02-20-2018 Business Meeting PKTPITTSYLVANIA COUNTY
BOARD OF SUPERVISORS
BUSINESS MEETING
Tuesday, February 20, 2018 — 7:00 PM
Pittsylvania Court General District Courtroom
Edwin R. Shields Courthouse Addition
11 Bank Street
Chatham, Virginia 24531
AGENDA
(ALL VOTES SHALL BE ROLL CALL VOTES)
1. CALL TO ORDER
Special Announcement
2. ROLL CALL
3. MOMENT OF SILENCE
4. PLEDGE OF ALLEGIANCE
5. ITEMS TO BE ADDED TO AGENDA
6. APPROVAL OF AGENDA
7. HEARING OF CITIZENS
8. CONSENT AGENDA
a. Minutes for: 01/04/2018 ReOrganization Meeting; 01/04/2018 Joint BOS/IDA
Meeting; 01/16/2018 Work Session; 01/15/2018 Business Meeting
b. January 2018 Bill List
c. Resolution of Recognition for Deputy James Gregory; Recipient of LawFit Gold
Medallion - Sheriff Michael W. Taylor
d. Resolution of Recognition - Deputy Joshua Speagle: Recipient of the James Edwin
(Jay) Parker, Jr. Memorial Award - Sheriff Michael W. Taylor
e. Retiree Purchase of Service Weapon by Leroy Phelps - Sheriff Michael W. Taylor
Business Meeting - February 20, 2018
f. Resolution 2018-02-06; Authorizing Tax Exempt Financing by Renan Volunteer Fire
Department - Vaden Hunt
g. Cooperative Agreement Between Pittsylvania County and the Circuit Court Clerks
Office; and with the Commissioner of the Revenue Office - Lisette Jordan
h. VDOT Resolution 2018-02-05 -Gloria Lane: Greg Sides
i. Ratification of Resolution 2018-02-04, Supporting House Bill 222 -Vaden Hunt
9. PUBLIC HEARINGS
A. Rezoning Public Hearinrs
Case 1: Case 1: R-18-003; Christopher M. Coleman & Betty C. Coleman
Case 2: Case 3: R-17-031; Mountain Valley Pipeline, LLC - Banister
Election District; A-1, Agricultural District to M-2,
Industrial District, Heavy hidustry: Greg Sides
Case 3: Publc Hearing on proposed revisions to Sections 6-1.2(A); 6-
1.2(B); 6-1.2(C); and 6-12.(B) of the Pittsylvania
County Code involving perpetually moving the
annual tax payment due date for the fust tax
installment from June 5th to June 20th, and the
second tax installment due date from December 5th
to December 20th: Vaden Hunt
Case 4: Public Hearing on Proposed Amendment to Chapter 36, Fee
Assessment, of the Pittsylvania County Code:
Vaden Hunt
10. INFORMATION ITEMS
a. Update on Pittsylvania Pet Center - Makena Yarbrough
11. NEW BUSINESS
a. Application to Fire Fighter Assistance Grant - Jim Davis
b. Virginia Dept of Emergency Management, Supplemental Local Emergency
Management Planning Grant - Jim Davis
c. FY 2017 -2018 -Kim Van Der Hyde
d. Set Public Hearing -Master Lease Financing Program -Kim Van Der Hyde
12. APPOINTMENTS
a. CPMT: Letter of Resignation for CPMT Chairperson Ms. Milling; Designee
Appointment & Absences -C. Boswell
13. MATTERS FROM WORK SESSION (IF ANY)
14. BOARD ANNOUNCEMENTS
Business Meeting - February 20, 2018
15. REPORTS FROM COUNTY ADMINISTRATOR (IF ANY)
16. ADJOURNMENT
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
ACTION ITEM
SUMMARY:
FINANCIAL IMPACT AND FUNDING SOURCE:
RECOMMENDATION:
MOTION:
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Minutes for: 01/04/2018 ReOrganization Meeting; 01/04/2018 Joint
Agenda Title:
BOS/IDA Meeting; 01/16/2018 Work Session; 01/15/2018 Business
Meeting
Staff Contact(s):
Rebecca Flippen
Agenda Date:
February 20, 2018
Item Number:
I 8.a
01-04-2018 Re -organizational Meeting
Attachment(s):
01-04-2018 BOS IDA Joint meeting
01-16-2018 WS meeting
01-16-2018 BOS Business Meeting
Reviewed By:
SUMMARY:
FINANCIAL IMPACT AND FUNDING SOURCE:
RECOMMENDATION:
MOTION:
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January4, 2018
Re -organizational Meeting
Pittsylvania County Board of Supervisors
Re -Organizational Meeting
January 4, 2018
VIRGINIA: The Re -Organizational meeting of the Pittsylvania County Board of
Supervisors was held on Monday, January 4, 2018 in Conference Room #1 of the County
Administration Building located in Chatham, Virginia. David M. Smitherman, County
Administrator, called the meeting to order at 5:00 p.m. The following members were present:
Tim R. Barber
Joe B. Davis
Ronald S. Scearce
Charles H. Miller, Jr.
Ben L. Farmer
Robert W. Warren
Elton W. Blackstock, Jr.
Tunstall District
Dan River District
Westover District
Banister District
Callands-Gretna District
Chatham -Blairs District
Staunton River District
Mr. David M. Smitherman, County Administrator and Clerk of the Board; Mr. J. Vaden
Hunt, County Attorney; Greg L. Sides, Assistant County Administrator for Planning &
Development; Richard Hicks, Assistant County Administrator for Operations; and Rebecca
Flippen, Deputy Clerk were also present.
After a Moment of Silence, Mr. Smitherman led the Pledge of Allegiance.
Approval of Agenda
Motion was made by Mr. Blackstock, seconded by Mr. Barber, to approve the agenda
which was unanimously approved by the Board.
Re -Organization of the Board:
Election of Chairman
Mr. Smitherman explained that under the By-laws adopted at the January 2017 Re -
organizational Meeting, nominations for Chairman and Vice -Chairman required both a
nomination and a second; that votes will be taken in the order the nominations were made; and
that it takes four votes, the majority of the board, in order to select a Chairman. He further read
the responsibilities of the Chairman, as per named in the Board's By-laws. Mr. Smitherman
opened the floor for nominations for Chairman of the Board of Supervisors for 2018.
Nomination was made by Mr. Barber, seconded by Mr. Davis, for Mr. Robert W. "Bob"
Warren as Chairman. No other nominations were made. Motion was then made by Mr. Barber,
seconded by Mr. Davis, to close the nominations for Chairman, which was unanimously
approved by the Board.
The Board then voted unanimously to elect Robert W. "Bob" Warren as Chairman of the
Board of Supervisors for 2018.
Mr. Smitherman then turned the meeting over to Mr. Warren as the newly elected
Chairman for the Board.
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Re -Organization Meeting
January 4, 2018
Election of Vice -Chairman
Nomination was made by Mr. Davis, seconded by Mr. Barber, for Ronald S. Scearce as
Vice -Chairman. No other nominations were made. Motion was then made by Mr. Barber,
seconded by Mr. Davis, to close the nominations for Chairman, which was unanimously
approved by the Board. The Board voted on Mr. Davis' nomination of Ronald Scearce for Vice -
Chairman, which was approved unanimously by the Board. Ronald S. Scearce was elected as
Vice -Chair of the Board of Supervisors for 2018
By Laws and Rules of Order
Motion was made by Mr. Blackstock seconded by Mr. Davis, to approve the Board of
Supervisors' By -Laws, which was unanimously approved by the Board.
Motion was made by Mr. Blackstock, seconded by Mr. Barber, to approve Robert's Rules
of Order, Newly Revised I It1i Edition, as modified, by the Board of Supervisors to meet the
necessary requirements of the State Code of the Commonwealth of Virginia as the official Rules
of Order for Pittsylvania County, Virginia, which was unanimously approved by the Board
Set Day and Time of Regular Meeting
Motion was made by Mr. Barber, seconded by Mr. Davis, to meet 3rd Tuesday of the
month: beginning at 4:30pm for a Work Session with staff in Conference Room #1 in the County
Administration Building located at 1 Center Street in Chatham, Virginia; and beginning at 7pm
for a Business Meeting in the General District Courtroom located at 11 Bank Street in the Edwin
R. Shields Annex in Chatham, Virginia, which was unanimously approved by the Board.
Appointments of Committees by Chairman:
Mr. Warren appointed the following Board members to:
Standing Committees
(a) Finance/Insurance Committee: Elton W. Blackstock- Chair, Joe B.
Davis; Robert W. Warren; and Ronald S. Scearce
(b) Personnel Committee: Joe B. Davis- Chair, Tim R. Barber, Ben L.
Fanner
(c) Property/Building Committee: Joe B. Davis - Chair, Robert W.
Warren, Charles H. Miller, Jr.
(d) Legislative Committee: Ronald S. Scearce - Chair, Joe B. Davis,
Ben L. Farmer
Special Committees
(a) Solid Waste Committee: Tim R. Barber -Chair, Robert W. Warren;
Elton W. Blackstock
(b) Computer/Radio/Telecommunications Committee: Ronald S.
Scearce- Chair, Joe B. Davis, Charles H. Miller, Jr.
(c) Board of Supervisors/School Board Liaison Committee: Ben L
Farmer -Chair, Charles H. Miller, Jr., Joe B. Davis
(d) Fire & Rescue Policies and Procedures Committee: Ronald S.
Scearce-Chair, Tim R. Barber, Elton W. Blackstock
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Re-0rganint m Meeting
January 4, 2018
(e) Economic Development Committee: Tim R. Barber -Chair, Joe B.
Davis, Robert W. "Bob" Warren
(n Animal Welfare Facility Committee: Elton W. Blackstock -Chair,
Ben L. Farmer, Charles H. Miller, Jr.
Other Appointments by Mr. Warren were:
(a) Danville-Pittsylvania Regional Industrial Facility Authority —
(Primary) —Robert W. "Bob" Warren
(Secondary) — Ronald S. Scearce
(Alternate) — Elton W. Blackstock, Jr.
(b) Board Member (1) to the Pittsylvania County Planning Commission
—Joe B. Davis
(c) Board Member (1) to the Virginia Association of Counties (VACO)
—Robert W. "Bob" Warren
(d) Board Members (3) to the Metropolitan Planning Organization
(MPO) — Charles H. Miller, Jr.,, Mr. Ronald S. Scearce, Ben L.
Farmer
(e) Elected Officials (2) to the SARA Title III (LEPC) —Elton W.
Blackstock, David M. Smitherman
09 Board Member (1) to the Pittsylvania County Social Services Board
— Ronald S. Scearce
(g) Board Member (1) to the Roanoke River Basin Association —
Charles H. Miller, Jr.
(h) Board Member to the Dan River Business Development Center
(DRBDC) — Joe B. Davis
(i) Board Members (2) to the West Piedmont Planning District
Commission (WPPD) —Ronald S. Scearce; Ben L Farmer
(j) Board Member (1) to the Fire/Rescue Emergency Medical Advisory
Committee (EMAC) —Elton W. Blackstock, Jr.
(k) Board Member (1) to the Local Elected Officials (LEO) —Robert W.
"Bob" Warren
(i) Board Member (1) to the Tri -County Lake Administrative
Commission (TLAC) — Ben L. Farmer
(m) Pittsylvania County Community Action Agency: Charles H. Miller,
Jr.
(n) Pittsylvania County Youth Commission — Joe B. Davis
(o) Staunton River Regional Facility Authority (Contingent oii formation
ofSR FIFA) Elton W. Blackstock, Jr., Ben L. Farmer; Alternate:
Charles H. Miller, Jr.
Appointments by the Board
Motion was made by Mr. Barber, seconded by Mr. Davis, to appointment Mr.
Ronald Scearce as the local government representative to the Community Policy Management
Team (CPMT), which was unanimously approved by the Board.
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Re-0rganizatim Meeting
January 4, 2018
Adiournment
Motion was made by Mr. Barber, seconded by Mr. Davis, to adjourn, which was
unanimously approved by the Board. The meeting adjourned at 5:30pm.
Robert W. "Bob" Warren, Chair
Pittsylvania County Board of Supervisors
David M. Smitherman, Clerk
Pittsylvania County Board of Supervisors
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January 4, 2018
BOS & IDA Joint Meeting
Pittsylvania County Board of Supervisors
and
Industrial Development Authority
Joint Meeting
January 4, 2018
VIRGINIA: The Joint Meeting of the Pittsylvania County Board of Supervisors and
Industrial Development Authority was held on Thursday, January 4, 2018 in Conference Room
#1, in the County Administration Building located at 1 Center Street in Chatham, Virginia
24531.
Mr. Warren, Chair for the Board of Supervisors, called the meeting to order at 5:30 pm.
Roll Call by Ms. Flippen for the BOS members:
Tim R. Barber
Joe B. Davis
Ronald S. Scearce
Jessie L. Miller
Jerry A. Farmer
Elton W. Blackstock, Jr.
Robert W. Warren
Tunstall District
Dan River District
Westover District
Banister District
Callands-Gretna District
Staunton River District
Chatham -Blairs District
Roll Call by Ms. Robertson for the IDA members:
Joey Faucette
Randy Anderson
Ronnie L. Haymore
Stanley Simpson
Charlie Mahan
Ronald McMahon
Eddie L. Hite
All members present
Chatham -Blairs District
Banister District (arrived late)
Tunstall District
Staunton River District
Callands-Gretna District
Westover District
Dan River District
Mr. David M. Smitherman, County Administrator and Clerk of the Board; Mr. J. Vaden
Hunt, County Attorney and Attorney for the Industrial Development Authority; Mr. Greg L.
Sides, Assistant County Administrator for Planning & Administration, Mr. Matthew Rowe,
Director of Economic Development, Ashley Wolfe, Economic Development Manager, Ms.
Brenda Robertson, Clerk for the IDA; and Ms. Rebecca Flippen, Deputy Clerk were also present.
Items Added
Motion was made by Mr. Blackstock, seconded by Mr. Barber, to add the following
Closed Session to the agenda:
Authority: 2.2-3711(A)(6) of the Code of Virginia, 1950, as amended
Subject Matter: Project Calcium
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Board of supervisors
BOS & IDA Joint Meeting
January 4, 2018
Purpose:
Authority:
Subject Matter:
Purpose:
Discussion of Potential Purchase Letter of Intent
2.2-3711(A)(5) of the Code of Virginia, 1950, as amended
Project Panel
Economic Development Project Status Update
The following Roll Call Vote by a righthand vote was recorded. Mr. Blackstock's motion was
unanimously approved by the BOS and IDA board.
Approval of Agenda
Motion was made by Mr. Blackstock, seconded by Mr. Davis, to approve the agenda with
the following items to be added as Item 5(B) and 5(C) as amended, and the following Roll Call
Vote was recorded: Mr. Barber -Yes; Mr. Farmer -Yes; Mr. Blackstock -Yes; Mr. Scearce-Yes;
Mr. Davis -Yes; Dr. Miller -Yes; and Mr. Warren -Yes. Mr. Blackstock's motion was
unanimously approved by the Board.
Motion was made by Mr. Haymore, seconded by Dr. Faucette, to approve the agenda
with the additional item, which was unanimously approved by the IDA, with the exception of
Mr. Anderson, who arrived thereafter.
Motion by Dr. Faucettte, seconded by Haymore to approve the Letter of Support for the
SSED Grant "Southern Virginia Regional Transportation Project," and authorized IDA Chair to
execute. Motion unanimously carried.
Closed Session
Motion was made by Mr. Blackstock, seconded by Mr. Barber, to enter into Closed
Session, and the following Roll Call Vote was recorded: Mr. Barber -Yes; Mr. Fanner -Yes; Mr.
Blackstock -Yes; Dr. Miller -Yes; Mr. Scearce-Yes; Mr. Davis -Yes; and Mr. Warren -Yes.
Motion was made by Dr. Faucette, seconded by Mr. Haymore, to enter into Closed
Session at 5:45 P.M. for the following matters:
(A) Consultation with legal counsel employed or retained by a public body regarding specific
legal matters requiring the provision of legal advice by such counsel. Nothing in this subdivision
shall be construed to permit the closure of a meeting merely because an attorney representing the
public body is in attendance or is consulted on a matter.
Authority: 2.2-3711(A)(8) of the Code of Virginia, 1950, as amended
Subject Matter: Project Apple
Purpose: Discussion of Potential Economic Development Incentive
Package
(B) Discussion concerning a prospective business or industry or the expansion of an existing
business or industry where no previous announcement has been made of the business' or
industry's interest in locating or expanding its facilities in the community.
Authority: 2.2-3711(A)(6) of the Code of Virginia, 1950, as amended
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Board of Supervisors
BOS & IDA Joint Meeting
January 4, 2018
Subject Matter: Project Calcium
Purpose: Discussion of Potential Building Purchase Letter of Intent
(C) Discussion concerning a prospective business or industry or the expansion of an existing
business or industry where no previous announcement has been made of the business' or
industry's interest in locating or expanding its facilities in the community.
Authority: 2.2-371 l(A)(5) of the Code of Virginia, 1950, as amended
Subject Matter: Project Panel
Purpose: Economic Development Project Status Update
Return to Open Session & Closed Session Certification
Motion by Mr. Blackstock, seconded by Dr. Miller, to return to Open Session.
Motion by Mr. Anderson, seconded by Dr. Faucette, to return to Open Session.
Open Session at 6:22 P.M.
The following Roll Call Vote of the Board was recorded: Mr. Barber -Yes; Mr. Farmer -Yes; Mr.
Blackstock -Yes; Mr. Scearce-Yes; Mr. Davis -Yes; Dr. Miller -Yes; and Mr. Warren -Yes. Mr.
Blackstock's motion was unanimously approved by the Board.
The following Roll Call Vote of the IDA was recorded: Mr. Faucette-Yes; Mr. Anderson -
Yes; Mr. Mahan -Yes; Mr. Haymore-Yes; Mr. McMahon -Yes; Mr. Hite -Yes; and Mr. Simpson- d
Yes. Mr. Faucette's motion was unanimously approved by the IDA Board. E
E
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS 0
CERTIFY CLOSED MEETING a
0
BE IT RESOLVED that at the Meeting of the Pittsylvania County Board of Supervisors
on January 4, 2018, the Board hereby certifies by a recorded vote that to the best of each board
member's knowledge only public business matters lawfully exempted from the open meeting
requirements of the Virginia Freedom of Information Act and identified in the motion
authorizing the closed meeting were heard, discussed or considered in the closed meeting. If any
member believes that there was a departure from the requirements of the Code, he shall so state
prior to the vote indicating the substance of the departure. The statement shall be recorded in the
minutes of the Board.
Vote
Tim R. Barber
Yes
Jerry A. Farmer
Yes
Elton W. Blackstock
Yes
Joe B. Davis
Yes
Ronald S. Scearce
Yes
Robert W. Warren
Yes
Jessie L. Miller
Yes
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Board of Supervisors
BOS & IDA Joint Meeting
January 4, 2018
PITTSYLVANIA COUNTY INDUSTRIAL DEVELOPMENT AUTHORITY
CERTIFY CLOSED MEETING
BE IT RESOLVED that at the Meeting of the Pittsylvania County Industrial
Development Authority on January 4, 2018, the Board hereby certifies by a recorded vote that to
the best of each board member's knowledge only public business matters lawfully exempted
from the open meeting requirements of the Virginia Freedom of Information Act and identified
in the motion authorizing the closed meeting were heard, discussed or considered in the closed
meeting. If any member believes that there was a departure from the requirements of the Code,
he shall so state prior to the vote indicating the substance of the departure. The statement shall
be recorded in the minutes of the Board.
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Motion was made by Mr. Blackstock, seconded by Mr. Farmer, to approve an economic d
development incentive package for Project Apple, and the following Roll Call Vote was E
recorded: Mr. Barber -Yes; Mr. Fanner -Yes; Mr. Blackstock -Yes; Mr. Scearce-Yes; Mr. Davis -
Yes; Dr. Miller -Yes; and Mr. Warren -Yes. Mr. Blackstock's motion was unanimously approved 0
by the Board. o
U)
Motion was made by Dr. Faucette, seconded by Mr. Haymore to approve an economic m
development incentive package for Project Apple, and the following Roll Call Vote was o0
recorded: Mr. Faucette-Yes; Mr. Anderson -Yes; Mr. Mahan -Yes; Mr. Haymore-Yes; Mr. $
McMahon -Yes; and Mr. Simpson -Yes. Mr. Faucette's motion was unanimously approved by the `ro
IDA.
0
Project Apple will recess to Secretary's public announcement, on January 10, 2018 at E
11:00 a.m., at the Olde Dominion Agriculture Complex in Chatham, VA, 23531.
m
Motion by Mr. Blackstock, seconded by Mr. Davis to end the meeting at 6:23 P.M. a
Robert W. "Bob" Warren, Chair
Pittsylvania County Board of Supervisors
David M. Smitherman, Clerk
Pittsylvania County Board of Supervisors
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Vote
Eddie L. Hite
Yes
Joey Faucette
Yes
Randy Anderson
Yes
Ronnie L. Haymore
Yes
Stanley Simpson
Yes
Charlie Mahan
Yes
Ronald McMahan
Yes
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Motion was made by Mr. Blackstock, seconded by Mr. Farmer, to approve an economic d
development incentive package for Project Apple, and the following Roll Call Vote was E
recorded: Mr. Barber -Yes; Mr. Fanner -Yes; Mr. Blackstock -Yes; Mr. Scearce-Yes; Mr. Davis -
Yes; Dr. Miller -Yes; and Mr. Warren -Yes. Mr. Blackstock's motion was unanimously approved 0
by the Board. o
U)
Motion was made by Dr. Faucette, seconded by Mr. Haymore to approve an economic m
development incentive package for Project Apple, and the following Roll Call Vote was o0
recorded: Mr. Faucette-Yes; Mr. Anderson -Yes; Mr. Mahan -Yes; Mr. Haymore-Yes; Mr. $
McMahon -Yes; and Mr. Simpson -Yes. Mr. Faucette's motion was unanimously approved by the `ro
IDA.
0
Project Apple will recess to Secretary's public announcement, on January 10, 2018 at E
11:00 a.m., at the Olde Dominion Agriculture Complex in Chatham, VA, 23531.
m
Motion by Mr. Blackstock, seconded by Mr. Davis to end the meeting at 6:23 P.M. a
Robert W. "Bob" Warren, Chair
Pittsylvania County Board of Supervisors
David M. Smitherman, Clerk
Pittsylvania County Board of Supervisors
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Board of Supervisors
Work Session
January 16, 2018
Pittsylvania County Board of Supervisors
Work Session
January 16, 2018
VIRGINIA: The Work Session of the Pittsylvania County Board of Supervisors began
at 4:30 PM on Monday, January 16, 2018 in the Main Conference Room of the County
Administration Building located at 1 Center Street in Chatham, Virginia. The following members
were present:
Tim R. Barber
Tunstall District
Joe B. Davis
Dan River District
Ronald S. Scearce
Westover District
Charles H. Miller, Jr.
Banister District
Ben L. Farmer
Callands-Gretna District
Elton W. Blackstock, Jr.
Staunton River District
Robert W. Warren
Chatham -Blairs District
Mr. David M. Smitherman, County Administrator and Clerk of the Board; Mr. J. Vaden
Hunt, County Attorney; Mr. Greg L. Sides, Assistant County Administrator for Planning &
Administration, Mr. Richard Hicks, Assistant County Administrator for Operations, Ms. Kim
Van Der Hyde, Director of Finance, and Ms. Rebecca Flippen, Deputy Clerk were also present.
Approval of Agenda
Motion was made by Mr. Blackstock, seconded by Mr. Barber to approve the agenda
with the added item, which was unanimously approved by the Board.
News Business
The Board concluded the discussion began during the Finance Committee with
Christopher Kulp, Financial Counsel with Hunton & Williams, LLP, discussed the Lease
revenue Bond Financing Approval Resolution 2018-01-02, which approved a plan to finance
certain County projects through the issuance of lease revenue bonds by the Industrial
Development Authority.
The Honorable Vincent Shorter, Treasurer for Pittsylvania County, met with the Board of
Supervisors to discuss a proposed change to permanently move the tax due dates from June 5'k
and December 5' to June 10' and December 10`k. The reason Mr. Shorter asked the Board to
consider this was due to the high volume of work activities in his office at the first and ends of
the month, one being DMV stops. Compounded on the work related to the DMV stops is the
end -of -month balances. Mr. Shorter felt it would not only help him but also help the citizens.
After discussion, the Board asked Mr. Shorter if it would be beneficial to his office to move the
bi-annual tax due dates even further, to June 20' and December 201. Mr. Shorter agreed those
dates would be good for the citizens, and his office as well. The consensus of the Board would
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Board of Supervisors
Work Session
January 16, 2018
be, at their Business Meeting following this Work Session, to authorize staff to advertise the
required public hearing to make this proposed amendment to the County Code.
