07-17-2018 Work Session PKT
BOARD OF SUPERVISORS
WORK SESSION
Tuesday, July 17, 2018 – 4:30 PM
Main Conference Room
County Administration Building, 1 Center Street
Chatham, Virginia 24531
AGENDA
1. CALL TO ORDER (4:30 PM)
2. ROLL CALL
3. AGENDA ITEMS TO BE ADDED
4. APPROVAL OF AGENDA
For the citizens’ convenience, all Work Session and Committee Meetings are now being
recorded and can be viewed on the same YouTube location as the Board of Supervisor’s
Business Meetings. Please remember that the Board’s Work Session is designed for
internal Board and County Staff communication, discussion, and work. It is not a
question and answer session with the audience. Accordingly, during the Work Session,
no questions or comments from the audience will be entertained. Respectfully, any
outbursts or disorderly conduct from the audience will not be tolerated and may result in
the offending person’s removal from the Work Session. As a reminder, all County
citizens, and other appropriate parties as designated by the Board’s Bylaws, are permitted
to make comments under the Hearing of the Citizens’ Section of tonight’s Business
Meeting.
5. PRESENTATIONS
6. STAFF, COMMITTEE, AND/OR CONSTITUTIONAL OFFICER REPORTS
a. CSA Costs Update (Staff Contact: Cheryl J. Boswell); (5 minutes)
b. 2018 Outstanding Encumbrance Report (Staff Contact: Kimberly G. Van Der Hyde);
(5 minutes)
c. Health Insurance Cost Increase (Staff Contact: Kimberly G. Van Der Hyde); (15
minutes)
d. Backup EMS Transport Update (Staff Contact: Chris C. Slemp); (5 minutes)
e. Solid Waste Ordinance Update (Staff Contact: Gregory L. Sides); (10 minutes)
Work Session - July 17, 2018
f. VDOT Smart Scale Applications (Staff Contact: Gregory L. Sides); (5 minutes)
g. Library Expansion (Staff Contact: Lisa W. Tuite); (15 minutes)
h. Other Reports
7. BUSINESS MEETING DISCUSSION ITEMS
8. CLOSED SESSION
a. Discussion or consideration of the acquisition of real property for a public purpose, or
of the disposition of publicly held real property, where discussion in an open meeting
would adversely affect the bargaining position or negotiating strategy of the public
body. (Staff Contact: Lisa W. Tuite)
(1) Legal Authority: Virginia Code § 2.2-3711(A)(3)
Subject Matter: Pittsylvania County Library
Purpose: Discussion of Potential Purchase of Real Estate for
Branch Expansion
b. Discussion concerning a prospective business or industry or the expansion of an
existing business or industry where no previous announcement has been made of the
business' or industry's interest in locating or expanding its facilities in the community.
(Staff Contact: David M. Smitherman)
(1) Legal Authority: Virginia Code § 2.2-3711(A)(5)
Subject Matter: Project Homeland
Purpose: Economic Development Update
(2) Legal Authority: Virginia Code § 2.2-3711(A)(5)
Subject Matter: Project Commonwealth
Purpose: Economic Development Update
(3) Legal Authority: Virginia Code § 2.2-3711(A)(5)
Subject Matter: Project Calcium
Purpose: Economic Development Update
c. Consultation with legal counsel employed or retained by a public body regarding
specific legal matters requiring the provision of legal advice by such counsel. Nothing
in this subdivision shall be construed to permit the closure of a meeting merely
because an attorney representing the public body is in attendance or is consulted on a
matter. (Staff Contact: David M. Smitherman)
(1) Legal Authority: Virginia Code § 2.2-3711(A)(8)
Subject Matter: Project Philadelphia
Work Session - July 17, 2018
Purpose: Consultation with Legal Counsel Regarding
Negotiation of Potential Contract for Retention of
Outside Firm for Economic Development
Assistance Purposes
9. RETURN TO OPEN SESSION & CLOSED SESSION CERTIFICATION
a. Closed Session Certification
10. ADJOURNMENT
Board of Supervisors
EXECUTIVE SUMMARY
INFORMATION ITEM
Agenda Title: CSA Costs Update (Staff Contact: Cheryl J. Boswell); (5 minutes)
Staff Contact(s): Cheryl J. Boswell
Agenda Date: July 17, 2018 Item Number: 6.a
Attachment(s): CSA Costs Update
Reviewed By:
Cheryl J. Boswell, CSA Coordinator, will provide an update on CSA costs.
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Packet Pg. 5 Attachment: CSA Costs Update (1249 : CSA Update)
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Packet Pg. 6 Attachment: CSA Costs Update (1249 : CSA Update)
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Packet Pg. 7 Attachment: CSA Costs Update (1249 : CSA Update)
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Packet Pg. 8 Attachment: CSA Costs Update (1249 : CSA Update)
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Packet Pg. 9 Attachment: CSA Costs Update (1249 : CSA Update)
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Packet Pg. 10 Attachment: CSA Costs Update (1249 : CSA Update)
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Packet Pg. 11 Attachment: CSA Costs Update (1249 : CSA Update)
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Packet Pg. 12 Attachment: CSA Costs Update (1249 : CSA Update)
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Packet Pg. 13 Attachment: CSA Costs Update (1249 : CSA Update)
Board of Supervisors
EXECUTIVE SUMMARY
INFORMATION ITEM
Agenda Title: 2018 Outstanding Encumbrance Report (Staff Contact: Kimberly G. Van
Der Hyde); (5 minutes)
Staff Contact(s): Kimberly G. Van Der Hyde
Agenda Date: July 17, 2018 Item Number: 6.b
Attachment(s): 2018 Encumbrance Report
Reviewed By:
This item is provided for information purposes only and does not require a formal vote from the
Board. The Budget Appropriations Resolution Section 6 allows for this provision and states as
follows:
All outstanding encumbrances, both operating and capital, at June 30, 2018 shall
be reappropriated to the FY 2019 fiscal year to the same cost center and account
for which they are encumbered in the previous year. A report of which shall be
submitted to the Board.
Attached is a listing of all encumbrance carryovers as of June 30, 2018. This list represents
items that were purchased prior to year-end but were not received and must therefore carryover
to the FY 2019 so that these Departments have sufficient funds to cover the prior year expense.
