08-14-2019 Called Meeting Packet
BOARD OF SUPERVISORS
CALLED MEETING
Wednesday, August 14, 2019 – 6:00 PM
Main Conference Room
County Administration Building, 1 Center Street
Chatham, Virginia 24531
AGENDA
1. CALL TO ORDER (6:00 PM)
2. ROLL CALL
3. APPROVAL OF AGENDA
4. NEW BUSINESS
a. Award of 622/Brosville Convenience Center Paving Project (Supervisor Barber)
5. ADJOURNMENT
SUMMARY:
The Brosville/622 Convenience Center required some paving maintenance and other maintenance
issues. Traffic flow and convenience to the recycling containers are also an issue at this site. Once
the County hired SCS Engineers, we asked Ryan Duckett to design the redevelopment of this site
to repair the paving, provide a more desirable traffic flow and provide better access to the
compactor, open tops and recycling containers. Attached for your review and information is a
copy of the proposed project design, as well as the Engineer’s estimate.
The County issued an IFB (20190611) for the Brosville Collection Site Re-Development on June
11, 2019. It was advertised in the Danville Register and Bee, the Start Tribune and posted on the
County’s website. Three bids were submitted and the low bid was by Crews Construction in the
amount of $88,500.00. We also requested a price on replacing most of the asphalt and apron at
the entrance to the site due to its poor condition. The price by Crews for that work was $6,500.00.
This results in a total project cost of $95,000.00. A copy of the bid tabulation is also enclosed for
your review and information.
FINANCIAL IMPACT AND FUNDING SOURCE:
To move forward with the award of the bids on this project would require the utilization of capital
funds in the solid waste budget. There are currently not enough funds to complete three (3)
compactor sites and the re-development of this site. The Board may wish to establish priorities
for the projects.
RECOMMENDATION:
If the Board wishes to move forward with this project, County Staff recommends the award of the
bid to Crews Construction in the amount of $95,000.
MOTION:
“I make a Motion to award the bid for the re-development of the Brosville/622 Convenience Center
to Crews Construction in the amount of $95,000.”
Supervisor Barber
Supervisor Barber
COVER SHEET
1PITTSYLVANIA COUNTYTUNSTALL-BROSVILLE (622) COLLECTION CENTERRE-DEVELOPMENTPREPARED FOR:PITTSYLVANIA COUNTY1 CENTER STREETCHATHAM, VA 2431SCS ENGINEERSPREPARED BY:2877 GUARDIAN LANE, SUITE 1-FVIRGINIA BEACH, VA 23452 (757) 466-3361MAY 24, 2019INDEX OF DRAWINGSLOCATION MAPTUNSTALL (BROSVILLE/622) COLLECTIONCENTER:95 CASCADE RDCASCADE, VA 24069INDEX OF DRAWINGSSCS ENGINEERS
STEARNS, CONRAD AND SCHMIDT
CONSULTING ENGINEERS, INC.
2877 GUARDIAN LANE, VIRGINIA BEACH, VA 23452
PH. (757) 466-3361 FAX. (757) 257-6349
5TUNSTALL-BROSVILLE (622)
COLLECTION CENTER
PITTSYLVANIA COUNTY
1 CENTER STREET
CHATHAM, VA 24531
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SCS ENGINEERS
STEARNS, CONRAD AND SCHMIDT
CONSULTING ENGINEERS, INC.
2877 GUARDIAN LANE, VIRGINIA BEACH, VA 23452
PH. (757) 466-3361 FAX. (757) 257-6349
5TUNSTALL-BROSVILLE (622)
COLLECTION CENTER
PITTSYLVANIA COUNTY
1 CENTER STREET
CHATHAM, VA 24531
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EXISTING CONDITIONS
2
SCS ENGINEERS
STEARNS, CONRAD AND SCHMIDT
CONSULTING ENGINEERS, INC.