At 5:00 PM, the Board was scheduled to begin training on new software for conducting
electronic board meetings. However, due to unforeseen problems that could not be resolved by
the host company within the allotted training time, the training had to be re -scheduled for a
future date.
Adiournment
Mr. Warren adjourned the meeting at 6:00 PM.
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January 16, 2018
Business Meeting
Pittsylvania County Board of Supervisors
Business Meeting
January 16, 2018
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VIRGINIA: The Business meeting of the Pittsylvania County Board of Supervisors was
held on Tuesday, January 16, 2018 in the General District Courtroom of the Edwin R. Shields
Courthouse Addition in Chatham, Virginia. Chair Robert W. "Bob" Warren, called the meeting
to order at 7:00 p.m. The following members were present:
Tim R. Barber Tunstall District
Joe B. Davis Dan River District
Ronald S. Scearce Westover District v
Charles H. Miller, Jjr. Banister District
Ben L. Farmer Callands-Gretna District
Elton W. Blackstock, Jr. Staunton River District
Robert W. Warren Chatham -Blairs District N
Mr. David M. Smitherman, County Administrator and Clerk of the Board; Mr. J. Vaden
Hunt, County Attorney; Mr. Greg L. Sides, Assistant County Administrator for Planning &
Administration, Mr. Richard Hicks, Assistant County Administrator for Operations, Ms. Kim
Van Der Hyde, Director of Finance, Jim Davis, and Ms. Rebecca Flippen, Deputy Clerk were o
also present. 77 -
Mr. Warren asked during the Moment of Silence, followed by the Pledge of Allegiance.
Items to be Added
Motion was made by Mr. Blackstock, seconded by Mr. Davis, for the following
addition/deletion:.
Addition: to authorize staff to advertised a public hearing for citizen input on a proposed
amemdment to Chapter 6 of the Pittsylvania County Code which would permanently change the
bi-annual tax due dates from June 51 and December 5s' to June 20'x' and December 20'", noting
this will become Item 13 on the agenda; and
Deletion: to strike the Leesville Lake Association representative appointment to the Tri -County
Lake Advisory Commission.
The following Roll Call Vote was recorded: Mr. Davis -Yes; Mr. Miller -Yes; Mr.
Blackstock -Yes; Mr. Farmer -Yes; Mr. Scearce-Yes; Mr. Barber -Yes; and Mr. Warren -Yes. Mr.
Blacktock's motion was unanimously approved by the Board.
Approval of Agenda
Motion was made by Mr. Blackstock, seconded by Mr. Barber, to approve the agenda
with the addition of Item 13 and removal of Item 12, and the following Roll Call Vote was
recorded: Mr. Barber -Yes; Mr. Farmer -Yes; Mr. Blackstock -Yes; Mr. Scearce-Yes; Mr. Davis -
Yes; Mr. Miller -Yes; and Mr. Warren -Yes. Mr. Blackstock's motion was unanimously approved
by the Board.
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Board of Supervisors
Business Meeting B.a.CI
January 16, 2018
Hearing of the Citizens
No one signed up to speak.
Consent Agenda
Motion was made by Mr. Barber, seconded by Mr. Davis, to approve the Consent
Agenda, and the following Roll Call Vote was recorded: Mr. Barber -Yes; Mr. Farmer -Yes; Mr.
Blackstock -Yes; Mr. Scearce-Yes; Mr. Davis -Yes; Mr. Miller -Yes; and Mr. Warren -Yes. Mr.
Blackstock's motion was unanimously approved by the Board.
(a) Minutes (December 19, 2017; Work Session/Business Meetings)
(b) Bill List (December 2017; Online)
(c) Request to Purchase Service Weapon
(d) Presentation of Resolution 2017-10-05 to Robert Mills, Jr. on being named
Swisher Sweets 2017 Fanner of the Year
(e) Resolution 2018-01-04 on Daniel Lanier named 2017 State Champion
Auctioneer
Mr. Warren explained to the audience that Resolution 2017-10-05 had been approved by M°
the Board late 2017 but Mr. Mills was not able to attend at that meeting. r-
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Mr. Farmer read Resolution 2017-10-05, recognizing Robert Mills, Jr. being named
Swisher Sweets 2017 Farrier of the Year, which was then presented to Mr. Mills.
PW4049 a eMNArt emule 4 Sa AeJtucaow
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RESOLLYHON ca
2017-10.05 n
ROBERT MILLS, JR.
Winner of the 2017 Swisher Sweets Sunbelt Expo
Southeastern Farmer of the Year
VIRGINIA: At the regularly scheduled meeting of the Pittsylvania County Board of
Supervisors held on October 17, 2017, in the General District Courtroom of the Edwin R. Shields
Courthouse Addition, the following Resolution was presented and adopted:
WHEREAS, Robert Mills, Jr. is a Pittsylvania County resident and owner of Briar View Fane, a
2,244 acre fanning operation based in Callands, Virginia. Robert and his wife, Cynthia, are the
proud parents of two sons, Logan and Holden Mills, both accomplished in agriculture and
actively involved in the fanning business; and
WHEREAS, on July 31, 2017 Robert Mills, Jr. was named the Sunbelt Ag Expo Virginia
Farmer of the Year. He was nominated by Stephen Barts, Pittsylvania County Agriculture and
Natural Resources Extension Agent with Virginia Cooperative Extension. Winning the Virginia
Farmer of the Year award entered Mr. Mills into competition with nine (9) other highly qualified
state finalists across the southeastern United States; and
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WHEREAS, Robert Mills, Jr. is a first generation fanner who has been successfully farming for
nineteen years. Crops produced include conventional and organic flue cured tobacco, dark fired
tobacco and bioenergy tobacco, along with winter wheat. He also operates beef cattle and poultry
pullet enterprises; and
WHEREAS, on October 17, 2017 at a luncheon of over 1,500 people at the Sunbelt Ag Expo
held annually in Moultrie, Georgia, Robert Mills, Jr. was selected as winner of the Swisher
Sweets Sunbelt Ag Expo Southeastern Farmer of the Year. Mr. Mills won this prestigious award
not only for his farming success, but also for his extensive leadership and community service,
and ongoing commitment to the Virginia agricultural industry. This includes recently being
elected as President of the Board of the Virginia Agriculture and Consumer Services, and being
named to the Virginia Tech Board of Visitors; then
BE IT RESOLVED, that the Pittsylvania County Board of Supervisors expresses its
congratulations and admiration to Robert Mills, Jr. on becoming the 2017 Swisher Sweets
Sunbelt Ag Expo Southeastern Farmer of the Year.
BE IT FURTHER RESOLVED that a copy of this Resolution be presented to Robert Mills, Jr.
Mr. Blackstock read Resolution 2018-01-04, which was then presented to Daniel Lanier.
' 1 1
Daniel Lanier
2017 State Champion Auctioneer
VIRGINIA: At the regularly scheduled business meeting of the Pittsylvania County Board of
Supervisors held on January 16, 2017, in the General District Courtroom of the Edwin R. Shields
Courthouse Addition, the following resolution was presented and adopted:
WHEREAS, Daniel Lanier, co-owner of True Grit Rodeo Company in Grit, Virginia, is a full-
time licensed and bonded auctioneer; and
WHEREAS, Daniel Lanier has been competing periodically in the Virginia Auctioneer
Associations' state competitions since 2008, once winning Rookie of the Year; and
WHEREAS, in late 2017, Daniel Lanier competed against fifteen (15) other auctioneers from
around the state where all were judged on five (5) categories including: bid calling technique,
clarity, microphone ability, would you hire this auctioneer, and execution of the sale (in a live
auction scenario); and
WHEREAS, upon completion of the competition, Daniel Lanier was named 2017 State
Champion Auctioneer; then
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Board of Supervisors
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BE IT RESOLVED, that the Pittsylvania County Board of Supervisors expresses its
congratulations and admiration to Daniel Lanier for winning the title of 2017 State Champion
Auctioneer.
BE IT FURTHER RESOLVED that a copy of this Resolution be presented to Daniel Lanier.
Public Hearings
Rezoninr Public Hearin -es:
Case 1: Taft Stone & Shirley H. Stone -Staunton River Election District; R-18-001
B-1, Business District, Limited, to R-1, Residential Suburban Subdivision District
Mr. Warren opened the hearing at 7:16pm. Mr. Sides explained that Taft and Shirley
Stone had petitioned to rezone a total of 0.57 acre, two (2) parcels of land, located on State Road
668/Grit Road in the Staunton River Election District from B-1, Business District, Limited and
R-1, Residential Suburban Subdivision District to B-2, Business District, General (for sales,
service and repair of vehicles). Once the properties are rezoned to B-2, all uses listed under
Section 35-365 are a permitted use. The Planning Commission, with no opposition,
recommended granting the petitioners' request. Mr. Stone was present to represent the petition.
No one signed up to speak and Mr. Warren closed the hearing at 7:18pm. Mr. Blackstock stated
he would be abstaining from voting as his sister co-owns the property to be rezoned. Motion was
made by Mr. Barber, seconded by Mr. Davis, to approve rezoning Case R-18-001 from B-1 to R-
1 and the following Roll Call Vote was recorded: Mr. Barber -Yes; Mr. Farmer -Yes; Mr.
Blackstock -Abstained; Mr. Scearce-Yes; Mr. Davis -Yes; Mr. Miller -Yes; and Mr. Warren -Yes.
Mr. Barber's motion passed by a unanimous 6 -vote of the Board, with Mr. Blackstock
abstaining.
Case 2: Jeanette Marie Herndon Bell — Westover Election District; R-18-002
RMF, Residential Multi -Family District & RC -1, Residential Combined Subdivision
District to B-2, Business District, General
Mr. Warren opened the public hearing at 7:20pm. Mr. Sides explained that
Jeanette Bell had petitioned to rezone a total of 1.47 acres, two (2) parcels of land, located on
U.S. Highway 41/Franklin Turnpike in the Westover Election District from RMF, Residential
Multi -Family District and RC -1, Residential Combined Subdivision District to B-2, Business
District. General (for future commercial development). Once the properties are rezoned to B-2,
all uses listed under Section 35-365 are a permitted use. The Planning Commission, with no
opposition, recommended granting the petitioner's request. Ms. Bell was present to represent the
petition. No one signed up to speak and Mr. Warren closed the hearing at 7:21pm. Motion was
made by Mr. Scearce, seconded by Mr. Farmer, to approve rezoning Case R-17-045 from RMF
and RC -1 to B-2 and the following Roll Call Vote was recorded: Mr. Barber -Yes; Mr. Farmer -
Yes; Mr. Blackstock -Yes; Mr. Scearce-Yes; Mr. Davis -Yes; Mr. Miller -Yes; and Mr. Warren -
Yes. Mr. Scearce's motion passed by a unanimous vote of the Board.
This concluded the Rezoning Cases.
News Business
Lease Revenue Bond Financing Approval Resolution 2018-01-02
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Ms. Van Der Hyde, Finance Director for Pittsylvania County, explained Pittsylvania
County Board of Supervisors approved the award of the Master Lease Financing Program
Proposal to BB&T, as well as a Reimbursement Resolution at their December 19, 2017 Board
meeting. Ms. Van Der Hyde said the Board would need to consider approving the attached
Resolution (Resolution #2018-01-02) to continue to proceed with closing on the Master Lease
Financing Program. Attached are the documents from last month's meeting explaining this
financing. Closing is scheduled to occur on/or before January 30, 2018. Since this financing
requires approval from the Industrial Development Authority, they will pass a similar Resolution
at their meeting that will be held on Thursday, January 18, 2018 at 6 pm. Chris Kulp, Bond
Counsel with Hunton and Williams, was at the Finance Committee meeting/Work Session earlier
answer any legal questions the Board had concerning this financing. Ms. Van Der Hyde said the
bonds would be used for financing (A) the acquisition and installation of landfill equipment, (B)
the acquisition and installation of a centrifugal water-cooled chiller for the courthouse building
and (C) the acquisition, renovation and equipping of an existing building to convert it for public ='
library purposes (collectively, the "2018A Project") and (ii) the acquisition and upfit of an
industrial facility in the Ringgold area. Their would be a changing in wording, at the Board's o
request, on "(A)", to say Solid Waste improvements.
Motion was made by Mr. Blackstock, seconded by Mr. Davis, to approve Resolution
#2018-01-02 for the Lease Revenue Bond Financing and authorize the County Administrator to
sign all necessary documents associated with the bank closing, and the following Roll Call Vote
was recorded: Mr. Barber -Yes; Mr. Farmer -Yes; Mr. Blackstock -Yes; Mr. Scearce-Yes; Mr. o
Davis -Yes; Mr. Miller -Yes; and Mr. Warren -Yes. Mr. Blackstock's motion was unanimously 77
..
approved by the Board. m
RESOLTUION #2018-01-02
RESOLUTION APPROVING A PLAN TO FINANCE CERTAIN COUNTY
PROJECTS THROUGH THE ISSUANCE OF LEASE REVENUE BONDS
BY THE INDUSTRIAL DEVELOPMENT AUTHORITY OF
PITTSYLVANIA COUNTY, VIRGINIA
WHEREAS, the Industrial Development Authority of Pittsylvania County, Virginia (the
"Authority"), was created under and is authorized to exercise all the powers set forth in the
Industrial Development and Revenue Bond Act, Title 15.2, Chapter 49, Code of Virginia of
1950, as amended (the "Act"), which include, among other things, the powers (a) to make loans
to, among others, a county in furtherance of the Act, (b) to finance facilities and lease facilities
for use by, among others, a county, (c) to issue its revenue bonds, notes and other obligations
from time to time for such purposes and (d) to pledge all or any part of its revenues and receipts
derived from payments received by the Authority in connection with its loans or from the leasing
by the Authority of such facilities or from any source as security for the payment of principal of
and interest on any such obligations;
WHEREAS, the Authority previously issued and sold its $2,900,000 Lease Revenue and
Refunding Bond (County Government Project), Series 2006 (the "2006 Bond"), to Branch
Banking and Trust Company (the "Bank") and loaned the proceeds thereof to Pittsylvania
County, Virginia (the "County"), to (a) refinance the construction of a health department and
social services building (the "Original Project"), and (b) finance the expansion of and
improvements to the Original Project (as expanded and improved, the "Project");
WHEREAS, as security for the repayment of the 2006 Bond, the Authority entered into (a) a
Ground Lease dated as of April 1, 2006 (the "Original Ground Lease"), with the County,
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pursuant to which the County leased to the Authority the Project and the related real estate
(collectively, the "Leased Property"), and (b) a Lease Agreement dated as of April 1, 2006 (the
"Original Lease Agreement"), with the County, pursuant to which the Authority leased back to
the County the Leased Property in exchange for which the County undertook to make rental
payments sufficient to cover the annual debt service on the 2006 Bond and other related
financing costs;
WHEREAS, the County will request the Authority to issue two series of lease revenue bonds (as
hereinafter described, the "2018A Bond" and the "2018B Bond") and use the proceeds thereof to
(a) finance (i)(A) the acquisition and installation of landfill equipment, (B) the acquisition and
installation of a centrifugal water-cooled chiller for the courthouse building and (C) the
acquisition, renovation and equipping of an existing building to convert it for public library
purposes (collectively, the "2018A Project") and (ii) the acquisition and upfit of an industrial
facility in the Ringgold area (the "2018B Project" and, together with the 2018A Project, the
"2018 Projects") and (b) pay the related costs of issuance;
WHEREAS, the County proposes that the Authority issue and sell the 2018A Bond and the
2018B Bond (together, the "2018 Bonds") to the Bank pursuant to a Bond Purchase Agreement
between the Authority, the County and the Bank (the "2018 Purchase Agreement") and secure
the 2018 Bonds on a parity basis with the 2006 Bond by amending the various lease financing
documents described below;
WHEREAS, there have been made available prior to this meeting drafts of the following
documents (collectively, the "Documents") providing for the issuance and sale of the 2018
Bonds, copies of which shall be filed with the records of the County:
(a) 2018 Purchase Agreement providing for the sale of the 2018 Bonds and including
the forms of the 2018 Bonds;
(b) First Amendment to Ground Lease (the "First Amendment to Ground Lease"),
amending the Original Ground Lease (as amended, the "Amended Ground
Lease"), between the Authority and the County, conveying to the Authority a
leasehold interest in the Leased Property;
(c) First Amendment to Lease Agreement (the "First Amendment to Lease
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Agreement"), amending the Original Lease Agreement (as amended, the o
"Amended Lease Agreement"), between the Authority and the County, leasing the
Leased Property back to the County in exchange for certain rental payments;
0
(d) First Amendment to Assignment of Rents and Leases (the "First Amendment to
d
Assignment"), amending the Assignment of Rents and Leases dated as of April 1, s
2006, each made by the Authority for the benefit of the Bank and consented to by
the County, assigning to the Bank certain rights of the Authority under the
Amended Ground Lease and the Amended Lease Agreement; and
(e) First Amendment to Deed of Trust and Security Agreement (the "First
Amendment to Deed of Trust"), amending the Deed of Trust and Security
Agreement dated as of April 1, 2006, each made by the Authority for the benefit
of BB&T-VA Collateral Service (the "Deed of Trust Trustee"), granting the Deed
of Trust Trustee a lien on the Authority's leasehold rights in the Leased Property;
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE
COUNTY OF PITTSYLVANIA, VIRGINIA:
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The County Board of Supervisors (the "County Board") hereby approves, and requests
that the Authority approve, the following plan of finance for the 2018 Projects: (a) the Authority
shall (i) issue the 2018A Bond in a principal amount not to exceed $1,850,000 and loan the
proceeds thereof to the County to finance the 2018A Project and (ii) issue the 2018B Bond in a
principal amount not to exceed $1,100,000 and use the proceeds thereof to the County to finance
the 2018B Project, (b) the County will lease the Leased Property to the Authority pursuant to the
terms of the Amended Ground Lease, with an expiration not later than December 31, 2029, and
(c) the Authority will lease the Leased Property back to the County pursuant to the terms of the
Amended Lease Agreement, with an expiration not later than December 31, 2029. Pursuant to
the Amended Lease Agreement, the County will undertake to make certain payments of Basic
Rent and Additional Rent (each term as defined in the Amended Lease Agreement) to the
Authority in amounts sufficient to amortize the 2018 Bonds and the outstanding portion of the
2006 Bond, to pay the fees and expenses of the Authority and to pay certain other related costs.
The obligation of the Authority to pay principal of and premium, if any, and interest on the 2018
Bonds will be limited to payments of Basic Rent and certain Additional Rent received from the
County. The 2018 Bonds will be secured on a parity with the outstanding portion of the 2006
Bond by an assignment of the payments of Basic Rent and certain Additional Rent due under the
Amended Lease Agreement, all for the benefit of the holders of the 2018 Bonds and the 2006
Bond. The undertaking by the County to make payments of Basic Rent and Additional Rent will
be subject to the appropriation by the County Board from time to time of sufficient amounts for
such purposes. Upon an event of default or an event of non -appropriation by the County Board
under the Amended Lease Agreement, the Authority shall have the right to exercise any
remedies provided in the Amended Lease Agreement, including the right to terminate the
Amended Lease Agreement and exclude the County from possession of the Leased Property for
the remainder of the term of the Amended Ground Lease. This plan of finance shall contain such
additional requirements and provisions as the County Administrator (which term for purposes of
this Resolution includes any Assistant County Administrator) and the Chairman or Vice
Chairman of the Authority may approve and determine to be in the best interests of the County
and the Authority.
The County Board believes that funds sufficient to make payment of all amounts payable
under the Amended Lease Agreement can be obtained. The County Board, while recognizing
that it is not empowered to make any binding commitment to make appropriations beyond the
current fiscal year, hereby states its intent to make appropriations in future fiscal years in
amounts sufficient to make all payments due under the Amended Lease Agreement and hereby
recommends that future County Boards do likewise during the term of the Amended Lease
Agreement.
The County Administrator is hereby authorized and directed to execute the Documents to
which the County is a signatory, which shall be in substantially the forms made available prior to
this meeting, which are hereby approved, with such completions, omissions, insertions and
changes not inconsistent with this Resolution as may be approved by the County Administrator,
the execution and delivery thereof to constitute conclusive evidence of his approval of any such
completions, omissions, insertions and changes. The County Attorney is hereby authorized to
cause the First Amendment to Ground Lease, the First Amendment to Lease Agreement, the First
Amendment to Assignment, the First Amendment to Deed of Trust and any other documents as
are necessary to be recorded in the Clerk's Office of the Circuit Court of Pittsylvania County.
In making completions to the Amended Lease Agreement, the County Administrator, in
collaboration with PFM Financial Advisors LLC, the County's financial advisor (the "Financial
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Advisor"), and the Authority, shall provide for payments of Basic Rent in amounts equivalent to
the payments due on the outstanding portion of the 2006 Bond and the 2018 Bonds, which shall
be sold to the Bank pursuant to the terms and conditions of the 2018 Purchase Agreement;
provided that (a) the payments of Basic Rent allocable to the 2018A Bond shall be equivalent
thereto and shall (i) mature in installments ending not later than December 31, 2028, (ii) bear
interest at an annual rate not to exceed 3.59% (subject to adjustment as provided in the 2018
Purchase Agreement), (iii) be subject to optional prepayment at a premium not to exceed 1.00%
of the principal amount to be prepaid and (iv) be sold to the Bank at a price not less than 100%
of the principal amount thereof (without taking into account any original issue discount or
premium) and (b) the payments of Basic Rent allocable to the 2018B Bond shall be equivalent
thereto and shall (i) mature in installments ending not later than December 31, 2029, (ii) bear
interest at an annual rate not to exceed 4.39%, (iii) be subject to optional prepayment at a
premium not to exceed 1.00% of the principal amount to be prepaid and (iv) be sold to the Bank
at a price not less than 100% of the principal amount thereof (without taking into account any
original issue discount or premium). The County Administrator is also authorized to approve
maturity schedules for the 2018 Bonds.
The County covenants that it shall not take or omit to take any action the taking or
omission of which shall cause the 2018A Bond to be an "arbitrage bond" within the meaning of
Section 148 of the Internal Revenue Code of 1986, as amended (the "Code"), and regulations
thereunder, or otherwise cause interest on the 2018A Bond to be includable in the gross income
for federal income tax purposes of the registered owner thereof under existing law. Without
limiting the generality of the foregoing, the County shall comply with any provision of law that
may require the County at any time to rebate to the United States of America any part of the
earnings derived from the investment of the gross proceeds of the 2018A Bond. The County
shall pay from its legally available general funds any amount required to be rebated to the United
States of America pursuant to the Code.
The County covenants that during the term of the Amended Lease Agreement it shall not
permit the proceeds of the 2018A Bond or the facilities financed therewith to be used in any
manner that would result in (a) 10% or more of such proceeds or facilities being used in a trade
or business carried on by any person other than a governmental unit, as provided in Section
141(b) of the Code, provided that no more than 5% of such proceeds may be used in a trade or
business unrelated to the County's use of such facilities, (b) 5% or more of such proceeds or
facilities being used with respect to any "output facility" (other than a facility for the furnishing
of water), within the meaning of Section 141(b)(4) of the Code, or (c) 5% or more of such
proceeds being used directly or indirectly to make or finance loans to any persons other than a
governmental unit, as provided in Section 141(c) of the Code; provided, however, that if the
County receives an opinion of nationally recognized bond counsel that any such covenants need
not be complied with to prevent the interest on the 2018A Bond from being includable in the
gross income for federal income tax purposes of the holder thereof under existing law, the
County need not comply with such covenants.
Such officers of the County as may be requested by bond counsel for the County are
authorized and directed to execute an appropriate certificate setting forth (a) the expected use and
investment of the proceeds of the Amended Lease Agreement allocable to the 2018A Bond in
order to show that such expected use and investment will not violate the provisions of Section
148 of the Code and (b) any elections such officers deem desirable regarding rebate of earnings
to the United States for purposes of complying with Section 148 of the Code. Such certificate
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shall be prepared in consultation with bond counsel for the County, and such elections shall be
made after consultation with bond counsel.
The County having not previously issued in calendar year 2018 any federally tax-exempt
obligations (excluding for this purpose "private activity bonds," within the meaning of Section
141 of the Code, other than "qualified 501(c)(3) bonds," within the meaning of Section 145 of
the Code) that are required to be aggregated with any federally tax-exempt obligations issued by
the Authority for purposes of Section 265(b)(3) of the Code, and the County and all its
subordinate issuing entities or authorities (including the Authority) not reasonably expecting to
issue in calendar year 2018 any other such obligations that, when aggregated with the 2018A
Bond, will be in excess of $10,000,000, the County hereby requests the Authority designate the
2018A Bond as a "qualified tax-exempt obligation" under Section 265(b)(3) of the Code.