6.b
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Packet Pg. 15 Attachment: 2018 Encumbrance Report (1248 : 2018 Outstanding Encumbrance Report)
Board of Supervisors
EXECUTIVE SUMMARY
INFORMATION ITEM
Agenda Title: Health Insurance Cost Increase (Staff Contact: Kimberly G. Van Der
Hyde); (15 minutes)
Staff Contact(s): Kimberly G. Van Der Hyde
Agenda Date: July 17, 2018 Item Number: 6.c
Attachment(s):
Reviewed By:
Kimberly G. Van Der Hyde, Finance Director, will provide an update on the County’s health
insurance cost increase.
6.c
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Board of Supervisors
EXECUTIVE SUMMARY
INFORMATION ITEM
Agenda Title: Backup EMS Transport Update (Staff Contact: Chris C. Slemp); (5
minutes)
Staff Contact(s): Chris C. Slemp
Agenda Date: July 17, 2018 Item Number: 6.d
Attachment(s):
Reviewed By:
Chris C. Slemp, Public Safety Coordinator/Interim Director of Public Safety, will provide an
update on the EMS transport backup situation.
6.d
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Board of Supervisors
EXECUTIVE SUMMARY
INFORMATION ITEM
Agenda Title: Solid Waste Ordinance Update (Staff Contact: Gregory L. Sides); (10
minutes)
Staff Contact(s): Gregory L. Sides
Agenda Date: July 17, 2018 Item Number: 6.e
Attachment(s):
Reviewed By:
Gregory L. Sides, Assistant County Administrator, will provide an update on potential Solid
Waste Disposal Ordinance changes.
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Board of Supervisors
EXECUTIVE SUMMARY
INFORMATION ITEM
Agenda Title: VDOT Smart Scale Applications (Staff Contact: Gregory L. Sides); (5
minutes)
Staff Contact(s): Gregory L. Sides
Agenda Date: July 17, 2018 Item Number: 6.f
Attachment(s):
Reviewed By:
Gregory L. Sides, Assistant County Administrator, will discuss the VDOT Smart Scale
applications that are due on August 1, 2018. A Resolution of Support is on the July 17, 2018,
Business Meeting’s Consent Agenda.
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Board of Supervisors
EXECUTIVE SUMMARY
INFORMATION ITEM
Agenda Title: Library Expansion (Staff Contact: Lisa W. Tuite); (15 minutes)
Staff Contact(s): Lisa W. Tuite
Agenda Date: July 17, 2018 Item Number: 6.g
Attachment(s): 2018 Library Expansion Proposal
Reviewed By:
Lisa W. Tuite, Library Director, will present to the Board the attached 2018 Pittsylvania County
Library Expansion Proposal.
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Expanding the Reach
Pittsylvania County Public Library
Library Expansion Concept Paper
Prepared for the Pittsylvania Board of Trustees
June 2018
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Packet Pg. 21 Attachment: 2018 Library Expansion Proposal (1275 : Chatham Library Expansion)
2018 Pittsylvania County Library Expansion Page 2
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Packet Pg. 22 Attachment: 2018 Library Expansion Proposal (1275 : Chatham Library Expansion)
2018 Pittsylvania County Library Expansion Page 3
2018 Pittsylvania County Public Library
Expansion Proposal
Purpose: Expand library services within unserved regions of Pittsylvania County
Pittsylvania County is beautiful, rural, sparsely populated and economically disadvantaged. The
ten elementary schools in Pittsylvania County range from 52-73% economically disadvantaged
for the purposes of providing school nutrition programs [Appendix A]. While 90% of
kindergartners met the PALS (Phonological Awareness Literacy Screening) benchmark, only
67% of Third Grade students met the benchmark [Appendix B]. Just 14.6% of the county’s
population of 63,000 holds a bachelor’s degree or higher.
Pittsylvania County Public Library (PCPL) currently serves this 968 square mile region with four
branches and bookmobile. Many families are too distant from or otherwise unable to frequently
visit a library branch, and many households do not have a tradition of book ownership or
reading. Expanded library access throughout the county would increase literacy, support lifelong
learning that improves educational and workforce success, and improve community access to
digital government and social services.
In March 2018, a group of interested individuals gathered at the Pittsylvania County History
Research Center & Library to discuss the expansion of library services within Pittsylvania
County [Appendix C]. From this conversation, a work group continued to explore the idea of
expanding library services into the unserved areas of the county. As a result, this concept
paper outlines the current services and facilities, defines the community value of library
services, describes the vision for expanded access, and presents a proposal for expanding
library services to all areas of Pittsylvania County.
The vision for the Pittsylvania County Public Library system is to establish a library branch in
each of the unserved regions of Banister, Dan River, and Staunton River and the expansion of
the Gretna library branch. Each of these branches will become a community destination for
early and family literacy, provide workforce resources, be a life-long learning center, deliver
community health materials, and serve as a community gathering space supporting civic
engagement.
Overview of the Current Services & Facilities
The Pittsylvania County Public Library has a rich, hundred years of history. Mostly driven by the
public desire for access to library services, the library branches were constructed when local
residents offered the property, the local community raised the required funds, and volunteers
delivered the services. As described in the following list, the residents of Pittsylvania County
have made a significant contribution in building the current library resources.
● 1913: Subscription library run by volunteers established in Chatham
● 1939: Pittsylvania County Public Library established with building and books donated by
Mr. and Mrs. David Bruce.
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● 1939: Bookmobile service begins with vehicle loaned from the Works Progress
Administration.
● 1984: Pittsylvania Public Library Foundation (PPL Foundation) is established as a
501(c)3.
● 1989: New Chatham library is constructed at the current location.
● 1992: Brosville/Cascade Library is added to system.
● 1996: Gretna Library is included as part of the Riddle Center and becomes a part of the
system. The building was shared with Danville Community College.
● 2006: Current bookmobile is purchased and was funded by Pittsylvania County and PPL
Foundation.
● 2008: Mt. Hermon Library is welcomed into the system.
● 2013: History Research Center & Library is added. The building is operated by
Pittsylvania County Public Library and owned by the Pittsylvania Historical Society.
● 2015: Danville Community College vacated the Riddle Center with the space reverting to
the Pittsylvania County Public Library.
● 2018: Mt. Hermon Library moved to its new location. The project was funded by
Pittsylvania County and PPL Foundation.
Existing Library Footprint
Currently, the library footprint consists of five
library facilities located along the
Route 29 corridor and on the western side of
the County. It is apparent that gaps in
community access are real.
