04-16-2019 Work Session Packet
BOARD OF SUPERVISORS
WORK SESSION
Tuesday, April 16, 2019 – 4:30 PM
Main Conference Room
County Administration Building, 1 Center Street
Chatham, Virginia 24531
AGENDA
1. CALL TO ORDER (4:30 PM)
2. ROLL CALL
3. AGENDA ITEMS TO BE ADDED
4. APPROVAL OF AGENDA
For the citizens’ convenience, all Work Session and Committee Meetings are now being
recorded and can be viewed on the same YouTube location as the Board of Supervisor’s
Business Meetings. Please remember that the Board’s Work Session is designed for
internal Board and County Staff communication, discussion, and work. It is not a
question and answer session with the audience. Accordingly, during the Work Session,
no questions or comments from the audience will be entertained. Respectfully, any
outbursts or disorderly conduct from the audience will not be tolerated and may result in
the offending person’s removal from the Work Session. As a reminder, all County
citizens, and other appropriate parties as designated by the Board’s Bylaws, are permitted
to make comments under the Hearing of the Citizens’ Section of tonight’s Business
Meeting.
5. PRESENTATIONS
a. Chatham Rotary Landscaping/Demolition Project Update (Staff Contact: Richard N.
Hicks) (Presenter: Christopher Lund); (10 minutes)
b. Town of Hurt Dogs Running at Large Discussion (Staff Contact: J. Vaden Hunt,
Esq.); (15 minutes)
6. STAFF, COMMITTEE, AND/OR CONSTITUTIONAL OFFICER REPORTS
a. Voting Precincts Relocation Discussion (Staff Contact: Kelly Bailess); (15 minutes)
b. ODAF's Land Purchase Request Discussion (Staff Contact: David M. Smitherman);
(15 minutes)
Work Session - April 16, 2019
c. Other Reports
7. BUSINESS MEETING DISCUSSION ITEMS
8. CLOSED SESSION
a. Discussion concerning a prospective business or industry or the expansion of an
existing business or industry where no previous announcement has been made of the
business' or industry's interest in locating or expanding its facilities in the community.
(Staff Contact: Matthew D. Rowe)
(1) Legal Authority: Virginia Code § 2.2-3711(A)(5)
Subject Matter: Project G4
Purpose: Economic Development Update on Unannounced
and/or Prospective Business and/or Industry
(2) Legal Authority: Virginia Code § 2.2-3711(A)(5)
Subject Matter: Project White Oak
Purpose: Economic Development Update on Unannounced
and/or Prospective Business and/or Industry
(3) Legal Authority: Virginia Code § 2.2-3711(A)(5)
Subject Matter: Project MAP
Purpose: Economic Development Update on Unannounced
and/or Prospective Business and/or Industry
9. RETURN TO OPEN SESSION & CLOSED SESSION CERTIFICATION
a. Closed Session Certification (Staff Contact: J. Vaden Hunt, Esq.)
10. ADJOURNMENT
Board of Supervisors
EXECUTIVE SUMMARY
INFORMATION ITEM
Agenda Title: Chatham Rotary Landscaping/Demolition Project Update (Staff Contact:
Richard N. Hicks) (Presenter: Christopher Lund); (10 minutes)
Staff Contact(s): Richard N. Hicks
Agenda Date: April 16, 2019 Item Number: 5.a
Attachment(s):
Reviewed By:
Mr. Christopher Lund with Chatham Rotary will update the Board on the landscaping/demolition
project located at the corner of Main and Center Streets.
5.a
Packet Pg. 3
Board of Supervisors
EXECUTIVE SUMMARY
INFORMATION ITEM
Agenda Title: Town of Hurt Dogs Running at Large Discussion (Staff Contact: J. Vaden
Hunt, Esq.); (15 minutes)
Staff Contact(s): J. Vaden Hunt, Esq.
Agenda Date: April 16, 2019 Item Number: 5.b
Attachment(s): Letter to V. Hunt - Resolution; dogs running at large
PCC 2.22
Reviewed By:
Representatives from the Town of Hurt, Virginia, will present the attached Resolution to the
Board concerning Dogs Running At Large in Hurt for Board discussion.