All costs and expenses in connection with the financing of the 2018 Projects and the
issuance of the 2018 Bonds, including the Authority's fees and expenses and the fees and
expenses of bond counsel and the Financial Advisor in connection with the sale of the 2018
Bonds, shall be paid from the proceeds of the 2018 Bonds or other legally available funds of the
County. If for any reason the 2018 Bonds are not issued, it is understood that all such expenses
shall be paid by the County from its legally available funds and that the Authority shall have no
responsibility therefor.
Any authorization herein to execute a document shall include authorization to deliver it to
the other parties thereto.
All other acts of the County Administrator and other officers of the County that are in
conformity with the purposes and intent of this Resolution and in furtherance of the issuance and
sale of the 2018 Bonds and the financing of the 2018 Projects are hereby approved and ratified.
All resolutions or parts of resolutions in conflict herewith are repealed.
This Resolution shall take effect immediately.
Appropriation of Halloween Contribution — Sheriffs Department
Ms. Van Der Hyde explained Sheriff Mike Taylor solicits donations annually from
businesses to provide a Trunk or Treat Event in Community. This year's event was held at the
Olde Dominion Agricultural Center on Saturday, October 28, 2017. This event provides a safe
alternative to the traditional trick or treat festivities of Halloween. The Sheriffs Department has
collected a total of $7,090.00 for this year's Trunk or Treat Event. These funds need to be
appropriated to line item 100-4-031200-5878 to cover expenses that were incurred for this event.
Motion was made by Mr. Barber, seconded by Mr. Blackstock, to appropriate a total of
$7,090.00 to line item 1004-031200-5878 in the Sheriff's 2017-2018 budget, and the following
Roll Call Vote was recorded: Mr. Barber -Yes; Mr. Farmer -Yes; Mr. Blackstock -Yes; Mr.
Scearce-Yes; Mr. Davis -Yes; Mr. Miller -Yes; and Mr. Warren -Yes. Mr. Barber's motion was
unanimously approved by the Board.
Tobacco Indemnification Grant Funds Appropriation for Intertape
Ms. Van Der Hyde explained Intertape Polymer Corporation was recently awarded two (2)
separate grants totaling $125,000 ($75,000) awarded by the Tobacco Commission and $50,000
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awarded by the Commonwealth's Opportunity Fund. These grants were awarded to the company
to help construct an addition to their current facility in Ringgold, Virginia and provide fifteen
(15) jobs at this facility. These grants totaling $125,000, need to be appropriated to the Industrial
Devleopment Cyclical Fund (Fund 330) so the County can distribute these funds to Intertape
when performance measures are met. These grants do not require a local match, and the grantee
is responsible for repayment of said grants if the grantee fails to meet performance standards.
Motion was made by Mr. Davis, seconded by Mr. Scearce, to appropriate a total of
$125,000 to line item 330-4-081500-8223 (Fund 330) in the Industrial Development Cyclical
2017-2018 budget, and the following Roll Call Vote was recorded: Mr. Barber -Yes; Mr. Farmer -
Yes; Mr. Blackstock -Yes; Mr. Scearce-Yes; Mr. Davis -Yes; Mr. Miller -Yes; and Mr. Warren -
Yes. Mr. Davis' motion was unanimously approved by the Board.
Appointments
Appointments to Tri -County Lake Administrative Commission (County
Administrator)
Motion was made by Mr. Fanner, seconded by Mr. Davis, to appoint County
Administator, David M. Smitherman, to the Tri -County Lakr Administrative Commission for a
one-yeart term beginning February 1, 2018 — January 31, 2019, and the following Roll Call Vote
was recorded: Mr. Barber -Yes; Mr. Farmer -Yes; Mr. Blackstock -Yes; Mr. Scearce-Yes; Mr.
Davis -Yes; Mr. Miller -Yes; and Mr. Warren -Yes. Mr. Farmer's motion was unanimously
approved by the Board.
MATTERS FROM WORK SESSION
At the Board's Work Session held earlier this same date, the Honorable Vincent Shorter,
Treasurer for Pittsylvania County, met with the Board of Supervisors to discuss a proposed
change to permanently move the tax due dates from June 5' and December 5d' to June 10's and
December 10`s. The reason Mr. Shorter asked the Board to consider this was due to the high
volume of work activities in his office at the first and ends of the month, one being DMV stops.
Compounded on the work related to the DMV stops is the end -of -month balances. Mr. Shorter
felt it would not only help him but also help the citizens. After discussion, the Board asked Mr.
Shorter if it would be beneficial to his office to move the bi-annual tax due dates even further, to
June 20s' and December 20'. Mr. Shorter agreed those dates would be good for the citizens, and
his office as well. The consensus of the Board would be, at their Business Meeting following
this Work Session, to authorize staff to advertise the required public hearing to make this
proposed amendment to the County Code.
Motion was made by Mr. Blackstock, seconded by Mr. Davis, to authorize staff to
advertise the required public hearing for citizen input on this proposed amendment to Chapter 6
of the Pittsylvania County Code, and the following Roll Call Vote was recorded: Mr. Barber -
Yes; Mr. Farmer -Yes; Mr. Blackstock -Yes; Mr. Scearce-Yes; Mr. Davis -Yes; Mr. Miller -Yes;
and Mr. Warren -Yes. Mr. Blackstock's motion was unanimously approved by the Board.
Reports from County Administrator
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Mr. Smitherman reminded of the upcoming Board Retreat February 9-10, 2018. He also
welcomed Mr. Miller and Mr. Farmer to their first regular Business Meeting and looked forward
to working with them. Lastly, Mr. Smitherman stated that, based on the most current weather
reports on the impending snow storm, County Offices would be on a 2 -hour delay schedule in
opening the next morning, January 17, 2018.
Board Announcements
Mr. Davis encourage the other Board Members to attend a Dan River Business
Development meeting sometime and see all the progress they've been making.
Mr. Blackstock reminded everyone that March 9-10, 2018, the Olde Dominion
Agricultural Complex will host the True Grit Extreme Bull Bash, and on June 15-16, 2018, at
True Grit Rodeo, located in Hurt, Virginia, will be the Ellie -Buck Memorial Bull Riding.
Mr. Blackstock also reminded everyone to keep the Lois Byrd family in their prayers.
Ms. Byrd, wife of Chatham Town Mayor, Roy Byrd, perished in a house fire.
Mr. Scearced reminded everyone the Friends of the National Rifle Association's annual
banquet was coming up and tickets were still available. Funds collected from this event helped
sponsor the Boys and Girls Club.
Mr. Farmer thanked Mr. Hagerman, his predecessor, for all his contributions and efforts
on the Board. Mr. Farmer also thanked his fellow Board Members, and County Staff, for all
their help in welcoming to the Board.
Mr. Barber stated he felt very optimistic about this Board working together to make the
County great.
Mr. Warren echoed Mr. Blackstock's sympathies on the loss of Lois Byrd and also asked
everyone keep the Byrd family in their prayers. Mr. Warren also thanked the volunteer fire and
rescue departments who responded not only to that call but multiple calls in succession, and were
out for hours in the frigid conditions our area had been experiencing.
Adiournment
Mr. Warren adjourned the meeting at 7:42 PM.
Robert W. "Bob" Warren, Chair
Pittsylvania County Board of Supervisors
David M. Smitherman, Clerk
Pittsylvania County Board of Supervisors
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PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
ACTION ITEM
Agenda Tide:
January 2018 Bill List
Staff Contact(s):
Kim Van Der Hyde
Agenda Date:
February 20, 2018
Item Number:
8.b
Attachment(s):
Reviewed By:
SUMMARY:
The January 2018 Bill List can be found online at
htti)s://weblink.pittgov.net/weblink/Browse.asl)x?dbid—O
8.b
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PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
ACTION ITEM
Agenda Title:
Resolution of Recognition for Deputy James Gregory; Recipient of
LawFit Gold Medallion - Sheriff Michael W. Taylor
Staff Contact(s):
Sheriff Taylor
Agenda Date:
February 20, 2018
Item Number:
I 8.c
Attachment(s):
2018-02-03 Deputy James Gregory LawFit
Reviewed By:
SUMMARY:
In response to a growing concern for the disabling illnesses and injuries suffered by their
personnel, Police Departments and Sheriff's Departments in Virginia began to address the issue
of officer health and safety in the late 1980's. In November of 1989 Dr. David L. Bever, a
professor of health education at George Mason University, developed the LawFit® Program for
law enforcement personnel with the assistance of the Virginia Department of Criminal Justice
Services. The LawFit Program was designed to increase the cardiorespiratory efficiency,
muscular strength, muscular endurance, lean body mass, and flexibility of officers. Personnel
from participating departments completed an initial battery of tests to measure their levels of
fitness. These tests were selected, since they have been found to be good predictors of the five
major areas of fitness (aerobic capacity, muscular strength, muscular endurance, flexibility, and
body composition). Since the inception of LawFit® there has been a highly significant increase in
the levels of fitness of officers who have participated. With this increase in fitness there has been
a reduction in lost-worktime injuries and workers' compensation claims. Additionally,
participating departments have noted that when officers have been injured in the line of duty they
have recovered more quickly than those not participating in the program.
On 1 November 2016, Deputy James Gregory was hired by the Pittsylvania County Sheriffs
Office and soon after enrolled in the Piedmont Regional Justice Training Academy's Basic
School No. 23. At graduation ceremonies, Deputy James Gregory was awarded the Academy's
Gold Medallion for Physical Fitness. This award is presented at graduation to the recruit who
achieves the highest physical fitness scores based on the Lawfit testing battery, which includes
maximum bench press, timed sit-up, sit & reach flexibility, push-ups, pull-ups, 1.5 -mile run,
vertical jump, body fat estimation, and resting heart rate and blood pressure. Deputy Gregory
achieved 309 points out of 350 points, one of the highest scores recently achieved by any basic
recruit.
Deputy Gregory will be present to accept this Resolution.
FINANCIAL IMPACT AND FUNDING SOURCE:
None
8.c
Packet Pg. 27
8.c
RECOMMENDATION:
Staff recommends the Board approve and present Resolution 2018-02-03 to Deputy James
Gregory in recognition of his receiving the LawFit Gold Medallion.
MOTION:
Motion to approve and present Resolution 2018-02-03 to Deputy James Gregory in recognition
of his receiving the LawFit Gold Medallion.
PacketPg.28
B.c.a
Vitt!5plbania Countp 38oarb of 6uperbi om
RESOLUTION
2018-02-03
Deputy James Gregory
Winner of the 2017 LawFit Gold Medallion for Physical Fitness
Piedmont Regional Justice Training Academy's Basic School No. 23
VIRGINIA: At the regularly scheduled business meeting of the Pittsylvania County Board of E
Supervisors held on February 20, 2018, in the General District Courtroom of the Edwin R.
Shields Courthouse Addition, the following Resolution was presented and adopted:
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WHEREAS, in response to a growing concern for the disabling illnesses and injuries suffered
by their personnel, Police Departments and Sheriffs Departments in Virginia began to address o
the issue of officer health and safety in the late 1980's; and
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WHEREAS, in November of 1989 Dr. David L. Bever, a professor of health education at
George Mason University, developed the LawFit® Program for law enforcement personnel with o
the assistance of the Virginia Department of Criminal Justice Services. The LawFit Program was c
designed to increase the cardiorespiratory efficiency, muscular strength, muscular endurance, 1;
lean body mass, and flexibility of officers; and —°m
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WHEREAS, on November 1, 2016, Deputy James Gregory was hired by the Pittsylvania r
County Sheriff's Office and soon after enrolled in the Piedmont Regional Justice Training o
Academy's Basic School No. 23; and
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WHEREAS, at graduation ceremonies, Deputy James Gregory was awarded the Academy's J
Gold Medallion for Physical Fitness for achieving the highest physical fitness scores based on
the Lawfit testing battery, which includes maximum bench press, timed sit-up, sit & reach 0
flexibility, push-ups, pull-ups, 1.5 -mile run, vertical jump, body fat estimation, and resting heart
rate and blood pressure. Deputy Gregory achieved 309 points out of 350 points, being one of the w
highest scores recently achieved by any basic recruit; then E
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BE IT RESOLVED, that the Pittsylvania County Board of Supervisors expresses its
congratulations and admiration to Deputy James Gregory on receiving the LawFit Gold d
Medallion for Physical Fitness from the Piedmont Regional Justice Training Academy's Basic
School No. 23; and
BE IT FURTHER RESOLVED that a copy of this Resolution be presented to Deputy James
Gregory.
Given under my hand this 20a' day of February, 2018.
Robert W. Warren, Chairman
Pittsylvania County Board of Supervisors
David M. Smitherman, Clerk
Pittsylvania County Board of Supervisors
Packet Pg. 29
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PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
ACTION ITEM
Agenda Title:
Resolution of Recognition - Deputy Joshua Speagle: Recipient of the
James Edwin (Jay) Parker, Jr. Memorial Award - Sheriff Michael W.
Taylor
Staff Contact(s):
Sheriff Taylor
Agenda Date:
February 20, 2018
Item Number:
8.d
Attachment(s):
2018-02-07 Deputy speagle
Reviewed By:
SUMMARY:
The Basic Law Enforcement Recruit School is divided into eight training modules to include
professionalism, legal, communications, patrol, investigations, defensive tactics, firearms and
emergency driving. In all, the recruits receive 800 hours of instructional days by the end of their
22 weeks of basic training. The recruit's day begins with physical training using the Lawfit
program and ends with academics. On average the recruits experience 13 -hour days.
Final grades for the Criminal Investigation, Legal, patrol, and Skills modules are based on
written examinations. For each state mandated test given there is also performance based testing.
The recruit must not only have concept knowledge but must be able to demonstrate an ability to
put that knowledge into practice. hi addition to academic achievement, to graduate the recruit
must successfully complete all performance based tests that are pass/fail. Major components of
performance based training include First-aid, CPR, Control Tactics, Firearms Training, and
Driver Training.
Each recruit who graduates receives an Academy diploma recognizing attendance and successful
completion of the Basic Law Enforcement School. In addition, each graduate receives State of
Virginia certification recognizing completion of state mandated training for law enforcement
officers and deputy sheriffs.
The Academy, during each session, recognizes one student to receive the James Edwin ("Jay")
Parker, Jr. Memorial Award. This award is presented in memory of Jay Parker, Jr., Training
Coordinator, of the Central Virginia Criminal Justice Training Academy. Jay had a passion for
teaching young recruits the fundamentals for firearms and defensive tactics. Jay felt these
particular areas would help save an officer's life more than any of the other areas in which
instructions were given. This award goes beyond the firearm's award presented for best scoring
during testing and incorporates the practical and testing scores of both firearms and defensive
tactics of all students. The award recognizes the long hours of study and effort put forth by the
student achieving the highest scores on the initial academic tests and practical exercises.
Deputy Joshua Speagle was hired by the Pittsylvania County Sheriff s Office June 16, 2017 and
soon after was enrolled in the Central Virginia Criminal Justice Training Academy's Basic
School No. 90, and graduated December 13, 2017. Deputy Speagle was the winner of the James
Edwin ("Jay") Parker, Jr. Memorial Award from the staff and instructors of the Central Virginia
Packet Pg. 30
Criminal Justice Training Academy Basic School No. 90.
Deputy Speagle will be present to accept Resolution 2018-02-04.
FINANCIAL IMPACT AND FUNDING SOURCE:
None
RECOMMENDATION:
Staff recommends the approval and presentation of Resolution 2018-02-04 to Deputy Joshua
Speagle.
MOTION:
Motion to approve and present Resolution 2018-02-04 to Deputy Joshua Speagle.
Packet Pg. 31
B.d.a
Vittolbauia Couutp Woarb of 6uperbi om
RESOLUTION
2018-02-07
Deputy Joshua Speagle
Recipient of the James Edwin (Jay) Parker, Jr. Memorial Award. Z
Central Virginia Criminal Justice Training Academy's Basic School No. 90 W
VIRGINIA: At the regularly scheduled business meeting of the Pittsylvania County Board of Supervisors held
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on February 20, 2018, in the General District Courtroom of the Edwin R. Shields Courthouse Addition, the
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following Resolution was presented and adopted:
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WHEREAS, the Basic Law Enforcement Recruit School is divided into eight training modules to include,
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professionalism, legal, communications, patrol, investigations, defensive tactics, firearms and emergency
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driving. In all, the recruits receive 800 hours of instructional days by the end of their 22 weeks of basic
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training. The recruit's day begins with physical training using the Lawfit program and ends with academics and
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final grades for the Criminal Investigation, Legal, Patrol, and Skills modules are based on written examinations.'E
In
addition to academic achievement, to graduate the recruit must successfully complete all performance-based
0
tests that are pass/fail, including First-aid, CPR, control tactics, firearms training, and driver training. Each
recruit who graduates receives an Academy diploma recognizing attendance and successful completion of the
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Basic Law Enforcement School, and each graduate receives State of Virginia certification recognizing
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completion of state mandated training for law enforcement officers and deputy sheriffs; and
WHEREAS, Deputy Joshua Speagle was hired by the Pittsylvania County Sheriff s Office June 16, 2017, and
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soon after was enrolled in the Central Virginia Criminal Justice Training Academy's Basic School No. 90
which graduated December 13, 2017; and
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WHEREAS, the Academy, during each session, recognizes one student to receive the Jaynes Edwin (Jay)
Parker, Jr. Memorial Award. This award is presented in memory of Jay Parker, Jr., Training Coordinator, of the
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Central Virginia Criminal Justice Training Academy; and
WHEREAS, at graduation ceremonies, Deputy Joshua Speagle was the winner of this award from the staff and
rn
instructors of the Central Virginia Criminal Justice Training Academy Basic School No. 90 and the award was
40,
presented by the Honorable Michael R. Doucette, Commonwealth Attorney of the City of Lynchburg; then
H
BE IT RESOLVED, that the Pittsylvania County Board of Supervisors expresses its congratulations and
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7
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admiration to Deputy Joshua Speagle on receiving the James Edwin (Jay) Parker, Jr. Memorial Award from
Central Virginia Criminal Justice Training Academy's Basic School No. 90; and
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BE IT FURTHER RESOLVED that a copy of this Resolution be presented to Deputy Joshua Speagle.
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Given under my hand this 20° day of February, 2018.
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Robert W. Warren, Chairman
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Pittsylvania County Board of Supervisors
David M. Smitherman, Clerk
Pittsylvania County Board of Supervisors
Packet Pg. 3271
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
ACTION ITEM
Agenda Title:
Retiree Purchase of Service Weapon by Leroy Phelps - Sheriff Michael
W. Taylor
Staff Contact(s):
Sheriff Taylor
Agenda Date:
February 20, 2018
Item Number:
8.e
Attachment(s):
phelps%20
Reviewed By:
SUMMARY:
Deputy Sheriff Leroy Phelps retired on January 31, 2018 after serving the Sheriffs Office
without interruption for 20 years and 2 months, and is leaving the Sheriffs Office employment
in good standing. Deputy Phelps has requested to purchase his issued duty weapon (Glock 22
Generation 4, 40 Caliber; Serial No./HHA-426), for one dollar ($1) as defined in §59.1-148.3 of
the Code of Virginia.
FINANCIAL IMPACT AND FUNDING SOURCE:
N/A
RECOMMENDATION:
Staff recommends, as with past practice of the Board, approving Sheriff Taylor's request to
allow Deputy Phelp's to purchase his issued duty weapon for one dollar ($1) as defined in § 59.1-
148.3, Code of Virginia.
MOTION:
Motion to approve Sheriff Taylor's request to allow Deputy Phelp's to purchase his issued duty
weapon for one dollar ($1) as defined in § 59.1-148.3, Code of Virginia.
Packet Pg. 33
xicli"C-W. TayCor
Sheriff
'Phe Office of the Sheriff
JJ J JJ
Pittsy[vania County
Phone (434) 432.7800 07' (434) 656-6211 -Tax (434) 432-7823
E»wi(-ycsoCapittgov.org "Website- w-wiv.yittsy(vamasheriff.org
January 30, 2018
I 8.e.a I
pored/hep
RO Box 407
Chatham,'Y.A 24.537
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Mr. David M. Smitherman, County Administrator °L
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Pittsylvania County ii
P.O. Box 426 0
Chatham, Virginia 24537
Re Purchase of Service Weapon / Glock 22 Generation 4. 4o Caliber* Serial Number/ HHA-476
Dear Mr. Smitherman:
Deputy Sheriff Leroy Phelps is retiring 31 January 2018 after serving this office without
interruption and in good standing for a period of 20 years, 2 months. Deputy Phelps has requested
of me to purchase his issued duty weapon, that which is referenced above. I am asking for your
approval of Deputy Phelps' request for the purchase of her duty weapon for Si.00 as defined in §
59.1-748.3, Code of Virginia. Thank you for your attention in this matter of mutual interest. With
kindest regards 1 remain,
Very truly yours,
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Michael W. Taylor z
Sheriff Q'
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Enclosures is si.00 U.S. Currency E
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Cc: Vaden Hunt, Esquire, Attorney for Pittsylvania County a
Corey Webb, Captain
Personnel File of Deputy Leroy Phelps
M WT)ngo
Packet Pg. 34
S.f
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
r_TwrrnwrtlMM
Agenda Title:
Resolution 2018-02-06; Authorizing Tax Exempt Financing by Renan
Volunteer Fire Department - Vaden Hunt
Staff Contact(s):
Vaden Hunt
Agenda Date:
February 20, 2018
Item Number:
I 8.f
Renan Vol. Fire Dept. Public Hearing affidavit
Attachment(s):
2018-02-06 Renan VFD Financing - tax exempt status
MAIN12114820180215161723
Reviewed By:
SUMMARY:
The Federal Government, under the Internal Revenue Service, sets requirements concerning tax
exempt bonds and the cap on those bonds each year. Renan Volunteer Fire Department is
entering into a financing agreement for an amount not to exceed $170,000.00 with tax exempt
status for the purchase of one (1) 2017 Pierce Responder Multi- Pumper Mounted on a 2017
Freightliner Chassis. On February 14, 2018, the Renan Volunteer Fire Department held their
legally advertised public hearing, to supplement to their financing requirements is Resolution
2018-02-06 from the Board of Supervisors authorizing Renan Volunteer Fire Department to
participate in financing on a tax exempt status for equipment utilized by them for public use.
Attached is Resolution 2018-02-06; a copy for the public hearing notice; and letter from First
National Bank located in Altavista, Virginia.
FINANCIAL IMPACT AND FUNDING SOURCE:
Renan Volunteer Fire Department will also be using local funds in the amount of $120,000, from
account 100-4-032200-566000, along with the financed amount of $170, 000, to purchase this
equipment.
RECOMMENDATION:
Staff recommends approving Resolution 2018-02-06, authorizing Renan Volunteer Fire
Department's participation in financing under the County's tax exempt status for equipment as
described in discussion, for an amount not to exceed $170,000.00, under the conditions governed
under the United States Internal Revenue Code.
MOTION:
Motion to approve Resolution 2018-02-06, authorizing Renan Volunteer Fire Department's
participation in financing under the County's tax exempt status for equipment as described in
discussion, for an amount not to exceed $170,000.00, under the conditions governed under the
United States Intemal Revenue Code.
Packet Pg. 35
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VOLUNTEER FIRE DEPARTMENT
ipUpbtejt64RING,
LEGAL NOTICE
Notice Is hereby given, pursuant to Public
Law
F February
14,+111 holdpublic
P-mhat the �,�_TRIBUNE
on February 14, 2078 rt 7 p.m. at the
undersigned listed below to discuss pts
acquisition by loan from First National
Bank me (1) 2017 Pierce Responder Mutt -Serving Pittsylvania C 7 County Since 1869
Use
Use Pumper Mourded on 21117 Freightliner
Chassis and Wrandd aWangerner" related
thefato Aepm!nuplr amount of issue:
$1ppap0.O0. AN interested person are Certificate of Publication
InVW io;Wend. IN WITNESS WHEREOF,
I have hereto set my hand and Official y
Seal at my office in Ronan this 2nd day of E
February; 2016 Y_
Coleman Wyatt Mayhew sr. y that the attached order of publication has been pubCL
-
Preaident of the Board
Ronan Volunteer r FireRd DeparGretna, ent
Va. roeek for �_ successive weeks in the Star -Tribune, 0
405 gtralghtstone Rd, Gretna, Va. 24557
2.7-ttu LL
)ublished at the Chatham office in Pittsylvania County,
.mingon �A n 7 20�.
