoption
of the County Budget, levying of taxes, appropriating funds, constructing and maintaining County
buildings, making and enforcing Ordinances, providing for the general health, safety, and welfare
of the public, and generally exercising all other powers and functions normally attributed to
government and permitted by the laws of the Commonwealth.
1.5. Board Compensation. Board compensation shall be governed by §§ 15.2-1406, 15.2-
1414.1, 15.2-1414.2, and/or 15.2-1414.3, Code of Virginia, 1950, as amended.
1.6. Board Benefits. Board benefits shall be governed by governed by §§ 15.2-1414.2
and/or 15.2-1414.3, Code of Virginia, 1950, as amended. Board benefits shall include all
applicable fringe benefits available to other County employees, including health and dental
insurance. Upon receipt of an itemized report by the Deputy Clerk, Board Members shall be
reimbursed up to $350.00 monthly for in-County travel while performing official duties related to
their office. Board Members shall not receive dedicated internet service at their residence. Upon
County separation, Board Members shall be able to purchase their assigned County-owned
electronic devices for fair market value.
ARTICLE II. MEETINGS.
2.1. Regular Meetings. The Board shall meet regularly on the third (3rd) Tuesday of each
month in the County Administration Building, Main Conference Room, and at 4:30 p.m. for a
Work Session and at 7:00 p.m. for a Business Meeting in the Pittsylvania County General District
Courtroom for the purpose of discharging their administrative and legislative responsibilities. The
location of the Work Session and Business Meeting shall be determined at the Board’s
Reorganizational Meeting or identified in the Notice of the same. The Board shall also be
authorized to set other dates for Regular Meetings, and all other Meetings, at the Reorganizational
Meeting, or at any other appropriate time(s).
2.2. Parliamentary Procedure. All such Meetings shall be open to the public and shall be
conducted in an orderly fashion with the most recent edition of Robert’s Rules of Order being used
for parliamentary procedure.
2.3. Sergeant of Arms. The County’s Sheriff, or his/her designee, shall act as “Sergeant
of Arms” at all Board Meetings, and shall, when so directed by the Chairman, expel any person or
persons from such Meetings.
2.4. Meeting Seating. For the purpose of address and order, the Board and County Staff
shall sit in front of the “public rail” in the Courtroom, and all other persons shall sit behind the
“public rail.” The Chairman shall sit in the middle of the dais, and all other seats shall be selected
by Board Members based on longevity of Board membership.
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2.5. Agendas. Agendas shall be prepared by the Clerk and used at all Meetings. All items
requested to be placed on the Agenda shall be submitted in writing to the Clerk, or his/her designee,
ten (10) working days before the Meeting; however, Board Members may make oral requests. Any
items received after that time shall appear on the next Regular Meeting Agenda, unless a majority
of the Board present vote to place such items on the current Agenda.
2.6. Meeting Order. The Meeting Order of all the Board’s Work Sessions and Business
Meetings shall be as follows:
Work Session Meeting Order:
Call to Order (4:30 p.m.; County Administration Building; Main Conference Room)
Roll Call
Agenda Items to be Added
Approval of Agenda
Presentations
Staff, Committee, and/or Constitutional Officer Reports
Business Meeting Discussion Items
Closed Session (if any)
Return to Open Session and Closed Session Certification (if required)
Adjournment
Business Meeting Order:
Call to Order (7:00 p.m.; Pittsylvania County General District Courtroom)
Roll Call
Moment of Silence
Pledge of Allegiance
Agenda Items to be Added
Approval of Agenda
Consent Agenda
Presentations
Hearing of the Citizens
Public Hearings
A. Zoning Public Hearings
B. Other Public Hearings
Unfinished Business
New Business
Appointments
Matters from Work Session (if any)
Board Member Reports
County Administrator/County Attorney Reports
Adjournment
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2.7. Presentations. All presentations to the Board shall be limited to a maximum of ten
(10) minutes.
2.8. Appointments. All non-Chairman appointments to boards, committees, and other
entities shall occur during the Board’s Business Meeting’s Consent Agenda Section, unless a
Board Member, following a second and an affirmative majority vote, removes the same to the
Board’s New Business Agenda Section for more discussion and/or potential action.
2.98. Recognitions. The particular method of recognition (i.e., Certificate, Resolution,
and/or plaque) shall be governed by the Board’s Policy on Recognitions formally adopted on
October 15, 2019 and made a part hereof.
2.109. Public Hearings. All Public Hearings on Business Meetings shall be conducted as
follows: Each person addressing the Board under a Public Hearing shall step up, give his/her name
and district, and/or his/her place of residency for non-County citizens, in an audible tone of voice
for the record, and, unless further time is granted by the Chairman, shall limit his/her address to
three (3) minutes; speakers for a group shall be limited to ten (10) minutes. Speakers shall
conclude their remarks at that time, unless the consent of the Board is affirmatively given to extend
the speakers allotted time. All remarks shall be addressed to the Board as a body and not to any
individual member thereof. No person, other than the Board and the person having the floor, shall
be permitted to enter into any discussion, either directly or indirectly or through a Board Member,
without first being recognized by the Chairman. No question shall be asked a Board Member
except through the Chairman.
2.110. Hearing of the Citizens. All Hearing of the Citizens on Business Meetings shall be
conducted as follows: Each person addressing the Board under Hearing of the Citizens shall be a
resident or landowner of the County, or the registered agent of such resident or landowner. Each
person shall step up, give his/her name and district in an audible tone of voice for the record, and
unless further time is granted by the Chairman, shall limit his/her address to three (3) minutes. No
person shall be permitted to address the Board more than once during Hearing of the Citizens. All
remarks shall be addressed to the Board as a body and not to any individual Member thereof.
Hearing of the Citizens shall last for a maximum of forty-five (45) minutes. Any individual that
is signed up to speak during said section who does not get the opportunity to do so because of the
aforementioned time limit, shall be given speaking priority at the next Board Meeting.
2.121. Special Meetings. The Board may from time-to-time hold special, called,
adjourned, and/or informational meetings in accordance with the laws of the Commonwealth.
2.132. Motions/Resolutions. Each oral Motion or Resolution shall be recorded by the
Deputy Clerk and may be read back to the whole Board by the Deputy Clerk, if so requested,
before any vote is taken.
2.143. Board Member Reports. Board Member Reports shall be used for individual Board
Members to share information with other Board Members and/or the public. No official action
may take place during Board Member Reports.
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2.154. Closed Meetings. Closed Meetings of the Board shall be requested in the same
manner as prescribed in Section 2.5 or added as allowed by the Virginia Freedom of Information
Act.
2.165. Quorum and Method of Voting. At any Board Meeting, a majority of the
Supervisors present shall constitute a quorum. A majority of the Board shall mean four (4). All
questions submitted to the Board for decision shall be determined by a viva voce vote or approved
electronic voting method of a majority of the Board present voting on any such question, unless
otherwise provided by law. The name of each Member voting and how he/she voted must be
recorded. The Board has elected not to have a tie breaker as provided for by the Code of Virginia,
and a tie vote on any Motion shall be considered defeated as provided for in § 15.2-1420, Code of
Virginia, 1950, as amended. Each Board Member present when a question is put shall vote “yes”
or “no.” No Board Member shall be excused from voting, except on matters involving the
consideration of his/her own official conduct, where his/her own financial interests are involved,
or where he/she may have a conflict of interest, pursuant to the Virginia State and Local
Government Conflict of Interests Act.
2.176. Roll Call Procedure.
(1) Board Members shall either cast votes in District order on a rotating basis, or
simultaneously if using an approved electronic voting method.
(2) The Board Chairman shall cast the last vote, unless using an approved electronic voting
method.