Pittsylvania County is fortunate to offer a
bookmobile service. The Bookmobile makes
50-60 stops around the county each month,
Tuesdays through Thursdays between 9 am
and 4:30 pm with an average stop time of
60 minutes. School visits, mostly to private
schools, are longer, but not open to the public.
Although all areas are served by the library’s
bookmobile, there are some limitations to this
service including:
● No WiFi or public computers on the bookmobile.
● No early literacy or other public programs although this services does participate in
Winter and Summer Reading programs.
● Bookmobile does not operate when schools are closed for weather.
● Challenging to identify and gain agreement for stops.
The current Bookmobile was purchased in 2006 with an
expected lifespan about 20 years. Therefore, it is expected
that this unit will be replaced in 2026 at a projected cost of
$150-185,000.
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Packet Pg. 24 Attachment: 2018 Library Expansion Proposal (1275 : Chatham Library Expansion)
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The Value of Libraries to Communities: A Review of the Literature
Numerous studies have clearly recognized libraries as delivering a high educational and
economic value for any investment made in its operation. Within this paper, several studies are
shared that support the concept of establishing a community-based library which provides
essential resources for a productive and engaged community. The Pittsylvania County Public
Library supports these ideas and works to implement the collective regional vision.
Library Contributions to Economic Development
A 2007 report by the Urban Libraries Council, Making Cities Stronger: Public Library
Contributions to Local Economic Development, found that strategies for building a strong
economic base are being realigned to reflect the ‘new economy’ requirement for highly
educated and technologically skilled workers. Public libraries provide access to digital
information and technology that helps communities transition from manufacturing and
service economies to high tech and information economies. Library facilities often
anchor downtown and commercial developments. They can be attractive neighborhood
amenities. Key findings from the report include:
● Early literacy services are contributing to long-term economic success
● Library employment and career resources are preparing workers with new
technologies
● Small business resources and programs are lowering barriers to market entry
● Public library buildings are catalysts for physical development
The study also found an increasing number of economic research tools being used to
measure the public value of libraries, such as cost-benefit impacts and return on
investment calculations. These studies “consistently identify positive economic impacts
made by libraries at the national, state and local levels” (Liu 2004; Barron et al. 2005;
McClure et al. 2000; Berk & Associates 2004). Libraries partnering with workforce
development agencies, chambers of commerce and others to provide job and career
information services and micro and small business support are broadening the impact of
traditional library information resources.
A July 2017 report for the American Library Association, Rural Libraries in the United
States: Recent Strides, Future Possibilities, and Meeting Community Needs, noted that
with negative population growth and a relative lack of new industries, including
technology-oriented businesses, many rural communities do not have a path toward
economic growth. Libraries can be part of the solution in terms of building job skills and
supporting the growth of new businesses. The U.S. Department of Agriculture has found
that economic growth and non-recessionary employment gains in communities is
positively correlated to educational attainment. Libraries support local economic growth
by supporting local education as well as through direct support to businesses and job
seekers.
A 2015 Pew Research Center report, Libraries at the Crossroads: The public is
interested in new services and thinks libraries are important to communities, found that
65% of Americans ages 16 and older say that closing their public library would have a
major impact on their community. Low-income Americans, Hispanics, and African
Americans were more likely than others to say that a library closing would impact their
lives and communities. The study found that Americans want libraries to: support local
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education; serve special constituencies such as veterans, active-duty military personnel
and immigrants; help local businesses, job seekers and those upgrading their work
skills; and embrace new technologies such as 3D printers and provide services to help
patrons learn about high-tech gadgetry. This trend is reinforced in the 2016 Pew
Research report, Libraries 2016, which found that 80% of Americans felt public libraries
should offer programs to teach people digital skills. 50% felt libraries should help patrons
learn how to use new creative technologies like 3D printers. 57% of Americans still feel
that libraries should offer more comfortable places for reading, working and relaxing.
A 2011 report from the University of Sheffield, United Kingdom, Measuring the Value of
Public Libraries: The fallacy of footfall and issues as measures of the value of Public
Libraries, notes that public libraries provide social benefits beyond value for the dollar
calculations. Public libraries provide services that support the wider community, such as
support to the visually impaired, economic benefits from individuals finding work or skills,
or the educational benefit to children and adults through access to books and learning.
The 2015 Pew Report noted that 46% of Americans ages 16 and over visited a library or
bookmobile in person in the prior year. 23% of those who have paid a visit to a library in
the past year had done so to look for or apply for a job. 48% of all Americans 16 and
older say libraries help people find jobs “a lot” or “somewhat,” but certain groups are
more likely to say libraries help people find jobs: 58% of Hispanics, 55% of African
Americans, and 53% of people in households with annual incomes under $30,000.
A 2013 Pew Research Report, How Americans Value Public Libraries in their
Communities, found that 91% of Americans say that they know where the closest public
library is to where they currently live, and among these respondents, most said the
closest public library is five miles or less away from their home. The closer a person lives
to a library, the more likely they are to visit.
The 2017 ALA report, Rural Libraries, noted that public transportation quality and the
ability to walk to nearby libraries decreases as one moves away from urban centers. In a
recent study of after-school programs in rural communities, the Afterschool Alliance
found that these distances and the transportation issues they entailed prevented many
schools from viewing after-school programs as cost effective, while students and parents
were often less able to access existing programs due to these barriers.
A majority of U.S. voters value public libraries, according to a 2018 report by OCLC and
the American Library Association. From Funding to Awareness: Voter Perceptions and
Support of Public Libraries in 2018 found that 55% of American voters view the public
library as an essential local institution that is a source of community pride (53%),
advances education (58%), and enhance the quality of life in any community (51%).
Voters frequently visit public libraries (70%, averaging 8.6 visits in the past year) and use
the library for doing work and research (67%), accessing books and technology (66%),
using computers and the internet (65%) and accessing WiFi (64%). These voters
appreciate libraries that are convenient to get to (66%) and that have a broad range of
materials to explore (65%). Voters value public libraries as gathering places (44%), and
37% have attending community meetings or library-organized programs or events in the
last six months (33%).
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PCPL Response: The Table 1 below illustrates the growth in patron use of library services and
the growth in library infrastructure and funding. PCPL proposes to expand its branches and
services to each county region to support the findings presented in the various research studies.