5.b
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5.b.a
Packet Pg. 5 Attachment: Letter to V. Hunt - Resolution; dogs running at large (1571 : Town of Hurt Dogs Running at Large Discussion)
5.b.a
Packet Pg. 6 Attachment: Letter to V. Hunt - Resolution; dogs running at large (1571 : Town of Hurt Dogs Running at Large Discussion)
SEC. 2-22. RUNNING AT LARGE RESTRICTIONS IN DESIGNATED AREAS.
(a) Notwithstanding the provisions of Section 2-13, it shall be unlawful for any dogs, licensed or
unlicensed to run at large within certain designated subdivisions, towns, villages, or other
defined areas. (B.S.M. 4/19/05)
(b) A majority of the property owners in any subdivision, town, village, or other defined area
within Pittsylvania County may petition the Board of Supervisors to be included among those
areas within which it is unlawful for dogs to run at large. Upon receipt of such petition, the
Board shall consider (1) whether the petition is signed by a majority of the property owners
within the area, and (2) whether the area is well enough defined to permit adequate enforcement
by the Animal Control Officer. Thereafter, the Board shall vote upon the petition. If a majority
of the members of the Board vote in favor of the petition, the area designated therein shall be
added to those on file in the County Administrator’s Office.
(c) The following areas shall be designated areas restricting dogs running at large.
(1) Quailwood Subdivision, off Orphanage Road in the Mt. Hermon area as recorded in Map
Book 43, Page 67 H, Section 2, Lots 1-26, 28 and 29.
(2) Fairfield Park Subdivision, off Highway 41 in the Mt. Hermon area as shown on maps
recorded in Map Book 14, Pg. 84, Sec. A, B, C, D; Pg. 31, Map Book 20, Pg. 65; Map Book 31,
Pg. 98.
(3) Ridgecrest Park Subdivision, off Highway 41 in the Mt. Hermon area as shown on maps
recorded in Map Book 15, Pg. 51, Sec. A, B, C, D, E; Map Book 22, Pg. 17, Sec. A, B, C; Map
Book 33, Page 41, Sec. B, F; Map Book 33, Pg. 42, Sec. G.
(4) Olde Hunting Hills Subdivision, off Mt. Cross Road, Secondary Highway 750 as shown on
maps recorded in Map Book 23, Pg. 93, Sec. K., Sec. L-Lt. 7A, Sec. B-Lt. 18A; Map Book 13;
Pg. 94 Sec's A-1A-3A, B-1-6, C-1-3; Map Book 16, Pg. 8, Sec's A-4, 5, B-18-24, L-1-7; Map
Book 26, Pg. 25, Sec's A, L, M; Map Book 37, Pg. 49, Sec's L, M, N; Map Book 39, Pg. 12,
Sec's A, M, N, P; Map Book 40, Pg. 188, Sec's A, P; Map Book 14, Pg. 65, Sec's D, E.
(5) Laurel Woods Subdivision, off Golf Club Road in the Mt. Hermon area as recorded in Map
Book 21, Page 7, Sections A, B; Map Book 40, Page 17. (B.S.M. 7/19/05 effective 9/1/05)
(6) Mountain View Place Subdivision, off R & L Smith Drive, State Route 863, as recorded in
Deed Book 848, Page 748, Sections A & B, Plat Book 43, Page 148-L, Tax I.D. #125-A-47,
Zoning R-1. (B.S.M. 9/20/05 effective 10/21/05).