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Chad Harrison, Publisl m
i Editor, acting agent for the publisher
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STATE OF VIRGINIA, AT LARGE
County of Pittsylvania, To -wit:
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The foregoing instrument was acknowledged before me this
Z3 day of by J,,,7.-
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My commission expires lr 31 a o / y
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JoANN H. AMOS / o
NOTARY PUBLIC C, >
Commonwealth of BVirginia
Reg. #15858 m
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M Commission Ex fires Notary Public W
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28 N. Main Street Tel.: (434) 432-2791
P.O. Box 111 Fax: (434) 432-4033
Chatham, VA 24531 legals@chathamstartribune.com
Packet Pg. 37
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RESOLUTION LL
2018-02-06
Y
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VIRGINIA: At the regularly scheduled business meeting of the Pittsylvania County Board of Supervisors
held on February 20, 2018, in the General District Courtroom of the Edwin R. Shields Courthouse Addition, r -
the following Resolution was presented and adopted: m
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WHERAS, the Pittsylvania County Board of Supervisors under the United States Internal Revenue v
Code receives a $10 -million dollar allocation for tax exempt bonds each year beginning January 1; and r
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WHEREAS, the tax exempt bonds cover boards, agencies and commissions under the Board of E
Supervisors; and x
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WHEREAS, the Renan Volunteer Fire Department is an authorized Volunteer Fire Department I
identified in Section 31-2:1 of the Pittsylvania County Code, authorizing them to participate in financing on
tax exempt status for equipment utilized by the Volunteer Fire Department for public use; and o
WHEREAS, the Renan Volunteer Fire Department has held a public hearing on Wednesday, yN
February 14, 2018 on the tax-exempt financing after publishing the required notice by code; then H
BE IT HEREBY RESOLVED, that the Pittsylvania County Board of Supervisors hereby approves
the Renan Volunteer Fire Department entering into a financial agreement as required under the United States
Internal Revenue Code for financing to be carried out on a tax exempt basis in the amount not to exceed
$170,000.00.00 to finance one (1) 2017 Pierce Responder Multi- Pumper Mounted on a 2017 Freightliner
Chassis; and
BE IT FURTHER RESOLVED that a copy of this resolution be forwarded to the Renan Volunteer
Fire Department in order to supplement their financing requirements.
Given under my hand this 20`s day of February, 2018.
Robert W. "Bob" Warren, Chairman
Pittsylvania County Board of Supervisors
David M. Smitherman, Clerk
Pittsylvania County Board of Supervisors
Packet Pg. 38
8.f.c
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FIRST NATIONAL
BANK
Cnstom Banking Since 19o8
February 15, 2018
Ms. Rebecca Flippen
Deputy Clerk Pittsylvania County
Pittsylvania County, VA
Ms. Flippen: t
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The Renan Volunteer Fire Department is a valued client of First National Bank. The Bank has agree to x
finance the purchase of a 2017 Pierce Responder Multipumper Mounted on a 2017 Freightliner chassis X
in the amount of $170,000 for the Department.
0
If you have any questions, or need additional information, please let me know. M
cerely,
\,A.
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,
Shawn D. Stone
commercial Officer
622 Broad Street • PO Box 29 • Altavista, VA 24517 • Phone (434) 369-3000 • Fax (434) 369-7190
PacketPg.39
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
ACTION ITEM
SUMMARY:
In order to memorialize an understanding of the work relationship between Constitutional
Officers and the County, the County enters into a Cooperative Agreement to clarify the work
relationship, and ensure all employees of Constitutional Offices are made a part of, and are
subject to, the County's personnel system and policies. Each Constitutional Office was provided
an opportunity to review personnel options in the best interest of their employees, and opt into
the County's personnel system, or opt out while abiding to mandated employment laws. The
Cooperative Agreements are also a means by which the Board can assure that Constitutional
Officers operate in accordance with policies and procedures established by the Board, in light of
supplemental funding provided by the County.
FINANCIAL IMPACT AND FUNDING SOURCE:
N/A
RECOMMENDATION:
Staff recommends the Board of Supervisors approve the Cooperative Agreements between the
County and the Clerk of Court and Commissioner of the Revenue, and authorize appropriate
signatures where required.
MOTION:
Motion to approve the Cooperative Agreements between the County and the Clerk of Court, and
Commissioner of the Revenue, and authorize appropriate signatures where required.
Packet Pg. 40
Cooperative Agreement Between Pittsylvania County and the Circuit
Agenda Title:
Court Clerks Office; and with the Commissioner of the Revenue Office -
Lisette Jordan
Staff Contact(s):
Lisette Jordan
Agenda Date:
February 20, 2018
Item Number:
I 8.g
Attachment(s):
cooperative agreement Circuit Court Clerk - Commissioner of the
Revenue
Reviewed By:
SUMMARY:
In order to memorialize an understanding of the work relationship between Constitutional
Officers and the County, the County enters into a Cooperative Agreement to clarify the work
relationship, and ensure all employees of Constitutional Offices are made a part of, and are
subject to, the County's personnel system and policies. Each Constitutional Office was provided
an opportunity to review personnel options in the best interest of their employees, and opt into
the County's personnel system, or opt out while abiding to mandated employment laws. The
Cooperative Agreements are also a means by which the Board can assure that Constitutional
Officers operate in accordance with policies and procedures established by the Board, in light of
supplemental funding provided by the County.
FINANCIAL IMPACT AND FUNDING SOURCE:
N/A
RECOMMENDATION:
Staff recommends the Board of Supervisors approve the Cooperative Agreements between the
County and the Clerk of Court and Commissioner of the Revenue, and authorize appropriate
signatures where required.
MOTION:
Motion to approve the Cooperative Agreements between the County and the Clerk of Court, and
Commissioner of the Revenue, and authorize appropriate signatures where required.
Packet Pg. 40
8.g.a
PITTSYLVANIA COUNTY
VIRGINIA
David M. Smitherman
.County Administrator
P.O. Box 426
Chatham, Virginia 24531
Dat•id.Smithermanc&;;pittgoe.org
I Center Street
Chatham, Virginia
Phone (434) 432-7710
Fax (434)432-7714
u�t1v. titre h_attiacoungwn,gnv
COOPERATIVE AGREEMENT 13ETWEEN PITTSYLVANIA COUNTY ANI) THE
COMMISSIONER OF THE REVENUE, PITTSYLVANIA COUNTY, VIRGINIA
THIS C'OOPI'.RA J IVE ACiREI..Nll-'N1'. el'fectice as of JP ^uAt. Oj between
the Commissioner of the Revenues Of floc and the Board 01' Supervisors of the County of
Pitisylvania.
ARTICLE 1 - SCOPE OF AGREEMENT
Phis agreement extends to coverage of the County's personnel policies and procedures as
described below. to all employees and deputies of the Commissioner of the Revcnue. l his
agreernent recognizes that emplo)ecs, and deputies of the C"ummissionei of the Revenue, and other
County entplo�ees all serve the residents of Pittsglvania County. Therefore, this agreement seeks to
establish a uniform personnel system, so that the aforementioned employees. and deputies will have
the same rights. and benefits and will be subject to the sante policies, procedures and regulations as
other County employees. except as provided herein, or specifically set forth in the Code of Virginia.
It is understood: however, that adycrtising for position vacancies shall he consistent with §I5.2-
1604 OI Code of Virginia, 1950 edition. as amended.
Upon approval O1 the Piusyh':mia C'ounly Board of Supervisors, the inclusion of such
employees in the C'ounuy Pay. and Classification plan shall not change the status of such employees
its appointees Of a constitutional Ofliccr ttho serge at the trill and pleasure of the aforementioned
office concurrent with the Commissioner ul the Revenue's term of office. nor shall it deprive the
Commissioner of the Revenue of control Oyer the actions ul' their appointees, but shall serve as the
basis fou' supplementation Of salaries as permitted by haw.
Packet Pg. 41
The policies established in Pittsylvania County's Personnel Policies Manual shall apply to
appointees of the County's Constitutional Officers to the extent agreed upon by the respective
Constitutional Officers. and Board of Supervisors, and as documented in the Cooperative
Agreenrent(s) that may be agreed to b) all parties, and adopted by the Board of Supervisors. the
Commissioner of the Revenue exercised its right to waiN-e Section 16 of the Pittsylvania County
Personnel Policies Manual, Grievance Procedures.
By indicating below. you agree to abide by the Cuuni 's Personnel Policies Manual; or request to
opt -out of the Personnel Policies Manual with exceptions as stated:
>/The Commissioner or the Rel enuc will opt in to the Pittsylvania County Personnel
Policies Manual.
__ __ The Commissioner of the Revenue's Office will opt -ora of Pittsylvania County s
Personnel Policies Manual without exception to the compliance requirements as stated below as
agreed to by the Commissioner of the Revenuc. Pittsyhania County Board of Supervisors and
County Administrator:
• Workers Compensation Policy
• The Family and Medical Leave Act
• Counly administered health benefits
• County administered leave benefits unless one is currently established by the Commissioner
of the Revenue (a copy to be furnished upon request).
*Note: By opting -out of Pittsvivania County's Personnel Policies Manual: cmpluyees and deputies
of the Commissioner of the Revenue's Office. and as an elected COnStitUtiOnal Officer does herebi
agree to abide by all applicable State and Federal laws regarding the fair Labor Standards Act
(FLSA), Family and Medical Leave Act (FMLA). Fqual Employment OpportunityCommission
(EEOC). Wage and Ifour Division, and other such applicable statutes as applied to appointees of
elected officials. Further. the Commissioner of the Revenue agrees to consult with the County
Administrator, or his designee should a charge arise against Pittsylvania County.
Packet Pg. 42
B.g.a
Nothing in the agreement shall be interpreted to infringe upon the authority of the Commissioner of
the Revenue to retain control over the operations of their office. including. without limitation, the
authoritv to:
Direct the work of his employees and deputies: hire, promote. transfer or appoint employees
and deputies: and discipline. suspend. demote, dismiss or Ierntinate the appointment of am'
emplovee or deputy. Such authority shall he exercised by the Commissioner of the Revenue.
Additionalh, the Commissioner of the Revenue's authority pursuant to Virginia Code Section 15.2-
1603 to terminate the appointment of a deputy is not intended to be inlringed by this Agreement.
ARTICLE 11— TIME OF PERFORMANCE
This Agreement shall commence as of I - l- a Q I �i _ and is effective until either
the r.r �l2nue:5 teen in office expires on jc_,3(_ �0 or the mmned
Constitutional Officer leaves office, whichever event Occurs first.
ARTICLE 111— GOVERNANCE OF LAW
This Agreement shall be governed in all respects. whether as to validity. construction.
capacity or perlormance, by the laws of the C'onunonwcall th of Virginia.
ARTICLE' IV —TERMINATION
(1) 'this Agreement may be terminated by either party by providing sixty (60) days written
notice to the other.
(2) 'this Agreement shall be suspended in the event either the Commissioner of the Revenue or
any other funding agency fails to appropriate or allocate funds for the purpose of the continuation (if
this Agreement.
(3) In lie event of a breach of either party- to this Agreemem. the non -breaching party may be
given written notice to the party allegeclh in breach. specifying the manner in which the Agreement
has been breached. If such notice of breach is given. the party sending the notice may suspend
performance of any or all of its corresponding obligations under this Agreement. and if the party
receiving the notice has not substantially corrected the breach within thirty (30) days of the receipt
of the written notice. the party sending the notice shall have the right to terminate this Agreement.
Packet Pg. 43
ARTICLE V — PERSONNEL ACTIONS, RECORDS AND REPORTS
The Pittsylvania County Human Resources Department shall maintain the official N+•ritlen
records of all employment actions liar employees of the Commissioner of the Revenue. Records
and forms shall he submitted in accordance with procedures outlined by Section 24 of the
Pittsylvania County Personnel Policies Manual.
Constitutional 0,10, -411nmissioner of the Revenue
Pittsylvania Counts hoard of Supervisors. Chairman
County Administrator
Pittsylvania Count Attorney
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PITTSYLVANIA COUNTY
VIRGINIA
C�SY �VqN
David M. Smitherman 4' 9 1 Center Street m
County Administrator s o Chatham, Virginia
P.O. Box 426< 1r Phone (434) 432-7710
Chatham, Virginia 24531 `� w Fax (434) 432-7714
David.Smithertnan@pittgov.org y 1767 tv-A-Apittsylvaniacount)niagov
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COOPERATIVE AGREEMENT BETWEEN PITTSYLVANIA COUNTY AND THE o
CLERK OF COURT, PITTSYLVANIA COUNTY, VIRGINIA
THIS COOPERATIVE AGREEMENT, effective as of January 1, 2018 between
the Clerk of Court's Office and the Board of Supervisors of the County of Pittsylvania.
ARTICLE 1 - SCOPE OF AGREEMENT
This agreement extends to coverage of the County's personnel policies and procedures, as
described below, to all employees and deputies of the Clerk of Court. This agreement recognizes
that employees, and deputies of the Clerk of Court, and other County employees all serve the
residents of Pittsylvania County. Therefore, this agreement seeks to establish a uniform personnel
system, so that the aforementioned employees, and deputies will have the same rights, and benefits
and will be subject to the same policies, procedures and regulations as other County employees,
except as provided herein, or specifically set forth in the Code of Virginia. It is understood;
however, that advertising for position vacancies shall be consistent with §15.2-1604 of Code of
Virginia, 1950 edition, as amended.
Upon approval of the Pittsylvania County Board of Supervisors, the option to include
employees in the County Pay, and Classification plan shall not change the status of such employees
as appointees of a constitutional officer who serve at the will and pleasure of the aforementioned
office concurrent with the Clerk of Court's term of office, nor shall it deprive the Clerk of Court of
control over the actions of their appointees, but shall serve as the basis for supplementation of
salaries as permitted by law.
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The policies established in Pittsylvania County's Personnel Policies Manual shall apply to
appointees of the County's Constitutional Officers to the extent agreed upon by the respective
Constitutional Officers, and Board of Supervisors, and as documented in the Cooperative
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Agreement(s) that may be agreed to by all parties, and adopted by the Board of Supervisors. The E
Clerk of Court exercised its right to waive Section 16 of the Pittsylvania County Personnel Policies a
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Manual, Grievance Procedures. a
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By indicating below, you agree to abide by the County's Personnel Policies Manual; or request to 0
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opt -out of the Personnel Policies Manual with exceptions as stated:
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The Clerk of Court will opt in to the Pittsylvania County Personnel Policies Manual.
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The Clerk of Court's Office will opt -out of Pittsylvania County's Personnel Policies �
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Manual without exception to the compliance requirements as stated below as agreed to by the Clerk Y
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of Court, Pittsylvania County Board of Supervisors and County Administrator; a
• Workers' Compensation Policy
• The Family and Medical Leave Act
• County administered health benefits
• County administered leave benefits unless one is currently established by the Clerk of Court
(a copy to be furnished upon request).
*Note: By opting -out of Pittsylvania County's Personnel Policies Manual; employees and deputies
of the Clerk of Court's Office, and as an elected Constitutional Officer does hereby agree to abide
by all applicable State and Federal laws regarding the Fair Labor Standards Act (FLSA), Family
and Medical Leave Act (FMLA), Equal Employment Opportunity Commission (EEOC), Wage and
Hour Division, and other such applicable statutes as applied to appointees of elected officials.
Further, the Clerk of Court agrees to consult with the County Administrator, or his designee should
a charge arise against Pittsylvania County.
Nothing in the agreement shall be interpreted to infringe upon the authority of the Clerk of Court to
retain control over the operations of their office, including, without limitation, the authority to:
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Direct the work of his employees and deputies; hire, promote, transfer or appoint employees
and deputies; and discipline, suspend, demote, dismiss or terminate the appointment of any
employee or deputy. Such authority shall be exercised by the Clerk of Court. Additionally, the
Clerk of Court's authority pursuant to Virginia Code Section 15.2-1603 to terminate the E
appointment of a deputy is not intended to be infringed by this Agreement. d
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ARTICLE II — TIME OF PERFORMANCE o
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This Agreement shall commence as of January 1, 2018 and is effective until either 00
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the Clerk of Court's term in office expires on December 31, 2023 or the named
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Constitutional Officer leaves office, whichever event occurs first. o
ARTICLE III — GOVERNANCE OF LAW
This Agreement shall be governed in all respects, whether as to validity, construction,
capacity or performance, by the laws of the Commonwealth of Virginia.
ARTICLE IV — TERMINATION
(1) This Agreement may be terminated by either party by providing sixty (60) days written
notice to the other.
(2) This Agreement shall be suspended in the event either the Clerk of Court or any other
funding agency fails to appropriate or allocate funds for the purpose of the continuation of this
Agreement.
(3) In the event of a breach of either party to this Agreement, the non -breaching party may be
given written notice to the party allegedly in breach, specifying the manner in which the Agreement
has been breached. If such notice of breach is given, the party sending the notice may suspend
performance of any or all of its corresponding obligations under this Agreement, and if the party
receiving the notice has not substantially corrected the breach within thirty (30) days of the receipt
of the written notice, the party sending the notice shall have the right to terminate this Agreement.
ARTICLE V — PERSONNEL ACTIONS. RECORDS AND REPORTS
The Pittsylvania County Human Resources Department shall maintain the official written
records of all employment actions for employees of the Clerk of Court. Records and forms shall be
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submitted in accordance with procedures outlined by Section 24 of the Pittsylvania County
Personnel Policies Manual.
/orf �t
Co stnuUona f icer, Clerk of Court
Date
Pittsylvania County Board of Supervisors, Chairman Date
County Administrator
Pittsylvania County Attorney
Date
Date
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PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
ACTION ITEM
Agenda Title:
VDOT Resolution 2018-02-05 -Gloria Lane: Greg Sides
Staff Contact(s):
Greg Sides
Agenda Date:
February 20, 2018
Item Number:
I 8.h
Attachment(s):
2018-02-05 VDOT Gloria Lane
Reviewed By:
SUMMARY:
Gloria Lane / SR 1151, located in Section 4 of the Cedar Hills Subdivision, within the Dan River
District, has met the requirements to be included in the Virginia Department of Transportation's
Secondary System. A requirement to that process is an adopted resolution from the Board of
Supervisors to include Gloria Lane in VDOT'S Secondary System.
FINANCIAL IMPACT AND FUNDING SOURCE:
N/A
RECOMMENDATION:
Staff recommends the Board approve Resolution 2018-02-05 and authorize the County
Administrator to sign all necessary documentation.
MOTION:
Motion to approve Resolution 2018-02-05 and authorize the County Administrator to sign all
necessary documentation.
S.h
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The Board of Supervisors of Pittsylvania County, in the regular meeting on the 20th day of
February, 2018, adopted the following:
RESOLUTION
2018-02-05
WHEREAS, the street(s) described on the attached Additions Form AM -4.3, fully incorporated
herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of
Pittsylvania County, and
WHEREAS, the representative for the Virginia Department of Transportation has advised this
Board that the street(s) meet the requirements established by the Virginia Department of
Transportation's Subdivision Street Requirements, and
NOW, THEREFORE, B1; 11I21-SOLVI D, this Board ralucsts the Virginia Dcparlmatt of
Transportation to add the strect(s) described on the altached Additions Form AM -4.3 to the
secondary system of state highways, pursuant to §33.2-705. Code of Virginia, and the
Department's Subdivision Street Requirements, of er receiving a copy of this resolution raid all
outstanding Ices and documcnts,i'cquircd of the developer, whichever occurs last in time.
BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-of-way, as
described, and any necessary easements for cuts, fills and drainage, and
BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the
Resident Engineer for the Virginia Department of Transportation.
Recorded Vote
Moved By:
Seconded By:
Yeas:
Nays:
Signed:
Printed Name:
Title:
A Copy Testee:
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-----------------------------•--------In the County of Pittsyi ......------.--.--------
By resolution of the governing body adopted February 20, 2018
The following MOT Form AM -4.3 is hereby attached and incorporated as part of the governing bodj,'s resolution for
changes in the secondary system ofstate highways.
A Copp Testee Signed (County Official):
Report of Changes in the Secondary System of State Highways
Prolect/Subdivision Cedar Hill Section 4
Type change to the Secondary System of State Highways, Addition
The following additions to the Secondary System of State Highways, pursuant to the statutory provision or provisions
cited, are hereby requested; the right of way for which, including additional easements for cuts, fills and drainage, as
required, is hereby guaranteed:
Reason for Change: New subdivision street
Pursuant to Code of Virginia Statute: §33.2-705
Street Name andlor Route Number
Gloda Lane, Stale Route Number 1151
Old Route Number: 0
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
• From: Route 726
To: cul-de-sac, a distance of: 0.32 miles.
Recordation Reference: Me 44, Page 157H
Right of Way width (feet) = 0
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Date of Resolution: February 20, 2018 Page 1 of 1
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PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
ACTION ITEM
Agenda Title:
Ratification of Resolution 2018-02-04, Supporting House Bill 222 -
Vaden Hunt
Staff Contact(s):
Vaden Hunt
Agenda Date:
February 20, 2018
Item Number:
I 8.i
Attachment(s):
2018-02-04 Resolution of Support for HB 222
Reviewed By:
SUMMARY:
Staff was contacted by Delegate James Morefield's office, asking that the Pittsylvania County
Board of Supervisors to consider adopting and forwarding to his office a Resolution supporting
HB 222. A brief synopsis of HB 222 is the intent is to establish an income tax modification for
companies that, from 2018 through 2028, either (i) invest at least $5 million in new capital
investment in a qualified locality and create at least 10 jobs in a qualified locality or (ii) create at
least 50 jobs in a qualified locality. Such companies are exempt from withholding for their
employees that reside in a qualified locality. The bill defines qualified locality to include (i) the
Counties of Bland, Buchanan, Dickenson, Lee, Russell, Scott, Smyth, Tazewell, and Wise or the
Cities of Bristol and Norton, (ii) the Counties of Grayson, Henry, Halifax, or Pittsylvania or the
Cities of Danville, Galax, or Martinsville, and (iii) the City of Petersburg.
At their meeting on February 12, 2018, the Legislative Committee approved supporting HB 222,
and along with the Committee, Board members present reached consensus to support HB 222,
including sending a Resolution of Support to House Committee, and ratifying the resolution at
the Board of Supervisors next meeting on February 20, 2018.
FINANCIAL IMPACT AND FUNDING SOURCE:
None
RECOMMENDATION:
Staff recommends ratifying Resolution 2018-02-04, which supports HB 222.
MOTION:
Motion to ratify Resolution 2018-02-04, which supports HB 222,
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Vittolbanta Couutp Noarb of *uperbi ors
RESOLUTION
2018-02.04
RESOLUTION IN SUPPORT OF HOUSE BILL NUMBER: 222
WHEREAS, Delegate James W. Morefield has introduced House Bill Number 222 into
the Virginia General Assembly for consideration in the 2018 session, which seeks to provide a
state income tax incentive for Corporations who invest in Pittsylvania County and create at least
Fifty jobs for county residents and provide state income tax breaks for their new employees;
WHEREAS, such tax incentives will provide incentives for private persons,
partnerships, and corporations to locate their enterprises in Pittsylvania County, broaden the tax
base with their investment, and improve the economy by creating employment opportunities for
county residents; and
WHEREAS, the Board of Supervisors and its Legislative Committee, desire to support
said legislation by joining with the affected localities in approving this joint resolution;
NOW THEREFORE, the Board of Supervisors of Pittsylvania County does hereby
RESOLVE to support House Bill Number 222, sponsored by Delegate James W. Morefield, for
the purposes of increasing economic development opportunities for Pittsylvania County,
Virginia.
IT IS SO RESOLVED this the 4°i day of February 2018.
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Obert W. "Bo " Wa en, Chairman
Pittsylvania County Board of Su
R nald S. Scearce, Chairman
rive Committee
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9.A.1
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
ACTION ITEM
Agenda Title:
Case 1: R-18-003; Christopher M. Coleman & Betty C. Coleman
Staff Contact(s):
Greg Sides
Agenda Date:
February 20, 2018
Item Number:
I 9.A.1
Attachment(s):
COLEMAN CASE 1 R-18-003
Reviewed By:
SUMMARY:
Case 1, R-18-003, Michael and Betty Coleman have petitioned to rezone 2.18 acres, located on
U.S. Highway 41/Franklin Turnpike in the Chatham -Blairs Election District from A-1,
Agricultural District to M-1, Industrial District, Light Industry (to bring the existing use of the
accessory building as a welding shop into compliance with the ordinance). The Planning
Commission, with opposition, recommended granting the petitioners' request. Once the property
is rezoned to M-1, all uses listed under Section 35-383 are a permitted use. The staff summary is
enclosed in the Board Packet.
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Case 1
R-18-003
COLEMAN
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CODE COMPLIANCE SUMMARY
CASE ZONING REQUEST
CYCLE
1 R-18-003 A-1 to M-1
February/324
SUBJECT/PROPOSAL/REOUEST
Christopher M. Coleman and Betty C. Coleman are
PLANNING COMMISSION: February 6, 2018
requesting to rezone the property from A-1, Agricultural
District to M-1, Industrial District, Light Industry.