2.187. Remote Participation in Board Meeting. As authorized by § 2.2-3708.2, Code of
Virginia, 1950, as amended, the Board shall allow the participation of Board Members in a Meeting
through electronic communication means from a remote location that is not open to the public
subject to complying with all parts of the following written policy:
1. On or before the day of a Meeting, the Supervisor shall notify the Board
Chairman that the Supervisor is unable to attend the meeting due a personal matter, and the
Supervisor shall identify with specificity the nature of the personal matter, or the Supervisor shall
notify the Board Chairman that the Supervisor is unable to attend a meeting due to a temporary or
permanent disability or other medical condition that prevents the Supervisor’s physical attendance.
The Board shall record the specific nature of the personal matter or fact of temporary or permanent
disability, and the remote location from which the absent Supervisor participated in its minutes.
2. If the absent Supervisor’s remote participation is disapproved, because such
participation would violate the strict and uniform application of this written policy, such
disapproval shall be recorded in the Board’s Minutes.
3. Such participation by the absent Supervisor shall be limited in each calendar
year to two (2) meetings.
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4. A quorum of the Board shall be physically assembled at the primary or central
meeting location.
5. The Board shall arrange for the voice of the absent Supervisor to be heard by all
persons in attendance at the primary or central meeting location.
ARTICLE III. COUNTY ADMINISTRATOR.
3.1. The Board may appoint a County Administrator who shall serve at the pleasure of the
Board. Once appointed, the County Administrator shall be the Chief Administrative Officer of the
County and shall perform his/her duties in accordance with the laws of the Commonwealth and
the policies of the County as established by the Board for that purpose.
ARTICLE IV. BOARD COMMITTEES.
4.1. The Board Standing Committees shall be as follows:
(a) Finance/Insurance: To aid and advise in the preparation on the County Budget and
make recommendations concerning Fiscal Policy.
(b) Personnel: To review policies and practices and make recommendations regarding the
same.
(c) Property/Building: To view buildings and grounds and make recommendations
regarding the same.
(d) Legislative Committee: The Legislative Committee, in collaboration with the County
Attorney, shall review, propose changes, and maintain current revisions to the Board of
Supervisors’ Bylaws and Rules of Procedure; review, propose changes, and maintain current
revisions to the Pittsylvania County Board of Supervisors Policies and Procedures Manual; and
review, propose changes, set public hearings for any proposed changes, and maintain current
revisions to the Pittsylvania County Code.
4.2. At the Board’s Reorganizational Meeting, or at any other appropriate time(s),
membership to the above-Standing Committees and the following entities shall be appointed by
the Board Chairman for a specific term of office as determined by the Chairman:
(a) Computer/Radio/Telecommunications
(b) BOS/School Joint Liaison
(c) Economic Development
(d) Solid Waste
(e) Dan River Business Development Center
(f) Danville-Pittsylvania Regional Facility Authority
(g) Fire and Rescue Commission
(h) Local Elected Officials (i) Metropolitan Planning Organization
(j) Pittsylvania County Community Action Agency
(k) Pittsylvania County Planning Commission
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(l) Roanoke River Basin Association
(m) SARA Title III/D-PC Local Emergency Planning
(n) Pittsylvania County Social Services Board
(o) Virginia Association of Counties Committee
(p) West Piedmont Planning District Commission
(q) Community Policy Management Team
(r) Staunton River Regional Facility Authority
(s) Tri-County Lake Advisory Committee
4.3. The Board may, from time-to-time, direct that the Board Chairman appoint other
committees for a specific purpose with a limited duration.
4.4. The Board Chairman shall be authorized to temporarily participate, including voting,
in any committee for the purpose of creating a quorum.
4.5. The Board and/or Board Chairman shall be authorized, to the extent allowed by law,
to remove any of its/his appointee(s) to any committee or other entity.
4.6. The Board shall strive to require all potential committee or other entity appointees to
submit a letter of interest, resume, and/or application prior to appointment.
4.7. The Board shall strive to create a uniform stipend policy for all appointed committees
and other entities.
ARTICLE V. CERTAIN ORDINANCES AND RESOLUTIONS TO LIE OVER.
5.1. No Ordinance or Resolution imposing taxes or appropriating money from General
Fund balances, not included in the adopted Budget, in excess of $50,000, shall be passed until after
ten (10) days from the introduction thereof. This shall not restrict the appropriation of State,
Federal, or other funds not in the current General Fund balances.
ARTICLE VI. RECORDATION OF ORDINANCES AND RESOLUTIONS.
6.1. Every Resolution upon its final passage shall be recorded in a book kept for that
purpose and shall be authenticated by the signature of the Chairman and the County Administrator.
6.2. Every Resolution shall be authenticated and recorded in the same manner as in 6.1-
above.
6.3. Every Motion appropriating funds or adopting an Ordinance shall be by Roll Call
vote.
6.4. Every Ordinance passed by the Board shall be incorporated into the Pittsylvania
County Code.
ARTICLE VII. AMENDMENTS AND ADOPTIONS.
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7.1. Amendments to these Bylaws and Rules of Procedure may be made at any Board
Meeting by a majority vote of the Board present, after a notice of intent to amend has been given
to each Board member not less than ten (10) days prior to such Meeting.
7.2. Adoption of the Bylaws and Rules of Procedures shall be by simple majority vote of
the Board present and shall be in force and effect on the day after their passage.
7.c.a
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Board of Supervisors
EXECUTIVE SUMMARY
ACTION ITEM
Agenda Title: Letter of Support for HB 2322/SB 1469 (Creation of Opioid Abatement
Authorize )Transmittal Authorize (Staff Contact: Kaylyn M. McCluster)
Staff Contact(s): Kaylyn M. McCluster
Agenda Date: February 16, 2021 Item Number: 7.d
Attachment(s): 02-16-2021 Letter of Support for HB 2322-SB 1469 Opioid Abatement
Authority
Reviewed By:
SUMMARY:
House Bill (“HB”) 2322/Senate Bill (“SB”) 1469 would establish the Opioid Abatement
Authority to ensure the fair and orderly distribution of opioid litigation recoveries to local and
state governments. The introduction of this legislation is the culmination of many months of
discussion between local governments and the Office of the Attorney General (“OAG”) on how
best to allocate any settlement funds received through the ongoing parallel litigation efforts of
state and local governments to recover costs associated with opioid addiction. Throughout these
negotiations, local governments have urged the position that a significant portion of any funds
recovered should flow back to localities who have borne the brunt of the opioid addiction
problem.
The above-referenced legislation is the product of a healthy give and take between the OAG and
representatives of local government, and it strikes a delicate balance between the interests of
both state and local government in maximizing the impact of funding for the treatment,
prevention and reduction of opioid use and misuse. This legislation as an example of how state
and local governments can work together to combat a terrible problem for the benefit of all. For
the Board’s review and consideration, attached is a letter in support of HB 2322/SB 1469
proposed to be sent to the County’s legislators.
FINANCIAL IMPACT AND FUNDING SOURCE:
None.
RECOMMENDATION:
County Staff recommends the Board authorize the submission of the attached letter in support of
HB 2322/SB 1469 to the County’s legislators as presented.
MOTION:
“I make a Motion authorizing the submission of the attached letter in support of HB 2322/SB
1469 to the County’s legislators as presented.”
7.d
Packet Pg. 28
COUNTY ADMINISTRATION
P.O. Box 426 • 1 Center Street
Chatham, Virginia 24531
Phone (434) 432-7710
_______________________________________________________________________________________________________
BUSINESS SAVVY. PEOPLE FRIENDLY.
February 16, 2021
VIA U.S. MAIL & EMAIL
__________________
__________________
Re: Support HB 2322/SB 1469
Dear _________:
On behalf of the citizens of Pittsylvania County, we write you to express our strong support for House Bill
2322/Senate Bill 1469 which would establish the Opioid Abatement Authority to ensure the fair and orderly
distribution of opioid litigation recoveries to local and state governments. The introduction of this
legislation is the culmination of many months of discussion between local governments and the Office of
the Attorney General (“OAG”) on how best to allocate any settlement funds received through the ongoing
parallel litigation efforts of state and local governments to recover costs associated with opioid addiction.