Table 1: Pittsylvania County Public Library: A 2000 – 2017 Comparison
Use Statistics 2000 2017 Percent Change
Number of Registered Borrowers 8,737 33,334 281%
Number of Library Visits 48,088 164,628 242%
Number Attending Library
Programs
4,646 16,854 262%
Summer Reading Participants 366 2,605 612%
Number of Computer Users 921 76,175 8,200%
Number of WiFi Sessions 0 64,065
Total Cataloged Book Items 89,000 123,139 39%
Grand Total Materials 92,405 706,691 665%
Total Circulation 132,715 389,474 193%
Inputs
County Population 59,000 63,167 7%
Number of Library Branches 3 5 65%
Service Hours per Week 146.5 232.5* 60%
Number of Internet Terminals 22 91 315%
Total Paid Staff (FTE) 15.23 21.79** 43%
Local Government Income $448,908 $1,076,584 139%
LVA State Aid Grants $125,167 $154,711 23%
* Since March 2018, 244.5 hours per week (67% increase)
**Since January 2018, 22.79 FTE (49% increase)
Libraries and Racial Equity
A 2018 report by the Local and Regional Government Alliance on Race & Equity,
Advancing Racial Equity in Public Libraries: Case Studies from the Field, found that
libraries across the country have been at the forefront of local and regional initiatives to
proactively change the policies, practices, and systems that create barriers to prosperity
and well-being for people of color. Libraries are going beyond race-neutral policies that
often continue to mask structural barriers. Among other things, libraries are working to
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diversify their workforces. They are also reconsidering structural barriers to equity and
full participation.
The 2016 report, Public Libraries: A Vital Space for Family Engagement, observes that
engaging families in anywhere, anytime learning is critical for children’s academic and
social development, but is also a matter of equity. Families with high incomes spend
almost seven times as much as low-income families on out-of-school enrichment
activities. Libraries have books, digital resources, expertise and free programs that are
accessible to every family in every home. Libraries are places where children and adults
can learn together to use these resources and strengthen their relationships.
PCPL Response: The Pittsylvania County Public Library has 28 staff members (24 women, 4
men); 78% are Caucasian, 22% African American (Pittsylvania County is 76.3% Caucasian,
21.5% African American, and 2.6% Hispanic).
Libraries and Healthy Communities
In its April 2018 report, The State of America’s Libraries, the American Library
Association noted that low health literacy is a major source of economic inefficiency in
the U.S. healthcare system. Nine in ten adults have difficulty understanding and making
use of the health information they receive. Public libraries have also worked with
community partners to address the national opioid crisis. Libraries are a trusted
institution and a source of health and healthcare resource information finding.
The 2017 ALA Report, Rural Libraries, noted that rural residents have more difficulty
accessing healthcare than individuals in more populated areas. The U.S. Department of
Health and Human Services rates 1,582 of 2,050 primarily rural counties in the United
States as health professional shortage areas. This makes scheduling appointments for
basic health services more difficult, and even more difficult to access specialist care.
Additionally, in 2013, about 15 percent of rural citizens were uninsured and did not
qualify for Medicare or Medicaid, as opposed to 9 percent of individuals in metropolitan
areas. Rural libraries empower patrons by helping them find and evaluate online health
information, supplementing regional healthcare systems.
The 2018 County Health Rankings Key Findings Report notes that meaningful gaps
persist in health outcomes between counties in the U.S. in large part because of
differences in opportunities for health. Unemployment, education (lower high school
graduation rates) and fewer transportation options make it harder to be healthy. Better
educated individuals live longer, healthier lives than those with less education, and their
children are more likely to thrive. In their call to action, the report suggests supporting
community development and revitalization through policies and incentives to increase
economic opportunities, and building social connectedness to cultivate empowered
communities and promote civic engagement.
The July 2016 County Health Rankings and Roadmaps report, What Works? Strategies
to Improve Rural Health, found that nearly one in five rural counties had experienced
worsening premature death rates over the past decade. Better-educated individuals
experience longer, healthier lives. People with greater social support, less isolation, and
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greater interpersonal trust live longer and healthier lives than those who are socially
isolated.
County Health Rankings and Roadmaps, a collaboration between the Robert Wood
Johnson Foundation and the University of Wisconsin Population Health Institute
(www.countyhealthrankings.org), found that out of 133 counties in Virginia, Pittsylvania
ranked 70th for overall Health Outcomes (1 is the highest ranking; 66 is the median).
The County is 77th for Length of Life, 87th for Health Factors, and 104th for Health
Behaviors (including smoking, adult obesity, physical inactivity, access to exercise
opportunities, etc.). The County ranked 82nd for Clinical Care, 65th for Social and
Economic Factors, and 126th for Physical Environment (due in particular to drinking
water violations and 85% driving alone to work).
PCPL Response: Pittsylvania County Public Library branches have hosted healthcare signups,
healthy eating programs, cancer prevention and care programs, exercise programs,
bloodmobile visits, and veterans’ healthcare outreach van visits. PCPL is a member of the
Pittsylvania County Chapter of the Health Collaborative and the Cancer Task Force.
Libraries and the Digital Divide
A July 2017 report for the American Library Association, Rural Libraries in the United
States: Recent Strides, Future Possibilities, and Meeting Community Needs, found that
39% of rural residents (approximately 23 million people) lack access to the 2015 Federal
Communications Commission’s updated home broadband standards of 25 Mbps
download and 3 Mbps upload speed and from the 2010 standard of 4/1 Mbps
download/upload speeds to account for streaming media and other data-intensive
applications. In rural areas, broadband providers are often unwilling to provide home
broadband or they require additional line installation fees that put the cost of services out
of reach for many households. Smartphones have become a primary point of access for
many individuals without home broadband, but internet-enabled phones and tablets are
not capable of many complex tasks like writing cover letters or completing homework
assignments. Access to computers in libraries and librarian assistance and expertise are
still invaluable services.
Federal investment to support broadband expansion to more than 21,000 community
anchor institutions such as schools, libraries and health centers has been critical to
expanding the network of rural broadband access.
PCPL Response: The Pittsylvania County Public Libraries participate in the Federal E-Rate
program to support broadband internet access for the public. The library provides 49 public
access computers with connection speeds of 10.1-100 Mbps and one-on-one assistance to
patrons for computer instruction or help with smart phones and tablets. In FY2017, 85,541 30-
minute user sessions were logged on public access computers, equating to 42,270 hours of
computer access. Children are offered Playaway Launchpads for in-house eLearning. The
library also offers business quality printing and low per-page rates.
