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10-16-2018 Business Meeting PKT BOARD OF SUPERVISORS BUSINESS MEETING Tuesday, October 16, 2018 – 7:00 PM Pittsylvania County General District Courtroom Edwin R. Shields Courthouse Addition, 11 Bank Street Chatham, Virginia 24531 AGENDA 1. CALL TO ORDER (7:00 PM) 2. ROLL CALL 3. MOMENT OF SILENCE 4. PLEDGE OF ALLEGIANCE 5. AGENDA ITEMS TO BE ADDED 6. APPROVAL OF AGENDA 7. CONSENT AGENDA a. Minutes: September 18, 2018, Work Session and Business Meeting (Staff Contact: Kaylyn M. McCluster) b. Proclamation: National Domestic Violence Awareness Month, October (Staff Contact: Kaylyn M. McCluster); (Lisa Caviness will be present to accept Proclamation) c. Resolution # 2018-10-01: Devin M. Taylor Task Force Officer of the Year (Staff Contact: Kaylyn M. McCluster) d. Award of RFQ to Byrnes Gould Law (Staff Contact: J. Vaden Hunt, Esq.) e. Updated Job Description: Deputy Director of Public Safety, Draft (Staff Contact: Chris C. Slemp) 8. PRESENTATIONS a. 2018 VACo Achievement Awards Presentation (Staff Contact: Mark W. Moore) b. Youth Commission Introductions (Staff Contact: Justin G. Price) Business Meeting - October 16, 2018 9. HEARING OF THE CITIZENS Each person addressing the Board under Hearing of the Citizens shall be a resident or land owner of the County, or the registered agent of such resident or land owner. Each person shall step up, give his/her name and district in an audible tone of voice for the record, and unless further time is granted by the Chairman, shall limit his/her address to three (3) minutes. No person shall be permitted to address the Board more than once during Hearing of the Citizens. All remarks shall be addressed to the Board as a body and not to any individual member thereof. Hearing of the Citizens shall last for a maximum of forty-five (45) minutes. Any individual that is signed up to speak during said section who does not get the opportunity to do so because of the aforementioned time limit, shall be given speaking priority at the next Board meeting. Absent Chairman’s approval, no person shall be able to speak who has not signed up. 10. PUBLIC HEARINGS a. Rezoning Public Hearings Pursuant to Article V, Division 6, of the Pittsylvania County Zoning Ordinance, the Board of Supervisors have been empowered to hear and decide specific zoning iss ues and zoning map changes in support of said Ordinance. In accomplishing this important task, the Board is responsible for promoting the health, safety, and general public welfare of the citizens of Pittsylvania County. The Board must ensure that all of its decisions and regulations be directed to these goals and that each be consistent with the environment, the comprehensive plan, and in the best interest of Pittsylvania County, its citizens, and its posterity. Case 1: Public Hearing: Rezoning Case R-18-020; Cheryl Y. Worthy-Green & Malcolm E. Green; Dan River Election District, R-1, Residential Suburban Subdivision District, to A-1, Agricultural District (Staff Contact: Gregory L. Sides) Case 2: Public Hearing: Rezoning Case R-18-021; Ricky D. Carter & Debbie H. Carter; Banister Election District, R-1, Residential Suburban Subdivision District, to B-2, Business District, General (Staff Contact: Gregory L. Sides) Case 3: Public Hearing: Rezoniing Case R-18-022; Callands-Gretna Election District, A-1, Agricultural District, to RPD, Residential Planned Unit Development District (Staff Contact: Gregory L. Sides) Case 4: Public Hearing: Rezoning Case R-18-023; Danville Farm, LLC, Dan River Election District, B-1, Business District, Limited and R-1, Residential Suburban Subdivision District, to A-1, Agricultural District (Staff Contact: Gregory L. Sides) b. Other Public Hearings Each person addressing the Board under a Public Hearing shall step up, give his/her name and district, and/or his/her place of residency for non-County citizens, in an Business Meeting - October 16, 2018 audible tone of voice for the record, and unless further time is granted by the Chairman, shall limit his/her address to three (3) minutes; speakers for a group shall be limited to ten (10) minutes. Speakers shall conclude their remarks at that time, unless the consent of the Board is affirmatively given to extend the speakers allotted time. Absent Chairman’s approval, no person shall be able to speak who has not signed up. 1. Public Hearing: Pittsylvania County Comprehensive Roadside Management Plan (Staff Contact: Richard N. Hicks) 11. UNFINISHED BUSINESS 12. NEW BUSINESS a. Open Space Land Use Renewal Contract; Laurel, Inc. (Staff Contact: J. Vaden Hunt, Esq.) 13. APPOINTMENTS 14. MATTERS FROM WORK SESSION (IF ANY) 15. BOARD MEMBER REPORTS 16. COUNTY ADMINISTRATOR REPORTS 17. CLOSED SESSION a. Discussion concerning a prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made of the business' or industry's interest in locating or expanding its facilities in the community. (Staff Contact: Matthew D. Rowe) (1) Legal Authority: Virginia Code § 2.2-3711(A)(5) Subject Matter: Project AP Purpose: Discussion of Unannounced Prospective Industry and Potential Incentives (2) Legal Authority: Virginia Code § 2.2-3711(A)(5) Subject Matter: Project Sensor Purpose: Discussion of Unannounced Prospective Industry b. Discussion, consideration, or interviews of prospective candidates for employment; assignment, appointment, promotion, performance, demotion, salaries, disciplining, or resignation of specific public officers, appointees, or employees of any public body. (1) Legal Authority: Virginia Code § 2.2-3711(A)(1) Subject Matter: County Administrator Business Meeting - October 16, 2018 Purpose: Performance Evaluation 18. RETURN TO OPEN SESSION & CLOSED SESSION CERTIFICATION a. Closed Session Certification 19. ADJOURNMENT Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: Minutes: September 18, 2018, Work Session and Business Meeting (Staff Contact: Kaylyn M. McCluster) Staff Contact(s): Kaylyn M. McCluster Agenda Date: October 16, 2018 Item Number: 7.a Attachment(s): 09-18-2018 WS Meeting Minutes - DRAFT 09-18-2018 Business Meeting Minutes - DRAFT Reviewed By: 7.a Packet Pg. 5 September 18, 2018 Work Session Pittsylvania County Board of Supervisors Work Session September 18, 2018 VIRGINIA: The Work Session of the Pittsylvania County Board of Supervisors was held on September 18, 2018, in the Main Conference Room, County Administration Building, Chatham, Virginia. Chairman - Chatham-Blairs District, Robert W. "Bob" Warren, called the Meeting to Order at 4:30 PM. The following Members were present: CALL TO ORDER (4:30 PM) Attendee Name Title Status Arrived Robert W. "Bob" Warren Chairman - Chatham-Blairs District Present 4:22 PM Ronald S. Scearce Vice Chair - Westover District Present 4:18 PM Tim R. Barber Supervisor - Tunstall District Present 4:25 PM Elton W. Blackstock Supervisor - Staunton River District Present 4:31 PM Joe B. Davis Supervisor – Dan River District Present 4:30 PM Charles H. Miller Supervisor - Banister District Present 4:36 PM Ben L. Farmer Supervisor - Callands-Gretna District Present 4:25 PM Also in attendance were Mr. David M. Smitherman, County Administrator; Mr. J. Vaden Hunt Esq., County Attorney; Mr. Gregory L. Sides, Assistant County Administrator for Planning & Administration; Mr. Richard N. Hicks, Assistant County Administrator for Operations; Mrs. Kimberly G. Van Der Hyde, Director of Finance; Mrs. Lisa W. Tuite, Library Director; and Mrs. Kaylyn M. McCluster, Deputy Clerk. AGENDA ITEMS TO BE ADDED a. Motion to add Closed Session, Project AP RESULT: APPROVED [UNANIMOUS] MOVER: Elton W. Blackstock, Supervisor - Staunton River District SECONDER: Joe B. Davis, Supervisor - Dan River District AYES: Warren, Davis, Barber, Blackstock, Scearce, Farmer ABSENT: Miller APPROVAL OF AGENDA Motion to approve Agenda. RESULT: ADOPTED [UNANIMOUS] MOVER: Elton W. Blackstock, Supervisor - Staunton River District SECONDER: Ronald S. Scearce, Vice Chair - Westover District AYES: Warren, Davis, Barber, Blackstock, Scearce, Farmer ABSENT: Miller PRESENTATIONS 7.a.a Packet Pg. 6 Attachment: 09-18-2018 WS Meeting Minutes - DRAFT (1340 : Minutes) Board of Supervisors September 18, 2018 Work Session a. Ready for Success and STAR Program Presentations (Staff Contact: Richard N. Hicks); (Presenter: Dr. Mark R. Jones, Robin L. Haymore); (15 minutes) Robin Haymore with Pittsylvania County Schools updated the Board on their Ready for Success (“RFS”) Program located at the Victory Academy. The Victory Academy building used to be the Chatham Armory, which is owned by the County. Currently, they have a maximum of ten (10) students per class (two (2) classrooms), two (2) teachers, two (2) teacher aides, two (2) child specific assistants, and one (1) TDT Counselor. The Program is open to both General Education and Special Education students, but they have to meet a certain criteria. The goal is to return the student to the Base School in ninety (90) school days. The Outcome Data for SY 2017 -2018 is a seventy-nine (79) percent return to base school, zero (0) recidivism rate, much higher SOL pass rates, and all students made gains on Measures of Academic Progress Assessments. The RFS program saved approximately $1.62 million for private day placement tuition and behavior support from 2016 to 2018. Ms. Haymore also provided the Board with information regarding the School’s STAR Program that is centered around the Autism Spectrum Disorder. This Program is housed at Twin Springs Elementary and Chatham Middle School. Eight (8) of the thirteen (13) STAR students currently participate in some type of general education learning environment alongside typical developing same-aged peers with the support of the STAR Program. The projected cost savings for the 2018-2019 school year for thirteen (13) students is $1,172,047, assuming all students are non- Medicaid and that each student is receiving both Speech/Language and Occupational Therapy at an average of two (2) times per week, per related service. STAFF, COMMITTEE, AND/OR CONSTITUTIONAL OFFICER REPORTS a. Solid Waste Update (Staff Contact: Richard N. Hicks); (15 minutes) Mr. Hicks updated the Board on Solid Waste functions throughout the County. Mr. Hicks stated the biggest changes at the Landfill now is what they are calling “flat dumping,” where the vehicle is backed right up to the trash to dump it. This will allow the compactor to go over the trash more times and increase the compaction from one thousand (1,000) pounds per cubic yard to fifteen hundred (1,500) plus cubic yards. This will extend the life of Cel l B, which is what is currently being worked in, and the future Cell C by years. The smaller working face reduces the rain water that goes into the ground, which produces leachate, and this process will cut that cost in half. Mr. Hicks is looking into adding a small concrete pad driveway for the citizens to back and dump