2877 GUARDIAN LANE, VIRGINIA BEACH, VA 23452
PH. (757) 466-3361 FAX. (757) 257-6349
5TUNSTALL-BROSVILLE (622)
COLLECTION CENTER
PITTSYLVANIA COUNTY
1 CENTER STREET
CHATHAM, VA 24531
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SITE PLAN
3
4GENERAL NOTES, ANDDETAILS-1SCS ENGINEERSSTEARNS, CONRAD AND SCHMIDTCONSULTING ENGINEERS, INC.2877 GUARDIAN LANE, VIRGINIA BEACH, VA 23452PH. (757) 466-3361 FAX. (757) 257-63494BROSVILLE HWYTUNSTALL 622 COLLECTION CENTERPITTSYLVANIA COUNTY1 CENTER STREETCHATHAM, VA 24531DRAFT
5DETAILS -2, AND TERMS ANDCONDITIONSSCS ENGINEERSSTEARNS, CONRAD AND SCHMIDTCONSULTING ENGINEERS, INC.2877 GUARDIAN LANE, VIRGINIA BEACH, VA 23452PH. (757) 466-3361 FAX. (757) 257-63495TUNSTALL-BROSVILLE (622)COLLECTION CENTERPITTSYLVANIA COUNTY1 CENTER STREETCHATHAM, VA 24531DRAFT
Project No.:2218209.03-1
Date:6/24/19
Engineer's Engineer's
No.Item Description Quantity Unit Unit Price Est.Total Estimate
0 Mobilization/Demobilization 1 L. S. 15,000$ 15,000$
1 Fine Grading 1 L. S. 5,000$ 5,000$
2 Asphalt Cutting/Demolition 290 L. F. 2.00$ 580$
3 Demolition Existing Asphalt for Concrete Pads 228 S. Y.7.00$ 1,590$
4A Concrete Pad (6" cement concrete) and Grate 2 Ea.2,400$ 4,800$
4B Gravel Base for Concrete Pavement (6" layer)2 Ea.600$ 1,200$
5 Steel Plates Embedded in Concrete Pads for Roll-off Containers 4 Ea.1,500$ 6,000$
6A Geotextile Asphalt Base (10 oz./yard)1,700 S. Y.1.50$ 2,550$
6B Asphalt Gravel Base (6" layer), areas of gravel already in place 900 S. Y.10$ 9,000$
6C Asphalt Gravel Base (6" layer), areas of soil/minimal gravel 600 S. Y.17$ 10,200$
6D 4" New Asphalt Layer 1,100 S. Y.32$ 35,200$
6E Top Coat Asphalt (Entire Paved Area)2,000 S. Y.4$ 8,000$
7 Entrance/Directional Sign on Post 1 Ea.500$ 500$
8 Pavement Markings 1 L. S. 5,000$ 5,000$
9 Bollard 1 Ea.500$ 500$
SUBTOTAL 105,120$
10 Contingency (Approx. 15% of Subtotal Estimated Price)15%15,829$
TOTAL ESTIMATED CONSTRUCTION COST 120,949$
Notes:
1.
2.Costs do not include collection containers, landscaping, silt fence, or any permitting fees.
prepared by SCS Engineers, dated 6/3/19. It is for budgetary purposes and not intended for use for itemized construction estimation.
This estimated construction cost to develop and construct the upgraded Brosville Collection Center is based on thet Design Drawings and Specifications
ENGINEER'S OPINION OF PROBABLE COST
TURNSTALL-BROSVILLE (HWY 622) COLLECTION CENTER RE-DEVELOPMENT
PITTSYLVANIA COUNTY, VA
GRADING AND SURFACE IMPROVEMENTS
SECURITY AND SAFETY
Brosville Collections Site Re-Development
Vendor Insurance License Title Page Addendum addition Bid Cost
not included in award
Crews Construction X X X $6,500.00 $88,500.00
Adams Construction X X X $11,390.00 $116,490.00
JC Joyce Trucking & Paving X X $16,400.00 $96,966.00
3-Jul-19
ID Task NameDuration Start Finish Predecessors1Proposed Pittsylvania County Collection Center Development Approach FYs 2020 & 2021362 daysThu 8/15/19Fri 1/1/2121. Engineering NTP Aug 15, 2019230 daysThu 8/15/19Wed 7/1/203Route 29 Regional Center Design/Engineering/Permitting100 daysThu 8/15/19Wed 1/1/204Assumes electronic CAD file of topographic survey map provided prior to or simultaneous with notice to proceed (NTP)0 daysThu 8/15/19Thu 8/15/195Preliminary plans (60% construction drawing completion) 1 monThu 8/15/19Wed 9/11/1946Draft plan development for permitting submittal (90% construction drawing completion)1 monThu 9/12/19Wed 10/9/1957County review of draft plans0.5 monsThu 10/10/19Wed 10/23/1968Permitting review (95% construction drawings)1.5 monsThu 10/24/19Wed 