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PALS Data and Library Access
Early literacy screening is the key to providing effective literacy instruction and
preventing future reading problems. The Phonological Awareness Literacy Screening
(PALS) provides a comprehensive assessment of young children’s knowledge of the
important literacy fundamentals that are predictive of future reading success. PALS is
the state-provided screening tool for Virginia’s Early Intervention Reading Initiative (EIRI)
and is used by 99% of school divisions in the state on a voluntary basis.
PALS consists of three instruments, PALS-PreK (for preschool students), PALS-K (for
kindergartners), and PALS 1-3 (for students in Grades 1-3). PALS assessments are
designed to identify students in need of additional reading instruction beyond that
provided to typically developing readers. PALS also informs teachers’ instruction by
providing them with explicit information about their students’ knowledge of literacy
fundamentals. Mid-year assessment and PALS Quick Checks allow for ongoing student
progress monitoring throughout the year [https://pals.virginia.edu/].
In reviewing the data on Pittsylvania County students [Appendix B], findings indicated
that:
● 10% of Kindergartners do not meet the PALS benchmark.
● 16% of First Graders do not meet the PALS benchmark.
● 20% of Second Graders do not meet the PALS benchmark.
● 33% of Third Graders do not meet the PALS benchmark.
Pittsylvania County Schools with the highest number of students below the benchmark:
Kindergarten 1st Grade 2nd Grade 3rd Grade
Twin Springs (12) Stony Mill (21) Union Hall (18) Kentuck (16)
Kentuck (11) Twin Springs (17) Twin Springs (17) Gretna (12)
Gretna (7) Gretna (16) Gretna (16) Stony Mill (11)
Southside (5) Kentuck (12) Kentuck (15) Mt. Airy (10)
Mt. Airy (10) Stony Mill (15)
Kentuck and Gretna Elementary Schools were among the lower-performing schools in
all grade levels. Twin Springs and Stony Mill Elementary Schools were among the
lower-performing schools in 3 of the 4 grade levels. Overall, children are losing ground in
reading from kindergarten through third grade.
Gretna has a Pittsylvania County Public Library branch library, but the facility is small
(currently 3,910 square feet). The children’s book collection is 8,951 volumes in
approximately 200 square feet of space. It is the only branch with a part-time, not full-
time, youth services specialist. The library is located between the high school and middle
school, not near the elementary school. It is open 48 hours per week (10am until 8pm on
Monday, Tuesday and Thursday; 10am until 6pm on Wednesday and Friday; and 10am
until 12noon on Saturday).
Twin Springs Elementary School is now served by the new Mt. Hermon library, which
opened in March 2018. It offers expanded children’s space, more children’s programs,
and an expanded collection of materials. The branch is open 52 hours each week, from
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10am until 8pm Monday through Thursday, 10am until 6pm on Friday, and 10am until
2pm on Saturday. The school is located 1.3 miles from the library branch.
Stony Mill Elementary School is located between the Brosville and Mt. Hermon libraries,
but not convenient to either. Stony Mill Elementary is 3.5 miles from the Brosville branch
and 10.4 miles from the Mt. Hermon branch. The Brosville branch is somewhat difficult
to find and access and has limited parking (nine parking places plus one handicapped
parking place for patrons). The branch is open 44.5 hours per week (9:30am until 6pm
on Monday, Tuesday, Wednesday, and Friday; and 9:30am until 8pm on Thursdays).
The branch has no Saturday hours.
Kentuck Elementary School has no branch library nearby. Mt. Hermon is the closest
branch, 9.6 to 11.4 miles depending on route).
Mt. Airy Elementary School has no branch library nearby. Gretna is the closest branch,
11.9 miles away, and as noted, is open only two hours on Saturday morning.
It is worth noting that the lowest performing schools are associated with the library
branches open the fewest evening and weekend hours, or are simply remote from any
library branch.
PCPL Response: The Pittsylvania County Public Library system supports our children through
its services.
● The most effective way to support and increase reading proficiency is by free choice
reading – making books and time to read available to children; reading to children every
day (parents and others); and by parents and other adults modeling reading behavior,
coupled with having reading materials available.
● Libraries support these behaviors by making a wide variety of free-choice reading
material available to all families at no cost; by promoting reading through story times and
summer and winter reading programs; by associating libraries and books with fun; and
by helping children and other patrons find and try books that reflect their interests.
● Libraries provide books at all reading levels as well as audiobooks and graphic novels
that appeal to struggling readers; magazines, ebooks and e-audiobooks; and books that
‘read along’ with voice and word highlighting.
PCPL Proposal for Expansion
To deliver the maximum level of service to our community and its children, the Pittsylvania
County Public Library proposed to expand its locations and services into every region of our
county.
● In Gretna, the library will increase the size, collection, and staffing to attract and better
serve students and their families. It will expand library into the entire building to increase
from 3,910 sf to approximately 7,000 sf; increase collection size and number of public
access computers; increase staffing to provide a full-time youth services specialist and 1
additional part time staff to increase service hours from current 48 to 52 (adding
additional evening and weekend hours comparable to those offered at Mt. Hermon). It
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will add amenities that make the library a more appealing ‘destination’ for the entire
family, such as additional seating, coffee service, outdoor space, etc.
● In Brosville, the library will increase the staffing at Brosville by adding a full-time
assistant branch manager, enabling the youth services specialist to expand outreach
and programming. It will add an additional part-time staff to increase service hours from
current 44.5 to 52, with more evening and new Saturday hours similar to Mt. Hermon. It
will increase the number of parking spaces at the Brosville library (currently nine
available for patrons) to enable more patrons to participate in programs. Finally, it will
add amenities to make the library a more appealing ‘destination’ for the entire family.
● The library will open new libraries to serve the Banister, Dan River, and Staunton River
districts to support students and families in the Kentuck, Mt. Airy Elementary, and Hurt
school populations. It will make these libraries appealing ‘destinations’ for the entire
family.
Vision for Expanded Access
With the goal to dream, concepts began to emerge of a library with its branches becoming a
community destination for early and family literacy, provide workforce resources, be a life-long
learning center, deliver community health materials, and serve as a community gathering space
supporting civic engagement.