Throughout these negotiations, local governments have urged the position that a significant portion of any
funds recovered should flow back to localities who have borne the brunt of the opioid addiction problem.
The above-referenced legislation is the product of a healthy give and take between the OAG and
representatives of local government, and it strikes a delicate balance between the interests of both state and
local government in maximizing the impact of funding for the treatment, prevention and reduction of opioid
use and misuse. We strongly request your support for this legislation as an example of how state and local
governments can work together to combat a terrible problem for the benefit of all.
Thank you in advance for your support of this important piece of legislation.
Sincerely yours,
Robert (“Bob”) W. Warren
Chairman
Pittsylvania County Board of Supervisors
Cc: PCET (via email)
Hon. PCBOS (via email)
7.d.a
Packet Pg. 29 Attachment: 02-16-2021 Letter of Support for HB 2322-SB 1469 Opioid Abatement Authority (2348 : Letter of Support for HB 2322/SB 1469
Board of Supervisors
EXECUTIVE SUMMARY
ACTION ITEM
Agenda Title: 2021 Board Work Plan Approval (Staff Contact: David M. Smitherman)
Staff Contact(s): David M. Smitherman
Agenda Date: February 16, 2021 Item Number: 7.e
Attachment(s):
Reviewed By:
SUMMARY:
At its recent Strategic Planning Workshop, the Board adopted the following 2021 Work Plan.
Said 2021 Work Plan will provide County Staff with the Board’s 2021 goals and objectives and
allow the Board to easily ascertain County Staff performance regarding the same at year’s end.
2021 Work Plan
1. Establish a regional sports complex/park
2. Aggressively seek opportunities to generate additional revenue at the County Landfill
3. Complete there (3) new Convenience Centers
4. Establish a Water Line Extension Fund to offset citizen cost of receiving County water
5. Allow citizens to vote on one percent (1%) additional sales tax for school capital needs
6. Improve recruitment practices for qualified minority job applicants
7. Complete borrowing for Solid Waste Capital Improvement Plan
8. Create naming policy for publicly owned County facilities/assets
9. Continue to monitor DSS administration improvements
FINANCIAL IMPACT AND FUNDING SOURCE:
None.
RECOMMENDATION:
County Staff recommends the Board adopt the above 2021 Work Plan as presented.
MOTION:
“I make a Motion to adopt the above 2021 Work Plan as presented.”
7.e
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Board of Supervisors
EXECUTIVE SUMMARY
ACTION ITEM
Agenda Title:
Resolution # 2021-02-01 (Resolution Rescinding Resolution # 2020-09-03
and Supporting New Disposition of S.R. 1055 (Bachelor Hall Farm Road)
Relating to the Proposed S.R. 311 Berry Hill Connector Road Project)
Adoption (Contact: Supervisor Scearce)
Staff Contact(s): Supervisor Scearce
Agenda Date: February 16, 2021 Item Number: 7.f
Attachment(s): 2021-02-01 Bachelor's Hall Through Road VDOT Resolution Rescission
Reviewed By:
SUMMARY
On August 4, 2020, the Virginia Department of Transportation (“VDOT”) held a Virtual Design
Public Hearing (“Public Hearing”) for the disposition of S.R. 1055 (Bachelor Hall Farm Road)
relating to the proposed S.R. 311 Berry Hill Connector Road Project (“Project”). Following said
Public Hearing, due to the mixed comments received therein, VDOT requested the Board
formally adopt recommendations regarding the Project. On September 15, 2020, the Board
adopted Resolution # 2020-09-03 recommending that the major design features of the Project be
approved as presented in the Public Hearing with the following modification incorporated in the
Project’s final design phase: S.R. 1055 (Bachelor Hall Farm Road) shall be extended to connect
to the proposed S.R. 311 Berry Hill Connector Road. Subsequent to the adoption of Resolution
# 2020-09-03, the Board was made aware of new information and concerns from affected
citizens, causing the Board to reconsider its previous position concerning the disposition of S.R.
1055 (Bachelor Hall Farm Road) relating to the proposed S.R. 311 Berry Hill Connector Road.
Due to new information and concerns from affected citizens, the Board has determined to
formally rescind its previously adopted Resolution # 2020-09-03 and recommends to VDOT that
S.R. 1055 (Bachelor Hall Farm Road) should not be connected to the newly proposed S.R. 311
Berry Hill Connector Road, but should be a dead end instead. For the Board’s review and
consideration, attached is Resolution # 2021-02-01 evincing the same.
FINANCIAL SOURCE/FISCAL IMPACT
None.
RECOMMENDATION
County Staff recommends the Board approve Resolution # 2021-02-01 as presented.
MOTION
“I make a Motion to approve Resolution # 2021-02-01 as presented.”
7.f
Packet Pg. 31
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
RESOLUTION # 2021-02-01
______________________________________________________________________________
RESOLUTION RESCINDING RESOLUTION # 2020-09-03 AND SUPPORTING NEW
DISPOSITION OF S.R. 1055 (BACHELOR HALL FARM ROAD) RELATING TO THE
PROPOSED S.R. 311 BERRY HILL CONNECTOR ROAD PROJECT
______________________________________________________________________________
VIRGINIA: At a Regular Meeting of the Pittsylvania County Board of Supervisors
(“Board”) on Tuesday, February 16, 2021, the following Resolution was presented and adopted:
WHEREAS, on August 4, 2020, the Virginia Department of Transportation (“VDOT”)
held a Virtual Design Public Hearing (“Public Hearing”) for the disposition of S.R. 1055 (Bachelor
Farm Road) relating to the proposed S.R. 311 Berry Hill Connector Road Project (“Project”); and
WHEREAS, following said Public Hearing, due to the mixed comments received therein,
VDOT requested the Board formally adopt recommendations regarding the Project; and
WHEREAS, on September 15, 2020, the Board adopted Resolution # 2020-09-03
recommending that the major design features of the Project be approved as presented in the Public
Hearing with the following modification incorporated in the Project’s final design phase: S.R.
1055 (Bachelor Hall Farm Road) shall be extended to connect to the proposed S.R. 311 Berry Hill
Connector Road; and
WHEREAS, subsequent to the adoption of Resolution # 2020-09-03, the Board was made
aware of new information and concerns from affected citizens, causing the Board to reconsider its
previous position concerning the disposition of S.R. 1055 (Bachelor Hall Farm Road) relating to
the proposed S.R. 311 Berry Hill Connector Road.
NOW, THEREFORE, BE IT HEREBY RESOLVED, due to new information and
concerns from affected citizens, the Board formally rescinds its previously adopted Resolution #
2020-09-03 and recommends to VDOT that S.R. 1055 (Bachelor Hall Farm Road) should not be
connected to the newly proposed S.R. 311 Berry Hill Connector Road, but should be a dead end
instead; and
BE IT FINALLY RESOLVED that a copy of this Resolution be forwarded to VDOT.
Given under my hand this 16th day of February, 2020.