their trash to increase safety. The Blair Construction Box Site has been increased from ten (10) to thirteen (13) boxes, the Wyatt Blairs store has been increased from seven (7) to ten (10) boxes, and they have all been freshly painted. There has been a part-time employee hired to help maintain the Green Box Sites. The Brosville Site will have controlled hours beginning September 24, 2018, with the hours being 7:00 AM to 7:00 PM, with a site attendant present at all times. The 58 West Site will also have controlled hours beginning October 8, 2018, with the same 7:00 AM - 7:00 PM hours. Mt. Cross, Blairs, and Mt. Hermon will be the next sites to follow the same controlled hours. These will be the Pilot Sites. The employees who will be visiting the sites are going to be referred to as the Solid Waste Assistance Team, and their main objective is to educate the citizens on what is allowed and is not allowed at the sites, along 7.a.a Packet Pg. 7 Attachment: 09-18-2018 WS Meeting Minutes - DRAFT (1340 : Minutes) Board of Supervisors September 18, 2018 Work Session with monitoring tire dumping and scavenging. Mr. Hicks stated there are four (4) cameras up now at the Grit, Callands, Brosville, and Rockford Sites. There will be a $50 citation if citizens are caught illegally dumping. The County is currently looking for a new location for the Blair Construction Green Box Site, along with sites for the Wyatts Blairs, Moons Store, and trying to find a site in the Banister District. A Regional Compactor Site is being considered, which will have everything. Accepting tires at the Landfill is being considered due to the cost of disposing of the tires that are being dumped. Mr. Barber voiced his concerns about the prospective sites being closed at 7:00 PM, and suggested that they be open until 8:00 PM or 9:00 PM. Mr. Barber also stated that accepting tires for a fee would be a great idea. Mr. Davis agreed with Mr. Barber to keep the hours open a little longer. Mr. Scearce suggested doing an online survey for the public input on the hours of the sites to be open. Mr. Blackstock stated that it is very important to consider accepting the tires through businesses and through private citizens to prevent them from being dumped on private properties and at the sites. Mr. Farmer stated the additional boxes at the Blair Store Site were great and asked if there was any consideration of adding more boxes at the Climax Store Site. Mr. Barber stated that he would like for them to pursue the tire disposal and requested the Chairman to take the consensus of the Board and do 7:00 AM - 8:00 PM, or 9:00 PM, instead of closing 7:00 PM. Mr. Smitherman stated to use the five (5) Pilot Sites to see how the closure works. The consensus of the Board was to test the Pilot Sites 7:00 AM - 9:00 PM through the end of the year to see what the right closing time is. b. Other Reports BUSINESS MEETING DISCUSSION ITEMS ENTER INTO CLOSED SESSION Mr. Hunt stated that due to the timing of the meeting, Mrs. Tuite and Mr. Rowe could carry their Closed Sessions to the Business Meeting. The Board agreed to cover onl y Items b and c in the Work Session Closed Session and all others will be at the Business Meeting. The Board entered into Closed Session at 6:02 PM. Motion to enter into Closed Session. RESULT: ADOPTED [UNANIMOUS] MOVER: Elton W. Blackstock, Supervisor - Staunton River District SECONDER: Tim R. Barber, Supervisor - Tunstall District AYES: Warren, Davis, Barber, Blackstock, Scearce, Miller, Farmer a. Consultation with legal counsel employed or retained by a public body regarding specific legal matters requiring the provision of legal advice by such counsel. Nothing in this subdivision shall be construed to permit the closure of a meeting merely because an attorney representing the public body is in attendance or is consulted on a matter. (Staff Contact: J. Vaden Hunt, Esq.) 7.a.a Packet Pg. 8 Attachment: 09-18-2018 WS Meeting Minutes - DRAFT (1340 : Minutes) Board of Supervisors September 18, 2018 Work Session (1) Legal Authority: Virginia Code § 2.2-3711(A)(8) Subject Matter: Opioid Litigation Purpose: Consultation with Legal Counsel Regarding Opioid Damages Assessment Report and Potentially Participating in Opioid Litigation b. Discussion of the award of a public contract involving the expenditure of public funds, including interviews of bidders or offerors, and discussion of the terms or scope of such contract, where discussion in an open session would adversely affect the bargaining position or negotiating strategy of the public body. (Staff Contact: J. Vaden Hunt, Esq.) (1) Legal Authority: Virginia Code § 2.2-3711(A)(29) Subject Matter: DSS Human Resources (“HR”) Investigation Purpose: Interviews with Potential Attorneys to Conduct DSS HR Investigation; Discussion of Terms and Scope of Legal Retainer Contract RETURN TO OPEN SESSION & CLOSED SESSION CERTIFICATION a. Closed Session Certification The Board returned to Open Session at 6:53 PM, and the following Certification was recorded: PITTSYLVANIA COUNTY BOARD OF SUPERVISORS CLOSED MEETING CERTIFICATION BE IT RESOLVED that at the Meeting of the Pittsylvania County Board of Supervisors on September 18, 2018, the Board hereby certifies by a recorded vote that to the best of ea ch Board Member’s knowledge only public business matters lawfully exempted from the Open Meeting requirements of the Virginia Freedom of Information Act (the “Act”) and identified in the Motion authorizing the Closed Meeting were heard, discussed, or considered in the Closed Meeting. If any Member believes that there was a departure from the requirements of the Act, he shall so state prior to the vote indicating the substance of the departure. The Statement shall be recorded in the Board’s Minutes. Vote Tim R. Barber Yes Elton W. Blackstock Yes Joe B. Davis Yes Ben L. Farmer Yes Charles H. Miller, Jr. Yes Ronald S. Scearce Yes Robert W. Warren Yes ADJOURNMENT 7.a.a Packet Pg. 9 Attachment: 09-18-2018 WS Meeting Minutes - DRAFT (1340 : Minutes) Board of Supervisors September 18, 2018 Work Session Mr. Warren adjourned the Meeting at 6:55 PM. 7.a.a Packet Pg. 10 Attachment: 09-18-2018 WS Meeting Minutes - DRAFT (1340 : Minutes) September 18, 2018 Business Meeting Pittsylvania County Board of Supervisors Business Meeting September 18, 2018 VIRGINIA: The Business Meeting of the Pittsylvania County Board of Supervisors was held on September 18, 2018, in the Pittsylvania County General District Courtroom, Edwin R. Shields Courthouse Addition, Chatham, Virginia. Chairman - Chatham-Blairs District, Robert W. "Bob" Warren, called the Meeting to Order at 7:00 PM. The following Members were present: CALL TO ORDER (7:00 PM) Attendee Name Title Status Arrived Robert W. "Bob" Warren Chairman - Chatham-Blairs District Present 7:00 PM Ronald S. Scearce Vice Chair - Westover District Present 7:00 PM Tim R. Barber Supervisor - Tunstall District Present 7:00 PM Elton W. Blackstock Supervisor - Staunton River District Present 7:00 PM Joe B. Davis Supervisor – Dan River District Present 7:00 PM Charles H. Miller Supervisor - Banister District Present 7:00 PM Ben L. Farmer Supervisor - Callands-Gretna District Present 7:00 PM Also in attendance were Mr. David M. Smitherman, County Administrator; Mr. J. Vaden Hunt Esq., County Attorney; Mr. Gregory L. Sides, Assistant County Administrator for Planning & Administration; Mr. Richard N. Hicks, Assistant County Administrator for Operations; Mrs. Kimberly G. Van Der Hyde, Director of Finance; Mr. Matthew D. Rowe, Director of Economic Development; Mrs. Lisa W. Tuite, Library Director; and Mrs. Kaylyn M. McCluster, Deputy Clerk. AGENDA ITEMS TO BE ADDED Motion to add Closed Sessions, Pittsylvania County Library, Project Calcium, Project AP, and Interviews with Potential Attorneys to Conduct DSS HR Investigation, to the Agenda. RESULT: ADOPTED [UNANIMOUS] MOVER: Elton W. Blackstock, Supervisor - Staunton River District SECONDER: Tim R. Barber, Supervisor - Tunstall District AYES: Warren, Davis, Barber, Blackstock, Scearce, Miller, Farmer APPROVAL OF AGENDA Motion to approve Agenda. RESULT: ADOPTED [UNANIMOUS] MOVER: Elton W. Blackstock, Supervisor - Staunton River District SECONDER: Ben L. Farmer, Supervisor - Callands-Gretna District AYES: Warren, Davis, Barber, Blackstock, Scearce, Miller, Farmer CONSENT AGENDA 7.a.b Packet Pg. 11 Attachment: 09-18-2018 Business Meeting Minutes - DRAFT (1340 : Minutes) Board of Supervisors September 18, 2018 Business Meeting Motion to approve the Consent Agenda. RESULT: ADOPTED [UNANIMOUS] MOVER: Tim R. Barber, Supervisor - Tunstall District SECONDER: Elton W. Blackstock, Supervisor - Staunton River District AYES: Warren, Davis, Barber, Blackstock, Scearce, Miller, Farmer a. Minutes: August 21, 2018, Work Session and Business Meeting, and September 10, 2018 Personnel Committee Meeting (Staff Contact: Kaylyn M. McCluster) b. Proclamation: National Fire Prevention Week, October 7- 13, 2018 (Staff Contact: Kaylyn M. McCluster) c. Resolution 2018-09-01: EMS Backup Appreciation (Staff Contact: Kaylyn M. McCluster) d. Resolution 2018-09-02: Comprehensive Roadside Management Program (Staff Contact: Richard N. Hicks) e. Lease Agreement; Blair Construction Green Box Site (Staff Contact: Richard N. Hicks) PRESENTATIONS HEARING OF THE CITIZENS Mr. Warren opened the Hearing of the Citizens at 7:12 PM. Dan Hayes, Chatham -Blairs District, represented Averett University and invited everyone to come to Averett’s homecoming on September 28 - 30. Michael Hughes, Tunstall District, voiced his concerns as he was a member of the Board of Equalization and felt that they were not given enough instruction as to what needed to be done throughout the process. He also expressed his thought that Wingate should be able to present their reasons behind the increases that were imposed. Willie Fitzgerald, Banister District, spoke on behalf of the Board of Equalization and the NAACP. Mr. Fitzgerald also stated his concerns about the instructions of the Board of Equalization and the increase on the current reassessment. Mr. Warren closed the Hearing of the Citizens at 7:24 PM. PUBLIC HEARINGS Rezoning Public Hearings Case 1: Public Hearing: Rezoning Case R-18-018; Mozella K. Reynolds, Life Tenant (Deceased), Nancy Reynolds Amos, Remainderman, Randall C. Amos, Remainderman, Janice Reynolds Spinella, Remainderman, and David G. Spinella, Remainderman; Callands-Gretna Election District A-1, Agricultural District, to R-1, Residential Suburban subdivision District R- 1, Residential Suburban Subdivision District to A-1, Agricultural District (Staff Contact: Karen N. Hayes) Mr. Warren opened the Public Hearing at 7:26 PM. Ms. Spinella represented the Petition. No one signed up to speak. Mr. Warren closed the Public Hearing at 7:28 PM. Motion to rezone Case R-18-018, .450 of an acre from A-1 to R-1, and also .679 of an acre from 7.a.b Packet Pg. 12 