12/4/1979Plan revision and final permit approval process (construction drawing completion)1 monThu 12/5/19Wed 1/1/20810Route 29 Regional Center Procurement50 daysThu 1/2/20Wed 3/11/2011Bid docs development, bid posting/solicitation, and Contractor evaluation2 monsThu 1/2/20Wed 2/26/20912Board approval of Contractor process0.5 monsThu 2/27/20Wed 3/11/201113Route 29 Regional Center Construction80 daysThu 3/12/20Wed 7/1/2014Construction activities4 monsThu 3/12/20Wed 7/1/2012152A. Engineering NTP Feb 1, 2020240 daysSat 2/1/20Fri 1/1/2116Callands‐Gretna Center Design/Engineering/Permitting90 daysSat 2/1/20Fri 6/5/2017Assumes electronic CAD file of topographic survey map provided prior to or simultaneous with notice to proceed (NTP)0 daysSat 2/1/20Sat 2/1/2018Preliminary plans (60% construction drawing completion) 1 monMon 2/3/20Fri 2/28/201719Draft plan development for permitting submittal (90% construction drawing completion; includes County review)1 monMon 3/2/20Fri 3/27/201820Permitting review (95% construction drawings)1.5 monsMon 3/30/20Fri 5/8/201921Plan revision and final permit approval process (construction drawing completion)1 monMon 5/11/20Fri 6/5/202022Callands‐Gretna Center Procurement50 daysMon 6/8/20Fri 8/14/2023Bid docs development, bid posting/solicitation, and Contractor evaluation2 monsMon 6/8/20Fri 7/31/202124Board approval of Contractor process0.5 monsMon 8/3/20Fri 8/14/202325Callands‐Gretna Center Construction100 daysMon 8/17/20Fri 1/1/2126Construction activities5 monsMon 8/17/20Fri 1/1/2124272B. Engineering NTP Feb 1, 2020240 daysSat 2/1/20Fri 1/1/21282B. Staunton River Center Design/Engineering/Permitting90 daysSat 2/1/20Fri 6/5/2029Assumes electronic CAD file of topographic survey map provided prior to or simultaneous with notice to proceed (NTP)0 daysSat 2/1/20Sat 2/1/2030Preliminary plans (60% construction drawing completion) 1 monMon 2/3/20Fri 2/28/202931Draft plan development for permitting submittal (90% construction drawing completion; includes County review)1 monMon 3/2/20Fri 3/27/203032Permitting review (95% construction drawings)1.5 monsMon 3/30/20Fri 5/8/203133Plan revision and final permit approval process (construction drawing completion)1 monMon 5/11/20Fri 6/5/203234Staunton River Conter Procurement50 daysMon 6/8/20Fri 8/14/2035Bid docs development, bid posting/solicitation, and Contractor evaluation2 monsMon 6/8/20Fri 7/31/203336Board approval of Contractor process0.5 monsMon 8/3/20Fri 8/14/203537Staunton River Center Construction100 daysMon 8/17/20Fri 1/1/2138Construction activities5 monsMon 8/17/20Fri 1/1/21368/152/12/1JulAugSepOctNovDecJanFebMarAprMayJunJulAugSepOctNovDecJanFebQtr 3, 2019Qtr 4, 2019Qtr 1, 2020Qtr 2, 2020Qtr 3, 2020Qtr 4, 2020Qtr 1, 2021TaskSplitMilestoneSummaryProject SummaryInactive TaskInactive MilestoneInactive SummaryManual TaskDuration-onlyManual Summary RollupManual SummaryStart-onlyFinish-onlyExternal TasksExternal MilestoneDeadlineProgressManual ProgressPage 1Project: Pittsylvania CountyCollection Center DevelopmentDate: Thu 8/1/19
Last month the Board requested that staff prioritize and provide cost estimates
for other Convenience Center sites that need paving. Blow is a ranked order list
of these sites and associated costs.
Cost Estimates
1. Mount Hermon Convenience Center – 1900 square yards of asphalt
Total: $95,850
2. Motley Convenience Center – 1500 square yards of asphalt
Total: $77,250
3. Ringgold/729 Convenience Center – 1500 square yards of asphalt
Total: $77,250
4. Smith Mountain/626 Convenience Center – 200 square yards of asphalt
Total: $11,050