__________________________________________
Robert (“Bob”) W. Warren, Chairman
Pittsylvania County Board of Supervisors
ATTEST:
7.f.a
Packet Pg. 32 Attachment: 2021-02-01 Bachelor's Hall Through Road VDOT Resolution Rescission (2357 : Resolution # 2021-02-01 (Resolution Rescinding
__________________________________________
David M. Smitherman, Clerk
Pittsylvania County Board of Supervisors
VOTE
Joe B. Davis Yes/No
William (“Vic”) Ingram Yes/No
Charles H. Miller, Jr. Yes/No
Robert (“Bob”) W. Warren Yes/No
Ronald S. Scearce Yes/No
Ben L. Farmer Yes/No
Tim W. Dudley Yes/No
Ayes __ Nays __ Abstentions __
7.f.a
Packet Pg. 33 Attachment: 2021-02-01 Bachelor's Hall Through Road VDOT Resolution Rescission (2357 : Resolution # 2021-02-01 (Resolution Rescinding
Board of Supervisors
EXECUTIVE SUMMARY
ACTION ITEM
Agenda Title: FRC Recommended Equipment and Apparatus Uniform CIP Standards
Adoption (Staff Contact: Christopher C. Slemp)
Staff Contact(s): Christopher C. Slemp
Agenda Date: February 16, 2021 Item Number: 7.g
Attachment(s):
Reviewed By:
SUMMARY:
The below Equipment and Apparatus Uniform CIP Standards were unanimously recommended
for adoption by the County’s Fire and Rescue Commission at their January Meeting. Said
Standards are proposed to be required to be followed by County volunteer Fire/EMS Agencies
when they purchase apparatus and equipment using County CIP Funds.
Fire Engine/Pumper
Minimum of 1250-gpm pump
Minimum 1000-water tank
Minimum of a 3-person cab
Meets current NFPA standards for storage and hose capacity.
4000-watt light tower
Fire Tanker/Tender
Minimum of 1000-gpm pump
Minimum of 2000-gallon tank
Quick water discharge
Meets current NFPA standard for water
Brush Truck
Minimum 1-ton chassis
Minimum 250-gpm pump
Minimum 250-gallon tank
FINANCIAL IMPACT AND FUNDING SOURCE:
None.
RECOMMENDATION:
County Staff recommends the Board adopt the above Equipment and Apparatus Uniform CIP
Standards as presented.
7.g
Packet Pg. 34
MOTION:
“I make a Motion to adopt the above Equipment and Apparatus Uniform CIP Standards as
presented.”
7.g
Packet Pg. 35
Board of Supervisors
EXECUTIVE SUMMARY
ACTION ITEM
Agenda Title:
Resolution # 2021-02-02 (Support for Blairs Fire Department's Purchase
of Ladder Truck Using County Tax Exemption Financing) Adoption
(Staff Contact: Christopher C. Slemp)
Staff Contact(s): Christopher C. Slemp
Agenda Date: February 16, 2021 Item Number: 7.h
Attachment(s):
Approval
501 C-3 Declaration
Newspaper Ad Receipt
2021-02-02 Blairs Tax Exempt
Minutes Sign-up Public Hearing
Reviewed By:
SUMMARY
The Federal Government, via the Internal Revenue Service (“IRS”), grants local governments up
to ten million dollars ($10,000,000) annually in Tax-Exempt Bonds (“TEB”) for financing public
needs. Blairs Fire and Rescue (“Blairs”) desires to utilize up to, but not exceeding, $430,000.00
of the County’s TEB financing capacity for the purchase of one (1) 2012 Pierce Arrow XT 100-
foot ladder truck. For the Board’s review and consideration, attached is Resolution # 2021-02-02
and other documentation supporting Blairs’ related request.
FINANCIAL IMPACT AND FUNDING SOURCE
None.
RECOMMENDATION
Subject to legal review by Blairs’ attorney, County Staff recommends the Board adopt attached
Resolution # 2021-02-02 as presented.
MOTION
“I make a Motion to adopt attached Resolution # 2021-02-02 as presented.”
7.h
Packet Pg. 36
7.h.a
Packet Pg. 37 Attachment: Approval (2361 : Resolution # 2021-02-02 (Support for Blairs Fire Department's Purchase of Ladder Truck Using County)
7.h.b
Packet Pg. 38 Attachment: 501 C-3 Declaration (2361 : Resolution # 2021-02-02 (Support for Blairs Fire Department's Purchase of Ladder Truck Using County)
7.h.b
Packet Pg. 39 Attachment: 501 C-3 Declaration (2361 : Resolution # 2021-02-02 (Support for Blairs Fire Department's Purchase of Ladder Truck Using County)
7.h.c
Packet Pg. 40 Attachment: Newspaper Ad Receipt (2361 : Resolution # 2021-02-02 (Support for Blairs Fire Department's Purchase of Ladder Truck Using
7.h.c
Packet Pg. 41 Attachment: Newspaper Ad Receipt (2361 : Resolution # 2021-02-02 (Support for Blairs Fire Department's Purchase of Ladder Truck Using
7.h.c
Packet Pg. 42 Attachment: Newspaper Ad Receipt (2361 : Resolution # 2021-02-02 (Support for Blairs Fire Department's Purchase of Ladder Truck Using
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
RESOLUTION 2021-02-02
______________________________________________________________________________
RESOLUTION SUPPORTING BLAIRS FIRE AND RESCUE’S UTILIZATION OF
TAX-EXEMPT FINANCING
______________________________________________________________________________
VIRGINIA: At the Regular Meeting to the Pittsylvania County Board of Supervisors
(“Board”) on Tuesday, February 16, 2021, the following Resolution was presented and adopted:
WHEREAS, the Board, under the United States Internal Revenue (“IRS”) Code, receives
a ten (10) million-dollar allocation for tax exempt bonds each year beginning January 1; and
WHEREAS, said tax-exempt bonds cover boards, agencies, and commissions serving
under or at the Board’s authorization; and
WHEREAS, Blairs Fire and Rescue (“Blairs”) is an authorized Volunteer Fire and Rescue
Department identified in Pittsylvania County Code §§ 31-2.1 and 31.2a; thereby, authorizing it to
participate in tax-exempt financing for equipment utilized by it for a public use; and
WHEREAS, Blairs desires to utilize tax-exempt bonds in an amount not to exceed
$430,000.00 to finance, for public purpose and use, the purchase of one (1) 2012 Pierce Arrow XT
100-foot ladder truck; and
WHEREAS, Blairs held a Public Hearing on February 8, 2021, on the potential utilization
of said tax-exempt financing, after legally publishing the notice as required by IRS Code.
NOW, THEREFORE, BE IT HEREBY RESOLVED, that the Board hereby approves
Blairs’ utilization of tax-exempt bonds for financing in an amount not to exceed $430,000.00 to
finance, for public purpose and use, the purchase of one (1) 2012 Pierce Arrow XT 100-foot ladder
truck; and
BE IT FURTHER RESOLVED that a copy of this Resolution be forwarded to Blairs to
supplement its financing requirements.
Given under my hand this 16th day of February, 2021.
__________________________________________
Robert (“Bob”) W. Warren, Chairman
Pittsylvania County Board of Supervisors
__________________________________________
David M. Smitherman, Clerk
Pittsylvania County Board of Supervisors
7.h.d
Packet Pg. 43 Attachment: 2021-02-02 Blairs Tax Exempt (2361 : Resolution # 2021-02-02 (Support for Blairs Fire Department's Purchase of Ladder Truck
7.h.e
Packet Pg. 44 Attachment: Minutes Sign-up Public Hearing (2361 : Resolution # 2021-02-02 (Support for Blairs Fire Department's Purchase of Ladder Truck
7.h.e
Packet Pg. 45 Attachment: Minutes Sign-up Public Hearing (2361 : Resolution # 2021-02-02 (Support for Blairs Fire Department's Purchase of Ladder Truck
Board of Supervisors
EXECUTIVE SUMMARY
ACTION ITEM
Agenda Title:
Resolution # 2021-02-03 (Resolution in Opposition to any Legislative
Effort to Repeal/Revise the Judicial Doctrine of Qualified Immunity for
Law Enforcement Officials) Adoption (Staff Contact: Kaylyn M.