Attachment: 09-18-2018 Business Meeting Minutes - DRAFT (1340 : Minutes) Board of Supervisors September 18, 2018 Business Meeting R-1 to A-1. RESULT: APPROVED [UNANIMOUS] MOVER: Ben L. Farmer, Supervisor - Callands-Gretna District SECONDER: Elton W. Blackstock, Supervisor - Staunton River District AYES: Warren, Davis, Barber, Blackstock, Scearce, Miller, Farmer Case 2: Public Hearing: Rezoning Case R-18-019; Roger C. Chriscoe & Kathy C. Chriscoe; Tunstall Election District A-1, Agricultural District, to R-1, Residential Suburban Subdivision District (Staff Contact: Karen N. Hayes) Mr. Warren opened the Public Hearing at 7:29 PM. Mr. Roger Chriscoe represented the petition. Barbara Hudson, Callands-Gretna District, signed up to speak but when called, she stated that she meant to sign up for Hearing of the Citizens. Mr. Warren closed the Public Hearing at 7:30 PM. Motion to rezone Case R-18-019 from A-1 to R-1. RESULT: APPROVED [UNANIMOUS] MOVER: Tim R. Barber, Supervisor - Tunstall District SECONDER: Ben L. Farmer, Supervisor - Callands-Gretna District AYES: Warren, Davis, Barber, Blackstock, Scearce, Miller, Farmer UNFINISHED BUSINESS NEW BUSINESS a. Danville-Pittsylvania Community Services Performance Contract (Staff Contact: David M. Smitherman) Mr. Jim Bebeau, DPCS Director, presented the FY2019 Performance Contract and stated that it is a formality that takes place every year. Motion to approve the FY2019 Performance Contract Renewal and Revision. RESULT: APPROVED [UNANIMOUS] MOVER: Tim R. Barber, Supervisor - Tunstall District SECONDER: Elton W. Blackstock, Supervisor - Staunton River District AYES: Warren, Davis, Barber, Blackstock, Scearce, Miller, Farmer b. FY2019 School Budget Amendments (Staff Contact: Kimberly G. Van Der Hyde) Mrs. Van Der Hyde stated, since the schools now have confirmation of all the Federal and State revenues for the FY19 Budget Year, they are ready to appropriate those to the designated areas. Motion to approve the recommended changes to the Pittsylvania County School Board Budget in 7.a.b Packet Pg. 13 Attachment: 09-18-2018 Business Meeting Minutes - DRAFT (1340 : Minutes) Board of Supervisors September 18, 2018 Business Meeting the amount of $404,400.04 as outlined in the Board Packet. RESULT: APPROVED [UNANIMOUS] MOVER: Elton W. Blackstock, Supervisor - Staunton River District SECONDER: Joe B. Davis, Supervisor - Dan River District AYES: Warren, Davis, Barber, Blackstock, Scearce, Miller, Farmer c. Appropriation of Donations (Staff Contact: Kimberly G. Van Der Hyde) Mrs. Van Der Hyde stated that throughout the year the County would receive donations and reimbursements that have not been previously appropriated to the budget. She presented a list of various donations and/or reimbursements that have been received. Motion to appropriate a total of $12,506.58 to the FY2019 County Budget as outlined in the Board Packet. RESULT: APPROVED [UNANIMOUS] MOVER: Tim R. Barber, Supervisor - Tunstall District SECONDER: Elton W. Blackstock, Supervisor - Staunton River District AYES: Warren, Davis, Barber, Blackstock, Scearce, Miller, Farmer APPOINTMENTS MATTERS FROM WORK SESSION (IF ANY) BOARD MEMBER REPORTS Mr. Barber asked that everyone remember all those affected by Hurricane Florence. Mr. Farmer wanted to make the public aware of the Climax Festival on September 22 and the Callands Festival on September 6. Mr. Blackstock also asked everyone to remember those affected by the Hurricane and stated his appreciation for the invitation to NAACP banquet on Saturday, September 22 at 2:00 PM. Mr. Davis echoed the same sentiments from Mr. Fitzgerald and Mr. Hughes regarding the Board of Equalization and also thanked Staff, Mr. Bebeau, law enforcement, and media staff for their support. Dr. Miller voiced his concerns on uranium and stated the case will go before the Supreme Court on November 5th, and with the County being at the epicenter of the case, he is in the process of communicating with Governor Northam to have tickets to be able to attend the case. Mr. Warren gave some facts from the State of the Region that was recently held. He stated that the County had sixty-six (66) million in investments, the unemployment rate as of July 2018 was 3.9%, and we have the lowest crime rate in the region per one hundred thousand (100,000). The County has on-time graduation of 91.9%, which is higher than the State average, and several medal winners at different County Schools. Mr. Warren also thanked the Board and the Pittsylvania County School Board for turning the Armory over to the school system. He stated that Ms. Haymore presented amaz ing statistics of what is being done at the Victory Academy at the Work Session earlier in the day. He also congratulated PATHS on their new acquisition in Chatham and stated that there were approximately two 7.a.b Packet Pg. 14 Attachment: 09-18-2018 Business Meeting Minutes - DRAFT (1340 : Minutes) Board of Supervisors September 18, 2018 Business Meeting hundred (200) people at the Kyocera ribbon cutting this morning. Mr. Warren congratulated Ben and Kate Farmer on their opening of Sweet Pea's Lighting in Gretna, and stated that he is looking forward to the NAACP banquet on Saturday. COUNTY ADMINISTRATOR REPORTS Mr. Smitherman expressed his appreciation to the Board and citizens for their patience during the transition of the Solid Waste system. Three (3) new employees have been hired to assist with enforcement. Two (2) of the three (3) employees are authorized to write citations to those in non-compliance. There are three (3) things that are non-negotiable. The County cannot and will not accept tires, brush, and will not allow scavenging. Mr. Smitherman stated he is looking forward to educating citizens and making the system one to be proud of. CLOSED SESSION Motion to enter into Closed Session to include the amended items added to the agenda. The Board entered into Closed Session at 8:00 PM. RESULT: APPROVED [UNANIMOUS] MOVER: Elton W. Blackstock, Supervisor - Staunton River District SECONDER: Tim R. Barber, Supervisor - Tunstall District AYES: Warren, Davis, Barber, Blackstock, Scearce, Miller, Farmer a. Pittsylvania County Library Discussion or consideration of the acquisition of real property for a public purpose, or of the disposition of publicly held real property, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body. (Staff Contact: Lisa W. Tuite) (1) Legal Authority: Virginia Code § 2.2-3711(A)(3) Subject Matter: Pittsylvania County Library Purpose: Discussion of Potential Purchase of Real Estate for Branch Expansion b. Project Calcium Discussion concerning a prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made of the business' or industry's interest in locating or expanding its facilities in the community. (Staff Contact: Matthew D. Rowe) (1) Legal Authority: Virginia Code § 2.2-3711(A)(5) Subject Matter: Project Calcium Purpose: Consideration and Approval of a Performance Agreement for An Unannounced Industry 7.a.b Packet Pg. 15 Attachment: 09-18-2018 Business Meeting Minutes - DRAFT (1340 : Minutes) Board of Supervisors September 18, 2018 Business Meeting c. Project AP Discussion concerning a prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made of the business' or industry's interest in locating or expanding its facilities in the community. (Staff Contact: Matthew D. Rowe) (1) Legal Authority: Virginia Code § 2.2-3711(A)(5) Subject Matter: Project AP Purpose: Discussion of prospective unannounced business and/or industry d. DSS Human Resource ("HR") Investigation Discussion of the award of a public contract involving the expenditure of public funds, including interviews of bidders or offerors, and discussion of the terms or scope of such contract, where discussion in an open session would adversely affect the bargaining position or negotiating strategy of the public body. (Staff Contact: J. Vaden Hunt, Esq.) (1) Legal Authority: Virginia Code § 2.2-3711(A)(29) Subject Matter: DSS Human Resource (“HR”) Investigation Purpose: Interviews with Potential Attorneys to Conduct DSS HR Investigation; Discussion of Terms and Scope of Legal Retainer Contract RETURN TO OPEN SESSION & CLOSED SESSION CERTIFICATION The Board returned to Open Session at 9:35 PM, and the following Certification was recorded: PITTSYLVANIA COUNTY BOARD OF SUPERVISORS CLOSED MEETING CERTIFICATION BE IT RESOLVED that at the Meeting of the Pittsylvania County Board of Supervisors on September 18, 2018, the Board hereby certifies by a recorded vote that to the best of each Board Member’s knowledge only public business matters lawfully exempted from the Open Meeting requirements of the Virginia Freedom of Information Act (the “Act”) and identified in the Motion authorizing the Closed Meeting were heard, discussed, or considered in the Closed Meeting. If any Member believes that there was a departure from the requirements of the Act, he shall so state prior to the vote indicating the substance of the departure. The St atement shall be recorded in the Board’s Minutes. Vote Tim R. Barber Yes Elton W. Blackstock Yes Joe B. Davis Yes 7.a.b Packet Pg. 16 Attachment: 09-18-2018 Business Meeting Minutes - DRAFT (1340 : Minutes) Board of Supervisors September 18, 2018 Business Meeting Ben L. Farmer Yes Charles H. Miller, Jr. Yes Ronald S. Scearce Yes Robert W. Warren Yes MATTERS FROM CLOSED SESSION 1. Project Calcium Motion to approve the project Performance Agreement for Project Calcium, which will be formally announced by the Secretary of Agriculture and Forestry on September 28, at 10 AM at the Olde Dominion Agricultural Center in Chatham. RESULT: APPROVED [UNANIMOUS] MOVER: Ben L. Farmer, Supervisor - Callands-Gretna District SECONDER: Elton W. Blackstock, Supervisor - Staunton River District AYES: Warren, Davis, Barber, Blackstock, Scearce, Miller, Farmer 2. Opioid Litigation Motion to authorize private counsel to file suit on behalf of the County to pursue damages and other relief related to the opioid epidemic. RESULT: APPROVED [UNANIMOUS] MOVER: Elton W. Blackstock, Supervisor - Staunton River District SECONDER: Joe B. Davis, Supervisor - Dan River District AYES: Warren, Davis, Barber, Blackstock, Scearce, Miller, Farmer ADJOURNMENT Mr. Warren adjourned the Meeting at 9:37 PM. 7.a.b Packet Pg. 17 Attachment: 09-18-2018 Business Meeting Minutes - DRAFT (1340 : Minutes) Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: Proclamation: National Domestic Violence Awareness Month, October (Staff Contact: Kaylyn M. McCluster); (Lisa Caviness will be present to accept Proclamation) Staff Contact(s): Kaylyn M. McCluster Agenda Date: October 16, 2018 Item Number: 7.b Attachment(s): Reviewed By: SUMMARY: Each year, Pittsylvania County, Virginia (the “County”), supports National Domestic Violence Awareness Month. FINANCIAL IMPACT AND FUNDING SOURCE: None. RECOMMENDATION: County Staff recommends the approval of the attached Proclamation declaring October as National Domestic Violence Awareness Month in the County. MOTION: “I make a Motion approving the attached Proclamation declaring October as National Domestic Violence Awareness Month in the County.” 