Each branch will have defined spaces that supports:
● Circulation services with a collection of around 20,000 items in multiple formats that
accommodate community interests
● Teen gathering space with all the young adult books centered around the space
● Children’s programming room
● Print resources for young children, juveniles, teens, and adults
● Computer stations for individual use – increase access to computers with space around
the area for some privacy -- perhaps using glass walls; Include space for providing
instructional capabilities encouraging teaching; walls should be designed to write on the
walls
● Sufficient parking
● Large meeting space
● Small group tutoring room to support individual learning needs
● Provide space for employment and job support resources
● Gathering spaces for adults to create a destination
● Interactive learning children’s area creating an indoor outdoor space with equipment that
would be found “outdoor play space”
● Outdoor reading garden
● A sensory play area for the younger children – with shade sails
● Training space for at least 25 people with tables – along with areas where they can host
training with parents and children for reading practices and Play and Learn (interacting
with children)
● Exercise space for the public – classes are offered for the community
● A community center because of space availability for offering classes with a separate
entrance with access to restroom facilities
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● Kitchen space for classes such as cooking, diabetic, nutrition classes – partner with
Virginia Tech Virginia Cooperative Extension
● Electronic signage for outreach to people who do not use the library
● Staff support space
● An open, airy environment as created with an abundance of windows
● The standards for excellence from the Library of Virginia
● A nature walk connected to the library – creating a destination – combining wellness with
reading
● White boards and group flip chart options
● High bandwidth for web access
● Networking centers for senior adults for reading groups, wellness support, skill building
● Networking centers for individuals with intellectual and developmental disabilities
● Fire and water features to create an inviting space for quiet reading
● A “maker space” http://www.makerspaceforeducation.com/makerspace.html – for
entrepreneurs to use for product creation (include tools such as 3-D printers, sewing
machines . . . other)
● Flexible space that will be used for displays for art, historical exhibits
Facility size and location was considered and several guidelines were suggested:
● Current facilities are ranging from 5,000 – 7,000 square feet; new libraries should be
designed to accommodate the need
● Locate facilities in an area where people are – they will come to the library as they are
going to other sites. Or, create the library as a destination.
● Need a minimum .6 sq. ft. per person (currently at .36 in Pittsylvania County) up to
1 sq.ft. per capita, according to the Planning for Excellence guidance provided by the
Library of Virginia
Staffing requirements to manage each branch and deliver personalized support to patrons
with evening and weekend hours to optimize community access and programming
requirements.
Alternative Expansion Options
During the review, the workgroup considered several options for providing service to the
unserved regions.
● Replace Bookmobile with a 5th-wheel truck and trailer.
o Trailer carries books, WiFi, laptops, and tables and chairs. Staff use truck to
move trailer, restock and travel from main to mobile library.
o Partner with a church, VFD, etc. to share parking, power, bathrooms, and
meeting space. Library pays partner for services, installs needed outlet and
locks.
o Operates 1 week per month, then
relocates to different quadrant of the
county.
o Library staff operate the library for 4-
6 hours per day, Tuesday-Saturday.
Use Mondays to restock, relocate
the trailer.
o Would require additional staff.
o Still costly – maybe $100,000 initially, plus annual staff and operating costs
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● Install an automated library vending machine similar to the option Milwaukee Public
Library has used.
o Cost around $250,000 plus shelter and land (could
be co-located with other county facilities)
o Estimated $25,000 annual operating costs
o Must be visited daily to restock, pick up returns
o Can be WiFi hotspots
o No public computers, no programs
● Create “Pop-Up” libraries using the Suffolk Public Library model.
o not always a set location
o weather dependent (use a 10x10 tent)
o require patrons to return materials at a standard library
o WiFi hotspot
o Some programming
o Require a large van to transport equipment, books in milk
crates.
● Open a public library instead of a school library in a high school using the Chicago
model.
o City rents space from the Board of Education and pays operating costs, but
Board of Education covers building maintenance costs.
o Perhaps, PCPL could explore partnerships with Pittsylvania County Schools in
underserved areas recognizing that this type of partnership would require careful
consideration regarding security and access during school hours.
● Use the Gretna library model where the library is built between two schools.
● Creative Reuse of existing buildings such as the Ringgold
Rail Depot or Carter Bank in Hurt.
● Build 1 or more new libraries using same building plan.
o Mt. Hermon model – simple shape, open plan.
The building is 5,000sf – has space for good collection, space to read, use
computers, have programs and meetings.
o Provides all library basics – meeting space, computers, WiFi, books and
audiobooks, and library programs.
o Requires additional staff in addition to building costs.
▪ The existing Mount Hermon building cost $475,000 and $236,000 to
renovate (and reused existing fixtures); $232,000 to furnish (and used
existing fixtures); and $100,000 to provide books (Mt. Hermon had
existing collections)
Whatever option is identified and selected, there are building considerations for every library
including:
● Books are heavy and require a substantial foundation.
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● Need adequate parking – people tend to stay longer per visit than previously, and
want programs.
● Need access to 100mb internet access – preferably fiber.
● Power, water, sewer.
● ADA standards for accessibility.
● High traffic area – visibility is important and the County library system currently has
no advertising budget.
Proposal
On behalf of a small group of individuals who have examined the current state of our
Pittsylvania County Library System and its opportunities for expanding its support to our entire
community, it is our proposal that the Pittsylvania County Public Library establish a library
branch in each of the unserved regions of Banister, Dan River, and Staunton River and expand
the Gretna library branch. The branches would be designed and staffed to become a
community destination for early and family literacy, provide workforce resources, be a life-long
learning center, deliver community health materials, and serve as a community gathering
spaces supporting civic engagement and community building for all ages.
Next Steps
The group requests that the Library Board of Trustees approve these recommendations and
present them to the Pittsylvania County Administrator and the Board of Supervisors. The
Trustees would request from the Board of Supervisors a resolution authorizing and funding a
professional feasibility study to assess the library expansion proposal and recommend a course
of action to implement the initiative.
In addition, the group requests that a public advisory panel be established consisting of
representation from the community, educational institutions, library staff, and local government
and be included in the feasibility study process.
_______________
Discussion participants included members of the Pittsylvania County Board of Supervisors (Bob Warren,
Joe Davis, and Charles Miller); County Administrator David Smitherman; members of the Pittsylvania
County School Board (Cassandra Crump and Don Moon); Jessie Barksdale, Banister resident; Shannon
Stoler, Dan River resident; Alice Shelton, Chair Library Board of Trustees; Angela Wells with
SmartBeginnings; Lisa Tuite, Pittsylvania County Public Library; and Martha Walker, Virginia Tech/
Virginia Cooperative Extension.