McCluster)
Staff Contact(s): Kaylyn M. McCluster
Agenda Date: February 16, 2021 Item Number: 7.i
Attachment(s): 2021-02-03 Qualified Immunity
Reviewed By:
SUMMARY:
Recently, bills have been proposed in the Virginia General Assembly to repeal or revise the
judicial doctrine of Qualified Immunity for law enforcement officials. Said repeal/revision
would, inter alia, have devastating effects on the County’s Budget, law enforcement recruitment
and retention, and law enforcement effectiveness. Accordingly, for the Board’s review and
consideration, attached in Resolution # 2021-02-03 (Resolution in Opposition to any Legislative
Effort to Repeal or Revise the Judicial Doctrine of Qualified Immunity for Law Enforcement
Officials).
FINANCIAL IMPACT AND FUNDING SOURCE:
None.
RECOMMENDATION:
County Staff recommends the Board adopt Resolution # 2021-02-03 as presented.
MOTION:
“I make a Motion to adopt Resolution # 2021-02-03 as presented.”
7.i
Packet Pg. 46
PITTSYVLANIA COUNTY BOARD OF SUPERVISORS
RESOLUTION # 2021-02-03
______________________________________________________________________________
A RESOLUTION IN OPPOSITION TO ANY LEGISLATIVE EFFORT TO REPEAL OR
REVISE THE JUDICIAL DOCTRINE OF QUALIFIED IMMUNITY FOR LAW
ENFORCEMENT OFFICIALS
______________________________________________________________________________
VIRGINIA: at the Regular Meeting of the Pittsylvania County Board of Supervisors
(“Board”), held on February 16, 2021, the following Resolution was presented and adopted:
WHEREAS, the Virginia General Assembly has considered the possible repeal or revision
of the judicial doctrine of qualified immunity, and
WHEREAS, qualified immunity protects law enforcement officials from frivolous,
vengeful, and harassing lawsuits, while allowing full trial of any case with merit; and
WHEREAS, any legislative repeal or revision of qualified immunity would manifestly
harm law enforcement by putting law enforcement officers at constant risk of unjustified lawsuits
for almost every action they take; and
WHEREAS, any legislative repeal or revision of qualified immunity would require
Pittsylvania County, Virginia (“County”), citizens to pay for the defense of any and every claim
against law enforcement officials, no matter how frivolous or unjustified; and
WHEREAS, repeal or revision would contribute to making law enforcement officials
hesitate or refrain from becoming involved in some high-conflict situations, because of the fear of
liability, even for actions taken in good faith, and such hesitation or restraint will jeopardize public
safety; and
WHEREAS, repeal or revision would make it harder to recruit and to retain the most
highly qualified candidates for Deputy positions, because of the fear of repeated unjustified
lawsuits; and
WHEREAS, efforts at repeal or revision represent ill-advised prejudice against law
enforcement men and women who put their lives on the line every day to protect public safety.
NOW THEREFORE BE IT RESOLVED BY THE BOARD:
1. That the County opposes SB 1440 and HB 2045 and any future legislative repeal or
revision of the judicial doctrine of qualified immunity and urges the County’s delegation
to the General Assembly to oppose any such effort.
7.i.a
Packet Pg. 47 Attachment: 2021-02-03 Qualified Immunity (2349 : Resolution # 2021-02-03 (Resolution in Opposition to any Legislative Effort to Repeal or
2. The Clerk shall provide an attested copy of this Resolution to all members of the County’s
General Assembly delegation.
Given under my hand this 16th day of February, 2021.
____________________________________
Robert (“Bob”) W. Warren, Chairman
Pittsylvania County Board of Supervisors
ATTEST:
____________________________________
David M. Smitherman, Clerk
Pittsylvania County Board of Supervisors
VOTE
Joe B. Davis Yes/No
William (“Vic”) Ingram Yes/No
Charles H. Miller, Jr. Yes/No
Robert (“Bob”) W. Warren Yes/No
Ronald S. Scearce Yes/No
Ben L. Farmer Yes/No
Tim W. Dudley Yes/No
Ayes __ Nays __ Abstentions __
7.i.a
Packet Pg. 48 Attachment: 2021-02-03 Qualified Immunity (2349 : Resolution # 2021-02-03 (Resolution in Opposition to any Legislative Effort to Repeal or
Board of Supervisors
EXECUTIVE SUMMARY
ACTION ITEM
Agenda Title:
Notice of Intent to Abandon a Portion of Ringgold Industrial Parkway
(S.R. 1270) and Right-of-Way for Intertape Expansion Approval (Staff
Contact: Matthew D. Rowe)
Staff Contact(s): Matthew D. Rowe
Agenda Date: February 16, 2021 Item Number: 7.j
Attachment(s): IntertapePlat
Reviewed By:
SUMMARY
For economic growth, development, and expansion, Interape has requested the Board support the
potential abandonment of a portion of Ringgold Industrial Parkway (State Road 1270) by the
Virginia Department of Transportation (“VDOT”). Per Virginia Code § 33.2-909, the procedure
for the Board to abandon an existing road, or portion of a road, is as follows:
(1) The Board must decide that no public necessity exists for the continuance of the
public road;
(2) After such an affirmative majority vote, the Board must send a formal notice of its
intent to abandon the road to the VDOT Commissioner;
(3) The Board must post notice in at least three (3) places on and along the road
sought to be abandoned for at least thirty (30) days;
(4) The Board must publish Notice of its intent to abandon the road in two (2) or
more issues of a newspaper having general circulation in the County;
(5) The Board must then wait thirty (30) days for any interested party to request a
Public Hearing of or related to the road abandonment; and
(6) If a request for a Public Hearing does not occur, the Board, within the four (4)
months of the thirty (30) day posting period, must pass an Ordinance or
Resolution requesting VDOT to abandon the road.
Considering all the evidence, this Board is satisfied that a public necessity exists for the
abandonment of the section of road, starting at the cul de sac on the southern end of Ringgold
Industrial Parkway to 140.01 feet from the cul-de-sac stem in a northern direction encompassing
a total area of 0.4982 acres as shown on the attached plat prepared by Dewberry Engineers. The
Board further deems that said section of road no longer necessary as part of the Secondary
System of State Highways.
RECOMMENDATION
7.j
Packet Pg. 49
County Staff recommends the Board determine that no public necessity exists for the
continuance of the public road as delineated on the attached plat, and authorize posting and
publishing a Notice of Intent to Abandon, including a willingness to hold a Public Hearing, and
authorize the County Administrator to forward the required documentation to VDOT.
MOTION
“I make a Motion that no public necessity exists for the continuance of the public road as
delineated on the attached plat, and authorize the posting and publishing a Notice of Intent to
Abandon, including a willingness to hold a Public Hearing, and authorizing the County
Administrator to forward the required documentation to VDOT.”
