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04-02-2019 Finance Agenda PacketPITTSYLVANIA COUNTY BOARD OF SUPERVISORS FINANCE COMMITTEE MEETING TUESDAY,APRIL 2,2019 4:00 PM MAIN CONFERENCE ROOM,COUNTY ADMINISTRATION BUILDING 1 CENTER STREET,CHATHAM,VIRGINIA 24531 AGENDA 1. Call to Order (4:00 pm) 2. Roll Call 3. Revisions/Items to be Added to Agenda 4. Approval ofAgenda 5. New Business a) Budget Discussion and Direction from Committee 6. Matters from Committee Members 7. Adjournment Pittsylvania County FY2020 List major areas for cuts Initally Proposed Contingency: BJA Bulletproof Vests 30,000.00 Contingency for E911 C 3,000.00 Legal Services 7,500.00 Animal Shelter 600.00 Tom Lohr ED Consulting 60,000.00 Hunton,Andrew, Kurth ED Consulting 40,000.00 Sheriffs Salary Study I 135,000.00 Difference inRevenues over Expenses 204,453.00 Initial Contingency Total 480,553.00 I---Changes that have occurred since Proposed Budget: Change in Constituional Officer's Revenue i (92,640.00)] Pet Center Revenue Increase 50,000.00 Commonwealth's Attorney 1 1/2 positions 121,390.00) Fuel farm dosing savings 75,000.00 1 New Contingency(gross)391,523.00 Amount needed in Contingency 235,000.00) Available for appropriation (03/26/19) 156,523.00 i Finance Committee Contingency Adjustments: 1 RIFA Contribution Cut from $75,000 to $25,000 50,000.00 e Danville-Pittsylvania County Chamber of Commerce 30,000.00 Health Insurance Contingency j 70,000.00 Over-budgeted Sheriff vehicles 21,850.00 Delay County Admin Salary Study til January 75,000.00 Consultants moved to Economic Development budget 100,000.00) Fire Truck for Cool Branch 140,000.00 Required Contingency Amount 235,000.00 New Contingency TOTAL 678,373.00 New Contingency Useage: General Contingency 287,273.00 BJA Bulletproof Vests 30,000.00 Contingency for E911 3,000.00 Leal Services 7,500.00 Animal Shelter 600.00 Sheriff Pay Study 135,000.00 1 Fire Truck 140,000.00 Early Retirement Incentive Program 75,000.00 I New Contingency Total I 678,373.00 Other considerations I PCSA Hydrant Contribution 78,800) Gretna Library 200,000 Increased Fire & Rescue Capital Contribution 150,000 Increased Library Staffing 63,000 Reassessment Reserve 250,000 r EARLY RETIREMENT INCENTIVE PROGRAM Cost Comparison: Sheriff's Plan Proposal vs. County Administration's Suggestion Annual P RIP Plan nnu Sheriff's Payment($1,000per month) 12,000.00Requirednumber1 Full Retirement VRS Benefit of Hours(40-8 hour days) 320' Age 60with 5years of service Number ofYearsthat can beworked I 4/ ge50with25yearsofservice Annual Cost for Certification 3750 iHourly Rate 37.50 Courthouse Sercuity Rate 30.00 J Average Overtime Rate 29.65 1 ELIGIBILTYFOR SHERIFF'S ERIP PROGRAM-20YEARS OF LAW ENFORCEMENT WITH GOOD STANDING 1 Standard JobCode Desc Annual Salary!Hourly Rate!Category Hired Date Service County/Comp Comp County ERIP Payment rCAPTAIN 75,792.55 35.3774E 6/16/1980 39Comp63,598.00 12,194.55 12,000.00! DEPUTY 43,71011 20.4024 F 8/16/1998; 20'Comp 38,720.00 4,990.11 12,000.00 MAJOR 82,300. 38.41491E 5/16/1980 39Comp 66,826.00 15,474.09 12,000.00 DEPUTY 52,601.07' 24.1144. 11/1/1984' 341Comp 46,920.00 5,681.07 12,000.00 MAJOR 82,300.09 38.41491E 12/13/19821 Comp 74,106.00 8,194.09 12,000.00 CAPTAIN 62,601.341 29.22021F 1/1/1993r 26 Comp - 51,003.00 11,598.34 12,000.(X) 341,173.00 58,132.25 72,000.00 ELIGIBLECOUNTYADMINISTRATION EMPLOYEES Yrs of Standard Job Code Desc Annual Salary Hourly Rate'Category Hired Date Service ERIP Payment ASSISTANT COUNTY ADMINISTRATOR FOR PLANNING&L 105,098.00 50.528F 4/16/1997; 22, 12,000.00 GRAND TOTAL $108,000 ADMINISTRATIVE ASSISTANT 44,564.00 21.4251F 4/1/199612,000.00 BOOKMOBILE OUTREACH COORDINATOR 37,559.00 18.0572 F 6/11/1993i 26: 12,00000 36,wo.ao County Adminsitration ERIP Plan I 1 i 3AnnualPayment($500 per month) L____6,000.00 1 L...- Required number ofHours(48-8 hour days) 384 Age 60with 20 years of service ' Number ofYears that can be worked 51 Age 55 with 25 years of service 1 Annual Cost for LE Certification 340.00 1 1 j J i Hourly Rate 15.63 Courthouse Sercuity Rate J$ 30.00 I Average Overtime Rate i$ 29.65 I I 1 EUGIBILTY FORSHERIFF'S ERIP PROGRAM-20YEARS OF LAW ENFORCEMENT WITH GOODSTANDING Standard Job Code Desc Annual Salary Hourly Rate 1Category(Hired Date 1 Service ;County/Comp Comp County 1 ERIP Payment, CAPTAIN 75,792.55 35.37741F 6/16/1980- 39 Comp 63,598.00 12,194.55 6,000.00 DEPUTY 43,710.11 20.4024 F 8/16/19981 20.Comp 38,720.00 4,990.11 6,000.00 MAJOR 82,30009 38.4149 F 5/16/19 391 Comp 66,826.00 15,474.09 6,000.00 DEPUTY 52,60107 24.1144 F 11/1/1984 34 Comp 46,920.00 5,681.07 6,000.00 