(7) Stoneridge Subdivision, off Pinecroft Road, State Road 747, as recorded in Deed Book 1176,
Page 102; DB 1309, Pg 651; DB 1324, Pg 662; DB 1330, Pg 490; DB 1332, Pg 729; DB 1352,
Pg 090; DB 1353, Pg 124; DB 1354, Pg 457; DB 1402, Pg 140; DB 1403, Pg 858; DB 1431, Pg
623; DB 1443, Pg 406; DB 1452, Pg 400; DB 1455, Pg 622; DB 1461, Pg 219; DB 1475, Pg
5.b.b
Packet Pg. 7 Attachment: PCC 2.22 (1571 : Town of Hurt Dogs Running at Large Discussion)
009; DB 1478, Pg 617; DB 1499, Pg 646; DB 1511, Pg 605; DB 1513, Pg 488; DB 1522, Pg
850. (B.S.M. 7/18/06)
(8) A portion of Stony Mill Road, beginning at the intersection of SR 869 & SR 844 and ending
at the Stony Mill Bridge at Sandy River. A map is available for viewing in the office of the
County Administrator, 21 North Main Street, Chatham, Virginia.
(9) Mt. Hermon Place Subdivision, from Samuel Road to the end of Pepper Lane, and the cul-
de- sacs of Samuel Road, Samuel Ct., Samuel Bend, and Franklin Place as recorded in MB 39,
Pg 199; DB 840, Pg 323; MB 40, Pg 84; MB 43, Pg 139B; MB 43, Pg 26J; MB 39, Pg 55; MB
40, Pg 13; MB 42, Pg 193; MB 43, Pg 21C; MB 43, Pg 30G; MB 43, Pg 170B; MB 42, Pg 142.
A map is available for viewing in the office of the County Administrator, 21 North Main Street,
Chatham, Virginia. (B.S.M. 10/21/08 effective 11/03/08)
(10) Huckleberry Hills Subdivision, from Blue Ridge Drive/SR 634 to end of Banley Street/SR
980, as recorded in DB 1191, Pg 581; DB 1191, Pg 578; DB 606, Pg 164; DB 587, Pg 113; DB
1268, Pg 052; DB 1463, Pg 643; DB 1202, Pg 782; DB 586, Pg 46; DB 998, Pg 609; DB 533, Pg
583; DB 557, Pg 487; DB 1025, Pg 004; DB 894, Pg 124; DB 551, Pg 547; WF 09, Pg 00134;
including 250 feet around 125 Banleys Street #2532-73-2915 in the Staunton River District, A
map is available for viewing in the office of the County Administrator, 21 North Main Street,
Chatham, Virginia. (B.S.M. 5/19/09)
(11) Dogwood Estates Subdivision including the entire subdivision from Ridgecrest Drive (SR
744), along Dogwood Lane (SR 1540), along all of Maple Drive (SR 1541), along all of John
Drive (SR 1558) and to the end of Allen Place (SR 1559) as recorded in MB 43, Pg 63C; MB 29,
Pg 53 MB 43, Pg 156K; MB 43, Pg 156J; Plat Cabinet 2, Pg 232C. A map is available for
viewing in the office of the County Administrator, 21 North Main Street, Chatham, Virginia.
(B.S.M. 4/17/12)
(12) Wayside Acres Subdivision, from Hillside Road (Route 1115), to Hogan Street, to
Ridgeview Road (Route 1114) MB 2, Pg 100, including Ollie S. Short Subdivision, DB 415, Pg
344 and Pg 345. A Map is available for viewing in the Office of the County Administrator,
located at 1 Center Street, Chatham, Virginia. (B.S.M. 11/05/12)
(13) Sunset Bay Subdivision, from Rose Street (SR 758) to the Sandy Court cul-de-sac, along
Sunset Bay Road to the Crestview Lane cul-de-sac as recorded in MB 43, Pg. 287E; MB 43,
Pg. 251G and MB 43, Pg. 251H. A Map is available for viewing in the Office of the County
Administrator, located at 1 Center Street, Chatham, Virginia. (B.S.M. 2/19/2013)
(14) Lakeside Drive the entire length Lakeside Drive coming off U.S. 29N thru its entire length
of 2051.18 feet upon reaching the deadend, in the Banister Electoral District. A Map is available
for viewing in the Office of the County Administrator, located at 1 Center Street, Chatham,
Virginia. (B.S.M. 1/21/14)
5.b.b
Packet Pg. 8 Attachment: PCC 2.22 (1571 : Town of Hurt Dogs Running at Large Discussion)
(15) Restriction in Designated Areas, to include Jasper Woods Road in Hurt, Virginia, with a
controlled area defined as from Highway View Road/SR 988 to Jasper Wood Road/ SR 753, and
ending at Shula Drive/SR 642. (B.S.M. 12/15/2015)
(16) Restriction to include the entirety of Green Farm Road/SR 719 in the Banister and Dan
River Election Districts. (B.S.M. 12/09/2017)
5.b.b
Packet Pg. 9 Attachment: PCC 2.22 (1571 : Town of Hurt Dogs Running at Large Discussion)
Board of Supervisors
EXECUTIVE SUMMARY
INFORMATION ITEM
Agenda Title: Voting Precincts Relocation Discussion (Staff Contact: Kelly Bailess);
(15 minutes)
Staff Contact(s): Kelly Bailess
Agenda Date: April 16, 2019 Item Number: 6.a
Attachment(s):
Reviewed By:
Kelly Bailess, Registrar, will update the Board on her request for voting precinct relocations.