7.j
Packet Pg. 50
RINGGOLD INDUSTRIAL PARKWAYN32°18'13"E7.49'N42°48'37"E93.06'N56°08'02"E60.01'Δ=029°26'19"N72°26'20"ECH.304.23A.307.61RAD598.69N32°18'13"E81.38'S33°01'01"E50.13'N70°05'42"E145.50'N33°01'01"W140.01'Δ=024°14'45"S65°22'19"WCH.230.65A.232.38RAD549.14S77°30'18"W449.75'S52°50'37"W63.16'S42°48'37"W84.07'S32°18'13"W79.64'S02°10'36"W104.80'S21°42'31"W14.13'S21°42'31"W74.80'S09°41'02"W102.35'N09°41'02"E112.76'N21°42'31"E98.83'50.00'VARIBLE WIDTHRIGHT-OF-WAY TOBE ABANDONED(0.4982 ACRES)VICINITY MAPSITEofFILE NO.SHEET NO.SEALSCALE:APPROVED BYCHECKED BYREVISIONSDRAWN BYDATEPROJECT NO.Dewberry Engineers Inc.551 PINEY FOREST ROADDANVILLE, VA 24540PHONE: 434.797.4497FAX: 434.797.4341PARTY CHIEFV7.j.aPacket Pg. 51Attachment: IntertapePlat (2346 : Notice of Intent to Abandon a Portion of Ringgold Industrial Parkway (S.R. 1270) and Right-of-Way fo)
Board of Supervisors
EXECUTIVE SUMMARY
ACTION ITEM
Agenda Title: Revised FY21 Volunteer CIP MOA Approval (Staff Contact: Christopher
C. Slemp)
Staff Contact(s): Christopher C. Slemp
Agenda Date: February 16, 2021 Item Number: 7.k
Attachment(s): Amended FY21 Volunteer CIP MOA - draft
Reviewed By:
SUMMARY:
In June 2020, the Board adopted a FY21 Volunteer CIP MOA that applies to CIP funding
distributed to volunteer fire and rescue agencies. County Staff has determined a revision to said
MOA is necessary to add language that a vehicle, largely funded by a volunteer agency and
partially funded by the County, would remain in service at the department who purchased said
vehicle, as long as they were in “good standing” as deemed by the County’s Fire and Rescue
Commission. This language is consistent with the wording in the CARES funded ambulances
MOA. For the Board’s review and consideration, a revised FY21 Volunteer CIP MOA is
attached.
FINANCIAL IMPACT AND FUNDING SOURCE:
None.
RECOMMENDATION:
County Staff recommends the Board approve the revised FY21 Volunteer CIP MOA as
presented.
MOTION:
“I make a Motion to approve the revised FY21 Volunteer CIP MOA as presented.”
7.k
Packet Pg. 52
Vehicle CIP Funds
Memorandum of Agreement
THIS AGREEMENT, made the __________________, by and between the
Pittsylvania County Board of Supervisors, a political subdivision of the Commonwealth
of Virginia (hereinafter referred to as the “Board”), party of the first part acting through
its agent, the County Administrator; and the
_________________________ (Entity receiving CIP funds) (hereinafter referred to as
the “Receiving Entity”), party of the second part.
WITNESSETH:
WHEREAS, the Board of Supervisors provides capital improvement funds when
available to support emergency service delivery countywide and to assist the volunteer
and career fire and rescue entities within Pittsylvania County with demonstrated needs;
and
WHEREAS, these funds are requested through a collaborative capital improvement
planning process consisting of volunteer fire and rescue entity representatives,
Department of Public Safety staff representatives and Fire and Rescue Commission; and
WHEREAS, the Pittsylvania County Department of Public Safety is responsible to
manage and distribute the CIP funds regarding public safety purchases and will serve as
the point of contact concerning these funds to the volunteer and career fire and rescue
entity representatives; and
WHEREAS, in order to sustain emergency response capabilities for Pittsylvania
County and to provide equity, consistency and to protect the interests of all involved
parties, this Memorandum of Agreement is entered into based on the following:
1. When applicable, the receiving entity will seek and apply for eligible grant
funds for the purchase of said vehicle. Said grant funds, if awarded, shall
be used to offset CIP fund investment in the base spec vehicle. Any
unused CIP funds shall remain in the CIP. Any remaining grant funds
over the cost of the base spec vehicle may be used for vehicle
enhancements if allowed in accordance with the grant’s rules and
procedures.
2. The County reserves the right to assume ownership of the vehicle
purchased with county funds if the receiving entity ceases to provide
services to Pittsylvania County for any reason and/or loses its ability to
operate. The purpose for this contingency is for the ability to sustain
emergency response capabilities within the county in the event of any
unforeseen issue inhibits the ability of the entity to provide service to the
community.
7.k.a
Packet Pg. 53 Attachment: Amended FY21 Volunteer CIP MOA - draft (2363 : Revised FY21 Volunteer CIP MOA Approval (Staff Contact: Christopher C.
3. The receiving entity acknowledges that if the funds are being utilized to
replace a current CIP funded vehicle that the receiving entity is to render
such vehicle to the Department of Public Safety. This vehicle may be sold
with generated funds being allocated back to the CIP or said vehicle may
be re-assigned to another county agency or Public Safety entity within
Pittsylvania County and/or retained as a reserve apparatus. The amount of
funds allocated back to the CIP shall be consistent with the percentage
vehicle total costs paid for by CIP funds, e.g. 50% of vehicle paid for by
CIP then 50% of vehicle sale proceeds allocated for future CIP use with
50% returned to the agency turning in the vehicle. Any such co-funding
split shall be documented via an addendum to this MOA.
4. The receiving entity acknowledges that no vehicle purchased with
Pittsylvania County CIP funds may be sold, traded or disposed of without
recommendation of the Department of Public Safety and the Pittsylvania
County Fire and Rescue Commission with approval by the Board of
Supervisors. Funds generated as a result of a sale are to be submitted to
the Board of Supervisors (not to exceed the original amount given to the
entity) for appropriation in to the CIP program. See item 3 for additional
details.
5. The receiving entity agrees that minimum vehicle specifications /
standards established by the Department of Safety through a collaborative
process involving fire and rescue leadership along with Department of
Public Safety staff with approval of the Public Safety Committee will be
adhered to.
6. CIP funds will be distributed to the individual entity only after the entity
submits an invoice for the vehicle and makes assurances that the vehicle
will be housed in Pittsylvania County.
7. The receiving entity agrees that CIP Fund purchase procedures shall be
consistent with county procurement policy and state procurement laws. It
shall be the responsibility of the volunteer entity to maintain records
demonstrating compliance with this requirement, which shall be provided
to the Department of Public Safety upon request.
8. The County agrees to provide insurance coverage for said vehicles
authorized for purchase within the CIP as long as funding is available,
minimum specifications / standards are adhered to, the receiving entity
agrees to, implements, and enforces Department of Public Safety
established safety, driver, and response related policies and guidelines.
7.k.a
Packet Pg. 54 Attachment: Amended FY21 Volunteer CIP MOA - draft (2363 : Revised FY21 Volunteer CIP MOA Approval (Staff Contact: Christopher C.
9. The receiving entity agrees that Department of Public Safety personnel
will have access to said vehicle if needed and said vehicle can be used by
Public Safety career personnel and members of Public Safety volunteer
entities trained and authorized to do so by the Director of Public Safety in
collaboration with volunteer the department’s fire chief/ rescue captain
when exigent circumstances exist. In such situations, the
volunteer entity leadership shall be notified as soon as practicable. This
access is not intended to preclude the entity to maintain a normal
established rotation of vehicles as part of their normal operating
procedures.
9.10. If the Agency is in good standing with the County’s Fire and Rescue
Commission and/or the Agreement is still valid and existing between the
Parties, the vehicle will not be taken or removed from the Agency by the
County without mutual, written consent.
WITNESS the following signatures and seals, pursuant to due authority, all as of
the day and year first written above.
Pittsylvania County Board of Supervisors Volunteer Department
By:___________________________ By:______________________________
Title: County Administrator Title:_____________________________
Witness: Witness:
By:___________________________ By:______________________________
7.k.a
Packet Pg. 55 Attachment: Amended FY21 Volunteer CIP MOA - draft (2363 : Revised FY21 Volunteer CIP MOA Approval (Staff Contact: Christopher C.
Board of Supervisors
EXECUTIVE SUMMARY
ACTION ITEM
Agenda Title:
Public Hearing: Rezoning Case R-21-001; City of Danville, Virginia;
Dan River Election District; R-1, Residential Suburban Subdivision
District, and A-1, Agricultural District, to B-2, Business District, General
(Supervisor Davis)
Staff Contact(s): Emily Ragsdale
Agenda Date: February 16, 2021 Item Number: 10.A.1
Attachment(s): City of Danville Application
City of Danville Map
Reviewed By:
SUMMARY
In Case R-21-001, the City of Danville, Virginia (“Petitioner”), has petitioned to rezone 0.50
acres from R-1, Residential Suburban Subdivision District, and A-1, Agricultural District, to B-
2, Business District, General (to consolidate with their adjacent parcel of land zoned B-2). The
subject parcels are located on State Road 726/Kentuck Church Road. Once the property is
rezoned to B-2, all uses listed under Pittsylvania County Code § 35-365 are permitted. On
January 5, 2021, the Planning Commission recommended, with no opposition, that the
Petitioner’s request be granted. The County Staff Summary is attached.