7.b Packet Pg. 18 PITTSYLVANIA COUNTY BOARD OF SUPERVISORS PROCLAMATION NATIONAL DOMESTIC VIOLENCE AWARENESS MONTH (OCTOBER 2018) WHEREAS, one (1) in every four (4) women will experience domestic violence during her lifetime, and approximately 15.5 million children are exposed to domestic violence every year; and WHEREAS, an average of three (3) women in the United States lose their lives every day and domestic violence is the leading cause of injury to women; and WHEREAS, children exposed to violence can experience serious long-term consequences creating difficulties in school, post-traumatic disorders, alcohol and drug abuse, and criminal behavior; and WHEREAS, the crime of domestic violence violates an individual’s privacy, dignity, security, and humanity due to the systematic use of physical, emotional, sexual, psychological, and economic control and/or abuse; and WHEREAS, it is our obligation as citizens, leaders, and governmental officials to take a strong and united stance against violence; and WHEREAS, victims of the violence should have help to find the compassion, comfort, and healing they need, and domestic abusers should be punished to the fullest extent of the law; and WHEREAS, we encourage domestic violence victims and their families to seek assistance from appropriate victims’ services organizations and the National Domestic Violence Hotline (1-800-799-SAFE); and WHEREAS, it is important to recognize the compassion and dedication of the individuals who provide services to victims of domestic violence and work to increase public understanding of this significant problem; and WHEREAS, as a community, we must dedicate ourselves to protecting vulnerable members of our society, we have a moral obligation to work to prevent domestic violence, and to address its brutal and destructive effects; THEREFORE, in recognition of the important work done by domestic violence programs and victims’ service providers, the Pittsylvania County Board of Supervisors do hereby proclaim the month of October as Domestic Violence Awareness Month, and urge all citizens to work towards the elimination of domestic violence. Given under my hand this 16h day of October, 2018. 7.b Packet Pg. 19 Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: Resolution # 2018-10-01: Devin M. Taylor Task Force Officer of the Year (Staff Contact: Kaylyn M. McCluster) Staff Contact(s): Kaylyn M. McCluster Agenda Date: October 16, 2018 Item Number: 7.c Attachment(s): Reviewed By: SUMMARY: Devin M. Taylor (“Taylor”), Sheriff Task Force Officer, was recently awarded the 2018 Task Force Officer of the Year Award. This Award is given annually and is based on an officer’s leadership abilit y, liaison and relationship building skills, use of sophisticated techniques or complexity of investigations, and the results achieved. Taylor’s hard work and dedication are greatly appreciated. FINANCIAL IMPACT AND FUNDING SOURCE: None. RECOMMENDATION: County Staff recommends approving Resolution # 2018-10-01 recognizing Taylor for receiving the 2018 Task Force Officer of the Year Award. MOTION: “I make a Motion to approve Resolution # 2018-10-01 recognizing Devin M. Taylor for receiving the 2018 Task Force Officer of the Year Award.” 7.c Packet Pg. 20 Pittsylvania County Board of Supervisors RESOLUTION 2018-10-01 VIRGINIA: At the regularly scheduled meeting of the Pittsylvania County Board of Supervisors (the “Board”) held on October 16, 2018, in the General District Courtroom of the Edwin R. Shields Courthouse Addition, the following Resolution was presented and ratified: WHEREAS, the Task Force Officer of the Year award was established last year; and WHEREAS, this award recognizes a state or local task force officer who made significant contributions to the FBI’s mission during the past fiscal year; and WHEREAS, the award is given annually and is based on the officer’s leadership ability, liaison, and relationship building skill, use of sophisticated techniques or complexity of investigations, and the results achieved; and WHEREAS, since joining the taskforce in August 2016, Task Force Officer Devin M. Taylor’s tireless pursuit of justice, superior work ethic, investigative skills, and unwavering commitment to his community were proven time and time again; and WHEREAS, his skills as a trained negotiator and a gifted communicator have greatly contributed to multiple FBI investigations; and WHEREAS, Devin M. Taylor is highly respected by his FBI colleagues as well as other federal, state, and local partners and was awarded the 2018 Task Force Officer of the Year Award; and BE IT RESOLVED, that the Board acknowledges and extends its sincere congratulations and admiration to Task Force Officer Devin M. Taylor on becoming the 2018 Task Force Officer of the Year. Given under my hand this 16th day of October, 2018. 7.c Packet Pg. 21 Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: Award of RFQ to Byrnes Gould Law (Staff Contact: J. Vaden Hunt, Esq.) Staff Contact(s): J. Vaden Hunt, Esq. Agenda Date: October 16, 2018 Item Number: 7.d Attachment(s): 9-25-18 Byrnes Gould Law Engagement Letter Contract Reviewed By: SUMMARY: Recently, the Board requested an RFQ to be issued for investigative services for DSS HR issues. The Purchasing Department emailed seven (7) copies of the RFQ to local law firms, advertised it in the Chatham Star Tribune, and posted it on the County’s Public Notice Board and on the County’s website. The County received three (3) responses. The Board agreed to interview two (2) firms, Gentry Locke and Byrnes Gould Law. Both firms were highly qualified. Following the interviews, the Board directed County Staff to commence negotiations with Byrnes Gould Law to come to an acceptable financial arrangement to conduct the above-referenced services. As a result of said negotiations, attached please find an Engagement Letter executed between the two (2) on September 25, 2018. FINANCIAL IMPACT AND FUNDING SOURCE: Not to exceed $10,000. RECOMMENDATION: County Staff recommends the Board award the RFQ for DSS HR investigative services to Byrnes Gould Law and ratify the execution of the Engagement Letter. MOTION: “By approving the Consent Agenda, I make a Motion to award the RFQ for DSS HR investigative services to Byrnes Gould Law and ratify the execution of the Engagement Letter.” 7.d Packet Pg. 22 7.d.a Packet Pg. 23 Attachment: 9-25-18 Byrnes Gould Law Engagement Letter (1346 : Award of RFQ to Byrnes Gould Law) 7.d.a Packet Pg. 24 Attachment: 9-25-18 Byrnes Gould Law Engagement Letter (1346 : Award of RFQ to Byrnes Gould Law) County of Pittsylvania, VA This contract entered into this 1st day of October, by Byrnes Gould Law. hereinafter called the “Contractor” and County of Pittsylvania called the “Purchasing Agency.” WITNESSETH that the Contractor and the Purchasing Agency, in consideration of the mutual covenants, promises and agreements herein contained, agree as follows: SCOPE OF SERVICES: The Contractor shall provide the services to the County of Pittsylvania as set forth in the Request for Qualifications and proposal received. Cost shall not exceed $10,000 without the approval of the County Administrator. PERIOD OF PERFORMANCE: PERIOD OF PERFORMANCE: From: 10/17/2018 through completion of the investigation. The contract documents shall consist of: A. This signed form; B. The following portions of the Request for Qualifications: (1) Scope of services, (2) Pittsylvania County General Terms and Conditions C. The Provider’s engagement letter 09/25/2018, see attached. IN WITNESS WHEREOF, the parties have caused this Contract to be duly executed intending to be bound thereby. CONTRACTOR: PURCHASING AGENCY: By: _________________________________________ By: _______________________________ Title: _________________________________________ Title: _______________________________ Note: This public body does not discriminate against faith -based organizations in accordance with the Code of Virginia, § 2.2-4343.1 or against a bidder or offeror because of race, religion, color, sex, national origin, age, disability, or any other basis prohibited by state law relating to discrimination in employment. 7.d.b Packet Pg. 25 Attachment: Contract (1346 : Award of RFQ to Byrnes Gould Law) Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: Updated Job Description: Deputy Director of Public Safety, Draft (Staff Contact: Chris C. Slemp) Staff Contact(s): Chris C. Slemp Agenda Date: October 16, 2018 Item Number: 7.e Attachment(s): Deputy Director of Public Safety job description DRAFT Reviewed By: SUMMARY: The Deputy Director of Public Safety job description has been updated and is included in the packet in its draft form. FINANCIAL IMPACT AND FUNDING SOURCE: None. RECOMMENDATION: County Staff recommends the Board approve the updated Deputy Director of Public Safety job description draft as presented. MOTION: “I make a Motion to approve the updated Deputy Director of Public Safety job description draft as presented.” 7.e Packet Pg. 26 Equal Opportunity Employer Position Title: Deputy Director of Public Safety FLSA: EXEMPT (GRADE 23) REPORTS TO: Director of Public Safety SUMMARY OF POSITION: Under the general supervision of the Director of Public Safety, the Deputy Director of Public Safety assist with performing complex administrative and technical work required to develop, organize, direct and maintain an effective, comprehensive emergency services program to include Fire, EMS, Emergency Management and Animal Control , and E-911 Communications system for Pittsylvania County. The main focus of this position is to assist and work with the volunteer fire and rescue agencies in day to day operations. This position responds to and aids as needed at emergency scenes. Must be able to work closely with and maintain a positive working relationship with the internal and external stakeholders including law enforcement, volunteers, state and federal agencies. ESSENTIAL JOB FUNCTIONS: Essential functions, as defined under the Americans with Disabilities Act, may include any of the following tasks, knowledge, skills and other characteristics. The list that follows is not intended as a comprehensive list; it is intended to provide a representative summary of the major duties and responsibilities. Incumbent(s) may not be required to perform all duties listed, and may be required to perform additional, position- specific tasks. • Serves as the Deputy Coordinator of Emergency Services; • Serves on the Local Emergency Planning Committee; • Assists volunteer fire and EMS agencies with day to day needs both operationally and administratively; • Works to assist with the recruitment and retention of volunteer