BOARD OF SUPERVISORS: February 20, 2018
DISTRICT: Chatham -Blairs
ADVERTISED: January 24 & 31, 2018
REVIEWED BY:
BACKGROUND/DISCUSSION
Christopher M. Coleman and Betty C. Coleman petitioned the Planning Commission/Board of Supervisors on
December 20, 2017, to rezone from A-1, Agricultural District to M-1, Industrial District, Light Industry on 2.18
acres, located on U.S. Highway 41 /Franklin Turnpike in the Chatham -Blairs Election District. The parcel is
shown on our records as GPIN # 1492-71-9291.
The petitioners would like to rezone to bring the existing use of the accessory building as a welding shop into
compliance with the ordinance.
Odie H. Shelton, Jr., made a determination that Mr. Coleman's business was a Home Occupation, Class B. His
decision was appealed to the Board of Zoning Appeals, Case A-16-001. The Board of Zoning Appeals upheld
Mr. Shelton's decision. Mr. Joseph Frakes appealed the Board of Zoning Appeal's decision to Circuit Court.
That case was dismissed.
Once the property is rezoned to M-1, all uses listed tinder Section 35-383 are a permitted use.
DIRECTIONS
See Map Quest directions.
RELATIONSHIP TO THE SURROUNDING LAND USE AND NEIGHBORING AREAS
Adjacent to A-1, Agricultural District and R-1, Residential Suburban Subdivision District zoned properties.
ZONING OF SURROUNDING PROPERTIES
The Comprehensive Plan for the general area is A-1, Agricultural District, R-1, Residential Suburban Subdivision
District, B-2, Business District, General and RMF, Residential Multi -Family District.
SITE DEVELOPMENT PLAN
The Interim Zoning Administrator, in accordance with Section 35-772, has waived the requirement of a site
development plan for this rezoning; however, the Board may require one if needed to make a decision regarding
this rezoning case. The owner will need an approved plan prior to any permits being issued for development.
RECOMMENDATION
Staff recommends Planning Commission review and make a recommendation to the Board of Supervisors.
On February 6, 2018, the Planning Commission recommended by a unanimous vote, with opposition, that the
petitioners' request be granted. During the discussion, it was stated the shop is well maintained and very clean,
the neighbors had no complaints, and this is an asset to the area.
Packet Pg. 58
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Bing Maps - Directions, trip planning, traffic cameras & more
V bing maps
A 53 N Main St, Chatham, VA 24531
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A 53 N Main St, Chatham, VA 24531
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B 8380 Franklin Tpke, Dry Fork, VA 24549
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9.A.1.a
December 20, 2017
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Mrs. Karen Hayes
Interim Zoning Administrator
P. O. Box 426
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Chatham, VA 24531
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Dear Mrs. Hayes:
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We, Christopher M. Coleman and Betty C. Coleman, would like to apply to the Planning o
Commission/Board of Supervisors to rezone 2.18 acres, located on U.S. Highway 41/Franklin 9
Turnpike, in the Chatham -Blairs Election District from A-1, Agricultural District to M-1,
Industrial District, Light Industry. The property is shown on the records as GPIN # 1492-71-9291.
We would like to rezone to bring the existing use of the accessory building as a welding
shop into compliance with the ordinance.
Sincerely,
`'To1S�CAl� C1 `-yt�l�
Chnstop er . C eman Betty C. Mleman
Packet Pg. 61
9.A.1.a
PITTSYLVANIA COUNTY
APPLICATION FOR REZONING
We, Christopher M. Coleman & Betty C. Coleman, as Owners of the below described property,
hereby apply to the Pittsylvania County Board of Supervisors to amend the Pittsylvania County Zoning
Maps as hereinafter described:
1. Property Owner's Names: Christopher M. Coleman & Betty C. Coleman
Address: 8380 Franklin Turnpike, Dry Fork, VA 24549
2. Location of Property: on U.S. Highway 41/Franklin Turnpike
Telephone; (434) 251-2639
3. Tax Map Number:
1492-71-9291 (203966)
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4, Election District:
Chatham -Blairs
Total Amount: 174.19,
Taken By: --I(.�-1-I
5. Size of Property:
2.18 Acres
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6. Existing Land Use:
Single Family Dwelling, 30 x 60 Metal Shop
With ''/� Bath & Concrete Floor,
46 x 30 Metal 3 Bay Carport
Existing Zoning: A-1, Agricultural District
7. Proposed Land Use: To Bring The Existing Use Of The Accessory Building As A Welding Shop
Into Compliance With The Ordinance
Proposed Zoning: M-1, Industrial District, Light Industry
8. Are conditions being proffered: Yes X No
9. Check completed items:
X Letter of Application Site Development Plan or Waiver X Legal Forms
11 "x 17" Concept Plan X Application Fee X List of Adjoining Properties
X Plat Map X Copy of Deed _ Copy of Deed Restrictions
Or Covenants
Through application for this permit, the owner authorizes a right -of -entry to the designated personnel
of Pittsylvania County for the purpose of site evaluation and monitoring for compliance with the
Pittsypia C unty Z Hing O mance.
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hris her M. Colemat Betty C. Qoleman
OFFICE USE ONLY
Application Deadline: 12/28/17
Received By: KNH
B.O.S. Meeting Date: 02/20/18
Application No. R-18-003
P.C. Meeting Date: 02/06/18
Date Received: 12/20/17
Action:
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VIRGINIA:
BEFORE THE BOARD OF SUPERVISORS OF PITTSYLVANIA COUNTY
A 2.18 acre parcel of land, )
generally located on U.S. Highway 41 /Franklin Turnpike )
within the Chatham -Blairs ) PETITION
Election District, and recorded as )
parcel # 1492-71-9291 )
in the Pittsylvania County tax records )
TO THE HONORABLE SUPERVISORS OF PITTSYLVANIA COUNTY
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WHEREAS, your Petitioners, Christopher M. Coleman and Betty C. Coleman, Cao
respectfully file this petition pursuant to Sections 35-806 and 35-807 of the Pittsylvania
County Zoning Ordinance and in accordance with the Code of Virginia. 1950, as
amended, and would respectfully show the following:
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(1) The Petitioners are the Owners of the above -referenced parcel of land, or
are filing with the owner's consent.
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(2) The property is presently zoned under the provisions of the Pittsylvania 9
County Zoning Ordinance as A-1, Agricultural District.
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(3) Your petitioners now desire to have the property rezoned to M -1,w
Industrial District. Light Industry. a
WHEREFORE, your Petitioners respectfully request that the Zoning Ordinance of
Pittsylvania County be amended and that the above -referenced parcel of land be rezoned
as set out in Number 3.
FURTHER, your Petitioners respectfully request that this petition be referred by the
Zoning Administrator to the Pittsylvania County Planning Commission for its
consideration and recommendation.
Respectfully submitted,
C CoCa*�—
Betty oleman
PacketP9.63
OFFICE OF ZONING/CODE
COMPLIANCE
P.O. DRAWER D,
Chatham, Virginia 24531
SIGN AFFIDAVIT
9.A.1.a
(434)432-1771
(434)432-7919 FAX
Sec. 35-817. POSTING OF PROPERTY - PLANNING COMMISSION HEARING -
At least fourteen (14) days preceding the Commission's public hearing on a zoning map amendment, there shall be
erected on the property proposed to be rezoned, a sign or signs provided by the Zoning Administrator indicating the
date, time, and place of the public hearing. The sign shall be erected within ten (10) feet of whatever boundary line of M
such land abuts a public road and shall be so placed as to be clearly visible from the road with the bottom of the sign c
not less than two and one-half (2 1/2) feet above the ground. If more than one (1) such road abuts the property, w
then a sign shall be erected in the same manner as above for each such abutting road. If no public road abuts 0
thereon, then signs shall be erected in the same manner as above on at least two (2) boundaries of the property
abutting land not owned by the applicant.
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See. 35-818. POSTING OF PROPERTY - BOARD OF SUPERVISORS HEARING -
When a public hearing has been scheduled before the Board of Supervisors for a Zoning Map amendment, there 'o
shall be erected, at least fourteen (14) days preceding such hearing, a sign or signs provided by the Zoning M
Administrator indicating the date, time and place of the public hearing. Such sign or signs shall be erected in the c
same manner as prescribed in Section 35-817 above. w
Sec. 35-819. MAINTENANCE AND REMOVAL OF SIGNS.
Any sign erected in compliance with this section shall be maintained at all times by the applicant up to the time of the N
hearing. It shall be unlawful for any person, except the applicant or the Zoning Administrator or an authorized agent u
of either, to remove or tamper with any sign furnished during the period it is required to be maintained under this Z
Section. All signs erected under this Section shall be removed by the applicant within fourteen (14) days following
the public hearing for which it was erected. LU
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I have read and understand Sections 35-817, 35-818, and 35-819 of the Pittsylvania County Zoning Ordinance. I
understand it is my responsibility to post, maintain and remove this/these sign or signs, according to Section 35-817, m
Section 35-818, and 35-819. If this sign is removed or destroyed, I understand it is my responsibility to obtain t
another sign from the Zoning office, post the property and maintain the sign(s), according to the above Sections of 0
the Pittsylvania County Zoning Ordinance. Q
Should the property not be posted and the sign(s) maintained as required above, I understand the board
may defer the case. l _
Case / Applicant Date Ad—a?O—/'
i top er M Coleman
C Cotte` Date
Bachelors Fiall/Whitmell (434) 797-9550 Betty T. Coleman Gretna Hurt (434) 656-6211
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9.A.1.a
ADJACENT PROPERTY OWNERS
Adjacent property owners are mailed a notice of the request. Please provide each owner's name and
mailing address plus zip code for every Property adjacent to the site and directly across from any public
right-of-way adjoining this site. Names and addresses are available in the County Tax Commissioners
office in the Courthouse.
GPIN # 1492-71-9291 (203966)
Name: Carroll W. Elliott & Justin T. Adkins
Tax Map Number: 1492 -71 -6342/123 -A -79F (227621)
Name: Jimmy Adkerson Coleman
Tax Map Number: 1492-82-2243 (122179)
Name: Independant Timber, Inc.
Tax Map Number: 1491-88-2609 (203166)
Name: Judith Adkerson Dodson
Tax Map Number: 1492-80-1969(96959)
Name: Joseph Charles Frakes & Anderia Marie Frakes
Tax Map Number: 1492-71-9098(223764)
Address: 325 Turpin Street
Danville VA 24541
Address: 2899 Horseshoe Bend Road
Moneta, VA 24121
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Address: 425 Tobacco Road
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Dry Fork, VA 24549
Address: 8404 Franklin Turnpike
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Dry Fork, VA 24549
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Address: 8460 Franklin Turnpike
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Dry Fork, VA 24549
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9.A.1.a
STA'L'E OF VIRGINIA
COUNTY OF PIITSYLVANIA
BEFORE THE PI'I7SYLVANIA COUNTY BOARD OF SUPERVISORS
RE: CASE: R-18-003;
Retioning to M-1, Industrial District, Light Indusity for a welding shop, located on Route 41, namely
GPIN 1492-71-9291, containing 2.18 acirs.
PROFFER:
I hereby voluntarily proffer to the Pittsylvania County Board of Supervisors the following
conditions for the above -referenced property:
1. No routine Commercial activity between the hours of 10 p.m. and 7 a.m.
2. Will be for the sole purpose of my business and/or the welding shop and related
uses. Once this use is discontinued then application for rezoning to A-1,
Agricultural District will be enquired within thirty (30) days.
Respectfully submitted:
Date
N.� /'eir� Sworn to and subscribed before me, in my presence
UC ''•yp`� this 6t day of AW . . A Virginia Notary
NG 8251370 -
Public. In and for = d<.- County/City,
%Gur
MYI�hIMISSItN1 i _ '. / otary Public
ExPIRES : r Z My commission cx�ires 1. 3D. a6 id
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Packet 67
9.A.1.a
SITE DEVELOPMENT PLAN REQUIREMENT WAIVER
1, Karen N. Hayes, Interim Pittsylvania County Zoning Administrator, as legally
authorized by Pittsylvania County Code § 35-772, do hereby waive the requirement for a site
development plan for F�4�d (insert zoning case name and number), upon a finding
that the requirement of such plan would not forward the purposes of the Pittsylvania County
Zoning Ordinance or otherwise serve the public interest for the following non -exhaustive list of
reasons: The request is for future development, making it impossible to know what would be
required for development.
Karen N. Hayes Date
Interim Pittsylvania County Zoning Administrator
Packet Pg. 67
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TRUCK SALES, INCORPORATED
7441 DRY FORK ROAD • DRY FORK, VA 24549 • (434) 724-4593 FAX (434) 724-1288
February 6, 2018
Pittsylvania County Planning Commission
Pittsylvania County Board of Supervisors
Re: Michael Coleman DBA Elite Fabrication LLC
8380 Franklin Turnpike
Dry Fork, VA 24549
Dear Board Members:
As a community business owner as well as a resident of the Dry Fork community, I have had the
pleasure of knowing Mr. Coleman as a friend as well as a business person. I have personally used Elite
Fabrication in my business and I have used them on a personal note as well. I have truly been satisfied
with his performance as a business man and his workmanship has been beyond satisfactory. I will
continue to support Mr. Coleman and his business endeavors.
It is with pleasure that I recommend to the County boards' to please pass Mr. Coleman's request to
change the zoning of his business from Al to M1. f have no reservations for his request. I know all to
well the challenges of starting a business and making it succeed through the different changes that
occur over the years. It is my desire to see Elite Fabrication stay within our community and continue to
build his business in the coming years.
President Trump reminds us to "Make America Great Again", and I feel this begins with the small
business owner. I certainly feel that pledging my support on behalf of Mr. Coleman's business will help
ensure the success that he and the community can be proud of.
46 Ann Atkinson
Vice President
9.A.7.a
Packet Pg. 68
Case R-18-003
February 6. 2018 Planning Commission Meeting
Members of the Pitts%hania County Planning Commission.
Rezoning from A-1 to M-1 in Case R-18-003 does not conform to the County Comprehensive Plan and
would result in spot zoning.
The A-1 property was originally used as a residence. A detached structure was built for business
purposes and used as a ']tonic business" out of compliance with the Zoning Ordinance as it never met the
criteria for classification as a home business.
The business grew and became industrial in nature. Rather than move the industry. which does not
conform to the Comprehensive Plan and has existed out of compliance with the Zoning_Ordinancc , the
Property owners are seeking a rezoning to remedy the existing violation. Zoning, a method of
implementing the goals of the Comprehensive Plan, was not designed to be a tool used to circumvent the
Ordinance.
The Zoning Ordinance unmistakable states of M-1: "This district is limited to commercial establishments,
retail and wholesale, and light manufacturing on and off the premises all of which may have outside
storage of materials and outside displays of product for sale Use of an M -I property as a residence
rohibited by the ZoningOrdinance ,
It is unclear why the property owners chose a rezoning rather than seek a variance through the Board of
Zoning Appeals. What is clear is that a recommendation for M-1 for Case R-18-003_would not conform
with the Comprehensive Plan and would subiect t neighboring orooert owners to excessive traffic noise
And environmental health risks.
It is my hope that the Planning Commission will help insure the integrity of the County Zoning Ordinance
by not recommending a rezonine to M-1 in Case R-18-003.
Sincerely,
Karen B. Maute
9.A.1.a
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6 IR
OFFICIAL RECEIPT
PITTSYLVANIA COUNTY CIRCUIT COURT
ONE NORTH MAIN, P O DRAWER 31
CHATHAM, VA 24531
434-432-7887
DEED RECEIPT
DATE: 02/24/10 TIME: 12:10:34 ACCOUNT: 143CLR100001008 RECEIPT: 10000002735
CASHIER: KKJ REG: VJ35 TYPE: DOT PAYMENT: FULL PAYMENT
INSTRUMENT 100001008 BOOK: PAGE: RECORDED: 02/24/10 AT 12:10
GRANTOR: COLEMAN, CHRISTOPHER M & BETTY C EX: N LOC: CO
GRANTEE: HOLBROOK, RICHARD S EX: N PCT: 1008
AND ADDRESS : 6220 SPRING GARDEN RD BLARIS VA 24527
RECEIVED OF : HOLBROOK, RICHARD S DATE OF DEED: 02/01/10
CHECK: $635.33 20839
DESCRIPTION 1: TUNSTALL DIST 2.183 AC FRANKLIN TPKE ST RT 41 PAGES: 3 O/P 0
2: NAMES: 0
CONSIDERATION: 181,000.00 A/VAL: .00 MAP:
PIN:
301 DEEDS 14.50 145 VSLF 1.50
039 DEEDS AND CONTRACTS 452.50 213 COUNTY GRANTEE TAX 150.83
106 TECHNOLOGY TRST END 5.00 036 DEED PROCESSING FEE 10.00
035 VOF FEE 1.00
TENDERED 635.33
AMOUNT PAID: 635.33
CHANGE AMT .00
CLERK OF COURT: H. F. HAYMORE
PAYOR'S COPY
RECEIPT COPY 1 OF 3
9.A.4.a
Packet Pg. 73
9.A.t.a
PG 0 0 5 3 FEB 240
10-01008
Existence of title ins. is unknown to the preparer as to the hereinafter described real estate
Tax Parcel No. 1492-82-1584
THIS DEED OF TRUST, made and entered into this the 1" day of February, 2010, by and
between CHRISTOPHER M. COLEMAN and BETTY C. COLEMAN, husband and wife,
parties of the first part, Grantors; HENRY A. DAVIS, JR., Trustee, of 10 South Main Street,
Chatham, Virginia, 24531, party of the second part, Grantee; and RICHARD S. HOLBROOK, -,
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party of the third part.
--WITNESSETH--
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That for and in consideration of the sum of $5.00 and in order to secure the payment of the
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debt hereinafter described, the said parties of the first part do hereby grant and convey unto the party
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of the second part, the Trustee, with General Warranty of Title and English Covenants of Title, all m
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of that certain lot or parcel of land, lying and being in Tunstall Magisterial District of Pittsylvania w
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County, Virginia, on the northern side of Franklin Turnpike (State Route 41), and more particularly <
described as follows:
All of that 2.183 acres lot of land shown on a plat of survey for Christopher M.
Coleman and Betty C. Coleman, dated December 22, 2009, by Joseph W. Jessee, LS,
a copy of which plat of survey recorded in the Clerk's Office of the Circuit Court of
Pittsylvania County, Virginia, in Map Book 44, page 106N, and specific reference
to said plat is hereby made for a further and more particular description; and being
the same land conveyed to Christopher M. Coleman and Betty C. Coleman, husband
and wife, by deed dated December 29, 2009, from James W. (Billy) Coleman,
widower, recorded in said Clerk's Office as Instrument No. 09-07703, page 1, and
reference to said deed is hereby made.
M. Document IN TRUST, NEVERTHELESS, for the purpose of securing the payment of one certain
Preya,ed By:
Henry A. Daele, Jr.
Attorney of Lao,
P. O. Bee 827
%7ed,am, V+'rginia 24531
Packet Pg. 74
9.A.1.a
P60054 PE824`-'
negotiable note, bearing even date herewith, for the principal sum of One Hundred Eighty One
Thousand and 00/100 Dollars ($181,000.00), with no interest from date, executed by Christopher
M. Coleman and Betty C. Coleman, as makers, payable six (6) months from date, to the order of
Richard S. Holbrook, and said note being negotiable and payable at the office of Virginia Bank &
Trust Company, Danville, VA.
It is understood and agreed between the parties hereto and made a condition hereof, that this
deed is made and shall be enforced pursuant to the provisions of Sections 55-59 to 55-64 inc. of the
1950 Code of Virginia, as amended , and shall be construed to impose and confer upon the parties
hereto, the Trustee, and the Note Holder, all of the rights, duties and obligations, in said Sections 55-
59 to 55-64 inc. and in short form as said sections provide, unless otherwise limited:
SUBSTITUTION OF TRUSTEE PERMITTED
RIGHT OF ANTICIPATION RESERVED
EXEMPTIONS WAIVED
SUBJECT TO ALI, UPON DEFAULT
ANY TRUSTEE MAY ACT
RENEWALS AND EXTENSIONS PERMITTED
INSURANCE REQUIRED $181,000.00
TRUSTEES COMMISSION
ADVERTISEMENT REQUIRED, by publication in a newspaper having a general
circulation in the city or county wherein the above described real estate or any portion thereof lies
in the sole discretion of the trustee, either by insertion on a weekly basis not less than once a week
for two weeks or by insertion on a daily basis not less than once a day for three days.
WITNESS the following signatures and seals.
-2-
Packet Pg. 75
9.A.1.a
PGO055 EEB242
Chri'st'opher M..nColeman
_
lam'+/`A'L ( , leu �rlf�� (SEAL)
Betty 0 Coleman
STATE OF VIRGINIA
AT LARGE, to -wit: County of Pittsylvaniaj I
The foregoing instrument was acknowledged before me on the I day ot_ "'�
2010, by CHRISTOPHER M. COLEMAN and BETTY C. COLEMAN, husband and wife.
My Commission expires/
((
otary Public
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Mp CommNMo� HPYM 0 13
i.NSTRUMENT ##100001008
RECORDED IN THE CILERKIS OFFICE GF
rllYLI%4k1r? .ilUidT"i uV
FEBRUARY 241
rt} 2010
n!Y ;<.5. i0F.T"i
RE.E RUED BY. rl;,;
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Packet Pg. 76
OFFICIAL RECEIPT
PITTSYLVANIA COUNTY CIRCUIT COURT
ONE NORTH MAIN, P 0 DRAWER 31
CHATHAM, VA 24531
434-432-7887
DEED RECEIPT
9.A.t.a
DATE: 12/30/09 TIME: 09:54:01 ACCOUNT: 143CLRO90007704 RECEIPT: 09000019723
CASHIER: GBA REG: VJ35 TYPE: OPM PAYMENT: FULL PAYMENT
INSTRUMENT 090007704 BOOK: 44 PAGE: 106N RECORDED: 12/30/09 AT 09:54
GRANTOR: COLEMAN, CHRISTOPHER M & BETTY C EX: N LOC: CO
GRANTEE: COLEMAN, CHRISTOPHER M & BETTY C EX: N PCT: 100%
AND ADDRESS :
RECEIVED OF : COLEMAN, C MICHAEL DATE OF DEED: 12/22/09
CHECK: $20.00 1024
DESCRIPTION 1: TUNSTALL DIST 2.183 ACRES LOT FRANKLIN TPKE PAGES: 1 O/P 0
2: ST RT 41 NAMES: 0
CONSIDERATION: .00 A/VAL: .00 MAP:
PIN:
301 DEEDS 13.50 145 VSLF
106 TECHNOLOGY TRST FND 5.00
TENDERED
AMOUNT PAID:
CHANGE AMT :
CLERK OF COURT: H. F. HAYMORE
PAYOR'S COPY
RECEIPT COPY 1 OF 3
1.50
20.00
20.00
.00
Packet Pg. 77
OFFICIAL RECEIPT
PITTSYLVANIA COUNTY CIRCUIT COURT
ONE NORTH MAIN, P O DRAWER 31
CHATHAM, VA 24531
434-432-7887
DEED RECEIPT
9.A.1.a
DATE: 12/30/09 TIME: 09:50:36 ACCOUNT: 143CLR090007703 RECEIPT: 09000019722
CASHIER: GBA REG: VJ35 TYPE: DG PAYMENT: FULL PAYMENT
INSTRUMENT 090007703 BOOK: PAGE: RECORDED: 12/30/09 AT 09:50
GRANTOR: COLEMAN, JAMES W EX: N LOC: CO
GRANTEE: COLEMAN, CHRISTOPHER M & BETTY C EX: N PCT: 1009
AND ADDRESS : 1216 AFTON ROAD DANVILLE VA 24540
RECEIVED OF : COLEMAN, C MICHAEL DATE OF DEED: 12/29/09
CHECK: $23.00 1024
DESCRIPTION 1: TUNSTALL DIST 2.183 ACRES LOT FRANKLIN TPKE PAGES: 2 O/P 0
2: ST RT 41 nrnmcc. n
N:
301 DEEDS
212 TRANSFER FEES
035 VOF FEE
00 ANAL: .00 MAP:
PIN:
14.50 145 VSLF
1.00 106 TECHNOLOGY TRST FND
1.00
TENDERED
AMOUNT PAID:
CHANGE AMT :
CLERK OF COURT: H. F. HAYMORE
PAYOR'S COPY
RECEIPT COPY 1 OF 3
1.50
5.00
23.00
23.00
.00
Packet Pg. 78
9.A.1.a
P00001 DEC3002
_
09-nI'103
Existence of title ins. is unknown to the preparer as to the hereinafter described real estate
Tax Parcel I. D. Pin No: 1492-82-1584
THIS GIFT DEED, made and entered into this the 29th day of December, 2009,
by and between JAMES W. (Billy) COLEMAN, widower, party of the first part, Grantor;
and CHRISTOPHER M. COLEMAN and BETTY C. COLEMAN, husband and wife,
parties of the second part, Grantees
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--WITNESSETH-- o
That for and in consideration of the sum of $1.00 and other good and valuable
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consideration, cash in hand paid by the parties of the second part to the party of the first part,
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at and before the sealing and delivery of this deed, receipt of which is hereby acknowledged,
the said parry of the first pan does hereby give, grant, and convey, with General Warranty c
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All of that 2.183 acres lot of land shown on a plat of survey for Christopher M.