6.a
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Board of Supervisors
EXECUTIVE SUMMARY
INFORMATION ITEM
Agenda Title: ODAF's Land Purchase Request Discussion (Staff Contact: David M.
Smitherman); (15 minutes)
Staff Contact(s): David M. Smitherman
Agenda Date: April 16, 2019 Item Number: 6.b
Attachment(s): ODAC PACKET
Letter of Support ODAC 2019_Edits
Reviewed By:
David M. Smitherman, County Administrator, will brief the Board on the Olde Dominion
Agricultural Foundation’s land purchase request.
6.b
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6.b.a
Packet Pg. 12 Attachment: ODAC PACKET (1583 : ODAF Land Purchase Request Discussion (Staff Contact: David M. Smitherman))
6.b.a
Packet Pg. 13 Attachment: ODAC PACKET (1583 : ODAF Land Purchase Request Discussion (Staff Contact: David M. Smitherman))
6.b.a
Packet Pg. 14 Attachment: ODAC PACKET (1583 : ODAF Land Purchase Request Discussion (Staff Contact: David M. Smitherman))
6.b.a
Packet Pg. 15 Attachment: ODAC PACKET (1583 : ODAF Land Purchase Request Discussion (Staff Contact: David M. Smitherman))
6.b.aPacket Pg. 16Attachment: ODAC PACKET (1583 : ODAF Land Purchase Request Discussion (Staff Contact: David M.
6.b.a
Packet Pg. 17 Attachment: ODAC PACKET (1583 : ODAF Land Purchase Request Discussion (Staff Contact: David M. Smitherman))
6.b.a
Packet Pg. 18 Attachment: ODAC PACKET (1583 : ODAF Land Purchase Request Discussion (Staff Contact: David M. Smitherman))
6.b.aPacket Pg. 19Attachment: ODAC PACKET (1583 : ODAF Land Purchase Request Discussion (Staff Contact: David M.
6.b.a
Packet Pg. 20 Attachment: ODAC PACKET (1583 : ODAF Land Purchase Request Discussion (Staff Contact: David M. Smitherman))
6.b.a
Packet Pg. 21 Attachment: ODAC PACKET (1583 : ODAF Land Purchase Request Discussion (Staff Contact: David M. Smitherman))
6.b.aPacket Pg. 22Attachment: ODAC PACKET (1583 : ODAF Land Purchase Request Discussion (Staff Contact: David M.
6.b.a
Packet Pg. 23 Attachment: ODAC PACKET (1583 : ODAF Land Purchase Request Discussion (Staff Contact: David M. Smitherman))
6.b.a
Packet Pg. 24 Attachment: ODAC PACKET (1583 : ODAF Land Purchase Request Discussion (Staff Contact: David M. Smitherman))
6.b.aPacket Pg. 25Attachment: ODAC PACKET (1583 : ODAF Land Purchase Request Discussion (Staff Contact: David M.