fire and EMS members; • Advises and helps implement the planning and coordination of, mitigation of, preparedness for, response to, and recovery from all disasters; • Assist with developing and coordinating an overall set of goals and objectives for a total Emergency Services Program and related communications; • Fosters a positive working relationship with State and Federal Officials as related to Emergency Management situations; • Assist with providing coordination of training as related to Emergency Services Operations; • Responds to emergency scenes such fires, EMS calls and hazardous materials incidents when needed; • Assists in firefighting operations to preserve fire scene for investigation and evidence recovery; • Works with the Public Safety Director in conducting a Hazard Identification and vulnerability analysis that will focus on mitigation activity; • Coordinates the physical communications needs of the fire, rescue and law enforcement agencies in Pittsylvania County in conjunction with the Sheriff's Office, 7.e.a Packet Pg. 27 Attachment: Deputy Director of Public Safety job description DRAFT (1368 : Updated Job Description: Deputy Director of Public Safety, Draft) Equal Opportunity Employer Fire and Rescue and other agencies and groups using the communications systems in Pittsylvania County; • Promotes and conducts Public Safety education; • Assist with developing and maintaining Public Safety Strategic Plan. • Assist with grant writing as it relates to the County’s public safety system; • Function as the Director of Public Safety in his or her absence. REQUIRED KNOWLEDGE AND SKILLS: A comprehensive knowledge of all aspects of Emergency Services Operations. Must possess supervisory skills related to all phases of Emergency Services, ability to communicate effectively both orally and in writing; coordinate system development: implement, operate and maintain in conjunction with the Sheriff's Office, Community Development Department, Information Systems Manager, County Administrator, and other agencies and groups utilizing the Emergency Operations Center and the E-911 communication system and databases. Must possess excellent inter- personal relationship skills to effectively implement these systems. Maintain and foster positive working relationships with all involved agencies, administration, employees, public officials, and the public. Must possess broad knowledge of fire and EMS system practices. Must possess a knowledge of strategic planning as it relates to fire and EMS. Must possess a broad knowledge of available public safety grants. Must possess a board knowledge of fire and EMS equipment and apparatus. Must possess a board knowledge of VA OEMS rules and regulations. EDUCATION AND EXPERIENCE: Any combination of education and experience equivalent to Bachelor’s Degree and supplemented by courses in emergency services. Minimum 10 years work in emergency services and 5 years of supervisory experience; previous experience in budget development, administration and planning preferred. Previous experience working with volunteer fire and rescue agencies highly preferred. Experience in coordinating fire and EMS courses preferred. CERTIFICATIONS AND LICENSES: Must possess VA EMT certification or be able to obtain VA certification within 6 months of hire; must possess VA or equivalent Firefighter II, Hazardous Materials Operations, and EVOC certifications. Must have completed training in Incident Command Systems 100, 200, 300 and 400. Prefer completion of courses related to emergency management. Possession of an appropriate valid driver’s license issued by the Commonwealth of Virginia. ENVIRONMENTAL FACTORS AND CONDITIONS/PHYSICAL REQUIREMENTS: This work requires the occasional exertion of up to 10 pounds of force; work regularly requires sitting, speaking or hearing and using hands to finger, handle or feel, frequentl y requires reaching with hands and arms and repetitive motions and occasionally requires standing, walking and stooping, kneeling, crouching or crawling; work has standard vision requirements; vocal communication is required for expressing or exchanging ideas by means of the spoken word and conveying detailed or important instructions to others accurately, loudly or quickly; hearing is required to perceive information at normal spoken word levels and to receive detailed information through oral 7.e.a Packet Pg. 28 Attachment: Deputy Director of Public Safety job description DRAFT (1368 : Updated Job Description: Deputy Director of Public Safety, Draft) Equal Opportunity Employer communications and/or to make fine distinctions in sound; work requires preparing and analyzing written or computer data and observing general surroundings and activities; work occasionally requires working near moving mechanical parts, exposure to fumes or airborne particles, exposure to outdoor weather conditions and exposure to the risk of electrical shock; work is generally in a moderately noisy location (e.g. business office, light traffic). Must be able to wear and operate self-contained breathing apparatus. Must be able to work in an IDLH atmospheres when needed. This description provides information regarding the essential functions of the designated job, and the general nature and level of work associated with the job. It should not be interpreted to describe all the duties and performance that may be required of employees or be used to limit the nature and extent of assignments an employee may be given. 7.e.a Packet Pg. 29 Attachment: Deputy Director of Public Safety job description DRAFT (1368 : Updated Job Description: Deputy Director of Public Safety, Draft) Equal Opportunity Employer SIGNATURE – REVIEW AND COMMENTS I have read this description and understand the requirements and responsibilities of the position. ______________________________________ ______________________ Signature of Employee Date __________________________________________ ______________________ Signature/Job Title of Supervisor Date Comments: ____________________________________________________________ ______________________________________________________________________ ____________________________________________________________________________________ 7.e.a Packet Pg. 30 Attachment: Deputy Director of Public Safety job description DRAFT (1368 : Updated Job Description: Deputy Director of Public Safety, Draft) Board of Supervisors EXECUTIVE SUMMARY INFORMATION ITEM Agenda Title: 2018 VACo Achievement Awards Presentation (Staff Contact: Mark W. Moore) Staff Contact(s): Mark W. Moore Agenda Date: October 16, 2018 Item Number: 8.a Attachment(s): Reviewed By: Katie Boyle, VACo Director of Government Affairs, will present the Best Achievement Award to Mark W. Moore, Parks and Recreation Director, and speak about the Achievement Awards Program. 8.a Packet Pg. 31 Board of Supervisors EXECUTIVE SUMMARY INFORMATION ITEM Agenda Title: Youth Commission Introductions (Staff Contact: Justin G. Price) Staff Contact(s): Justin G. Price Agenda Date: October 16, 2018 Item Number: 8.b Attachment(s): Reviewed By: Justin G. Price, Recreation Program Coordinator, will introduce the Pittsylvania County Youth Commission for the 2018-2019 School Year. 8.b Packet Pg. 32 Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: Public Hearing: Rezoning Case R-18-020; Cheryl Y. Worthy-Green & Malcolm E. Green; Dan River Election District, R-1, Residential Suburban Subdivision District, to A-1, Agricultural District (Staff Contact: Gregory L. Sides) Staff Contact(s): Gregory L. Sides Agenda Date: October 16, 2018 Item Number: 10.a.1 Attachment(s): GREEN - CASE R-18-020 GREEN - CASE R-18-020 MAP Reviewed By: SUMMARY: Case R-18-020, Cheryl Y. Worthy-Green and Malcolm E. Green, Petitioners, have petitioned to rezone a total of 7.38 acres, two (2) parcels of land, from R-1, Residential Suburban Subdivision District to A-1, Agricultural District (for agricultural use – organic farming). The parcels are located on State Road 936/Miller Drive in the Dan River Election District. Once the properties are rezoned, all uses listed under Pittsylvania County Code § 35-178 are permitted. The Planning Commission, with no opposition, recommended granting the Petitioners’ request with written Proffer attached with the following conditions: (1) The rezoning is for the sole purpose of environmentally-friendly organic farming; no livestock.; (2) This restriction will run with the land. The County Staff Summary has been submitted in the Board packet. FINANCIAL IMPACT AND FUNDING SOURCE: None. RECOMMENDATION: County Staff submits this item to the Board for its review and consideration. 10.a.1 Packet Pg. 33 10.a.1.a Packet Pg. 34 Attachment: GREEN - CASE R-18-020 (1362 : Rezoning Case R-18-020 Cheryl Y. Worthy-Green & Malcolm E. Green) 10.a.1.a Packet Pg. 35 Attachment: GREEN - CASE R-18-020 (1362 : Rezoning Case R-18-020 Cheryl Y. Worthy-Green & Malcolm E. Green) 10.a.1.a Packet Pg. 36 Attachment: GREEN - CASE R-18-020 (1362 : Rezoning Case R-18-020 Cheryl Y. Worthy-Green & Malcolm E. Green) 10.a.1.a Packet Pg. 37 Attachment: GREEN - CASE R-18-020 (1362 : Rezoning Case R-18-020 Cheryl Y. Worthy-Green & Malcolm E. Green) 10.a.1.a Packet Pg. 38 Attachment: GREEN - CASE R-18-020 (1362 : Rezoning Case R-18-020 Cheryl Y. Worthy-Green & Malcolm E. Green) 10.a.1.a Packet Pg. 39 Attachment: GREEN - CASE R-18-020 (1362 : Rezoning Case R-18-020 Cheryl Y. Worthy-Green & Malcolm E. Green) 10.a.1.a Packet Pg. 40 Attachment: GREEN - CASE R-18-020 (1362 : Rezoning Case R-18-020 Cheryl Y. Worthy-Green & Malcolm E. Green) 10.a.1.a Packet Pg. 41 Attachment: GREEN - CASE R-18-020 (1362 : Rezoning Case R-18-020 Cheryl Y. Worthy-Green & Malcolm E. Green) 10.a.1.a Packet Pg. 42 Attachment: GREEN - CASE R-18-020 (1362 : Rezoning Case R-18-020 Cheryl Y. Worthy-Green & Malcolm E. Green) 10.a.1.a Packet Pg. 43 Attachment: GREEN - CASE R-18-020 (1362 : Rezoning Case R-18-020 Cheryl Y. Worthy-Green & Malcolm E. Green) 10.a.1.a Packet Pg. 44 Attachment: GREEN - CASE R-18-020 (1362 : Rezoning Case R-18-020 Cheryl Y. Worthy-Green & Malcolm E. Green) 10.a.1.a Packet Pg. 45 Attachment: GREEN - CASE R-18-020 (1362 : Rezoning Case R-18-020 Cheryl Y. Worthy-Green & Malcolm E. Green) 10.a.1.a Packet Pg. 46 Attachment: GREEN - CASE R-18-020 (1362 : Rezoning Case R-18-020 Cheryl Y. Worthy-Green & Malcolm E. Green) 10.a.1.a Packet Pg. 47 Attachment: GREEN - CASE R-18-020 (1362 : Rezoning Case R-18-020 Cheryl Y. Worthy-Green & Malcolm E. Green) 10.a.1.a Packet Pg. 48 Attachment: GREEN - CASE R-18-020 (1362 : Rezoning Case R-18-020 Cheryl Y. Worthy-Green & Malcolm E. Green) Legend Parcels Parcel ID Number Appeals Rezoning Signs Special Uses Variances Zoning Unknown A-1 = Agricultural District B-1 = Business District, Limited B-2 = Business District, General C-1 = Conservation District DZ = Double Zoned Parcels M-1 = Industrial District, Light Industry