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References
● 2018 County Health Rankings: Key Findings Report (2018). County Health Rankings &
Roadmaps and the University of Wisconsin Population Health Institute.
www.countyhealthrankings.org
● From Awareness to Funding: Voter Perceptions and Support of Public Libraries in 2018.
(2018). Summary Report. OCLC and American Library Association.
https://doi.org/10.25333/C3M92X
● Gomez, M. (2007). Making Cities Stronger: Public Library Contributions to Local
Economic Development. Urban Institute: Urban Libraries Council.
https://www.urban.org/sites/default/files/publication/46006/1001075-Making-Cities-
Stronger.PDF
● Horrigan, J.B. (2016). Libraries 2016: Trends in visiting public libraries have steadied,
and many Americans have high expectations for what their local libraries should offer.
Pew Research Center. www.pewinternet.org/2016/09/09/2016/Libraries-2016/
● Horrigan, J.B. (2015). Libraries at the Crossroads: The public is interested in new
services and thinks libraries are important to communities. Pew Research Center.
www.pewinternet.org/2015/09/15/2015/Libraries-at-crossroads/
● Lopez, M.E.; Caspe, M.; and McWilliams, L. (2016). Public Libraries: A Vital Space for
Family Engagement. Harvard Family Research Project and the Public Library
Association.
● Pew Research Center (2013). How Americans Value Public Libraries in Their
Communities: 54% of Americans have used a public library in the past year, and 72%
live in a “library household.” Most say libraries are very important to their communities.
http://libraries.pewinternet.org/2013/12/11/libraries-in-communities
● Quick Facts: Pittsylvania County, Virginia. U.S. Census Bureau. www.census.gov
● Real, B.; and Rose, R.N. (2017). Rural Libraries in the United States: Recent Strides,
Future Possibilities, and Meeting Community Needs. American Library Association,
Office for Information Technology Policy.
● Sonnie, A. (2018). Advancing Racial Equity in Public Libraries. Issue Brief. Local and
Regional Government Alliance on Racial Equity. Racialequityalliance.org
● The State of America’s Libraries (2018). Kathy Rosa, ed. American Library Association.
www.ala.org
● Transforming Communities: Institute of Museum and Library Services Strategic Plan
2018-2022. (2018). Institute of Museum and Library Services. www.imls.gov
● Walker, C.; Halpin, E.; Rankin, C.; and Chapman, E.L. (2011). Measuring the Value of
Public Libraries: The fallacy of footfall and issues as measures of the value of public
libraries. Report of Workshop 28 March 2011. CPLIS: Centre for the Public Library and
Information in Society Information School, University of Sheffield.
● What Works? Strategies to Improve Rural Health (2016). County Health Rankings &
Roadmaps and the University of Wisconsin Population Health Institute.
www.countyhealthrankings.org
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Appendix A
Pittsylvania County Public Schools
Percentage of Economically Disadvantaged Students by School:
School Nutrition Program
0030 JOHN L. HURT ELEM Elementary 73.51%
1750 MT. AIRY ELEM Elementary 71.74%
0280 GRETNA ELEM Elementary 70.38%
1853 BROSVILLE ELEM Elementary 68.27%
0290 GRETNA MIDDLE Middle 66.74%
1740 UNION HALL ELEM Elementary 66.52%
0640 CHATHAM ELEM Elementary 64.90%
1460 SOUTHSIDE ELEM Elementary 63.97%
1090 DAN RIVER MIDDLE Middle 62.82%
1710 STONY MILL ELEM Elementary 62.65%
1690 KENTUCK ELEM Elementary 61.15%
1700 GRETNA HIGH High 58.00%
1680 DAN RIVER HIGH High 56.26%
1660 CHATHAM MIDDLE Middle 55.94%
1130 TUNSTALL MIDDLE Middle 53.58%
1851 TWIN SPRINGS ELEM Elementary 52.77%
1720 CHATHAM HIGH High 51.98%
1730 TUNSTALL HIGH High 41.91%
TOTALS 58.678%
To comply with the information and reporting requirements for report cards and performance indicators of the Every
Student Succeeds Act (ESSA), the Department of Education conducts the Student Record Collection. A student is
defined economically disadvantaged if the student:
1. is eligible for Free/Reduced Meals,
2. receives TANF, or
3. is eligible for Medicaid.
Please note: If the student is identified as experiencing homelessness or becomes identified as migrant, at any point
during the school year, the student is automatically identified as Disadvantaged and is also eligible for the Free and
Reduced Meals Program.
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Appendix B
Pittsylvania County Schools
Phonological Awareness Literacy Screening (PALS)
Percentage of Students Identified for PALS & Percentage Met
Benchmark
Spring 2018 Testing
Elementary
School
Kindergarten
# Students
Identified
First
# Students
Identified
Second
# Students
Identified
Third
# Students
Identified
Brosville 1 4 5 3
Chatham 4 6 7 9
Gretna 7 16 16 12
Hurt 4 4 5 0
Kentuck 11 12 15 16
Mt. Airy 3 10 2 10
Southside 6 9 7 0
Stony Mill 5 21 15 11
Twin Springs 12 17 17 0
Union Hall 1 2 18 0
Total
Assessed
551 615 528 191
Total
Identified
54 101 107 61
Percentage
Identified
10%
Kindergarten
16%
First Grade
20%
Second Grade
33%
*Third Grade
Percentage
Met
Benchmark
90%
Kindergarten
84%
First Grade
80%
Second Grade
67%
Third Grade
*Please note that in grade 3, only 191 students were assessed because according to the PALS
Screening Requirements, all third graders take the SOL (Standards of Learning) Assessment
and are not required to be assessed in the spring. Students who are assessed are those
students who have participated in SOL intervention and remediation. Therefore, the
percentage of identified students reported is not a reflection of the entire third grade population.
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Appendix C
March 2018 Discussion Summary
On Monday, March 26, 2018, at four o’clock in the afternoon, interested individuals gathered at
the Pittsylvania County History Research Center & Library to discuss the expansion of library
services within Pittsylvania County. As the group began to discuss the need and whether or not
to consider library expansion as a viable option, each person was asked to respond to the
following questions. The responses are captured below.
Why is an expansion of library services important?
