2015-06-01 VDOT.Pittsylvania County Historical Society.Enhancement Project 3 ittorbania (Couutp Noarb of iipuperbi org
RESOLUTION
2015-06-01
WHEREAS, in accordance with Virginia Department of Transportation construction allocation
procedures, it is necessary that a request by Board resolution be received in order that the Virginia
Department of Transportation establish a transportation enhancement project in Pittsylvania County,
Virginia; and,
WHEREAS, also in accordance with Virginia Department of Transportation construction
allocation procedures, the Board approved 20 percent matching funds, meeting in regular session on
Monday,June 1,2015, on the Transportation Alternatives/Enhancement project; and,
WHEREAS, also in accordance with Virginia Department of Transportation construction
allocation procedures, it is necessary for Pittsylvania County, Virginia and the Virginia Department of
Transportation to enter into an agreement to effect the execution of the locally administered
Transportation Enhancement project; and,
WHEREAS, it is necessary for an official of Pittsylvania County, Virginia to be authorized by
the Board for Pittsylvania County, Virginia to execute the agreement on behalf of the County; then
NOW, THEREFORE BE IT RESOLVED, that the Board of Supervisors of Pittsylvania
County, Virginia requests that the Virginia Department of Transportation establish an enhancement
project for the continued improvements to the Chatham Train Depot for paving and to expand parking on
site and a means for buses to enter and exit the lot for the Chatham Depot; and,
BE IT FURTHER RESOLVED, that Pittsylvania County, Virginia requests that the Virginia
Department of Transportation reallocate previously awarded but unspent project funds to complete the
stated site improvements; and,
BE IT FUTHER RESOLVED, that Pittsylvania County, Virginia agrees to pay a minimum
twenty (20) percent of the total cost for planning and design, rehabilitation, and construction of this
project, and that, if the Pittsylvania County Board of Supervisors subsequently elects to cancel this
project, the Pittsylvania County Board of Supervisors and Pittsylvania Historical Society hereby agrees to
reimburse the Virginia Department of Transportation for the total amount of the costs expended by the
Department through the date the Department is notified of such cancellation; and,
BE IT FURTHER REOLVED, that the County Administrator for Pittsylvania County, Virginia
is hereby authorized to execute the agreement between the Virginia Department of Transportation and
Pittsylvania County, Virginia for the continued site improvements for the project hereinabove requested.
Adopted this 1st day of June, 2015.
1
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BYf'�;% ki1 / ` `'1311 :>�
Brenda H. Bowman, Chair
Pittsylvania County Board of Supervisors
ATTE
Cla�ce C. Monday, Clerk "
Pittsylvania County Board • Supervisors
PITTSYLVANIA COUNTY
VIRGINIA
Clarence C.Monday ��s t��
t
County Administrator 9n 1 Center Street,Chatham,Virginia
P.O.Box 426 /6%�iY.'�'�\- o
Phone (434) 432-7710
Chatham,Virginia 24531 ,� z Fax (434) 432-7714
clarence.monday @pittgov.org r Website: www.pittsylvaniacountyva.gov
1767
1 June 2, 2015 G�RGINNP
Mr. Anthony W. Revelle, P.E.
Asst. Local Assistance Engineer
VDOT Lynchburg District
4219 Campbell Avenue
Lynchburg, VA 24501
RE: UPC 99235 —Chatham Depot Restoration
Continued Site Improvements
Dear Mr. Revelle,
The Board of Supervisors on June 1, 2015 approved $30,000 in 20%matching funds to be used
with the existing Transportation Alternatives/Enhancement fund balance to continue site
improvements for the Chatham Depot Project. The Board also adopted the enclosed resolution,
which supports this project.
Therefore, it is the intent of the Board of Supervisors to move this project forward and utilize
Transportation Alternatives/Enhancement funds for paving and to expand parking on site and as
a means for buses to enter and exit the lot for the Chatham Depot.
We look forward to working with your office to complete the Chatham Depot Project. If you
have any questions or require additional information,please contact Linda Mills, Grants
Administrator, via email: linda.millsApittgov.org or telephone: 434-432-7716.
Sincerely,
l
,at
arence C. Monday
County Administrato
Enclosure
C: Linda R. Mills, Grants Administrator
Glenn Giles, Pittsylvania Historical Society