M-2 = Industrial District, Heavy Industry MHP = Residential Manuf. Housing Park District R-1 = Residential Suburban Subdivision District RC-1 = Residential Combined Subdivision Distric RE = Residential Estates District RMF = Residential Multi-Family Subdivision Distric RPD = Residential Planned Development District TZ = Town Zoning UK = Unknown County Boundary Title: GREEN - CASE R-18-020 Date: 8/20/2018 DISCLAIMER:This drawing is neither a legally recorded map nor a survey and is not intended to be used as such. The information displayed is a compilation of records, information, and data obtained from various sources, and Pittsylvania County is not responsible for its accuracy or how current it may be. 10.a.1.b Packet Pg. 49 Attachment: GREEN - CASE R-18-020 MAP (1362 : Rezoning Case R-18-020 Cheryl Y. Worthy-Green & Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: Public Hearing: Rezoning Case R-18-021; Ricky D. Carter & Debbie H. Carter; Banister Election District, R-1, Residential Suburban Subdivision District, to B-2, Business District, General (Staff Contact: Gregory L. Sides) Staff Contact(s): Gregory L. Sides Agenda Date: October 16, 2018 Item Number: 10.a.2 Attachment(s): CARTER - CASE R-18-021 CARTER - CASE R-18-021 MAP Reviewed By: SUMMARY: Case R-18-021, Ricky D. Carter and Debbie H. Carter, Petitioners, have petitioned to rezone a total of 2.59 acres, three (3) parcels of land, from R-1, Residential Suburban Subdivision District to B-2, Business District, General (for sales, service, and repair of vehicles – used car lot). The parcels are located on U.S. Highway 29 North in the Banister Election District. Once the properties are rezoned, all uses listed under Pittsylvania County Code § 35-365 are permitted. The Planning Commission, with opposition, recommended granting the Petitioners’ request. The County Staff Summary has been submitted in the Board packet. FINANCIAL IMPACT AND FUNDING SOURCE: None. RECOMMENDATION: County Staff submits this item to the Board for its review and consideration. 10.a.2 Packet Pg. 50 10.a.2.a Packet Pg. 51 Attachment: CARTER - CASE R-18-021 (1365 : Rezoning Case R-18-021 Ricky D. Carter & Debbie H. Carter) 10.a.2.a Packet Pg. 52 Attachment: CARTER - CASE R-18-021 (1365 : Rezoning Case R-18-021 Ricky D. Carter & Debbie H. Carter) 10.a.2.a Packet Pg. 53 Attachment: CARTER - CASE R-18-021 (1365 : Rezoning Case R-18-021 Ricky D. Carter & Debbie H. Carter) 10.a.2.a Packet Pg. 54 Attachment: CARTER - CASE R-18-021 (1365 : Rezoning Case R-18-021 Ricky D. Carter & Debbie H. Carter) 10.a.2.a Packet Pg. 55 Attachment: CARTER - CASE R-18-021 (1365 : Rezoning Case R-18-021 Ricky D. Carter & Debbie H. Carter) 10.a.2.a Packet Pg. 56 Attachment: CARTER - CASE R-18-021 (1365 : Rezoning Case R-18-021 Ricky D. Carter & Debbie H. Carter) 10.a.2.a Packet Pg. 57 Attachment: CARTER - CASE R-18-021 (1365 : Rezoning Case R-18-021 Ricky D. Carter & Debbie H. Carter) 10.a.2.a Packet Pg. 58 Attachment: CARTER - CASE R-18-021 (1365 : Rezoning Case R-18-021 Ricky D. Carter & Debbie H. Carter) 10.a.2.a Packet Pg. 59 Attachment: CARTER - CASE R-18-021 (1365 : Rezoning Case R-18-021 Ricky D. Carter & Debbie H. Carter) 10.a.2.a Packet Pg. 60 Attachment: CARTER - CASE R-18-021 (1365 : Rezoning Case R-18-021 Ricky D. Carter & Debbie H. Carter) 10.a.2.a Packet Pg. 61 Attachment: CARTER - CASE R-18-021 (1365 : Rezoning Case R-18-021 Ricky D. Carter & Debbie H. Carter) 10.a.2.a Packet Pg. 62 Attachment: CARTER - CASE R-18-021 (1365 : Rezoning Case R-18-021 Ricky D. Carter & Debbie H. Carter) 10.a.2.a Packet Pg. 63 Attachment: CARTER - CASE R-18-021 (1365 : Rezoning Case R-18-021 Ricky D. Carter & Debbie H. Carter) 10.a.2.a Packet Pg. 64 Attachment: CARTER - CASE R-18-021 (1365 : Rezoning Case R-18-021 Ricky D. Carter & Debbie H. Carter) 10.a.2.a Packet Pg. 65 Attachment: CARTER - CASE R-18-021 (1365 : Rezoning Case R-18-021 Ricky D. Carter & Debbie H. Carter) 10.a.2.a Packet Pg. 66 Attachment: CARTER - CASE R-18-021 (1365 : Rezoning Case R-18-021 Ricky D. Carter & Debbie H. Carter) 10.a.2.a Packet Pg. 67 Attachment: CARTER - CASE R-18-021 (1365 : Rezoning Case R-18-021 Ricky D. Carter & Debbie H. Carter) 10.a.2.a Packet Pg. 68 Attachment: CARTER - CASE R-18-021 (1365 : Rezoning Case R-18-021 Ricky D. Carter & Debbie H. Carter) 10.a.2.a Packet Pg. 69 Attachment: CARTER - CASE R-18-021 (1365 : Rezoning Case R-18-021 Ricky D. Carter & Debbie H. Carter) Legend Parcels Parcel ID Number Route Numbers Appeals Rezoning Signs Special Uses Variances Zoning Unknown A-1 = Agricultural District B-1 = Business District, Limited B-2 = Business District, General C-1 = Conservation District DZ = Double Zoned Parcels M-1 = Industrial District, Light Industry M-2 = Industrial District, Heavy Industry MHP = Residential Manuf. Housing Park District R-1 = Residential Suburban Subdivision District RC-1 = Residential Combined Subdivision Distric RE = Residential Estates District RMF = Residential Multi-Family Subdivision Distric RPD = Residential Planned Development District TZ = Town Zoning UK = Unknown County Boundary Title: CARTER - CASE R-18-021 Date: 8/21/2018 DISCLAIMER:This drawing is neither a legally recorded map nor a survey and is not intended to be used as such. The information displayed is a compilation of records, information, and data obtained from various sources, and Pittsylvania County is not responsible for its accuracy or how current it may be. 10.a.2.b Packet Pg. 70 Attachment: CARTER - CASE R-18-021 MAP (1365 : Rezoning Case R-18-021 Ricky D. Carter & Debbie H. Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: Public Hearing: Rezoniing Case R-18-022; Callands-Gretna Election District, A-1, Agricultural District, to RPD, Residential Planned Unit Development District (Staff Contact: Gregory L. Sides) Staff Contact(s): Gregory L. Sides Agenda Date: October 16, 2018 Item Number: 10.a.3 Attachment(s): SMITH MOUNTAIN DOCK & LODGE -CASE R-18-022 SMITH MT. DOCK & LODGE, LLC - R-18-022 MAP Reviewed By: SUMMARY: Case R-18-022, Smith Mountain Dock & Lodge, LLC, Petitioner, has petitioned to rezone a total of 8.82 acres, three (3) parcels of land, from A-1, Agricultural District, to RPD, Residential Planned Unit Development Unit (to rezone the properties back to their original zoning designation as stated in Item #18 of Proffered Conditions of Development dated March 18, 2014). The parcels are located on State Road 626/Smith Mountain Road, in the Callands -Gretna Election District. Once the properties are rezoned, all uses listed under Pittsylvania County Code § 35-294 are permitted. The Planning Commission, with no opposition, recommended granting the Petitioner’s request. The County Staff Summary has been submitted in the Board Packet. FINANCIAL IMPACT AND FUNDING SOURCE: None. RECOMMENDATION: County Staff submits this item to the Board for its review and consideration. 10.a.3 Packet Pg. 71 10.a.3.a Packet Pg. 72 Attachment: SMITH MOUNTAIN DOCK & LODGE -CASE R-18-022 (1366 : Rezoning Case R-18-022 Smith Mountain Dock & Lodge, LLC) 10.a.3.a Packet Pg. 73 Attachment: SMITH MOUNTAIN DOCK & LODGE -CASE R-18-022 (1366 : Rezoning Case R-18-022 Smith Mountain Dock & Lodge, LLC) 10.a.3.a Packet Pg. 74 Attachment: SMITH MOUNTAIN DOCK & LODGE -CASE R-18-022 (1366 : Rezoning Case R-18-022 Smith Mountain Dock & Lodge, LLC) 10.a.3.a Packet Pg. 75 Attachment: SMITH MOUNTAIN DOCK & LODGE -CASE R-18-022 (1366 : Rezoning Case R-18-022 Smith Mountain Dock & Lodge, LLC) 10.a.3.a Packet Pg. 76 Attachment: SMITH MOUNTAIN DOCK & LODGE -CASE R-18-022 (1366 : Rezoning Case R-18-022 Smith Mountain Dock & Lodge, LLC) 10.a.3.a Packet Pg. 77 Attachment: SMITH MOUNTAIN DOCK & LODGE -CASE R-18-022 (1366 : Rezoning Case R-18-022 Smith Mountain Dock & Lodge, LLC) 10.a.3.a Packet Pg. 78 Attachment: SMITH MOUNTAIN DOCK & LODGE -CASE R-18-022 (1366 : Rezoning Case R-18-022 Smith Mountain Dock & Lodge, LLC) 10.a.3.a Packet Pg. 79 Attachment: SMITH MOUNTAIN DOCK & LODGE -CASE R-18-022 (1366 : Rezoning Case R-18-022 Smith Mountain Dock & Lodge, LLC) 10.a.3.a Packet Pg. 80 Attachment: SMITH MOUNTAIN DOCK & LODGE -CASE R-18-022 (1366 : Rezoning Case R-18-022 Smith Mountain Dock & Lodge, LLC) 10.a.3.a Packet Pg. 81 Attachment: SMITH MOUNTAIN DOCK & LODGE -CASE R-18-022 (1366 : Rezoning Case R-18-022 Smith Mountain Dock & Lodge, LLC) 10.a.3.a Packet Pg. 82 Attachment: SMITH MOUNTAIN DOCK & LODGE -CASE R-18-022 (1366 : Rezoning Case R-18-022 Smith Mountain Dock & Lodge, LLC) 10.a.3.a Packet Pg. 83 Attachment: SMITH MOUNTAIN DOCK & LODGE -CASE R-18-022 (1366 : Rezoning Case R-18-022 Smith Mountain Dock & Lodge, LLC) 10.a.3.a Packet Pg. 84 Attachment: SMITH MOUNTAIN DOCK & LODGE -CASE R-18-022 (1366 : Rezoning Case R-18-022 Smith Mountain Dock & Lodge, LLC) 10.a.3.a Packet Pg. 85 Attachment: SMITH MOUNTAIN DOCK & LODGE -CASE R-18-022 (1366 : Rezoning Case R-18-022 Smith Mountain Dock & Lodge, LLC) 10.a.3.a Packet Pg. 86 Attachment: SMITH MOUNTAIN DOCK & LODGE -CASE R-18-022 (1366 : Rezoning Case R-18-022 Smith Mountain Dock & Lodge, LLC) 10.a.3.a Packet Pg. 87 Attachment: SMITH MOUNTAIN DOCK & LODGE -CASE R-18-022 (1366 : Rezoning Case R-18-022 Smith Mountain Dock & Lodge, LLC) 10.a.3.a Packet Pg. 88 Attachment: SMITH MOUNTAIN DOCK & LODGE -CASE R-18-022 (1366 : Rezoning Case R-18-022 Smith Mountain Dock & Lodge, LLC) 10.a.3.a Packet Pg. 89 Attachment: SMITH MOUNTAIN DOCK & LODGE -CASE R-18-022 (1366 : Rezoning Case R-18-022 Smith Mountain Dock & Lodge, LLC) 10.a.3.a Packet Pg. 90 Attachment: SMITH MOUNTAIN DOCK & LODGE -CASE R-18-022 (1366 : Rezoning Case R-18-022 Smith Mountain Dock & Lodge, LLC) 10.a.3.a Packet Pg. 91 Attachment: SMITH MOUNTAIN DOCK & LODGE -CASE R-18-022 (1366 : Rezoning Case R-18-022 Smith Mountain Dock & Lodge, LLC) 10.a.3.a Packet Pg. 92 Attachment: SMITH MOUNTAIN DOCK & LODGE -CASE R-18-022 (1366 : Rezoning Case R-18-022 Smith Mountain Dock & Lodge, LLC) Legend Parcels Parcel ID Number Route Numbers Appeals Rezoning Signs Special Uses Variances Zoning Unknown A-1 = Agricultural District B-1 = Business District, Limited B-2 = Business District, General C-1 = Conservation District DZ = Double Zoned Parcels M-1 = Industrial District, Light Industry M-2 = Industrial District, Heavy Industry MHP = Residential Manuf. Housing Park District R-1 = Residential Suburban Subdivision District RC-1 = Residential Combined Subdivision Distric RE = Residential Estates District RMF = Residential Multi-Family Subdivision Distric RPD = Residential Planned Development District TZ = Town Zoning UK = Unknown County Boundary Title: SMITH MT. DOCK & LODGE, LLC - R-18-022 Date: 8/23/2018 DISCLAIMER:This drawing is neither a legally recorded map nor a survey and is not intended to be used as such. The information displayed is a compilation of records, information, and data obtained from various sources, and Pittsylvania County is not responsible for its accuracy or how current it may be. 10.a.3.b Packet Pg. 93 Attachment: SMITH MT. DOCK & LODGE, LLC - R-18-022 MAP (1366 : Rezoning Case R-18-022 Smith Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: Public Hearing: Rezoning Case R-18-023; Danville Farm, LLC, Dan River Election District, B-1, Business District, Limited and R-1, Residential Suburban Subdivision District, to A-1, Agricultural District (Staff Contact: Gregory L. Sides) Staff Contact(s): Gregory L. Sides Agenda Date: October 16, 2018 Item Number: 10.a.4 Attachment(s): DANVILLE FARM, LLC - CASE R-18-023 DANVILLE FARM, LLC - CASE R-18-023 MAP Reviewed By: SUMMARY: Case R-18-023, Danville Farm, LLC, Petitioner, has petitioned to rezone a total of 185.35 acres, three (3) parcels of land, from B-1, Business District, Limited and R-1, Residential Suburban Subdivision District, to A-1, Agricultural District (for a solar energy facility). The parcels are located on State Road 734/Ringgold Road and on State Road 655/Tom Fork Road in the Dan River Election District. Once the properties are rezoned, all uses listed under Pittsylvania County § 35-178 are permitted. The Planning Commission, with no opposition, recommended granting the Petitioner’s request. The County Staff Summary has been submitted in the Board Packet. FINANCIAL IMPACT AND FUNDING SOURCE: None. RECOMMENDATION: County Staff submits this item to the Board for its review and consideration. 