MAJOR I 82,300091 38.4149'F 12/13/1982 3366 Comp 74,106.00 8,194.09 6,000.001CAPTAIN162,601.341 29.2202 F 1/1/1993 26,Comp 51,003.00 J 11,598.34 1 6,000.00 1 399,305.25 341,173.00 58,132.25 36,000.00 ELIGIBLECOUNTY ADMINISTRATION EMPLOYEES Yrs of f Standard JobCode Desc Annual Salary'Hourly Rate Category Hired Date Service (ERIP Payment L - i ASSISTANT COUNTY ADMINISTRATOR FOR PLANNING&G 105,09800, 50.528 F 4/16/1997 22 6,000.00 GRAND TOTAL $54,000.00 ADMINISTRATIVEASSISTANT 44,564.00 21.425 F 4/1/1996` 23 6,000.00 1 1 18,00C1.00 _ 1 BOOKMOBILE OUTREACH COORDINATOR 37,55900 18.0572 F 6/1/1993 261 6,000.00 11) 1 PITTSYLVANIA 1- COUNTY,VIRGINIA EARLY RETIREMENT INCENTIVE PROGRAM I. Employee Eligibility A. Must be an employee of the Pittsylvania County and be a vested member in the Virginia Retirement System (VRS). B. Must have a minimum of twenty (20) years of credit under VRS and be employed on a full-time basis by Pittsylvania County for five (5) consecutive years immediately preceding the effective date of retirement and at least 50%of credited VRS service with Pittsylvania County. C. Employee must be at least 55 years old with 25 years of service or 60 with 20 years of service on his/her effective date of retirement D. Employee must complete an early retirement application form 60 days before the effective date of retirement. The employee is responsible for the documentation of prior employment or VRS service credit. E. Early retirement benefits are not available for those who retire on disability. F. The Administrator reserves the right to deny any early retirement request if he/she deems that such retirement is not in the best interest of the County. II. Formula for Payment A. Early retirement pay is $500/month. The County reserves the right to change this rate annually. A change in the percentage will not affect participants already in the program. B. The payment period for the first year under ERIP will begin 30 days after retirement date. C. Early retirement payment is available for not more than five (5) years. D. In lieu of cash payment, the $500/month compensation may be applied to the retiree's health insurance expense. III. Payment A. Payment will be made in twenty-four (24) equal installments. B. Retirement payments will only be made on a direct deposit basis to an approved institution that appears on Pittsylvania County's bank choice form. Retirees under this program will be required to complete a bank choice form prior to the issue of any payments. C. Employee's share of Social Security, Federal Income Tax and State Income Tax will be deducted from retirement pay. Health insurance will also be deducted at the option of the employee. Participants may continue group health insurance by paying the full premium. IV. Work Responsibilities A. Each retiree under this program will be required, annually, to work four (4) days, or 32 hours, per month to remain eligible, unless other schedule is approved by the County Administrator. Failure to work results in termination. B. The nature of the work to be performed and the time shall be determined by the Administrator or his designee. C. It shall be the responsibility of the retiree to ensure that he/she works the required number of days each year. V. Termination of Retiree's Eligibility A. Any retiree failing to meet any of the above requirements will be subject to termination from the program. B. This program is considered to be terminated at the end of the month of death should the retiree die before any or all payments are made. VI. Right of Pittsylvania County to Terminate Program A. The County reserves the right to amend or terminate the program when it appears it is in the best interest of the County to do so. B. The County reserves the right to immediately terminate or amend the program if any legislative enactments are signed into law which change the benefits provided by VRS to retirees. VII. Staffing Vacant Positions Due to ERIP A. Compensation Board funded positions that are left vacant due to ERIP and need to be backfilled will be subject to the following: 1. Starting salary for new hire(s) will be within 10% of the minimum for applicable pay grade for the position; ji. County expenses shall be reduced by an amount at least equivalent to the net County cost of ERIP enrolled retiree B. County positions that are left vacant due to ERIP and need to be backfilled will be subject to the following: i. Starting salary for new hire(s) will be within 10% of the minimum starting pay for the applicable pay grade for the position. ii. Duties/position is reclassified to a lower pay grade.