Coleman and Betty C. Coleman, dated December 22, 2009, by Joseph W. Jessee, LS,
a copy of which plat of survey is to be recorded herewith, and specific r.ference to
said plat is hereby made for a further and more particular description; and being part
of the land conveyed to Harriett A. Coleman and James W. (Billy) Coleman, her
husband, as tenants by the entirety with right of survivorship as at common law, by
deed dated January 29, 1997, from Jimmy Adkerson Coleman, unmarried, recorded
in the Clerk's Office of the Circuit Court of Pittsylvania County, Virginia, in Deed
'Ai. red By: i Book 1066, page 60 :, and reference to said deed is hereby made. The said Harriett
Hs.,y A. Daui., Jr.
Aff.. ey at Law
A O. Bos 827
(1.i,.., Viryiniu 24531
Given Mailed io ,LGA_ .-- -----
Packet Pg. 79
of Title and English Covenants of Title, unto the parties of the second part, the said
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Christopher M. Coleman and Betty C. Coleman, husband and wife, as tenants by the entirety
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with right of survivorship as at common law, all of that certain lot or parcel of land, lying
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and being in Tunstall Magisterial District of Pittsylvania County, Virginia, on the northern
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side of Franklin Turnpike (State Route 41), and more particularly described as follows:
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All of that 2.183 acres lot of land shown on a plat of survey for Christopher M.
Coleman and Betty C. Coleman, dated December 22, 2009, by Joseph W. Jessee, LS,
a copy of which plat of survey is to be recorded herewith, and specific r.ference to
said plat is hereby made for a further and more particular description; and being part
of the land conveyed to Harriett A. Coleman and James W. (Billy) Coleman, her
husband, as tenants by the entirety with right of survivorship as at common law, by
deed dated January 29, 1997, from Jimmy Adkerson Coleman, unmarried, recorded
in the Clerk's Office of the Circuit Court of Pittsylvania County, Virginia, in Deed
'Ai. red By: i Book 1066, page 60 :, and reference to said deed is hereby made. The said Harriett
Hs.,y A. Daui., Jr.
Aff.. ey at Law
A O. Bos 827
(1.i,.., Viryiniu 24531
Given Mailed io ,LGA_ .-- -----
Packet Pg. 79
P60002 DEC3002
A. Coleman died July 10, 2005 and by operation of the terms of the aforesaid deed
dated January 29, 1997, the fee simple title to said land vested in the said James W.
(Billy) Coleman.
The conveyance of the above described land is hereby made subject to all easements
and rights of way of record or in place and affecting said property.
WITNESS the following signature and seal.
o (SEAL)
James . (Billy ieman
STATE OF VIRGINIA
AT -LARGE, TO -WIT: County ofPittsylvania (
The foregoing instrument was acknowledged before me on the CO
rday f
�, 2009, by JAMES W. (Billy) COLEMAN, widower. 1 7,
My Commission expires fes^ r 31,
-;Rotary Public
This instrument is exempt from recordation taxes as set forth in Virginia Code of
1950 Section 58.1-811 (D).
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ALSO BEING KNOWN AS
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9.A.1.a
VIRGINIA:
BEFORE THE BOARD OF SUPERVISORS OFPITTSYLVANIA COUNTY
A 2.18 acre parcel of land, )
located on U.S. Highway 41/Franklin Turnpike ) RECOMMENDATION
within the Chatham -Blairs ) (R-18-003)
Election District and recorded as 1
parcel # 1492-71-9291
in the Pittsylvania County tax records
TO THE HONORABLE SUPERVISORS OF PITTSYLVANIA COUNTY.
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WHEREAS, your Petitioners, Christopher M. Coleman and Betty C. Coleman, have filed o
with the Secretary to the Planning Commission a petition to rezone the above -referenced parcel r°
of land from A-1, Agricultural District to M-], Industrial District, Light Industry to bring the
existing use of the accessory building as a welding shop into compliance with the Ordinance. a
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WHEREAS, the petition was referred to the Planning Commission which, after due legal ••
notice as required by Section 15.2-2204 of the Code of Virginia, as amended, did hold a public c
hearing on February 6, 2018; and
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WHEREAS, at that public hearing all parties in interest were afforded an opportunity to be 9
heard; and
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WHEREAS, the Planning Commission, after due consideration has recommended to the
Pittsylvania County Board of Supervisors that the rezoning be granted.
NOW, THEREFORE BE IT RESOLVED that the Planning Commission recommends to
the Pittsylvania County Board of Supervisors that the above -referenced parcel of land be rezoned
to M-1, Industrial District, Light Industry from A-], Agricultural District.
The above action was adopted on motion of Mr. Haymore and upon the following
recorded vote:
AYES: 8
NAYS: 0
ABSENT: 0
ABSTAIN. 0
Richard Motley, Chairman
Planning Commission
02-06-18
Date
Packet Pg. 84
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
ACTION ITEM
SUMMARY:
Mountain Valley Pipeline, LLC, has petitioned to rezone a total of 80.44 acres, two (2) parcels of
land, located on State Road 692/Transco Road in the Banister Election District from A-1,
Agricultural District to M-2, Industrial District, Heavy Industry (for a gas transmission facility
and related buildings). Once the properties are rezoned to M-2, all uses listed under Section 35-
402 are a permitted use. The staff summary and the Site Development Plan are enclosed in the
Board Packet. Mr. Robert Pichardo, Senior Staff Attorney with EQT Corporation will be present
to represent the petition.
Packet Pg. 85
Case 3: R-17-031; Mountain Valley Pipeline, LLC -Banister Election
Agenda Title:
District; A-1, Agricultural District to M-2, Industrial District, Heavy
Industry: Greg Sides
Staff Contact(s):
Greg Sides
Agenda Date:
February 20, 2018
Item Number:
I 9.A.2
MOUNTAIN VALLEY PIPELINE LLC CASE 3 R-17-031
Attachment(s):
MVP Proposed Conditions Case No. R-17-031 - 2.15.18
Reviewed By:
SUMMARY:
Mountain Valley Pipeline, LLC, has petitioned to rezone a total of 80.44 acres, two (2) parcels of
land, located on State Road 692/Transco Road in the Banister Election District from A-1,
Agricultural District to M-2, Industrial District, Heavy Industry (for a gas transmission facility
and related buildings). Once the properties are rezoned to M-2, all uses listed under Section 35-
402 are a permitted use. The staff summary and the Site Development Plan are enclosed in the
Board Packet. Mr. Robert Pichardo, Senior Staff Attorney with EQT Corporation will be present
to represent the petition.
Packet Pg. 85
Case 3
R-17-031
MOUNTAIN VALLEY
PIPELINE, LLC
9.A.2.a
Packet Pg. 86
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9.A.2.a
CODE COMPLIANCE SUMMARY
CASE ZONING REQUEST
CYCLE
3 R-17-031 A-1 to M-2
321/November
SUBJECT/PROPOSAL/REQUEST
PLANNING COMMISSION: Novcmber 9, 2017
Mountain Valley Pipeline, LLC, is requesting to rezone
the properties from A-1, Agricultural District to M-2,
BOARD OF SUPERVISORS: t- - t . - oQ-2"'
Industrial District, Heavy Industry.
February 20; 2018
ADVERTISED:
October 25, [November 1 & 8, 2017
DISTRICT: Banister
January 24 & 31, 2018
REVIEWED BY:
41,
BACKGROUNDMISCUSSION
Mountain Valley Pipeline, LLC, petitioned the Planning Commission/Board of Supervisors on August 15, 2017,
to rezone from A-1, Agricultural District to M-2, Industrial District, Hea-vy Industry on a total of 80.44 acres,
two (2) parcels of land, located on State Road 692/Transco Road in the Banister Election District. The parcels
are shown on our records as GPIN #s 2436-53-9983 (77.57 acres) and 2436-64-3488 (2.87 acres).
The petitioner would like to rezone for a gas transmission facility. In the event this petition is granted by the
Board of Supervisors, the applicant will then apply for a Special Use Permit.
Once the properties are rezoned to M-2, all uses listed under Section 35-402 are a permitted use.
DIRECTIONS
See Map Quest directions.
RELATIONSHIP TO THE SURROUNDING LAND USE AND NEIGHBORING AREAS
Adjacent to A-1, Agricultural District, R-1, Residential Suburban Subdivision District and M-1, Industrial
District, Light Industry zoned properties.
ZONING OF SURROUNDING PROPERTIES
The Comprehensive Plan for the general area is A-1, Agricultural District, R-1, Residential Suburban Subdivision
District, RC -1, Residential Combined Subdivision District, B-1, Business District, limited, B-2, Business District,
General, M-1, Industrial District, Light Industry, M-2, Industrial District, Heavy Industry and C-1, Conservation
District.
SITE DEVELOPMENT PLAN
The Site Development Plan/Concept Plan is enclosed in the Board packet.
RECOMMENDATION
Staff recommends Planning Commission review and make a recommendation to the Board of Supervisors.
Packet Pg. 87
Bing Maps - Directions, trip planning. traffic cameras & more
bing reaps
53 N Main St, Chatham, VA 24531
ti 1271 Transco Rd, Chatham, VA 24531
Type your route notes here
53 N Main St, Chatham, VA 24531
Depart US -29 SR / N Main St toward Holt St
2 Bear right onto Hurt St
3. Road name changes to Chalk Level Rd
0 4 Turn right onto Transco Rd
Arrive at Transco Rd
5 The last intersection is MaryJones Way
If you reach Transco Ln, you've gone too far
b 1271 Transco Rd, Chatham, VA 24531
hilps://,AANiw.bing.com/maps/
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August 15, 2017
Mrs. Karen Hayes
Interim Zoning Administrator
P. O. Box 426
Chatham, VA 24531
Dear Mrs. Mayes:
9.A.2.a
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Mountain Valley Pipeline, LLC, would like to apply to the Planning Commission/Board of
Supervisors to rezone a total of 80.44 acres, two (2) parcels of land, located on State Road
692/Transco Road, in the Banister Flection District from A-1, Agricultural District to M-2.
Industrial District, Heavy Industry. The properties are shown on the records as OWN #s 2436-53-
9983 and 2436-64-3488.
Mountain Valley Pipeline, LLC, would like to rezone for a gas transmission facility.
Sincerely.
IC'ev?nJ. ne
Mountain alley Pipeu, LLC.
Sworn to and subscribed before me in my presence this 116"'; day of Wu V9T , _Aor7, in my City
and State q%resctid by_ Notary Public. My commission Fxpit•e.e: �l xeao_
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ornery(u�eru. rlOTllar rua
orwestV�p��
F. FENTON CUMMINGS
1431 Edwards Street
•„_� • NunSngton, WV 25701
My Comm um Exovns?101/20211
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PITTSYLVANIA COUNTY
APPLICATION FOR REZONING
Mountain Valley Pilepine, LLC, as Contract Purchaser of the below described properties, hereby
applies to the Pittsylvania County Board of Supervisors to amend the Pittsylvania County Zoning Maps
as hereinafter described:
1. Property Owner's Names: Mountain Valley Pipeline, LLC
Address: 625 Liberty Avenue, Suite 1700, Pittsburgh PA 15222
2. Location of Property: on State Road 692/Transco Road
3. Tax Map Number: 2436-53-9983, 2436-64-3488 (2329801
4. Election District: Banister
5. Size of Property: A Total of 80.44 Acres. Two (2) Parcels
Telephone: (304) 543-0297
(Fenton Cummings) o
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Total Amo19
t 194. 4 d
Taken By: m
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16_S1 0012 /77 [7 A ... .N U
2436-64-3488 (2.87 Acres) v
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6. Existing Land lJse: 2436-53-9983 = Vacant: 2436-64-3488 = Single Family Dwelling 32 x 36
Detached Brick Garage o
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Existing Zoning: A-1, Agricultural District
TREAS' Ef i PI TsYLVXVACO t
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7. Proposed Zoning: M-2, Industrial District, Heavy Industry in
PAIS u 2 3 2011
8. Are conditions being proffered
9. Check completed items:
X Letter of Application
X 11 " x 17" Concept Plan
X Plat Map
Yes X No
X Site Development Plan or Waiver X Legal Forms
X Application Fee X_ List of Adjoining Properties
_2L_ Copy of Deed Copy of Deed Restrictions
Or Covenants
Through application for this permit, the owner authorizes a right -of -entry to the designated personnel
of Pittsylvania Countyfor the purpose of site evaluation and mon(toring,for compliance with the
Pittsylvania County Zoning Ordinance.
TREASURER Ot pI—,SVLVAtM counTY
PAID AUG 2 2 2017 evin J. w g
Mountain a ley Pipeline,
Sworn to arty
aforesaid. by
OFFICE USE ONLY
Application Deadline:
Received By: OHS.JR
B.O.S. Meeting Date:
in my this _ 141!day of AuSrat v1 z , in
Notary Public. Mycommission Expires:_ 4/1/2oat
Application No. R-17-031 '-------------------------
P.C. Meeting Date: 4^'""
Date Received: 08/15/17
Action:
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VIRGINIA:
BEFORE THE BOARD OF SUPERVISORS OF PITTSYLVANIA COUNTY
A total of 80.44 acres, two (2) parcels of land, )
generally located on State Road 692/Transco Road )
within the Banister ) PETITION
Election District, and recorded as )
parcel #s 2436-53-9983 & 2436-64-3488
in the Pittsylvania County tax records )
TO THE HONORABLE SUPERVISORS OF PITTSYLVANIA COUNTY:
WI IEREAS, your Petitioner, Mountain Valley Pipeline, LLC, respectfully files this
petition pursuant to Sections 35-806 and 35-807 of the Pittsylvania County Zoning
Ordinance and in accordance with the Code of Virginia, 1950, as amended, and would
respectfully show the following:
(1) The Petitioner is the owner of the above -referenced parcels of
land, or is filing with the owner's consent.
(2) The properties are presently zoned under the provisions of the Pittsylvania
County Zoning Ordinance as A- 1, Agricultural District.
(3) Your petitioner now desires to have the properties rezoned to MM2
Industrial District, Heavy Industry.
WHEREFORE, your Petitioner respectfully requests that the Zoning Ordinance of
Pittsylvania County be amended and that the above -referenced parcels of land be rezoned
as set out in Number 3.
FURTHER, your Petitioner respectfully requests that this petition he referred by the
Zoning Administrator to the Pittsylvania County Planning Commission for its
consideration and recommendation.
Respectfully submitted,
Lw
even J. a ner 1
Mountain alley Pipe' , LLC
Sworn to and subscribed before e in my presenee this 161 day of >ot7 . in my City
and State aforesaid. by _Notary Public. My commis on Expires: y �eyp
..........�, .,,..
OFFICIar SEjLL. 1101 rUBll
Stnte d West Virginia
F. FENTON GUMMINGS
1431 Edwards Street
'�_y• Huntington. WV 25701
My commission Expires W091020
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OPPICE OP ZONING/CODL "
* *
COSIPLIANCI-: (434)432-7751
P.O.DRAWER D, '• ** (434)432-7919I'.AS
Chatham, Virkinie 24531
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,net .
SIGN AFFIDAVIT
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Sec. 35-817. POSTING OF PROPERTY - PLANNING COMMISSION HEARING- f`
At least fourteen (14) days preceding the Commission's public hearing on a zoning map amendment, there shall be
erected on the property proposed to be rezoned, a sign or signs provided by the Zoning Administrator indicating the
a
date, time, and place of the public hearing. 'Che sign shall be erected within ten (10) feet of whatever boundary line of �
such land abuts a public road and shall be so placed as to be clearly visible from the road with the bottom of the sign U
not less than two and one-half (2 1/2) feet above the ground. If more than one (1) such road abuts the property,
then it sign shall be erected in the same manner as above for each such abutting road. If no public road abuts o
thereon, then signs shall be erected in the same manner as above on at least two (2) boundaries of the property'
abutting land not owned by the applicant. o
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Sec. 35-818. POSTING OF PROPERTY - BOARD OF SUPERVISORS HEARING -
When a public hearing has been scheduled before the Board of Supen•isors for a Zoning Nlap amendment, there Cl)
shall be erected, at least fourteen (14) days preceding such hearing, a sign or signs provided by the "Zoning y
Administrator indicating the date, time and place of the public hearing. Such sign or signs shall be erected in the U
same manner as prescribed in Section 35-817 above.
Sec. 35-819. MAINTENANCE AND REMOVAL OF SIGNS.
Any sign erected in compliance with this section shall be maintained at all times by the applicant up to the time of the
hearing. It shall be unlawful for any person, except the applicant or the 'Zoning Administrator or an authorized agent
of either, to remove or tamper with any sign furnished during the period it is required to be maintained under this
Section. All signs erected under this Section shall be removed by the applicant within fourteen (14) days following
the public hearing for which it was erected.
I have read and understand Sections 35-817, 35-818, and 35-819 of the Pittsylvania County Zoning Ordinance.
understand it is my responsibility to post, maintain and remove this/these sign or signs, according to Section 35-817,
Section 35-818, and 35-819. If this sign is removed or destroyed, I understand it is my responsibility to obtain
another sign from the Zoning office, post the property and maintain the sign(s), according to the above Sections of
the Pittsylvania County Zoning Ordinance.
Should the property not be posted and the sign(.$) maintained as required above, I understand the board
may defer the case.
Case 1 ,Applicant Dare a�l(rtle17
Sworn /d nod .mb.ntibed br%re me in m)prefour /his f[ d, 2;V att7 , in ml (.iIy wid Stile u/oresaid, b)
_:\o/my Pnbktc Aly mmaji.nioi h..- .: 4 eo0
F"F,UL eeaL-IgT�RY UBn
1eeofW_'VmyyF,,EENTC CUMMMGS
6achdors I(all%\tltitmd V.it Edwards ;treet Gretna/1 lurt (434) 656-6211
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ADJACENT PROPERTY OWNERS
Adjacent properly owners are mailed a notice q/'the request. Please provide each owner's name and
smiling address plus rip codefin- every Property adjacent to the site and directly across, from any public
right-qf--way adjoining this site. Names and addresses are available in the County Tax Commissioners
q[fice in the Courthouse.
GI'IN # 2436-53-9983,2436-64-3488(2329801
Name: Anderson M. Jones & Flizabeth Jones
Tax Map Number: 2436-54-3770 (170588)
Name: Robert F. Brown & Karen V. Brown
Tax Map Number: 2436-75-1295 (219848)
Name: Transcontinental Gas Pipe Line
Fax Map Number: 2436-73-3459 (105935)
Name: Eve M Thorson, Et Als, Pattie M. Lilley. Et Als.
Susan Hellebush Moses Et Als
Tax Map Number: 2436-60-1838 (227527)
Name: William S. Jones, Et Als, Charlie L. Jones, Et Als,
Annie Pearl Coleman, Et Als. Sarah Goodwin, Et Als,
John E. Jones, Ft Als
Tax Map Number: 2436-42-6652 (223469)
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Address: P. O. Box 1177 0
Chatham. VA 24531
Address: 1708 Coachlite Drive M
Henrico. VA 23238
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Address: P. O. Box 1396
v
Houston, TX 77251
Address: c/o Eve Moses Thorson
c
3 Grouse lane
Topsham. ME 04086
M
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Address: c/o John E. Jones
Co
P. O. Box 942 v
Chatham. VA 24531 L)
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20171013-4002 FERC PDF (Unofficial) 10/13/2017 THIS DOCUMENT CONTAINS 141 P
A COMPLETE COPY OF THIS DOCUMENT
IS IN THE FILE.
161 FERC 161,043
UNITED STATES OF AMERICA
FEDERAL ENERGY REGULATORY COMMISSION
Before Commissioners: Neil Chattedee, Chairman;
Cheryl A. LaFleur, and Robert F. Powelson.
Mountain Valley Pipeline, LLC Docket Nos. CP16-10-000
Equitrans, L.P. CP16-13-000
ORDER ISSUING CERTIFICATES AND GRANTING ABANDONMENT
AUTHORITY
(Issued October 13, 2017)
1. On October 23, 2015, Mountain Valley Pipeline, LLC (Mountain Valley) filed an
application in Docket No. CP 16-10-000, pursuant to section 7(c) of the Natural Gas Act
(NGA)' and Part 157 of the Commission's regulations,2 for authorization to construct and
operate its proposed Mountain Valley Pipeline Project in West Virginia and Virginia
(MVP Project). The project is designed to provide up to 2,000,000 dekatherms (Dth) per
day of firm transportation service from Wetzel County, West Virginia to Transcontinental
Pipe Line Company, LLC's (Transco) Compressor Station 165 in Pittsylvania County,
Virginia. Mountain Valley also requests a blanket certificate under Part 157, Subpart F
of the Commission's regulations to perform certain routine construction activities and
operations and a blanket certificate under Part 284, Subpart G of the Commission's
regulations to provide open -access transportation services.
2. On October 27, 2015, Equitrans, L.P. (Equitrans) filed an application in Docket
No. CP 16-13-000, pursuant to section 7(c) of the NGA and Part 157 of the Commission's
regulations, for authorization to construct and operate the system modifications necessary
to enable Equitrans to provide an additional 600,000 Dth per day of north -to -south firm
transportation service from western Pennsylvania to an interconnect with the MVP
' 15 U.S.C. § 717f(c) (2012).
s 18 C.F.R. pt. 157 (2017).
Packet Pg. 95
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Kathy H. Belton
From: Craddock, Joseph (VDOT) <Joseph.Craddock@VDOT.Virginia.gov>
Sent: Monday, August 21, 2017 1:08 PM
To: Kathy H. Belton
Subject: RE: Rezoning Case R-17-031 Mountain Valley Pipeline, LLC
Kathy,
I do not see any issues with the rezoning of this parcel. A commercial entrance in this area should not be a problem. c
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Thanks,
M
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Jay Craddock A
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VDOT— Halifax Residency a
Assistant Resident Engineer c
Office: 434-433-3141
Mobile: 434-316-8898 M
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From: Kathy H. Belton [mailto:kathv.belton(a)oittgov oro) a
Sent: Thursday, August 17, 2017 4:50 PM
To: Craddock, Joseph (VDOT) v
Subject: Rezoning Case R-17-031 Mountain Valley Pipeline, LLC
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Jay, z7
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Please find attached copies of application and the GIS Map for Rezoning Case R-17-031, Mountain Valley Pipeline, LLC, for a
your review. }
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This case has been moved back to be heard in the September, 2017, cycle. The Planning Commission packets will be
mailed on Tuesday, Auaust 22, 2017. >
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Would you please check this site as soon as possible. R
Z
Your assistance in this matter is greatly appreciated. p
2
Kathy Belton
Kathy H. Belton
Administrative Assistant
Building Inspections & Zoning
Tel. (434) 432-1771
Fax. (434) 432-7919
kathv.belton(a),pitteov.ore
www.vittsvlvaniacountvva.sov (build inspect htm
Packet Pg. 96
M. M. Shaun
Shaun Lundy, Esq.
VA Bar No. 62360
Penn, Swan h Eskridge
P. O. Box 2009
B6s(ol,VA 24203
Map and Parcel Nos. 2436-53-9993 and 2436.64.3418
THIS DEED made Ws .&_ day of December, 2016, by and between Lyle F. Hese
and Wlllle M. Mees, husband and wife, with a mailing address of 1271 Transco Road,
Chatham, VA 24531, parties of the first pan and also referred to herein as 'Grantors`,
and Mountain Valley Pipelins, LLC, with a mailing address of 625 Liberty Avenue, Suits
1700, Plaeburgh, PA 15222, party of the second pan end also herein referred to as
"Graniae'.
WITNESSETH:
Thal for and kt conskleretion of the sum of Ten Dollars (S 10.00) cash In hand paid,
and other valuable consideration, receipt of which is hereby acknowledged, the panics of
the first pan do hereby GRANT and CONVEY unto the party of the second pan sli their
fight hilt, and interest In and to that certain tote or parcel of land, being Tax 10 Its 2436-
64-3488 and 2436-53.9983, formerly Tax ID R 243664-1455, situate on the waters of
Cherrystone Crash In Chatham Magisterial 01ekicl, Pideytvanis County, Virginia, end
described as follows!