10.a.4 Packet Pg. 94 10.a.4.a Packet Pg. 95 Attachment: DANVILLE FARM, LLC - CASE R-18-023 (1367 : Rezoning Case R-18-023, Danville Farm, LLC) 10.a.4.a Packet Pg. 96 Attachment: DANVILLE FARM, LLC - CASE R-18-023 (1367 : Rezoning Case R-18-023, Danville Farm, LLC) 10.a.4.a Packet Pg. 97 Attachment: DANVILLE FARM, LLC - CASE R-18-023 (1367 : Rezoning Case R-18-023, Danville Farm, LLC) 10.a.4.a Packet Pg. 98 Attachment: DANVILLE FARM, LLC - CASE R-18-023 (1367 : Rezoning Case R-18-023, Danville Farm, LLC) 10.a.4.a Packet Pg. 99 Attachment: DANVILLE FARM, LLC - CASE R-18-023 (1367 : Rezoning Case R-18-023, Danville Farm, LLC) 10.a.4.a Packet Pg. 100 Attachment: DANVILLE FARM, LLC - CASE R-18-023 (1367 : Rezoning Case R-18-023, Danville Farm, LLC) 10.a.4.a Packet Pg. 101 Attachment: DANVILLE FARM, LLC - CASE R-18-023 (1367 : Rezoning Case R-18-023, Danville Farm, LLC) 10.a.4.a Packet Pg. 102 Attachment: DANVILLE FARM, LLC - CASE R-18-023 (1367 : Rezoning Case R-18-023, Danville Farm, LLC) 10.a.4.a Packet Pg. 103 Attachment: DANVILLE FARM, LLC - CASE R-18-023 (1367 : Rezoning Case R-18-023, Danville Farm, LLC) 10.a.4.a Packet Pg. 104 Attachment: DANVILLE FARM, LLC - CASE R-18-023 (1367 : Rezoning Case R-18-023, Danville Farm, LLC) 10.a.4.a Packet Pg. 105 Attachment: DANVILLE FARM, LLC - CASE R-18-023 (1367 : Rezoning Case R-18-023, Danville Farm, LLC) 10.a.4.a Packet Pg. 106 Attachment: DANVILLE FARM, LLC - CASE R-18-023 (1367 : Rezoning Case R-18-023, Danville Farm, LLC) 10.a.4.a Packet Pg. 107 Attachment: DANVILLE FARM, LLC - CASE R-18-023 (1367 : Rezoning Case R-18-023, Danville Farm, LLC) 10.a.4.a Packet Pg. 108 Attachment: DANVILLE FARM, LLC - CASE R-18-023 (1367 : Rezoning Case R-18-023, Danville Farm, LLC) 10.a.4.a Packet Pg. 109 Attachment: DANVILLE FARM, LLC - CASE R-18-023 (1367 : Rezoning Case R-18-023, Danville Farm, LLC) 10.a.4.a Packet Pg. 110 Attachment: DANVILLE FARM, LLC - CASE R-18-023 (1367 : Rezoning Case R-18-023, Danville Farm, LLC) 10.a.4.a Packet Pg. 111 Attachment: DANVILLE FARM, LLC - CASE R-18-023 (1367 : Rezoning Case R-18-023, Danville Farm, LLC) 10.a.4.a Packet Pg. 112 Attachment: DANVILLE FARM, LLC - CASE R-18-023 (1367 : Rezoning Case R-18-023, Danville Farm, LLC) 10.a.4.a Packet Pg. 113 Attachment: DANVILLE FARM, LLC - CASE R-18-023 (1367 : Rezoning Case R-18-023, Danville Farm, LLC) 10.a.4.a Packet Pg. 114 Attachment: DANVILLE FARM, LLC - CASE R-18-023 (1367 : Rezoning Case R-18-023, Danville Farm, LLC) 10.a.4.a Packet Pg. 115 Attachment: DANVILLE FARM, LLC - CASE R-18-023 (1367 : Rezoning Case R-18-023, Danville Farm, LLC) 10.a.4.a Packet Pg. 116 Attachment: DANVILLE FARM, LLC - CASE R-18-023 (1367 : Rezoning Case R-18-023, Danville Farm, LLC) 10.a.4.a Packet Pg. 117 Attachment: DANVILLE FARM, LLC - CASE R-18-023 (1367 : Rezoning Case R-18-023, Danville Farm, LLC) 10.a.4.a Packet Pg. 118 Attachment: DANVILLE FARM, LLC - CASE R-18-023 (1367 : Rezoning Case R-18-023, Danville Farm, LLC) 10.a.4.a Packet Pg. 119 Attachment: DANVILLE FARM, LLC - CASE R-18-023 (1367 : Rezoning Case R-18-023, Danville Farm, LLC) 10.a.4.a Packet Pg. 120 Attachment: DANVILLE FARM, LLC - CASE R-18-023 (1367 : Rezoning Case R-18-023, Danville Farm, LLC) 10.a.4.a Packet Pg. 121 Attachment: DANVILLE FARM, LLC - CASE R-18-023 (1367 : Rezoning Case R-18-023, Danville Farm, LLC) 10.a.4.a Packet Pg. 122 Attachment: DANVILLE FARM, LLC - CASE R-18-023 (1367 : Rezoning Case R-18-023, Danville Farm, LLC) 10.a.4.a Packet Pg. 123 Attachment: DANVILLE FARM, LLC - CASE R-18-023 (1367 : Rezoning Case R-18-023, Danville Farm, LLC) 10.a.4.a Packet Pg. 124 Attachment: DANVILLE FARM, LLC - CASE R-18-023 (1367 : Rezoning Case R-18-023, Danville Farm, LLC) 10.a.4.a Packet Pg. 125 Attachment: DANVILLE FARM, LLC - CASE R-18-023 (1367 : Rezoning Case R-18-023, Danville Farm, LLC) 10.a.4.a Packet Pg. 126 Attachment: DANVILLE FARM, LLC - CASE R-18-023 (1367 : Rezoning Case R-18-023, Danville Farm, LLC) 10.a.4.a Packet Pg. 127 Attachment: DANVILLE FARM, LLC - CASE R-18-023 (1367 : Rezoning Case R-18-023, Danville Farm, LLC) 10.a.4.a Packet Pg. 128 Attachment: DANVILLE FARM, LLC - CASE R-18-023 (1367 : Rezoning Case R-18-023, Danville Farm, LLC) 10.a.4.a Packet Pg. 129 Attachment: DANVILLE FARM, LLC - CASE R-18-023 (1367 : Rezoning Case R-18-023, Danville Farm, LLC) 10.a.4.a Packet Pg. 130 Attachment: DANVILLE FARM, LLC - CASE R-18-023 (1367 : Rezoning Case R-18-023, Danville Farm, LLC) 10.a.4.a Packet Pg. 131 Attachment: DANVILLE FARM, LLC - CASE R-18-023 (1367 : Rezoning Case R-18-023, Danville Farm, LLC) 10.a.4.a Packet Pg. 132 Attachment: DANVILLE FARM, LLC - CASE R-18-023 (1367 : Rezoning Case R-18-023, Danville Farm, LLC) 10.a.4.a Packet Pg. 133 Attachment: DANVILLE FARM, LLC - CASE R-18-023 (1367 : Rezoning Case R-18-023, Danville Farm, LLC) 10.a.4.a Packet Pg. 134 Attachment: DANVILLE FARM, LLC - CASE R-18-023 (1367 : Rezoning Case R-18-023, Danville Farm, LLC) 10.a.4.a Packet Pg. 135 Attachment: DANVILLE FARM, LLC - CASE R-18-023 (1367 : Rezoning Case R-18-023, Danville Farm, LLC) 10.a.4.a Packet Pg. 136 Attachment: DANVILLE FARM, LLC - CASE R-18-023 (1367 : Rezoning Case R-18-023, Danville Farm, LLC) 10.a.4.a Packet Pg. 137 Attachment: DANVILLE FARM, LLC - CASE R-18-023 (1367 : Rezoning Case R-18-023, Danville Farm, LLC) 10.a.4.a Packet Pg. 138 Attachment: DANVILLE FARM, LLC - CASE R-18-023 (1367 : Rezoning Case R-18-023, Danville Farm, LLC) 10.a.4.a Packet Pg. 139 Attachment: DANVILLE FARM, LLC - CASE R-18-023 (1367 : Rezoning Case R-18-023, Danville Farm, LLC) 10.a.4.a Packet Pg. 140 Attachment: DANVILLE FARM, LLC - CASE R-18-023 (1367 : Rezoning Case R-18-023, Danville Farm, LLC) 10.a.4.a Packet Pg. 141 Attachment: DANVILLE FARM, LLC - CASE R-18-023 (1367 : Rezoning Case R-18-023, Danville Farm, LLC) 10.a.4.a Packet Pg. 142 Attachment: DANVILLE FARM, LLC - CASE R-18-023 (1367 : Rezoning Case R-18-023, Danville Farm, LLC) 10.a.4.a Packet Pg. 143 Attachment: DANVILLE FARM, LLC - CASE R-18-023 (1367 : Rezoning Case R-18-023, Danville Farm, LLC) 10.a.4.a Packet Pg. 144 Attachment: DANVILLE FARM, LLC - CASE R-18-023 (1367 : Rezoning Case R-18-023, Danville Farm, LLC) 10.a.4.a Packet Pg. 145 Attachment: DANVILLE FARM, LLC - CASE R-18-023 (1367 : Rezoning Case R-18-023, Danville Farm, LLC) 10.a.4.a Packet Pg. 146 Attachment: DANVILLE FARM, LLC - CASE R-18-023 (1367 : Rezoning Case R-18-023, Danville Farm, LLC) 10.a.4.a Packet Pg. 147 Attachment: DANVILLE FARM, LLC - CASE R-18-023 (1367 : Rezoning Case R-18-023, Danville Farm, LLC) 10.a.4.a Packet Pg. 148 Attachment: DANVILLE FARM, LLC - CASE R-18-023 (1367 : Rezoning Case R-18-023, Danville Farm, LLC) 10.a.4.a Packet Pg. 149 Attachment: DANVILLE FARM, LLC - CASE R-18-023 (1367 : Rezoning Case R-18-023, Danville Farm, LLC) 10.a.4.a Packet Pg. 150 Attachment: DANVILLE FARM, LLC - CASE R-18-023 (1367 : Rezoning Case R-18-023, Danville Farm, LLC) 10.a.4.a Packet Pg. 151 Attachment: DANVILLE FARM, LLC - CASE R-18-023 (1367 : Rezoning Case R-18-023, Danville Farm, LLC) 10.a.4.a Packet Pg. 152 Attachment: DANVILLE FARM, LLC - CASE R-18-023 (1367 : Rezoning Case R-18-023, Danville Farm, LLC) 10.a.4.a Packet Pg. 153 Attachment: DANVILLE FARM, LLC - CASE R-18-023 (1367 : Rezoning Case R-18-023, Danville Farm, LLC) 10.a.4.a Packet Pg. 154 Attachment: DANVILLE FARM, LLC - CASE R-18-023 (1367 : Rezoning Case R-18-023, Danville Farm, LLC) 10.a.4.a Packet Pg. 155 Attachment: DANVILLE FARM, LLC - CASE R-18-023 (1367 : Rezoning Case R-18-023, Danville Farm, LLC) 10.a.4.a Packet Pg. 156 Attachment: DANVILLE FARM, LLC - CASE R-18-023 (1367 : Rezoning Case R-18-023, Danville Farm, LLC) 10.a.4.a Packet Pg. 157 Attachment: DANVILLE FARM, LLC - CASE R-18-023 (1367 : Rezoning Case R-18-023, Danville Farm, LLC) 10.a.4.a Packet Pg. 158 Attachment: DANVILLE FARM, LLC - CASE R-18-023 (1367 : Rezoning Case R-18-023, Danville Farm, LLC) 10.a.4.a Packet Pg. 159 Attachment: DANVILLE FARM, LLC - CASE R-18-023 (1367 : Rezoning Case R-18-023, Danville Farm, LLC) 10.a.4.a Packet Pg. 160 Attachment: DANVILLE FARM, LLC - CASE R-18-023 (1367 : Rezoning Case R-18-023, Danville Farm, LLC) 10.a.4.a Packet Pg. 161 Attachment: DANVILLE FARM, LLC - CASE R-18-023 (1367 : Rezoning Case R-18-023, Danville Farm, LLC) 10.a.4.a Packet Pg. 162 Attachment: DANVILLE FARM, LLC - CASE R-18-023 (1367 : Rezoning Case R-18-023, Danville Farm, LLC) 10.a.4.a Packet Pg. 163 Attachment: DANVILLE FARM, LLC - CASE R-18-023 (1367 : Rezoning Case R-18-023, Danville Farm, LLC) 10.a.4.a Packet Pg. 164 Attachment: DANVILLE FARM, LLC - CASE R-18-023 (1367 : Rezoning Case R-18-023, Danville Farm, LLC) 10.a.4.a Packet Pg. 165 Attachment: DANVILLE FARM, LLC - CASE R-18-023 (1367 : Rezoning Case R-18-023, Danville Farm, LLC) 10.a.4.a Packet Pg. 166 Attachment: DANVILLE FARM, LLC - CASE R-18-023 (1367 : Rezoning Case R-18-023, Danville Farm, LLC) 10.a.4.a Packet Pg. 167 Attachment: DANVILLE FARM, LLC - CASE R-18-023 (1367 : Rezoning Case R-18-023, Danville Farm, LLC) Legend Parcels Parcel ID Number Route Numbers Appeals Rezoning Signs Special Uses Variances Zoning Unknown A-1 = Agricultural District B-1 = Business District, Limited B-2 = Business District, General C-1 = Conservation District DZ = Double Zoned Parcels M-1 = Industrial District, Light Industry M-2 = Industrial District, Heavy Industry MHP = Residential Manuf. Housing Park District R-1 = Residential Suburban Subdivision District RC-1 = Residential Combined Subdivision Distric RE = Residential Estates District RMF = Residential Multi-Family Subdivision Distric