FINANCIAL IMPACT AND FUNDING SOURCE
None
RECOMMENDATION
County Staff recommends approval of Case R-21-001 requesting to rezone 0.50 acres, located on
State Road 726/Kentuck Church Road in the Dan River Election District, from R-1, Residential
Suburban Subdivision District, and A-1, Agricultural District, to B-2, Business District, General,
to allow the properties to be consolidated with an adjacent parcel of land. The subject properties
are adjacent to properties currently zoned B-2, Business District, General, and the rezoning
would be consistent with the Comprehensive Plan.
MOTION
“In Case R-21-001, I make a Motion to approve the rezoning of the subject properties, 0.50
acres, from R-1, Residential Suburban Subdivision District, and A-1, Agricultural District, to B-
2, Business District, General, to allow the properties to be consolidated with the Petitioner’s
adjacent parcel of land zoned B-2. The rezoning would be consistent with the County’s
Comprehensive Plan.”
10.A.1
Packet Pg. 56
10.A.1.a
Packet Pg. 57 Attachment: City of Danville Application (2342 : Public Hearing: Rezoning Case R-21-001; City of Danville, Virginia)
10.A.1.a
Packet Pg. 58 Attachment: City of Danville Application (2342 : Public Hearing: Rezoning Case R-21-001; City of Danville, Virginia)
10.A.1.a
Packet Pg. 59 Attachment: City of Danville Application (2342 : Public Hearing: Rezoning Case R-21-001; City of Danville, Virginia)
10.A.1.a
Packet Pg. 60 Attachment: City of Danville Application (2342 : Public Hearing: Rezoning Case R-21-001; City of Danville, Virginia)
10.A.1.a
Packet Pg. 61 Attachment: City of Danville Application (2342 : Public Hearing: Rezoning Case R-21-001; City of Danville, Virginia)
10.A.1.a
Packet Pg. 62 Attachment: City of Danville Application (2342 : Public Hearing: Rezoning Case R-21-001; City of Danville, Virginia)
10.A.1.a
Packet Pg. 63 Attachment: City of Danville Application (2342 : Public Hearing: Rezoning Case R-21-001; City of Danville, Virginia)
10.A.1.a
Packet Pg. 64 Attachment: City of Danville Application (2342 : Public Hearing: Rezoning Case R-21-001; City of Danville, Virginia)
10.A.1.b
Packet Pg. 65 Attachment: City of Danville Map (2342 : Public Hearing: Rezoning Case R-21-001; City of Danville, Virginia)
Board of Supervisors
EXECUTIVE SUMMARY
ACTION ITEM
Agenda Title:
Public Hearing: Rezoning Case R-21-002; Sherry Scruggs; Tunstall
Election District; R-1, Residential Suburban Subdivision District, to A-1,
Agricultural District (Supervisor Ingram)
Staff Contact(s): Emily Ragsdale
Agenda Date: February 16, 2021 Item Number: 10.A.2
Attachment(s): Sherry Scruggs Application
Sherry Scruggs Map
Reviewed By:
SUMMARY
In Case R-21-002, Sherry Scruggs (“Petitioner”) has petitioned to rezone 0.062 acres from R-1,
Residential Suburban Subdivision District, to A-1, Agricultural District (to consolidate with an
adjacent property zoned A-1). The subject parcel is located on State Road 851/Sugartree Church
Road. Once the property is rezoned to A-1, all uses listed under Pittsylvania County Code § 35-
178 are permitted. On January 5, 2021, the Planning Commission recommended, with no
opposition, that the Petitioner’s request be granted. The County Staff Summary is attached.
FINANCIAL IMPACT AND FUNDING SOURCE
None.
RECOMMENDATION
County Staff recommends approval of Case R-21-002 requesting to rezone 0.062 acres, located
on State Road 851/Sugartree Church Road in the Tunstall Election District, from R-1,
Residential Suburban Subdivision District, to A-1, Agricultural District, to allow the property to
be consolidated with an adjacent property zoned A-1. The subject property is adjacent to
properties currently zoned A-1, Agricultural District, and the rezoning would be consistent with
the Comprehensive Plan.
MOTION
“In Case R-21-002, I make a Motion to approve the rezoning of the subject property, 0.062 acres,
from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District, to allow the
property to be consolidated with an adjacent property zoned A-1. The rezoning would be
consistent with the County’s Comprehensive Plan.”
10.A.2
Packet Pg. 66
10.A.2.a
Packet Pg. 67 Attachment: Sherry Scruggs Application (2343 : Public Hearing: Rezoning Case R-21-002; Sherry Scruggs)
10.A.2.a
Packet Pg. 68 Attachment: Sherry Scruggs Application (2343 : Public Hearing: Rezoning Case R-21-002; Sherry Scruggs)
10.A.2.a
Packet Pg. 69 Attachment: Sherry Scruggs Application (2343 : Public Hearing: Rezoning Case R-21-002; Sherry Scruggs)
10.A.2.a
Packet Pg. 70 Attachment: Sherry Scruggs Application (2343 : Public Hearing: Rezoning Case R-21-002; Sherry Scruggs)
10.A.2.a
Packet Pg. 71 Attachment: Sherry Scruggs Application (2343 : Public Hearing: Rezoning Case R-21-002; Sherry Scruggs)
10.A.2.a
Packet Pg. 72 Attachment: Sherry Scruggs Application (2343 : Public Hearing: Rezoning Case R-21-002; Sherry Scruggs)
10.A.2.a
Packet Pg. 73 Attachment: Sherry Scruggs Application (2343 : Public Hearing: Rezoning Case R-21-002; Sherry Scruggs)
10.A.2.a
Packet Pg. 74 Attachment: Sherry Scruggs Application (2343 : Public Hearing: Rezoning Case R-21-002; Sherry Scruggs)
10.A.2.b
Packet Pg. 75 Attachment: Sherry Scruggs Map (2343 : Public Hearing: Rezoning Case R-21-002; Sherry Scruggs)
Board of Supervisors
EXECUTIVE SUMMARY
ACTION ITEM
Agenda Title:
Public Hearing: Rezoning Case R-21-003; Town of Gretna, Virginia;
Callands-Gretna Election District; R-1, Residential Suburban Subdivision
District, and A-1, Agricultural District, to A-1, Agricultural District
(Supervisor Farmer)
Staff Contact(s): Emily Ragsdale
Agenda Date: February 16, 2021 Item Number: 10.A.3
Attachment(s): Town of Gretna Application
Town of Gretna Map
Reviewed By:
SUMMARY
In Case R-21-003, the Town of Gretna (“Petitioner”) has petitioned to rezone 63.44 acres from
R-1, Residential Suburban Subdivision District, and A-1, Agricultural District, to A-1,
Agricultural District (for a utility scale solar energy facility). The subject parcel is located off
Highway 40/East Gretna Road. Once the property is rezoned to A-1, all uses listed under
Pittsylvania County Code § 35-178 are permitted. On January 5, 2021, the Planning
Commission recommended, with opposition, that the Petitioner’s request be granted. The
County Staff Summary is attached.
FINANCIAL IMPACT AND FUNDING SOURCE:
None.
