09-18-2018 Work Session PKT
BOARD OF SUPERVISORS
WORK SESSION
Tuesday, September 18, 2018 – 4:30 PM
Main Conference Room
County Administration Building, 1 Center Street
Chatham, Virginia 24531
AGENDA
1. CALL TO ORDER (4:30 PM)
2. ROLL CALL
3. AGENDA ITEMS TO BE ADDED
4. APPROVAL OF AGENDA
For the citizens’ convenience, all Work Session and Committee Meetings are now being
recorded and can be viewed on the same YouTube location as the Board of Supervisor’s
Business Meetings. Please remember that the Board’s Work Session is designed for
internal Board and County Staff communication, discussion, and work. It is not a
question and answer session with the audience. Accordingly, during the Work Session,
no questions or comments from the audience will be entertained. Respectfully, any
outbursts or disorderly conduct from the audience will not be tolerated and may result in
the offending person’s removal from the Work Session. As a reminder, all County
citizens, and other appropriate parties as designated by the Board’s Bylaws, are permitted
to make comments under the Hearing of the Citizens’ Section of tonight’s Business
Meeting.
5. PRESENTATIONS
a. Ready for Success and STAR Program Presentations (Staff Contact: Richard N.
Hicks); (Presenter: Dr. Mark R. Jones, Robin L. Haymore); (15 minutes)
6. STAFF, COMMITTEE, AND/OR CONSTITUTIONAL OFFICER REPORTS
a. Solid Waste Update (Staff Contact: Richard N. Hicks); (15 minutes)
b. Other Reports
7. BUSINESS MEETING DISCUSSION ITEMS
8. CLOSED SESSION
Work Session - September 18, 2018
a. Discussion or consideration of the acquisition of real property for a public purpose, or
of the disposition of publicly held real property, where discussion in an open meeting
would adversely affect the bargaining position or negotiating strategy of the public
body. (Staff Contact: Lisa W. Tuite)
(1) Legal Authority: Virginia Code § 2.2-3711(A)(3)
Subject Matter: Pittsylvania County Library
Purpose: Discussion of Potential Purchase of Real Estate for
Branch Expansion
b. Consultation with legal counsel employed or retained by a public body regarding
specific legal matters requiring the provision of legal advice by such counsel. Nothing
in this subdivision shall be construed to permit the closure of a meeting merely
because an attorney representing the public body is in attendance or is consulted on a
matter. (Staff Contact: J. Vaden Hunt, Esq.)
(1) Legal Authority: Virginia Code § 2.2-3711(A)(8)
Subject Matter: Opioid Litigation
Purpose: Consultation with Legal Counsel Regarding Opioid
Damages Assessment Report and Potentially
Participating in Opioid Litigation
c. Discussion of the award of a public contract involving the expenditure of public
funds, including interviews of bidders or offerors, and discussion of the terms or
scope of such contract, where discussion in an open session would adversely affect
the bargaining position or negotiating strategy of the public body. (Staff Contact: J.
Vaden Hunt, Esq.)
(1) Legal Authority: Virginia Code § 2.2-3711(A)(29)
Subject Matter: DSS Human Resources (“HR”) Investigation
Purpose: Interviews with Potential Attorneys to Conduct DSS
HR Investigation; Discussion of Terms and Scope
of Legal Retainer Contract
d. Discussion concerning a prospective business or industry or the expansion of an
existing business or industry where no previous announcement has been made of the
business' or industry's interest in locating or expanding its facilities in the community.
(Staff Contact: Matthew D. Rowe)
(1) Legal Authority: Virginia Code § 2.2-3711(A)(5)
Subject Matter: Project Calcium
Purpose: Consideration and Approval of a Performance
Agreement for an Unannounced Industry
9. RETURN TO OPEN SESSION & CLOSED SESSION CERTIFICATION
Work Session - September 18, 2018
a. Closed Session Certification
10. ADJOURNMENT
Board of Supervisors
EXECUTIVE SUMMARY
INFORMATION ITEM
Agenda Title:
Ready for Success and STAR Program Presentations (Staff Contact:
Richard N. Hicks); (Presenter: Dr. Mark R. Jones, Robin L. Haymore);
(15 minutes)
Staff Contact(s): Richard N. Hicks
Agenda Date: September 18, 2018 Item Number: 5.a
Attachment(s):
Reviewed By:
Dr. Mark Jones, School Superintendent, and Ms. Robin Haymore will make a Presentation on the
Ready for Success Program that is currently housed in the Victory Academy (Chatham Armory
Building) and will also make a Presentation on their S.T.A.R. program for students with Autism
that is housed at Twin Springs and Chatham Middle School.
5.a
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Board of Supervisors
EXECUTIVE SUMMARY
INFORMATION ITEM
Agenda Title: Solid Waste Update (Staff Contact: Richard N. Hicks); (15 minutes)
Staff Contact(s): Richard N. Hicks
Agenda Date: September 18, 2018 Item Number: 6.a
Attachment(s):
Reviewed By:
Richard N. Hicks, Assistant County Administrator, will provide an update to the Board on Solid
Waste functions.