● Offers the opportunity to improve community literacy through children and adult
programs and resources. It is important to examine the PALS and other scores
gathered through in-school assessments.
● Supports a lower poverty rate when individuals improve their educational attainment.
● Creates year-round access to a variety of resources that prepared students for future
work.
● Supports economic development. Libraries are part of attracting businesses to the
County, an investment in human capital, and prepare workers through online classes
and reading resources. In addition, the library offers community rooms, online
resources, and serve as an innovation center for community groups.
The group noted that perhaps 50 percent of the County’s population would react negatively to
expending funds for library expansion. In addition, based on the current budget projects, funds
are not available from County resources for capital outlay or operational costs.
Who is impacted by these services?
Although “everyone” might be the first response, the group was asked to identify specific groups
of people who would be impacted by library services.
● Employers
● Entrepreneurs
● Preschoolers
● School aged children
● Senior adults
● Parents
● Unemployed individuals
● Marginal groups who require extra care in receiving services
● Migrants
● Home schooled children
What value does it bring to economic development efforts?
● Offers a quality of life component.
● Provides literacy-based businesses.
● Delivers an investment of local government in human capital.
● Becomes the public face of our County and welcomes all.
● Increases access to career choices and references.
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What is your hope and vision for delivering these services?
● Provide seven or more library locations with one in each district positioned to serve the
maximum populations.
● Fully staffed with full access.
● Attract middle and high school students.
● Meets the needs of family while in the library including offering school related topics,
play areas, and coffee bars.
● Deliver services that would lead to a decreased influence of “pop” culture on children.
● Encourage children to read.
● Provide a community room.
● Offer a variety of books where children see themselves in the books.
● Be a place where “real life” is addressed and needs are impacted.
What would be some ways or strategies for moving your vision to a reality?
● Gather the data points on geographic locations of current users and potential locations
for new facilities.
● Define population center of County residents.
● Identify potential locations of new library branches ensuring innovative use options, high
speed internet access, and visibility.
● Offer a pilot “summer reading program” for children.
● Recruit new library card holders ensuring every child in the County has a library card.
● Define the need the public library would meet outside of a school library.
The group asked:
● If libraries influence the retention of businesses and/or the workers?
o Is there any relationship to workers access to libraries and the worker’s income?
● Compare children’s school test scores pre-library with those scores after the library
branch is opened. The group was reminded that test scores are reflective of multiple
variables.
● Compare kindergarteners’ test scores/performance based on those who utilized library
services and those who did not.
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Board of Supervisors
EXECUTIVE SUMMARY
INFORMATION ITEM
Agenda Title: Other Reports
Staff Contact(s):
Agenda Date: July 17, 2018 Item Number: 6.h
Attachment(s):
Reviewed By:
6.h
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Board of Supervisors
EXECUTIVE SUMMARY
INFORMATION ITEM
Agenda Title:
Discussion or consideration of the acquisition of real property for a public
purpose, or of the disposition of publicly held real property, where
discussion in an open meeting would adversely affect the bargaining
position or negotiating strategy of the public body. (Staff Contact: Lisa W.
Tuite)
Staff Contact(s): Lisa W. Tuite
Agenda Date: July 17, 2018 Item Number: 8.a
Attachment(s):
Reviewed By:
(1) Legal Authority: Virginia Code § 2.2-3711(A)(3)
Subject Matter: Pittsylvania County Library
Purpose: Discussion of Potential Purchase of Real Estate for Branch
Expansion
8.a
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Board of Supervisors
EXECUTIVE SUMMARY
INFORMATION ITEM
Agenda Title:
Discussion concerning a prospective business or industry or the expansion
of an existing business or industry where no previous announcement has
been made of the business' or industry's interest in locating or expanding
its facilities in the community. (Staff Contact: David M. Smitherman)
Staff Contact(s): David M. Smitherman
Agenda Date: July 17, 2018 Item Number: 8.b
Attachment(s):
Reviewed By:
(1) Legal Authority: Virginia Code § 2.2-3711(A)(5)
Subject Matter: Project Homeland
Purpose: Economic Development Update
(2) Legal Authority: Virginia Code § 2.2-3711(A)(5)
Subject Matter: Project Commonwealth
Purpose: Economic Development Update
(3) Legal Authority: Virginia Code § 2.2-3711(A)(5)
Subject Matter: Project Calcium
Purpose: Economic Development Update
8.b
Packet Pg. 44
Board of Supervisors
EXECUTIVE SUMMARY
INFORMATION ITEM
Agenda Title:
Consultation with legal counsel employed or retained by a public body
regarding specific legal matters requiring the provision of legal advice by
such counsel. Nothing in this subdivision shall be construed to permit the
closure of a meeting merely because an attorney representing the public
body is in attendance or is consulted on a matter. (Staff Contact: David M.
Smitherman)
Staff Contact(s): David M. Smitherman
Agenda Date: July 17, 2018 Item Number: 8.c
Attachment(s):
Reviewed By:
(1) Legal Authority: Virginia Code § 2.2-3711(A)(8)
Subject Matter: Project Philadelphia
Purpose: Consultation with Legal Counsel Regarding Negotiation of
Potential Contract for Retention of Outside Firm for Economic
Development Assistance Purposes
8.c
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Board of Supervisors
EXECUTIVE SUMMARY
INFORMATION ITEM
Agenda Title: Closed Session Certification
Staff Contact(s): Kaylyn M. McCluster
Agenda Date: July 17, 2018 Item Number: 9.a
Attachment(s):
Reviewed By:
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
CERTIFY CLOSED MEETING
BE IT RESOLVED that at the Meeting of the Pittsylvania County Board of Supervisors
on July 17, 2018, the Board hereby certifies by a recorded vote that to the best of each board
member’s knowledge only public business matters lawfully exempted from the open meeting
requirements of the Virginia Freedom of Information Act and identified in the motion
authorizing the closed meeting were heard, discussed or considered in the closed meeting. If any
member believes that there was a departure from the requirements of the Code, he shall so state
prior to the vote indicating the substance of the departure. The statement shall be recorded in the
minutes of the Board.
Vote
Tim R. Barber Yes/No
Elton W. Blackstock Yes/No
Joe B. Davis Yes/No
Ben L. Farmer Yes/No
Charles H. Miller, Jr. Yes/No
Ronald S. Scearce Yes/No
Robert W. Warren Yes/No
9.a
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