RECOMMENDATION
County Staff recommends approval of Case R-21-003 requesting to rezone 63.44 acres, located
off Highway 40/East Gretna Road in the Callands-Gretna Election District, from R-1, Residential
Suburban Subdivision District, and A-1, Agricultural District, to A-1, Agricultural District to
allow for a utility scale solar energy facility. The subject property is adjacent to properties
currently zoned A-1, Agricultural District, and the rezoning would be consistent with the
Comprehensive Plan.
MOTION
“In Case R-21-003, I make a Motion to approve the rezoning of the subject property, 63.44 acres,
from R-1, Residential Suburban Subdivision District, and A-1, Agricultural District, to A-1,
Agricultural District, for a utility scale solar energy facility. The rezoning would be consistent
with the County’s Comprehensive Plan.”
10.A.3
Packet Pg. 76
10.A.3.a
Packet Pg. 77 Attachment: Town of Gretna Application (2344 : Public Hearing: Rezoning Case R-21-003; Town of Gretna, Virginia)
10.A.3.a
Packet Pg. 78 Attachment: Town of Gretna Application (2344 : Public Hearing: Rezoning Case R-21-003; Town of Gretna, Virginia)
10.A.3.a
Packet Pg. 79 Attachment: Town of Gretna Application (2344 : Public Hearing: Rezoning Case R-21-003; Town of Gretna, Virginia)
10.A.3.a
Packet Pg. 80 Attachment: Town of Gretna Application (2344 : Public Hearing: Rezoning Case R-21-003; Town of Gretna, Virginia)
10.A.3.a
Packet Pg. 81 Attachment: Town of Gretna Application (2344 : Public Hearing: Rezoning Case R-21-003; Town of Gretna, Virginia)
10.A.3.b
Packet Pg. 82 Attachment: Town of Gretna Map (2344 : Public Hearing: Rezoning Case R-21-003; Town of Gretna, Virginia)
Board of Supervisors
EXECUTIVE SUMMARY
ACTION ITEM
Agenda Title: Public Hearing: PCC Chapter 8 Potential Revisions (Related to
Registrar's Office Move); (Staff Contact: Richard N. Hicks)
Staff Contact(s): Richard N. Hicks
Agenda Date: February 16, 2021 Item Number: 10.B.1
Attachment(s): 02-16-2021 Public Hearing Notice - Polling Precinct Change
Election PCC Changes
Reviewed By:
SUMMARY:
As the Board is likely aware, the County’s Registrar’s Office is in the process of moving from its
current location to the new Elections and Training Center. As such, revisions to Chapter 8 of the
Pittsylvania County Code (“PCC”) are required related to the change in location of the Chatham
Voting Precinct and the Central Absentee Voting Election District. For the Board’s review and
consideration, attached please find said proposed revisions (changes are noted in red) and a copy
of the legally advertised related Public Hearing.
FINANCIAL IMPACT AND FUNDING SOURCE:
None.
RECOMMENDATION:
Following the conducting of the legally required Public Hearing, County Staff recommends the
Board adopt the revisions to PCC Chapter 8 as presented.
MOTION:
“I make a Motion to adopt the revisions to Chapter 8 of the Pittsylvania County Code as
presented.”
10.B.1
Packet Pg. 83
PUBLIC HEARING NOTICE
The Pittsylvania County Board of Supervisors will hold a Public Hearing at 7:00 p.m. on Tuesday,
February 16, 2021, at the Board Meeting Room, 39 Bank Street, Chatham, Virginia 24531, to
receive citizen input on proposed revisions to §§ 8-7 and 8-9 of the Pittsylvania County Code
related to changing the location of the Chatham Precinct and Central Absentee Precinct from its
current location to the new Elections and Training Center. A complete copy of the proposed
revisions is available at the Pittsylvania County Administrator’s Office, 1 Center Street, Chatham,
Virginia 24531, Monday through Friday, 8:00 a.m. to 5:00 p.m., as well as on the County’s website
at www.pittsylvaniacountyva.gov.
10.B.1.a
Packet Pg. 84 Attachment: 02-16-2021 Public Hearing Notice - Polling Precinct Change (2350 : Public Hearing: PCC Chapter 8 Potential Revisions (Related to
PITTSYLVANIA COUNTY CODE
SEC. 8-7. PRECINCTS.
The Precinct for each Election District and the polling place for each Precinct is forth below:
PRECINCT POLLING PLACE
CHATHAM-BLAIRS ELECTION DISTRICT
Twin Springs Precinct Twin Springs Elem. School
Chatham Precinct Old Chatham Elm. School
(Old Library Building) Elections &
Training Ctr.
Tunstall Precinct Tunstall High School
West Blairs Precinct White Oak Worship Ctr.
CALLANDS-GRETNA ELECTION DISTRICT
Bearskin Precinct Union Hall Elem. School
Callands Precinct Callands VFD
Climax Precinct Climax Ruritan Club
Gretna Precinct Gretna Senior H.S.
Sandy Level Precinct Cool Branch Vol. Rescue Squad
BANISTER ELECTION DISTRICT
Central Precinct Chatham Elem. School
Riceville Precinct Riceville Java VFD
East Blairs Precinct Southside Elem. School
Mt. Airy Precinct Mt. Airy Elem. School
East Gretna Precinct Gretna Elem. School
DAN RIVER ELECTION DISTRICT
Keeling Precinct Oak Grove Baptist Church
Fellowship Hall
Kentuck Precinct Dan River H.S.
Ringgold Precinct Ringgold Vol. Fire & Rescue
STAUNTON RIVER ELECTION DISTRICT
Hurt Precinct John L. Hurt, Jr., Elem. School
Motley-Sycamore Precinct Motley Comm. Ctr.
Renan Precinct Renan VFD
10.B.1.b
Packet Pg. 85 Attachment: Election PCC Changes (2350 : Public Hearing: PCC Chapter 8 Potential Revisions (Related to Registrar's Office Move); (Staff
TUNSTALL ELECTION DISTRICT
Brosville Precinct Brosville Middle School
Stony Mill Precinct Stony Mill Elem. School
Swansonville Precinct Katie’s Store, Inc.
Whitmell Precinct Tunstall VFD
Dry Fork Precinct Dry Fork VFD
WESTOVER ELECTION DISTRICT
Bachelors Hall Precinct Bachelors Hall VFD
Ferry Road Precinct River Bend VFD
Mt. Hermon Precinct New Life Comm. Ctr.
Mt. Cross Precinct Mt. Cross VFD
CENTRAL ABSENTEE PRECINCT
Central Absentee Precinct Old Chatham Elem. School
(Old Library Building) Elections &
Training Ctr.
(B.S.M. 6/5/89), (B.S.M. 1/2/90), (DOJ 10/12/91), (B.S.M. 9/3/96), (B.S.M. 12/16/03), (B.S.M.
1/5/03), (B.S.M. 3/16/04), (B.S.M. 7/20/04), (B.S.M. 4/19/05), (B.S.M. 5/16/06), (B.S.M.
6/19/07), (B.S.M. 8/04/08), (B.S.M. 8/19/08), (B.S.M. 3/16/10), (B.S.M. 5/17/11), (B.S.M.
4/17/18), (B.S.M. 5/14/19)
SEC. 8.9. CENTRAL ABSENTEE VOTER ELECTION DISTRICT.
There is hereby established for Pittsylvania County, pursuant to § 23.1-233.1, Code of Virginia.
1950, as amended, a Central Absentee Voter Election District for the purpose of counting and
recording Absentee Ballots in all elections throughout the County. The voting places for such
districts shall be the Elections & Training Center Pittsylvania County Registrar’s Office, 1810
Depot Old Chatham Elementary Lane, Main Street, Chatham, Virginia.
10.B.1.b
Packet Pg. 86 Attachment: Election PCC Changes (2350 : Public Hearing: PCC Chapter 8 Potential Revisions (Related to Registrar's Office Move); (Staff