March 15, 2019
Dr. Lisa Shorter, Chair
Olde Dominion Agricultural Foundation
19783 US-29 South, Suite G
Chatham, VA 24531
Dear Dr. Shorter:
It is a pleasure as the President and Chief Executive Officer of the Danville Regional
Foundation (“DRF”) to present a letter of support to the Olde Dominion Agricultural Foundation
(ODAF).
Two key components of DRF’s mission statement are that we first strive to be a catalyst
for innovation and an agent for transformation and second, that the Foundation invests for the
long term in efforts that promise sustained positive impact for the Dan River Region. Our
partnerships with your organization exemplify this piece of our mission. We believe that ODAF
has, and continues to be, an innovator whose efforts over the long term will provide positive
impact for Pittsylvania County and the broader region at large.
As you know, DRF has recently made a grant of $659,177 for the expansion of the Olde
Dominion Agricultural Complex (“ODAC”) and to build the internal capacity of the organization
as it hired its first Executive Director. The vision, direction and passion that you and the rest of
your volunteer board have shown for the next phase of the facility again illustrates an innovative,
long term strategy and is to be commended.
We are proud to be a supporter of the next phase of ODAC’s work and believe that when
implemented, the expansion will be a crucial part of the continued economic revitalization of
Pittsylvania County and the entire Dan River Region.
Sincerely,
Karl N. Stauber
President & CEO
6.b.b
Packet Pg. 26 Attachment: Letter of Support ODAC 2019_Edits (1583 : ODAF Land Purchase Request Discussion (Staff Contact: David M. Smitherman))
Board of Supervisors
EXECUTIVE SUMMARY
INFORMATION ITEM
Agenda Title: Other Reports
Staff Contact(s):
Agenda Date: April 16, 2019 Item Number: 6.c
Attachment(s):
Reviewed By:
6.c
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Board of Supervisors
EXECUTIVE SUMMARY
INFORMATION ITEM
Agenda Title:
Discussion concerning a prospective business or industry or the expansion
of an existing business or industry where no previous announcement has
been made of the business' or industry's interest in locating or expanding
its facilities in the community. (Staff Contact: Matthew D. Rowe)
Staff Contact(s): Matthew D. Rowe
Agenda Date: April 16, 2019 Item Number: 8.a
Attachment(s):
Reviewed By:
(1) Legal Authority: Virginia Code § 2.2-3711(A)(5)
Subject Matter: Project G4
Purpose: Economic Development Updates on unannounced and/or
prospective businesses and/or industries
(2) Legal Authority: Virginia Code § 2.2-3711(A)(5)
Subject Matter: Project White Oak
Purpose: Economic Development Updates on unannounced and/or
prospective businesses and/or industries
(3) Legal Authority: Virginia Code § 2.2-3711(A)(5)
Subject Matter: Project MAP
Purpose: Economic Development Updates on unannounced and/or
prospective businesses and/or industries
8.a
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Board of Supervisors
EXECUTIVE SUMMARY
INFORMATION ITEM
Agenda Title: Closed Session Certification (Staff Contact: J. Vaden Hunt, Esq.)
Staff Contact(s):
Agenda Date: April 16, 2019 Item Number: 9.a
Attachment(s):
Reviewed By:
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
CLOSED MEETING CERTIFICATION
BE IT RESOLVED that at the Meeting of the Pittsylvania County Board of Supervisors
(the “Board”) on April 16, 2019, the Board hereby certifies by a recorded vote that to the best of
each Board Member’s knowledge only public business matters lawfully exempted from the Open
Meeting requirements of the Virginia Freedom of Information Act (the “Act”) and identified in
the Motion authorizing the Closed Meeting were heard, discussed, or considered in the Closed
Meeting. If any Board Member believes that there was a departure from the requirements of the
Act, he shall so state prior to the vote indicating the substance of the departure. The Statement
shall be recorded in the Board's Minutes.
Vote
Joe B. Davis Yes/No
Tim R. Barber Yes/No
Elton W. Blackstock Yes/No
Ben L. Farmer Yes/No
Charles H. Miller, Jr. Yes/No
Ronald S. Scearce Yes/No
Robert W. “Bob” Warren Yes/No
9.a
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