6.a
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Board of Supervisors
EXECUTIVE SUMMARY
INFORMATION ITEM
Agenda Title: Other Reports
Staff Contact(s):
Agenda Date: September 18, 2018 Item Number: 6.b
Attachment(s):
Reviewed By:
6.b
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Board of Supervisors
EXECUTIVE SUMMARY
INFORMATION ITEM
Agenda Title:
Discussion or consideration of the acquisition of real property for a public
purpose, or of the disposition of publicly held real property, where
discussion in an open meeting would adversely affect the bargaining
position or negotiating strategy of the public body. (Staff Contact: Lisa W.
Tuite)
Staff Contact(s): Lisa W. Tuite
Agenda Date: September 18, 2018 Item Number: 8.a
Attachment(s):
Reviewed By:
(1) Legal Authority: Virginia Code § 2.2-3711(A)(3)
Subject Matter: Pittsylvania County Library
Purpose: Discussion of Potential Purchase of Real Estate for Branch
Expansion
8.a
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Board of Supervisors
EXECUTIVE SUMMARY
INFORMATION ITEM
Agenda Title:
Consultation with legal counsel employed or retained by a public body
regarding specific legal matters requiring the provision of legal advice by
such counsel. Nothing in this subdivision shall be construed to permit the
closure of a meeting merely because an attorney representing the public
body is in attendance or is consulted on a matter. (Staff Contact: J. Vaden
Hunt, Esq.)
Staff Contact(s): J. Vaden Hunt, Esq.
Agenda Date: September 18, 2018 Item Number: 8.b
Attachment(s):
Reviewed By:
(1) Legal Authority: Virginia Code § 2.2-3711(A)(8)
Subject Matter: Opioid Litigation
Purpose: Consultation with Legal Counsel Regarding Opioid
Damages Assessment Report and Potentially
Participating in Opioid Litigation
8.b
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Board of Supervisors
EXECUTIVE SUMMARY
INFORMATION ITEM
Agenda Title:
Discussion of the award of a public contract involving the expenditure of
public funds, including interviews of bidders or offerors, and discussion of
the terms or scope of such contract, where discussion in an open session
would adversely affect the bargaining position or negotiating strategy of
the public body. (Staff Contact: J. Vaden Hunt, Esq.)
Staff Contact(s): J. Vaden Hunt, Esq.
Agenda Date: September 18, 2018 Item Number: 8.c
Attachment(s):
Reviewed By:
(1) Legal Authority: Virginia Code § 2.2-3711(A)(29)
Subject Matter: DSS Human Resources (“HR”) Investigation
Purpose: Interviews with Potential Attorneys to Conduct DSS
HR Investigation; Discussion of Terms and Scope
of Legal Retainer Contract
8.c
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Board of Supervisors
EXECUTIVE SUMMARY
INFORMATION ITEM
Agenda Title:
Discussion concerning a prospective business or industry or the expansion
of an existing business or industry where no previous announcement has
been made of the business' or industry's interest in locating or expanding
its facilities in the community. (Staff Contact: Matthew D. Rowe)
Staff Contact(s): Matthew D. Rowe
Agenda Date: September 18, 2018 Item Number: 8.d
Attachment(s):
Reviewed By:
(1) Legal Authority: Virginia Code § 2.2-3711(A)(5)
Subject Matter: Project Calcium
Purpose: Consideration and Approval of a Performance
Agreement for an Unannounced Industry
8.d
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Board of Supervisors
EXECUTIVE SUMMARY
INFORMATION ITEM
Agenda Title: Closed Session Certification
Staff Contact(s): Kaylyn M. McCluster
Agenda Date: September 18, 2018 Item Number: 9.a
Attachment(s):
Reviewed By:
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
CLOSED MEETING CERTIFICATION
BE IT RESOLVED that at the Meeting of the Pittsylvania County Board of Supervisors
on September 18, 2018, the Board hereby certifies by a recorded vote that to the best of each
Board Member’s knowledge only public business matters lawfully exempted from the Open
Meeting requirements of the Virginia Freedom of Information Act (the “Act”) and identified in
the Motion authorizing the Closed Meeting were heard, discussed, or considered in the Closed
Meeting. If any Member believes that there was a departure from the requirements of the Code,
he shall so state prior to the vote indicating the substance of the departure. The Statement shall
be recorded in the Minutes of the Board.
Vote
Tim R. Barber Yes/No
Elton W. Blackstock Yes/No
Joe B. Davis Yes/No
Ben L. Farmer Yes/No
Charles H. Miller, Jr. Yes/No
Ronald S. Scearce Yes/No
Robert W. “Bob” Warren Yes/No
9.a
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