Parcel 1 fTaa ID 0243"3.99831:
Beginning at a 51" febsr found buried on the southern right-of-way limits of Virgklis
Secondary Routs 692, 20' from centerline, a comer to Transcontinental Gas Pipeline's
34.453 acres, from which control point MVP162 beam S 51022'22" E at 1004.39', thence
wilh said 34.453 acres for seven lines
GlroRatallettay Arm -
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5 22'2431" W at 301.63' passing 3.26' left of a 5le rebor found, at 718.26' pa,aing
0.25' left of a N." tabor found, from which a H.' rebar found, a comer to a 0.059 acre
cemetery, bears S 71 °24'58" W 21346.75', at 1139.97' passing 0.83'right Cis rebar found,
ai 1588.40' passing 0.33' left of a 5W reber found, at 2036.83' passing 0.55' left of 2 %,
rebar found, at 2361.61' passing 1.59' ieft of 2 W robs, found In all 2668.50'to a f" rebar
found, a comer to said 34.453 acres and Eve Thorson, el al's 154.981 acres, thence
leaving said 34.453 acme and with said 154.981 saes for a line
N 60039'08" W 886.88' to a W rebar found, a corner to gold 154.961 acres and Mery
Jonas $7,475 acres, thence leaving said 154.981 acres end with said 67.476 etre, for
Aftydrve that
N 13`36'02" E 166.72' to 6 26" maple found on a crook bank, thence with said crash
for fifty-one lines
N 68`03'66" W 13.40' to a point, thence
N 23.66.01" E 17.10' to s point, thence
N 10.21'20" E 41.21' le a point, thence
N 11 `63'60" W 82.86' to a point, thence
N 36.68'69" E 23.21' to a point, thence
N 18°61'46" W 46.23' to a point, thence
N 17`61'64" E 24,06' to a point, from which a traverse nail found In an Md road bad,
a r6fe rer" from a previous survey (See Map Book 44 Page BOE), bears N 82"54'09' Vit
et 27.93', thence
N 22°07'46" W 8.27'to a point, thence
N 18.46'56" E 31.58'to a point, thence
N 37.12'84" W 46.42' to a point, thence
N 00'49'15" W 26.09' to a point, thence
N 43611'40" W 15.06, to a point, thence
S 16.00'43" W 16.77' to a point, thence
S 64603'41" W 8.66' to a point, thence
N 32.82'27" W 31.62' to a point, thence
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N 49'82'65" E 14.09' to a point, thence
N 16'22'10" W 10.24' to a point, thence
N 46.12'20" W 30-71'10 9 point, thence
N 43042'10" E 6.93'to a point, thence
S 64.20'40" E 11.92' to a point, thence
N 42'2433" E 6.16' to a point, thence
N t3'28'39" W 16,51• to a point, thence
N 39'23'01" W 21,05' 10 a point, thence
N 18"31'43" E 30.40' to a point, thence
N 31.40'49" W 18.47' to a point, thence
N 19'47'26" E 28.37' to a point, thence
N 36'29'39" W 17.26' to a point, thence
N 12'30'13" E 16,17' to a point, thence
N 11'07'06" W 39.09' to a point, thence
N 76'04.22" E 32.42' to E point, thence
N 07467'33" E 11.01' to a point, thence
N 26.11'60" W 20.16' to a point, thence
N 62'30.43" W 36.31' to a point, from which a traverse nail found In ah old road bad,
a reference from said previous survey, bears N 77°1747" W at 16.56', thence
N 24'59'00" E 66.19' in a point thence
S 74002'53" E 14.41'tc a point, thence
N 60'00'40" E 14.32' to a point, thence
6 67'66'31" E 9.45' to a point. thence
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oil.
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N E9'17'60" E 1D.11' to a point, thence
N 16'43'26" 6 10.79' to a point thence
N 67'21'21" W 23.66' to a point, thence
N 39'13'04" E 16.52'to a point, thence
N 72'60'24" E 9.42' to a point, thence
N 27'63'61" E 26.62' to a point, thence
N 13'12'64" W 20.44' to a point, thence
N 93'36'16" E 26.66' to a point, thence
N 36'D6'06" E 3-14' to a point, thence
N 76.3616" E 16.26' to a point, thence
N 02'00'02" W 51.40'to a point, thence
N 6312440" E 19.39' to s point, thence
N 03.00'07" E 14.67' to a point, thence
5 77'17'45" W 21.62'to a point, thence
N 61°4341" E 43.64' to a point, thence
6 9341'44" W at 15.34' passing a W rebcr found on the creak bank. In all 196.26' to
OW labor with no cap found, thence
6 78'1446" W 401.24' to a %' Faller with no cap found, a comer to Anderson d
Elisabeth Jones 14.002 acres, thence leaving sold 54.475 acrab and with said 14.002
acres for three lime
N WOW" W 243,68'to a 'h" rebel with no cap found, thence
N 44'22'64" E 1717.34' fo a Ve rebar with no cap found, from which a H' rebel with
no cap found beers S 15°24'40" E et 492.26', thence
N 26007'66" E 399,611 to a %" rebar bent and with no cap found on the right-of-way
Iknis of said Route 692, 20' from centerline, from which a W rebar with no cap found
boors S 16025'52" E at 701.82', thence leaving said 14.002 acres and with sold limits for
a ins
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S 46'2E'ti6" E at 904.35' passing a %" rebel found, a comer to a 2.67 acre tray of
land reserved and excepted herein, at 954.47' passing another %" rebar found, another
comer to said 2.67 acres, In all 1167,61' to the Point of Beginning containing 90.371
acres as surveyed on the grid north meridian by Allegheny Surveys. Inc. of Birch River,
Weil Virginia In August 2016 and shown on a plat titled 'Plat of Survey for Mountain
Valley Pipeline, LLC VA -PI -112' attached hereto as Exhibit A.
Parcel 2 Max ID #2436.543488!:
Beginning at a Y." rebar found with no cap (%" rebar herealier), on the southern right,
obway limits of Vitglnis Secondary Route 692 (Transco Road) 20' from conterdne, thence
S 37'37'13" W 206.66' to a %` rebar found, thence
S 6110216" W 330.45' to a'C rebar found, thence
N 1063048" W 143.66' ta e %" rebar found, lhence
5 59'39'46" W 291.97' to a %" rebar found, from which a %" rebar found, a comsi to
on 80.371 acre tract surveyed concurrently with this survey, bear N 15°24'04" E at
492.26', thence
S 05'4342" E 316.53' to a W rebar found, thence
N 70`41'21" E 29696' to a %" rebel found, thence
N 10'30144" W 196.39' to a '6" rebar found, thence
N 61`02'38" E 346.00'to a %" rebar found, thence
N 3737'13" E 222.01' to a Y." rebel found on said limits, thence vrth sbid limits, 20'
from centerline
N 4812561" W 60.12' to the roint of Beginning curtaining 2.87 ictes as shown on
ExhlbB A.
There Is excepted from the previous described Imcis a 0.059 acre wmetery alluala
on the avatars of Chenystone Creek In Chatham MagislerlaI District, Pltayivenle County,
Virginia, and being more particularly described as follows:
Baginning at a •'%' rebar found, from which a%^ rebar found beers N 71624'58" W at
346.75, thence through Lyle F. Hess and 6 Willie M. Hess for four lines
S 09148'36" W 51.73'10 a %" rebar found, thence
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N 44063'44" W 76.70' tc a W letter found, thence
N 60°34'04" E 37 A6' to a W mbar found, thence
S 14°SM" E 46.65' to the Point of beginning containing 0.064 acre as shown on
Exhibit A.
Being the same property conveyed to Lyle F. Hass and W ilie M. Hens, husband
and wife. by Deed dated Augtrsl 21, 2005, recorded In the Clerk's Office of Pidsylvants
County, Virginia, on September 15. 2005, ns Instrument 1x05-05214, Page 11.
It Is the intent of the Gaaniors to convey whatever interest Grantors may have In
the $ubject Prop". regardless of Now Gmnlors obtained the interest or whether the
Interest is properly described herein.
This conveyance is made subject to all restrictions, reservations, dghts�oi-way and
exceptions, as set forth in prior deeds in the chain of title hereto.
Subject to the foregoing and to the Sen for the 2016 real property taxes, which shall
be prorated between the parties hereto as of the date of this deed, the said parties of the
OW pad do hereby covenant to and with the said party of the second par( that they vdb
M.RRANT GENERALLY the Me to the property hwelh conveyed and that the some is
free and clear of a5 Ilene and encumbrances.
RLMRAYION OF RE510LNT 51 ATUS
Grantors hereby certify, under Penalty of perjury, that they are residents of the
Commonwealth of Virginia.
DECLARATION OF CONSIDERATION OR VALUE
The Grantors do hereby declare that the assessed value for the props rty conveyed
is $453,600.00, and the consideration for the property conveyed by this document is
$75D,OD0.00.
9.A.2.a
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Wltness Mie following signatures:
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COMMONWEALTH OF NIRGIMA,
COUNTY OF Ibiillakre.a. _. to -wit:
I.—
to QIa, sc a Notary Pudic in and lot the county and
state eforaso d, do here . rINy that Lyle F. Was and Mills M. Hasa, husband and
Ale, who signed the foregoing writing, hove this day acknowledged the some before me
In my sold county.
Given under my hand end oMlklsi seal this /b. day of December, 206.
My commission expires 1. - 31. ZC J 6
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RECORDED IN INE CLEPK'S OFFICE Of
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DECEMBER 16. 2016 AT 12:17PIf
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RIRED BY SEC 50.1-802 OF THE VA. CODE
STATE: 4375.00 IAL:7375.DD
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MARK N. SCARCE. CLERK
RECORDED BY: JSM
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STATE OF VIRGINIA
COUNTY OF PITTSYLVANIA
BEFORE THE PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
RE: CASE: R-17-031;
Rezoning for a gas transmission facility and related buildings, for Mountain Valley Pipeline,
LLC, located on Transco Road, namely GPIN 2436-53-9983 and 2436-64-3488, containing a
total of 80.44 acres.
PROPOSED CONDITIONS:
Mountain Valley Pipeline, LLC hereby voluntarily proffers to the Pittsylvania County Board of
Supervisors the following conditions for the above -referenced property:
1. Rezoned property shall be used for the purpose of the construction and operation of
Mountain Valley Pipeline and the associated natural gas transmission facilities and
other uses allowed under a Certificate Order issued by the Federal Energy Regulatory
Commission;
2. If the rezoned property is not ultimately used for said purpose, the owner agrees to
petition to rezone the property back to the original zoning, which is A-1, Agricultural
District;
3. Once approved by the Virginia Department of Environmental Quality, the approved
Erosion and Sediment Control Plan will be provided to the Pittsylvania County ESC
Program Administrator; and
4. Mountain Valley Pipeline, LLC shall seek applicable Virginia Department of
Transportation (VDOT) permits before constructing the facilities.
In submitting its application and this proffer of conditions, Mountain Valley Pipeline, LLC
reserves all rights of preemption under federal law.
Resp/ecttffullly submitted:
rF ��
Robert J. C per
Senior Vice President of Engineering and Construction
Mountain Valley Pipeline, LLC
Commonwealth of Pennsylvania:
oz is zo18
Date
County of W&5bln40
"taken, subscribed and sworn to before me this day of U1U_- \ , 2018.
I& /
4111
Notary Public
My commission expires 4WD
COMMONWEALTH OF PENNSYLVANIA
NOTARIAL SEAL
Melanie D. Pemberton, Notary Public
Cecil Twp., Washington County
My Commission Expires feb. 27, 2020
NNSYLYANIA A ] MN Uf VUJAR190
9.A.2.b
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g.A.3
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
ACTION ITEM
SUMMARY:
The Honorable Vincent Shorter, Treasurer for Pittsylvania County, met with the Board of
Supervisors at a Work Session to discuss proposed revisions to Sections 6-1.2(A); 6-1.2(B); 6-
1.2(C); and 6-12.(B) of the Pittsylvania County Code involving perpetual moving the annual
tax payment due date for the first tax installment from June 5`h to June 20 ' and the second tax
installment due date from December 5`h to December 206' The Board directed staff to advertise a
public hearing for citizen input on these proposed changes.
FINANCIAL IMPACT AND FUNDING SOURCE:
N/A
RECOMMENDATION:
Staff recommends the Board of Supervisors hold the public hearing, and after closing, approve
the changes to perpetually moving the annual tax payment due date for the first tax installment
from June 5h to June 20`h' and the second tax installment due date from December 5`h to
December 20'h as recommended by Mr. Shorter.
MOTION:
Motion to approve the changes to perpetually moving the annual tax payment due date for the
first tax installment from June 5'h to June 20a'' and the second tax installment due date from
December 5h to December 20`h.
Packet Pg. 123
Publc Hearing on proposed revisions to Sections 6-1.2(A); 6-1.2(B); 6-
1.2(C); and 6-12.(B) of the Pittsylvania County Code involving
Agenda Title:
perpetually moving the annual tax payment due date for the fust tax
installment from June 5th to June 20th, and the second tax installment
due date from December 5th to December 20th : Vaden Hunt
Staff Contact(s):
Vincent Shorter
Agenda Date:
February 20, 2018
Item Number:
I 9.A.3
Attachment(s):
02-20-18 PH tax due date chang
Reviewed By:
SUMMARY:
The Honorable Vincent Shorter, Treasurer for Pittsylvania County, met with the Board of
Supervisors at a Work Session to discuss proposed revisions to Sections 6-1.2(A); 6-1.2(B); 6-
1.2(C); and 6-12.(B) of the Pittsylvania County Code involving perpetual moving the annual
tax payment due date for the first tax installment from June 5`h to June 20 ' and the second tax
installment due date from December 5`h to December 206' The Board directed staff to advertise a
public hearing for citizen input on these proposed changes.
FINANCIAL IMPACT AND FUNDING SOURCE:
N/A
RECOMMENDATION:
Staff recommends the Board of Supervisors hold the public hearing, and after closing, approve
the changes to perpetually moving the annual tax payment due date for the first tax installment
from June 5h to June 20`h' and the second tax installment due date from December 5`h to
December 20'h as recommended by Mr. Shorter.
MOTION:
Motion to approve the changes to perpetually moving the annual tax payment due date for the
first tax installment from June 5'h to June 20a'' and the second tax installment due date from
December 5h to December 20`h.
Packet Pg. 123
PUBLIC HEARING NOTICE
The Pittsylvania County Board of Supervisors will hold a Public Hearing at 7:00 p.m. on
Tuesday, February 20, 2018, in the Pittsylvania County General District Courtroom,
Edwin R. Shields Addition, Second Floor, II Bank Street, Chatham, Virginia, 24531, to
receive citizen input on proposed revisions to Sections 6-1.2(A); 6-1.2(B); 6-1.2(C); and
6-12.(B) of the Pittsylvania County Code involving perpetually moving the annual tax
payment due date for the first tax installment form June 5t' to June 20ih' and the second
tax installment due date from December 5"' to December 20'h. A copy of the full text of
the above -referenced proposed revisions is available in the Pittsylvania County
Administrator's Office, I Center Street, Chatham, Virginia, 24531, Monday through
Friday, between the hours of 8:00 a. m. and 5:00 p. m., as well as on the County's
website at www.pittsvivaniacounma.gov
9.A.3.a
Packet Pg. 124
9.A.3.a
SEC. 6-1.2. TAX LEVY.
BI -ANNUAL PAYMENT OF TAX LEVY; PENALTY FOR FAILURE TO PAY TAX;
INTEREST ON UNPAID TAX.
A. For each calendar year, the tax levied on Tax Levy as identified in Section 6.1.1 situated in
the County shall be due and payable in two (2) equal installments, the first (1 st) installment being
due and payable on June 205th of each calendar year, except the Year 2012 which has a due date
of July 16, 2012 for the 2012 year only, and the second (2m) instalhnent being due and payable
on December 205th of each calendar year. If any person fails to pay any such installment of taxes
on or before the date it is due, he/she shall incur a penalty of ten (10%) percent of the tax past
due. The penalty shall be assessed on the day after the installment of taxes is due and shall
become part of the taxes. There shall also be assessed interest at the rate of ten (10%) percent per
annum on the amount of past tax due, which interest shall commence on the first (1 st) day of the
month following the date such installment of taxes is due. In addition to taxes assessed and past
due on or after January 1, 2007, any tax and penalty that was assessed and past due prior to
January 1, 2007 shall accrue interest. The interest to be charged on any such delinquent tax
payment shall be at the rate specified by the Pittsylvania County Code at the time that the tax
was assessed and shall accrue at that specified rate beginning on the first (1st) day of the month
following the date such tax payment was due and extending until December 31, 2006 unless
sooner paid. In addition, any tax that was assessed and past due prior to January 1, 2007 shall
accrue interest at ten (10%) percent per annum beginning on or after January 1, 2007. (B.S.M.
07-02-12) Year 2012 only.
B. The Treasurer shall give notice at least ten (10) days prior to June 205th of each calendar year, o
except the Year 2012 which has a due date of July 16, 2012 for the 2012 year only, by
publication in a newspaper of general circulation in the County, that he/she is prepared to receive
c
at his/her office the installment of the real estate taxes from any tax payer charged therewith
prior to June 21., 6t4, of such year without penalty. (B.S.M. 07-02-12) Year 2012 only.
m
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C. The Treasurer shall give notice at least ten (10) days prior to December 205th of each calendar
v
year by publication in a newspaper of general circulation in the County that he/she is prepared to X
receive at his/her office the installment of the real estate taxes from any tax payer charged =
therewith prior to December 21" 6u, of such year, without penalty. a
D. Nothing in this section shall be construed to prohibit the payment of the taxes levied in N
accordance with Section 6. 1.1 by any taxpayer in one sum at any time, provided that any penalty o
and interest that may have accrued on the whole or any part thereof at the time of payment is
provided in this section shall be paid therewith. E
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E. This ordinance shall be effective on January 1, 2007. a
F. Tangible Personal Property Tax Reporting Forms will be due in the Office of the
Commissioner of Revenue by February 15th of each calendar year. (B.S.M. 12-19-06)
(B.S.M. 05-02-05) (B.S.M. 01-17-06) (B.S.M. 10-17-06) (B.S.M. 05-20-08) (B.S.M. 04-06-09)
Packet Pg. 125
SEC. 6-12.1. APPLICATION BY PROPERTY OWNER
A. The owner of any real estate meeting the criteria set forth in §58.1-3229 through 58.1-3244 of
the Code of Virginia may, on or before November one prior to the year for which such taxation
is sought, apply to the Commissioner of the Revenue for the classification, assessment and
taxation of such property for the next succeeding tax year on the basis of its use, under the
procedures set forth in § 58.1-3229 through 58.1-3244 of the Code of Virginia. Such application
shall be on forms provided by the State Department of Taxation and supplied by the
Commissioner of Revenue and shall include such additional schedules, photographs, and
drawings as may be required by the Commissioner of Revenue. An individual who is the owner
of an undivided interest in a parcel may apply on behalf of himself and the other owners of such
parcel upon submitting an affidavit that such other owners are minors or cannot be located. An
application shall be submitted whenever the use or acreage of such land previously approved
changes. (B.S.M. 09/05/89) (B.S.M. 02/16/10)
B. A separate application shall be filed for each parcel on the land book. The owner of any 6)
property accepted into land use classification as provided for in this Chapter shall annually
recertify to the Commissioner of the Revenue on forms (County Land Use Form I and County
Land Use Form 2) provided by the Locality mailed to the owner of said real estate with the tax
statement for real estate taxes due and payable on December 2005th of each year. The annual
recertification shall be completed and returned to the Office of the Treasurer on or before the a
date that the December tax payment is due. (B.S.M.02/19/13)
0
C. Pursuant to authority in Virginia Code § 58.1-3234(3), 1950, as amended, the Pittsylvania County
Board of Supervisors hereby provides for the late filing (12/206 - 12/31) of land use revalidation forms on
or before the effective date of the assessment, on payment of a late filing fee of one -hundred dollars
($100.00) per parcel of qualifying land. (B.S.M. 09/16/14) ;
SEC. 6-12.7.1 VOLUNTARY WITHDRAWAL WITH CONTINUATION OF
QUALIFICATION.
A. Any person wishing to voluntarily remove their land from land use taxation is hereby
permitted to so do without assessment of roll -back taxes as long as the use or acreage does not
change such to preclude qualification for land use taxation, or the zoning of the real estate is not
changed to a more intensive use at the request of the owner or his agent, for the next five (5)
years following the withdrawal of the property from land use taxation and the reimposition of
fair market taxation. However, if within the five (5) year following the withdrawal of the real
property from land use taxation and the initiation of fair market taxation, if said parcel of land is
altered to nonqualifying use or the acreage is reduced such to make the property nonqualifying or
the property is rezoned to a more intensive use at the request of the land owner or his agent, the
property shall then be assessed the appropriate roll -back taxes from the date of nonqualifying. If
the property voluntarily withdrawn from land use taxation is subject to an acreage change by the
owner, then only that portion which no longer would qualify had the property remained in land
use taxation be subject to roll -back taxes and interest as provided in this Chapter. The taking of
real estate which is being valued, assessed and taxed under this ordinance by right of eminent
domain shall not subject the real estate so taken to the roll -back taxes herein opposed.
Packet Pg. 126
9.A.3.a
B. Any person who wishes to voluntarily withdraw their real estate from land use taxation and
voluntarily revert to fair market taxation shall, for the next five (5) years following withdrawal of
the real property from land use taxation, file the annual recertification provided for in Section 6-
12.1(b). The owner of any property accepted into land use classification as provided for in this
Chapter shall annually recertify to the Commissioner of Revenue on forms provided by the
Locality and mailed to the owner of said real estate with the tax statement for real estate taxes
due and payable on December 20am of each year. The annual recertification shall be completed
and returned to the Office of the Treasurer on or before the date that the December tax payment
is due.
Packet Pg. 127
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
ACTION ITEM
Agenda Title:
Public Hearing on Proposed Amendment to Chapter 36, Fee Assessment,
of the Pittsylvania County Code: Vaden Hunt
Staff Contact(s):
Vaden Hunt
Agenda Date:
February 20, 2018
Item Number: I
9.A.4
courthousefeesordinancel
Attachment(s):
02-20-2017 PH Notice for amendment to Chapt 36 fee assessment -
courthouse maintenance fee
Reviewed By:
SUMMARY:
Public Hearing for citizen input on amendments to Chapter 36, Fee
Pittsylvania County Code. The proposed amendment would bring
Assessment for Courthouse Construction, Renovation, or Maintenance,
County Code, in compliance with the Code of Virginia.
RECOMMENDATION:
Recommendations on this hearing will be discussed at the Board's meeting.
Assessment, of the
language in §36.1;
of the Pittsylvania
Packet Pg. 128
9.A.4.a
PITTSYLVANIA COUNTY CODE
CHAPTER 36
FEE ASSESSMENTS
§ 36-1. Assessment for Courthouse Construction, Renovation, or Maintenance
§ 36-2. Assessment for Law Library as Part of Costs in Civil Actions
§ 36-3. Courthouse Security Fees
§ 36-4. Jail Processing Fees
§ 36-5. Recreation Gate Fees
SEC. 36-1. ASSESSMENT FOR COURTHOUSE CONSTRUCTION, RENOVATION,
OR MAINTENANCE.
A. As authorized by Section 17.1-281(A) of the Code of Virginia, 1950, as amended, there shall
be assessed a fee of two dollars ($2.00) as part of the costs in (i) each civil action filed in the
district or circuit courts located in Pittsylvania County, Virginia, and (ii) each criminal or traffic
case in the district or circuit courts located in Pittsylvania County, Virginia, in which the
defendant is charged with a violation of any statute or ordinance.
B. As authorized by Section 17.1-281(B) of the Code of Virginia, 1950, as amended, tThe fees
established in Section A of this Ordinance heFein established shall be collected by the Clerk of
the Court in which the action is filed and remitted to the County Treasurer—&f- }va
County,` irgi nia, and held by such Treasurer, subject to disbursement by the Board of
Supervisors of Pittsylvania County, Virginia, for the construction, renovation, or maintenance of
courthouse or jail and court -related facilities, and to defray increases in the cost of heating,
cooling, electricity, and ordinary maintenance.
C. As authorized by Section 17.1-281(C)_ of the Code of Virginia, 1950, as amended, since the
Pittsvlvania County Courthouse Complex (`Complex") has been certified by the Department of
General Services (`Department') upon application to the Department by the County, to not be in
compliance with the current safety and security guidelines contained in the Virginia Courthouse
Facility Guidelines and said Complex cannot be feasibly renovated to correct such non-
compliance there shall be an additional fee of three dollars ($3.00) assessed as part of the costs
Packet Pg. 129
NO
A. As authorized by Section 17.1-281(A) of the Code of Virginia, 1950, as amended, there shall
be assessed a fee of two dollars ($2.00) as part of the costs in (i) each civil action filed in the
district or circuit courts located in Pittsylvania County, Virginia, and (ii) each criminal or traffic
case in the district or circuit courts located in Pittsylvania County, Virginia, in which the
defendant is charged with a violation of any statute or ordinance.
