05-19-2020 Business Meeting Agenda
BOARD OF SUPERVISORS
BUSINESS MEETING
Tuesday, May 19, 2020 – 7:00 PM
Gallery Room - Chatham Community Center
115 South Main Street,
Chatham, Virginia 24531
AGENDA
1. CALL TO ORDER (7:00 PM)
2. ROLL CALL
3. MOMENT OF SILENCE
4. PLEDGE OF ALLEGIANCE
5. AGENDA ITEMS TO BE ADDED
6. APPROVAL OF AGENDA
7. CONSENT AGENDA
a. Minutes (Staff Contact: Kaylyn M. McCluster)
b. Resolution # 2020-05-01 (VDOT Rural Rustic Roads Designation); (Staff Contact:
Kaylyn M. McCluster)
c. Board Bylaws Section 1.6 (Board Benefits) Approval (Staff Contact: Kaylyn M.
McCluster)
d. Resolution # 2020-05-02 (Establishing Priorities for Future Adjustments Related to
COVID-19 Impacts); (Staff Contact: Kaylyn M. McCluster)
e. Bays Landfill Disposal Contract Approval (Staff Contact: Richard N. Hicks)
f. Intent to Abandon VDOT Right-Of-Way/Length Corrections (Staff Contact: Richard
N. Hicks)
g. Resolution # 2020-05-03 (Cascade Fire Department Upgrade to Transport Agency)
Approval (Staff Contact: Christopher C. Slemp)
h. Resolution # 2020-05-04 (Mount Cross Fire Department Step Down to First
Responder) Approval (Staff Contact: Christopher C. Slemp)
Business Meeting - May 19, 2020
i. Transmittal of Support for Potential EMS Certification Standards Reduction to Fire
and Rescue Commission for Board Recommendation Authorization (Staff Contact:
Christopher C. Slemp)
j. Potential Forest Harvesting Equipment Personal Property Tax Exemption PCC
Revision Public Hearing Authorization (Staff Contact: J. Vaden Hunt, Esq.)
k. Sheriff Memorandum of Agreement Approval (Staff Contact: Holly E. Stanfield)
l. Budget Amendments: (1) Pet Center; (2) WIA-WIOA Rapid Response-COVID 19
Grant; and (3) Solid Waste Enterprise Fund (Staff Contact: Kimberly G. Van Der
Hyde)
m. PCSA Auditing Services Amendment Approval (Staff Contact: Kimberly G. Van
Der Hyde)
n. Sheriff COVID-10 Grant Submission Authority (Staff Contact: Sheriff Mike W.
Taylor)
o. Potential Electronic Gaming Regulation PCC Revision Public Hearing Authorization
(Staff Contact: Emily S. Ragsdale)
p. PCCA Gun Garland Road Grant MOU Approval (Staff Contact: Emily S. Ragsdale)
8. PRESENTATIONS
9. HEARING OF THE CITIZENS
Each person addressing the Board under Hearing of the Citizens shall be a resident or
land owner of the County, or the registered agent of such resident or land owner. Each
person shall step up, give his/her name and district in an audible tone of voice for the
record, and unless further time is granted by the Chairman, shall limit his/her address to
three (3) minutes. No person shall be permitted to address the Board more than once
during Hearing of the Citizens. All remarks shall be addressed to the Board as a body
and not to any individual member thereof. Hearing of the Citizens shall last for a
maximum of forty-five (45) minutes. Any individual that is signed up to speak during
said section who does not get the opportunity to do so because of the aforementioned
time limit, shall be given speaking priority at the next Board meeting. Absent
Chairman’s approval, no person shall be able to speak who has not signed up.
10. PUBLIC HEARINGS
Business Meeting - May 19, 2020
A. Rezoning Public Hearings
Pursuant to Article V, Division 6, of the Pittsylvania County Zoning Ordinance, the
Board of Supervisors have been empowered to hear and decide specific zoning issues
and zoning map changes in support of said Ordinance. In accomplishing this
important task, the Board is responsible for promoting the health, safety, and general
public welfare of the citizens of Pittsylvania County. The Board must ensure that all
of its decisions and regulations be directed to these goals and that each be consistent
with the environment, the comprehensive plan, and in the best interest of Pittsylvania
County, its citizens, and its posterity.
B. Other Public Hearings
Each person addressing the Board under a Public Hearing shall step up, give his/her
name and district, and/or his/her place of residency for non-County citizens, in an
audible tone of voice for the record, and unless further time is granted by the
Chairman, shall limit his/her address to three (3) minutes; speakers for a group shall be
limited to ten (10) minutes. Speakers shall conclude their remarks at that time, unless
the consent of the Board is affirmatively given to extend the speakers allotted time.
Absent Chairman’s approval, no person shall be able to speak who has not signed up.
1. Public Hearing: Courthouse Security Fee Increase (Staff Contact: Kimberly G. Van
Der Hyde)
2. Public Hearing: Elimination of Fire Hydrant Fee (Staff Contact: Richard N. Hicks)
3. Public Hearing: County Landfill Right-of-Way and Easement Property Disposition
(Staff Contact: Richard N. Hicks)
11. UNFINISHED BUSINESS
12. NEW BUSINESS
a. BB&T Franchise Tax Refund Approval (Staff Contact: Robin C. Goard)
b. Potential Communication Urging Governor Northam to Reopen County Businesses
Discussion (Contact: Supervisor Scearce)
c. Resolution #2020-05-05: Cool Branch Tax Exempt Financing Utilization Approval
(Staff Contact: Christopher C. Slemp)
13. APPOINTMENTS
a. Appointment: CPMT (Staff Contact: Cheryl J. Boswell)
b. Appointment: Dan River ASAP Board (Staff Contact: Kaylyn M. McCluster)
c. Appointment: MPO (Staff Contact: Kaylyn M. McCluster)
14. MATTERS FROM WORK SESSION (IF ANY)
15. BOARD MEMBER REPORTS
Business Meeting - May 19, 2020
16. COUNTY ADMINISTRATOR REPORTS
17. ADJOURNMENT