RPD = Residential Planned Development District TZ = Town Zoning UK = Unknown County Boundary Title: DANVILLE FARM, LLC - CASE R-18-023 Date: 8/28/2018 DISCLAIMER:This drawing is neither a legally recorded map nor a survey and is not intended to be used as such. The information displayed is a compilation of records, information, and data obtained from various sources, and Pittsylvania County is not responsible for its accuracy or how current it may be. 10.a.4.b Packet Pg. 168 Attachment: DANVILLE FARM, LLC - CASE R-18-023 MAP (1367 : Rezoning Case R-18-023, Danville Farm, Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: Public Hearing: Pittsylvania County Comprehensive Roadside Management Plan (Staff Contact: Richard N. Hicks) Staff Contact(s): Richard N. Hicks Agenda Date: October 16, 2018 Item Number: 10.b.1 Attachment(s): Comprehensive Roadside Management Program 2018 Reviewed By: SUMMARY: Several local businesses have expressed an interest in sponsoring the landscaping around the “Welcome to Pittsylvania County” signs. The County currently has twelve (12) of these signs dispersed throughout the County along Virginia Department of Transportation (“VDOT”) highways. The County has already received funds for the first three (3) locations. In order to move forward, the County must develop a Comprehensive Roadside Management Plan for these locations, hold a Public Hearing on the Plan, and submit a Land Use Permit Application to VDOT. At the September 18, 2018 Meeting, the Board of Supervisors (the “Board”) voted to hold a Public Hearing on Tuesday, October 16, 2018. The Public Hearing has been duly advertised. A copy of the proposed Comprehensive Roadside Management Plan is attached for your review and consideration. A sketch of the initial sites is included in the Plan. A copy of the Plan has also been posted on the County’s website. FINANCIAL IMPACT AND FUNDING SOURCE: This project will be funded through the annual sponsorship fees being paid by the businesses and will not require any County funds. County Staff time will be devoted to carrying out the Project. RECOMMENDATION: County Staff recommends the Board to approve the Pittsylvania County Comprehensive Roadside Management Plan and Authorize Staff to Submit Land Use Permit Application to VDOT. MOTION: “I make a Motion to approve the Pittsylvania County Comprehensive Roadside Management Plan as presented and authorize County Staff to submit a Land User Permit Application to VDOT for the twelve (12) ‘Welcome to Pittsylvania County’ signs.” 10.b.1 Packet Pg. 169 10.b.1.a Packet Pg. 170 Attachment: Comprehensive Roadside Management Program 2018 (1350 : Public Hearing: Pittsylvania County Comprehensive Roadside 10.b.1.a Packet Pg. 171 Attachment: Comprehensive Roadside Management Program 2018 (1350 : Public Hearing: Pittsylvania County Comprehensive Roadside 10.b.1.a Packet Pg. 172 Attachment: Comprehensive Roadside Management Program 2018 (1350 : Public Hearing: Pittsylvania County Comprehensive Roadside 10.b.1.a Packet Pg. 173 Attachment: Comprehensive Roadside Management Program 2018 (1350 : Public Hearing: Pittsylvania County Comprehensive Roadside 10.b.1.a Packet Pg. 174 Attachment: Comprehensive Roadside Management Program 2018 (1350 : Public Hearing: Pittsylvania County Comprehensive Roadside 10.b.1.a Packet Pg. 175 Attachment: Comprehensive Roadside Management Program 2018 (1350 : Public Hearing: Pittsylvania County Comprehensive Roadside 10.b.1.a Packet Pg. 176 Attachment: Comprehensive Roadside Management Program 2018 (1350 : Public Hearing: Pittsylvania County Comprehensive Roadside 10.b.1.aPacket Pg. 177Attachment: Comprehensive Roadside Management Program 2018 (1350 : Public Hearing: Pittsylvania 10.b.1.aPacket Pg. 178Attachment: Comprehensive Roadside Management Program 2018 (1350 : Public Hearing: Pittsylvania 10.b.1.a Packet Pg. 179 Attachment: Comprehensive Roadside Management Program 2018 (1350 : Public Hearing: Pittsylvania County Comprehensive Roadside 10.b.1.aPacket Pg. 180Attachment: Comprehensive Roadside Management Program 2018 (1350 : Public Hearing: Pittsylvania 10.b.1.a Packet Pg. 181 Attachment: Comprehensive Roadside Management Program 2018 (1350 : Public Hearing: Pittsylvania County Comprehensive Roadside 10.b.1.a Packet Pg. 182 Attachment: Comprehensive Roadside Management Program 2018 (1350 : Public Hearing: Pittsylvania County Comprehensive Roadside 10.b.1.a Packet Pg. 183 Attachment: Comprehensive Roadside Management Program 2018 (1350 : Public Hearing: Pittsylvania County Comprehensive Roadside 10.b.1.a Packet Pg. 184 Attachment: Comprehensive Roadside Management Program 2018 (1350 : Public Hearing: Pittsylvania County Comprehensive Roadside 10.b.1.a Packet Pg. 185 Attachment: Comprehensive Roadside Management Program 2018 (1350 : Public Hearing: Pittsylvania County Comprehensive Roadside 10.b.1.a Packet Pg. 186 Attachment: Comprehensive Roadside Management Program 2018 (1350 : Public Hearing: Pittsylvania County Comprehensive Roadside 10.b.1.a Packet Pg. 187 Attachment: Comprehensive Roadside Management Program 2018 (1350 : Public Hearing: Pittsylvania County Comprehensive Roadside 10.b.1.a Packet Pg. 188 Attachment: Comprehensive Roadside Management Program 2018 (1350 : Public Hearing: Pittsylvania County Comprehensive Roadside 10.b.1.a Packet Pg. 189 Attachment: Comprehensive Roadside Management Program 2018 (1350 : Public Hearing: Pittsylvania County Comprehensive Roadside 10.b.1.a Packet Pg. 190 Attachment: Comprehensive Roadside Management Program 2018 (1350 : Public Hearing: Pittsylvania County Comprehensive Roadside 10.b.1.a Packet Pg. 191 Attachment: Comprehensive Roadside Management Program 2018 (1350 : Public Hearing: Pittsylvania County Comprehensive Roadside 10.b.1.a Packet Pg. 192 Attachment: Comprehensive Roadside Management Program 2018 (1350 : Public Hearing: Pittsylvania County Comprehensive Roadside 10.b.1.a Packet Pg. 193 Attachment: Comprehensive Roadside Management Program 2018 (1350 : Public Hearing: Pittsylvania County Comprehensive Roadside 10.b.1.a Packet Pg. 194 Attachment: Comprehensive Roadside Management Program 2018 (1350 : Public Hearing: Pittsylvania County Comprehensive Roadside 10.b.1.a Packet Pg. 195 Attachment: Comprehensive Roadside Management Program 2018 (1350 : Public Hearing: Pittsylvania County Comprehensive Roadside Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: Open Space Land Use Renewal Contract; Laurel, Inc. (Staff Contact: J. Vaden Hunt, Esq.) Staff Contact(s): J. Vaden Hunt, Esq. Agenda Date: October 16, 2018 Item Number: 12.a Attachment(s): Open Space Land Use Renewal Contract - Laurel Inc. Reviewed By: SUMMARY: Laurel, Inc. currently has an Open Space Use Agreement for a golf course expiring on December 31, 2018. The County’s Land Use Ordinance requires a renewal application be submitted to the Commissioner of the Revenue’s office every six (6) years, if the land owner wishes to remain in the Land Use Program. FINANCIAL IMPACT AND FUNDING SOURCE: If the Agreement is granted, the Honorable Shirley Hammock has submitted the deferred tax revenue will be $3,231.44 annually. RECOMMENDATION: County Staff recommends the Board approve the Open Space Land Use Renewal Contract submitted by Laurel, Inc., and authorize the County Administrator to sign any necessary documentation. MOTION: “I make a Motion to approve the Open Space Land Use Renewal Contract submitted by Laurel , Inc., and authorize the County Administrator to sign any necessary documentation.” 12.a Packet Pg. 196 12.a.a Packet Pg. 197 Attachment: Open Space Land Use Renewal Contract - Laurel Inc. (1348 : Open Space Land Use Renewal Contract; Laurel Inc.) 12.a.a Packet Pg. 198 Attachment: Open Space Land Use Renewal Contract - Laurel Inc. (1348 : Open Space Land Use Renewal Contract; Laurel Inc.) 12.a.a Packet Pg. 199 Attachment: Open Space Land Use Renewal Contract - Laurel Inc. (1348 : Open Space Land Use Renewal Contract; Laurel Inc.) 12.a.a Packet Pg. 200 Attachment: Open Space Land Use Renewal Contract - Laurel Inc. (1348 : Open Space Land Use Renewal Contract; Laurel Inc.) 12.a.a Packet Pg. 201 Attachment: Open Space Land Use Renewal Contract - Laurel Inc. (1348 : Open Space Land Use Renewal Contract; Laurel Inc.) 12.a.a Packet Pg. 202 Attachment: Open Space Land Use Renewal Contract - Laurel Inc. (1348 : Open Space Land Use Renewal Contract; Laurel Inc.) 12.a.a Packet Pg. 203 Attachment: Open Space Land Use Renewal Contract - Laurel Inc. (1348 : Open Space Land Use Renewal Contract; Laurel Inc.) Board of Supervisors EXECUTIVE SUMMARY INFORMATION ITEM Agenda Title: Discussion concerning a prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made of the business' or industry's interest in locating or expanding its facilities in the community. (Staff Contact: Matthew D. Rowe) Staff Contact(s): Matthew D. Rowe Agenda Date: October 16, 2018 Item Number: 17.a Attachment(s): Reviewed By: (1) Legal Authority: Virginia Code § 2.2-3711(A)(5) Subject Matter: Project AP Purpose: Consideration of Potential Performance Agreement (2) Legal Authority: Virginia Code § 2.2-3711(A)(5) Subject Matter: Project Sensor Purpose: Prospective Business Update 17.a Packet Pg. 204 Board of Supervisors EXECUTIVE SUMMARY INFORMATION ITEM Agenda Title: Discussion, consideration, or interviews of prospective candidates for employment; assignment, appointment, promotion, performance, demotion, salaries, disciplining, or resignation of specific public officers, appointees, or employees of any public body. Staff Contact(s): Agenda Date: October 16, 2018 Item Number: 17.b Attachment(s): Reviewed By: (1) Legal Authority: Virginia Code § 2.2-3711(A)(1) Subject Matter: County Administrator Purpose: Performance Evaluation 17.b Packet Pg. 205 Board of Supervisors EXECUTIVE SUMMARY INFORMATION ITEM Agenda Title: Closed Session Certification Staff Contact(s): Kaylyn M. McCluster Agenda Date: October 16, 2018 Item Number: 18.a Attachment(s): Reviewed By: PITTSYLVANIA COUNTY BOARD OF SUPERVISORS CLOSED MEETING CERTIFICATION BE IT RESOLVED that at the Meeting of the Pittsylvania County Board of Supervisors on October 16, 2018, the Board hereby certifies by a recorded vote that to the best of each Board Member’s knowledge only public business matters lawfully exempted from the Open Meeting requirements of the Virginia Freedom of Information Act (the “Act”) and identified in the Motion authorizing the Closed Meeting were heard, discussed, or considered in the Closed Meeting. If any Member believes that there was a departure from the requirements of the Code, he shall so state prior to the vote indicating the substance of the departure. The Statement shall be recorded in the Minutes of the Board. Vote Tim R. Barber Yes/No Elton W. Blackstock Yes/No Joe B. Davis Yes/No Ben L. Farmer Yes/No Charles H. Miller, Jr. Yes/No Ronald S. Scearce Yes/No Robert W. “Bob” Warren Yes/No 18.a Packet Pg. 206