B. As authorized by Section 17.1-281(B) of the Code of Virginia, 1950, as amended, tThe fees
established in Section A of this Ordinance heFein established shall be collected by the Clerk of
the Court in which the action is filed and remitted to the County Treasurer—&f- }va
County,` irgi nia, and held by such Treasurer, subject to disbursement by the Board of
Supervisors of Pittsylvania County, Virginia, for the construction, renovation, or maintenance of
courthouse or jail and court -related facilities, and to defray increases in the cost of heating,
cooling, electricity, and ordinary maintenance.
C. As authorized by Section 17.1-281(C)_ of the Code of Virginia, 1950, as amended, since the
Pittsvlvania County Courthouse Complex (`Complex") has been certified by the Department of
General Services (`Department') upon application to the Department by the County, to not be in
compliance with the current safety and security guidelines contained in the Virginia Courthouse
Facility Guidelines and said Complex cannot be feasibly renovated to correct such non-
compliance there shall be an additional fee of three dollars ($3.00) assessed as part of the costs
Packet Pg. 129
9.A.4.a
in (i) each civil action filed in the district and circuit courts in Pittsylvania County Virginia and
(ii) each criminal or traffic case in the district and circuit courts in Pittsylvania County, Virginia
which the defendant is charged with a violation of any statute or ordinance. An additional fee of
only two dollars ($2.00) shall be assessed in any civil action if the amount in controversy is five
hundred dollars ($500.00) or less.
D. As authorized by Section 17.1-281(D) of the Code of Virginia 1950 as amended any fees
collected under Section C of this Ordinance shall be collected by the Clerk of the Court in which
the action is filed, remitted to the County Treasurer, and held by such Treasurer subject to
disbursements by the Board of Supervisors of Pittsylvania County Virginia solely for the
construction, reconstruction, renovation of, or adaptive re -use of a structure for a courthouse
E. This Oerdinance shall become effective immediately upon adoption.
SEC. 36-2. ASSESSMENT FOR LAW LIBRARY AS PART OF COSTS IN CIVIL
ACTIONS
A. BE IT ORDAINED BY THE BOARD OF SUPERVISORS OF PITTSYLVANIA
COUNTY, IN REGULAR SESSION AND ACTING PURSUANT TO SECTION 42.1-70 OF
THE CODE OF VIRGINIA, 1950, AS AMENDED, that there shall be a fee of four ($4.00)
assessed as part of the cost incident to each civil action filed in the General District Court of
Pittsylvania County and the Circuit Court of Pittsylvania County. On civil appeals from General
District Court to the Circuit Court an additional filing fee shall be taxed as part of the cost for the
appeal.
B. The fee herein established shall be collected by the Clerk of the Court in which the action is
filed and remitted to the Treasurer of Pittsylvania County, Virginia, and held by such Treasurer,
subject to disbursement by the Board of Supervisors of Pittsylvania County, for the acquisition
of law books, periodicals, computer research services and equipment for the Law Library.
C. This ordinance shall become effective September 8, 1992, for each civil case filed then or
thereafter.
SEC. 36-3. COURTHOUSE SECURITY FEES.
A. In accordance with the 2007 Session of the General Assembly of Virginia Senate enacted Bill
693 as Chapter 756 of the Acts of Assembly, which is codified as an amendment to Section 53.1-
120 of the Code of Virginia, 1950 as amended. This Act provides that any County may assess a
sum not in excess of ten (10) dollars as a part of the costs in each criminal or traffic case in its
Juvenile & Domestic Relations Court, General District Court or Circuit Court in which the
defendant is convicted of a violation of any statute or ordinance, to fund its courthouse security
personnel.
B. NOW THEREFORE, it is hereby ordained that in this County of Pittsylvania on and after
July 1, 2007 a fee of ten (10) dollars is hereby and shall be assessed as part of the cost against
each defendant for each conviction or violation of a statute or ordinance which shall be collected
Packet Pg. 130
9.A.4.a
by the Clerk of the Court with other cost. The Clerk shall remit the fees to the Treasurer of this
County. The Treasurer shall hold such funds subject to appropriation by this board in a special
fund for courthouse security personnel.
Adopted by the Board of Supervisors on July 1, 2002.
Amended by the Board of Supervisors on July 16, 2002.
Amended by the Board of Supervisors on June 19, 2007.
SEC. 36-4. JAIL PROCESSING FEES.
A. In accordance with the 2002 session of the General Assembly enacted Senate Bill 406 as
Chapter 840 of the Acts of Assembly which is codified as Section 15.2-1613.1 of the Code of
Virginia, 1950, as amended which provides that any County by ordinance may authorize a
processing fee, not to exceed twenty-five ($25.00) dollars, on any individual admitted to County,
city or regional jail following conviction. The fund so collected shall be used by the County
sheriffs office to defray the costs of processing arrested persons into local or regional jails.
B. NOW THEREFORE, be it ordained that on and after July 1, 2002 a processing fee of twenty
five ($25.00) dollars is hereby assessed and imposed upon any individual admitted to a County,
city or regional jail following conviction within the County of Pittsylvania of a crime,
misdemeanor or violation of a local ordinance of the County of Pittsylvania or any town located
within this County. Said fees shall be assessed by the Clerk of the Court of the Court in which
the conviction occurred, with the other cost of the court proceedings and deposited with the
Treasurer of this County and shall be used by the sheriff of this County to defray the cost of
processing the convicted arrested persons into the local or regional jail.
Adopted by the Board of Supervisors on July 16, 2002.
SEC. 36-5. RECREATION GATE FEES.
A. The Board of Supervisors shall be expressly authorized, via resolution, to establish recreation a
gate fees for entry and attendance of any and all County Parks and Recreation run, sponsored, or
affiliated recreation games and contests within the County's jurisdiction. A copy of the adopted o
fee schedule shall be posted in or at the recreational facility at points where such fees are to be
collected. ;
B. No person shall be permitted to attend or gain entry into any recreational game or contest
described above for which fees are charged without first paying the fee.
C. Fees may be suspended by order of the Board of Supervisors and/or the County
Administrator or his/her designee, for good cause.
D. No fees paid under paragraph A shall be refunded, without the express approval of the Board
of Supervisors, the County Administrator or his designee, or the Director of Parks and
Recreation or his designee.
Packet Pg. 131
State law reference: Virginia Code § 15.2-1806
Adopted by the Board of Supervisors on August 16, 2011.
9.A.4.a
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9.A.4.b
PUBLIC HEARING NOTICE
0
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The Pittsylvania County Board of Supervisors will hold a public hearing on Tuesday, February `-
20, 2018, at 7:00 p.m., in the Pittsylvania General District Courtroom, located on the second w
x
floor of the Edwin R. Shields Courthouse Addition, 11 Bank Street, Chatham, Virginia, 24531, o
to receive citizen input on a proposed amendment to Chapter 36, Fee Assessment, of the
Pittsylvania County Code. The proposed amendment would increase the courthouse a
construction, renovation, or maintenance fee to the maximum five dollars ($5.00) per applicable
court action/case allowable under Virginia Code §17.1-281(C). A complete text of the proposed
change is available in the Pittsylvania County Administrator's Office, I Center Street, Chatham, $
Virginia, 24531, Monday through Friday, between the hours of 8:00 a.m. and 5:00 p.m., as well
as on the County's website at www.t)ittsylvaniacountvva.gov
Packet Pg. 133
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
INFORMATION ITEM
Agenda Title:
Update on Pittsylvania Pet Center - Makena Yarbrough
Staff Contact(s):
Smitherman
Agenda Date:
February 20, 2018
Item Number:
I 10.a
Attachment(s):
Reviewed By:
Makena Yarbrough, Director of the Pittsylvania Pet Center, will give an update on the
Pittsylvania Pet Center
Packet Pg. 134
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
ACTION ITEM
Agenda Title:
Application to Fire Fighter Assistance Grant - Jim Davis
Staff Contact(s):
Jim Davis
Agenda Date:
February 20, 2018
Item Number:
I La
Attachment(s):
Reviewed By:
SUMMARY:
The Fire Prevention and Safety (FP&S) Grants are part of the Assistance to
Firefighters Grants (AFG) and support projects that enhance the safety of the
public and firefighters from fire and related hazards. The primary goal is to
reduce injury and prevent death among high-risk populations. In 2005, Congress
reauthorized funding for FP&S and expanded the eligible uses of funds to include
Firefighter Safety Research and Development. The Fire Marshal's Office is
requesting to apply to this grant in order to hire two Deputy Fire Marshals. These
positions will be funded for a one year period with the option to request an
extension. This grant will pay for the hiring and training costs associated for two
(2) positions. Grant application period is 02/12/2018 and closes on March 16,
2018.
FINANCIAL IMPACT AND FUNDING SOURCE:
The grant requests will be in the amount of $269,322.00. Of this amount a local
match of 5% (13,466.10) will be required in total for two years or $6,733.05 per
year. This is a non-binding grant, however, one year renewal extension is allowed
however not guaranteed. If awarded, grant program will not start until FYI 8/19.
RECOMMENDATION:
Staff recommends the BOS approve this grant application requests.
MOTION:
Motion to authorize our Fire Marshal's Office to apply for this grant.
Packet Pg. 135
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
ACTION ITEM
Agenda Title:
Virginia Dept of Emergency Management, Supplemental Local
Emergency Management Planning Grant - Jim Davis
Staff Contact(s):
Jim Davis; Chris Slemp
Agenda Date:
February 20, 2018
Item Number:
I l Lb
Attachment(s):
Reviewed By:
SUMMARY:
The Virginia Department of Emergency Management (VDEM) has announced the availability of
$530,000 for the FY2017 Supplemental Local Emergency Management Performance (SLEMPG)
Grant Program. This grant is available to cities, counties, and towns recognized as emergency
management jurisdictions under Title 44 of the Code of Virginia. These funds will support local
emergency,management programs with an emphasis Mass casualty equipment or supplies. Mass
care equipment or supplies, including supplies for the elderly, children and infants, citizens with
access or functional needs, sheltering supplies for pets; Applications will be accepted January 24,
2018 — February 28, 2018, and awards will be made by April 1, 2018. Projects must be
completed by September 30, 2018 and closed by October 31, 2018.
FINANCIAL IMPACT AND FUNDING SOURCE:
This grant requires a one-to-one local match, which may be in-kind. (For example: If a locality is
awarded $10,000 in grant funds, they must match this with $10,000 in local funds or in-kind
match.) We are requesting Board approval to apply for $5,000.00 with a $5,000.00 match.
Match would be as follows: $4500.00 from previous year unused "Four For Life" (EMS
FUNDS) and $500 from Fire & Rescue Budget.
RECOMMENDATION:
Staff Recommends the BOS to approve the Grant application request.
MOTION:
Motion to authorize the County Department of Emergency Management to proceed with the
grant application request.
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PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
ACTION ITEM
Agenda Title:
FY 2017 -2018 -Kim Van Der Hyde
Staff Contact(s):
Kim Van Der Hyde
Agenda Date:
February 20, 2018
Item Number:
I l l.c
Attachment(s):
Budget Changes -2.08.18
Reviewed By:
SUMMARY:
Attached is a listing of potential budget transfers that, if approved by the Board of Supervisors at
tonight's meeting, would be moved to the contingency line item (100-4-091200-8109). This
mid -year adjustment would be a means of carving out potential savings from departments and
moving these funds to one location in the budget. These funds would not be eliminated from the
budget and would be available to these departments should the need arise. These changes were
discussed earlier at this afternoon's Work Session.
FINANCIAL IMPACT AND FUNDING SOURCE:
If the attached budget transfer listing is approved in total, there is a potential savings of up to
$396,800. However, monies that are transferred to contingencies may be used before year-end
that could decrease this number. This number may also be decreased from the discussions that
were had during the Work Session.
RECOMMENDATION:
Staff recommends that the Board approve the attached budget transfer listing of up to $396,800.
MOTION:
Motion to approve the attached budget transfer listing of up to $396,800.
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11.c.a
Budget Adjustments
Transfer to Contingency
Packet Pg. 138
Unspent
Proposed
FY18 Budget
As of 01/31
Reduction
Board of Supervisors:
100-4-011010-5500
Travel
25,000.00
18,538.14
(5,000.00)
County Administrator:
100-4-012100-6001
Office Supplies
10,800.00
8,911.47
(4,000.00)
County Attorney:
100-4-012210-3150
Legal Services
10,000.00
10,000.00
(5,000.00)
Commissioner of Revenue:
100-4-012310-6021
Computer Supplies
12,000.00
9,666.57
(3,000.00)
Treasurer:
100-4-012410-1300
Part-time Salaries and Wages
17,000.00
15,205.00
(5,000.00)
Central Accounting:
100-4-012430-5500
Travel
3,500.00
1,460.86
(500.00)
100-4-012430-5540
Training & Education
1,800.00
1,680.47
(500.00)
Fleet Management:
100-4-012520-6009
Vehicle Supplies
5,000.00
4,454.29
(2,000.00)
Electoral Board:
100-4-013100-3310
Repairs & Maintenance
6,500.00
7,640.00
(4,000.00)
100-4-013100-5420
Lease/Rental-Building
2,400.00
2,100.00
(1,800.00)
100-4-013100-6001
Office Supplies
2,500.00
4,268.34
(2,500.00)
Circuit Court:
100-4-021100-5230
Telephone
5,000.00
4,132.82
(1,500.00)
J&D Court:
100-4-021500-6003
Furniture and Fixtures
7,000.00
5,944.08
(2,500.00)
Sheriff:
100-4-031200-3150
Legal Fees
7,500.00
7,500.00
(5,000.00)
100-4-031200-3310
Repairs & Maintenance
20,000.00
19,507.86
(10,000.00)
100-4-031200-3500
Printing
4,000.00
2,848.33
(2,000.00)
100-4-031200-5541
Career Development
2,500.00
2,500.00
(2,500.00)
100-4-031200-6008
Fuel
250,000.00
119,542.64
(20,000.00)
100-4-031200-6010
Police Supplies
60,000.00
26,873.54
(13,000.00)
Fire & Rescue:
100-4-032200-5540
Training & Safety
85,000.00
81,551.40
(50,000.00)
100-4-032200-6004
Communication Equipment
62,000.00
63,458.51
(45,000.00)
Jail:
100-4-033100-5130
Water & Sewer Services
62,000.00
30,445.38
(3,500.00)
100-4-033100-5540
Training & Education
20,000.00
15,498.70
(10,000.00)
100-4-033100-8102
Capital -Furniture & Fixtures
150,000.00
109,181.97
(100,000.00)
Animal Services:
100-4-035100-1200
Overtime
32,000.00
23,967.70
(12,000.00)
100-4-035100-1300
Salaries and Wages -Part-time
23,000.00
19,500.27
(19,500.00)
Landfill:
100-4-042300-6038
Hydraulic Parts & Accessories
35,000.00
32,169.11
(20,000.00)
100-4-042300-6041
Packer Body Repairs
21,000.00
15,886.17
(10,000.00)
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11.c.a
$ 1,067,000.00 751,759.57 (396,800.00)
Packet Pg. 139
Unspent
Proposed
FY18 Budget
As of 01/31
Reduction
100-4-042400-6032
Engine Accessories
15,000.00
13,780.01
(10,000.00)
100-4-042400-6038
Hydraulic Parts & Accessories
15,000.00
11,875.68
(5,000.00)
100-4-042400-6044
Welding Supplies
6,000.00
5,394.27
(2,000.00)
Building & Grounds:
100-4-043100-6003
Furniture & Fixtures
1,500.00
1,500.00
(1,500.00)
100-4-043100-60071
Historical Location Maintenance
2,500.00
2,500.00
(2,500.00)
100-4-043100-6037
Paints -Buildings
2,500.00
2,500.00
(2,500.00)
100-4-043100-6048
Road Sign Material
15,000.00
14,191.70
(5,000.00)
Recreation:
100-4-071100-5656
Marketing
5,000.00
1,942.35
(1,000.00)
100-4-071100-5696
Recreational Fees
55,000.00
29,278.91
(5,000.00)
100-4-071100-8102
Capital Outlay -Equipment
7,000.00
4,363.03
(2,500.00)
$ 1,067,000.00 751,759.57 (396,800.00)
Packet Pg. 139
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
ACTION ITEM
Agenda Title:
Set Public Hearing -Master Lease Financing Program -Kim Van Der Hyde
Staff Contact(s):
Kim Van Der Hyde
Agenda Date:
February 20, 2018
Item Number:
I l Ld
Attachment(s):
NOTICE OF PUBLIC HEARING -COUNTY AMENDED -3.20.18
Reviewed By:
SUMMARY:
The Code of Virginia states in Section 15.2-2507 that "Any locality may amend its budget to
adjust the aggregate amount to be appropriated during the current fiscal year as shown in the
currently adopted budget as prescribed by section 15.2-2504. However, any such amendment
which exceeds one percent of the total expenditures shown in the currently adopted budget must
be accomplished by publishing a notice of a meeting and a public hearing once in a newspaper
having general circulation in that locality at least seven days prior to the meeting date." This
public hearing will be advertised in the Star Tribune on March 7, 2018, which will satisfy the 7 -
day requirement in order to have this public hearing on March 20, 2018.
FINANCIAL IMPACT AND FUNDING SOURCE:
The Board of Supervisors approved a resolution to secure financing through a Master Lease
Financing Program at their January 16, 2018 meeting. The County successfully closed on this
financing in the total amount of $2,883,000 on January 30, 2018. This refinancing is to cover
tax-exempt projects totaling $1,755,000 and a taxable project totaling $1,050,000. Closing costs
have also been included in the financing. As such, these funds need to be appropriated to the FY
2018 budget in order to cover the costs outlined in the financing. A copy of the public hearing
advertisement is attached for your review.
Staff recommends that the Board approve to set a public hearing to hear citizen input on the
proposed budget amendments to add $2,883,000 to the FY2017-2018 budget as outlined in the
attached public hearing announcement on Tuesday, March 20, 2018.
MOTION:
Motion to set a public hearing at the March 20, 2018 meeting to hear citizen input on the
proposed budget amendments to add $2,883,000 to the FY2017-2018 budget.
Packet Pg. 140
NOTICE OF PUBLIC HEARING
Pursuant to §15.2-2507, Code of Virginia, 1950, as amended, the Pittsylvania County
Board of Supervisors will hold a public hearing on Tuesday, March 20, 2018, at 7:00 p.m.,
in the General District Courtroom, located on the second floor of the Edwin R. Shields
Courthouse Addition, at 11 Bank Street, Chatham, Virginia, 24531, to hear citizen input
on proposed amendments to the FY 2018 County Budget. A complete copy of said
amendments are available for public examination at the County Administrator's Office, 1
Center Street, Chatham, Virginia, 24531, Monday through Friday, 8:00 a.m. to 5:00 p.m.,
and on the County's website at: www.pittsylvaniacountyva.gov.
Proposed
Budget
Amendments
2017-2018
Current Budgeted Revenues $ 194,776,685.18
Master Lease Revenue Funds 2,883,000.00
Proposed Amended Revenues $ 197,659,685.18
EXPENDITURES
Current Budgeted Expenditures
$ 194,776,685.18
Industrial Development Project
1,050,000.00
Library Purchase
625,000.00
Courthouse Chiller
250,000.00
Landfill Equipment/Improvements
880,000.00
Closing Costs
78.000.00
Proposed Amended Expenditures
$ 197,659,685.18
11.d.a
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PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
ACTION ITEM
Agenda Title:
CPMT: Letter of Resignation for CPMT Chairperson Ms. Milling;
Designee Appointment & Absences -C. Boswell
Staff Contact(s):
Cheryl Boswell
Agenda Date:
February 20, 2018
Item Number:
I 12.a
Attachment(s):
Letters of CPMT Resignation and Appointments
Reviewed By:
SUMMARY:
The Pittsylvania County Community Policy and Management Team Bylaws states "The
following member may request to appoint designees, if approved by the Pittsylvania
County Board of supervisors (1) Director of Community Services Board, (2) Director of
Department of Social Services, (3) Director of Health Department, (4) Director of the 22nd
District Court Services Unit, and (5) Superintendent of Pittsylvania County Schools."
Cheryl Boswell, CSA Coordinator, will present letter from the Director of the Arc of
Southside resigning her position as CPMT Chair and appointing Monic Karavanic as
member and Cynthia Robotti CPMT Member from the Health Department appointing
designees to the Community Policy and Management Team.
FINANCIAL IMPACT AND FUNDING SOURCE:
None
RECOMMENDATION:
Effective February 20, 2018 Natalie Whitlow, RN will be designee to Pittsylvania County
Community Policy and Management Team and Catheryne Walker, RN will be alternate.
Effective January 1, 2018 Tonya Milling resigned her position as CPMT Chair appointing
Monica Karavanic as designee. Ms. Ann Cassada with Pittsylvania County Schools will Chair
CPMT until a new Chair is appointed and approved by CPMT.
MOTION:
Motion to approve:
1) Natalie Whitlow, RN, as the Health Department Designee to the Pittsylvania County
Community Policy and Management Team, and Catheryne Walker, RN as Ms. Whitlow's
alternate, with an effective date of February 20, 2018; and
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12.a
2) Monica Karavanic as the Private Provider Representative with an effect date of February 20,
2018.
Packet Pg. 143
12.a.a
Tanya Milling
734 Main Street
The Arc.
Danville, VA 24541
Southside
434.836,3272
434.836.5419
Achieve with us.
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Don Hayes
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Karen Hardy
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Secretary
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Dear CPMT Members and staff,
Steve Barger
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Julie Bram
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It has been my pleasure serving on the Community Policy and Management Team with each of you. 1
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have accepted a position with The Aof Virginia, and will be leaving The Arc of Southside at the end
Ernicia Cole,
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of the year, and therefore can no longer serve.
Jill Hamlin
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1 am grateful to Ms. Cassada for her leadership and willingness to step in as chairperson. 1 am
Pat Honeyetar
Sean Tunas
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appointing Monica Karavanic, my current alternate, as The Are of Southside's representative to CPMT
Michael Nicholas
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as a community provider representative.
Sydney Omen
Michael Russell
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Again, i thank you for the opportunity to serve,
Barry Sides
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Tanya Milling
Local Director of The Arc Resigns to Accept State Leadership Position
After seven years of service, Tonya Milling has announced her resignation as Executive Director of The
Arc of Southside. Milling has accepted a position as Executive Director for The Arc of Virginia and will
begin her new duties on Jan. 1.
"We are grateful for Tonya's service to The Arc of Southside and are sad to see her go;" Dan Hayes, chair
of The Arc's Board, said. "We are, however, excited that she will now be leading The Arc's efforts at the
statewide level. This appointment is a testament to Tonya's leadership and passion for creating 'A Life
Like Yours' for people with developmental disabilities"
Thanks to Milling's leadership The Arc of Southside is recognized as one of the state's most progressive
in its service to people with developmental disabilities. Under Milling's direction The Arc of Southside
moved from a centralized campus in Blairs to a service model that allows the community to benefit from
the many skills and gifts that people with developmental disabilities have to offer. It also allows people
with developmental disabilities to have more choice and control in shaping their lives. This evolution
began in 2011 and positioned The Arc of Southside ahead of the wave of change that was to come in
Virginia's disability service system.
Southside residents, who previously were only given the option of sheltered employment in a program
designed only for people with developmental disabilities, are now able to obtain work in the
community. People who previously lived in a group home operated by The Arc of Southside continue to
be supported by staff of The Arc but now each have their own homes. Students in The Arc of Southside's
White Oak School are prepared to enter the public school system. Finally, area residents who had
limited access to a full social life are now becoming fully engaged within their community in the ways
that they choose.
As a result of the success of these new programs, agencies from across the Commonwealth continue to
seek consultation with The Arc of Southside to learn how to offer individualized supports in innovative
ways that give people a real life.
"I'm grateful to The Arc of Southside and this community for embracing these changes, and I look
forward to supporting The Arc at the statewide level," Milling said. "I know this region will continue to
be innovative and continue to be a leader in helping people create lives filled with meaningful work, a
comfortable home and friends to share it with."
Although Milling will end her full-time duties with The Arc of Southside on Jan. 1 she will continue to
provide part-time support and consultation during the search forthe new executive director.
For more information contact:
Tonya Milling
tmilling@thearcofsouthside.org
434-836-3272
Ism
Dan Hayes
dhayes@averett.edu
434-791-7252
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COMMONWEALTH of VIRGINIA
DANVILLE (434) 799-5790 Piltsylvania-Danville Health District
FAX. (434) 799-5022 Headquarters Office
Danville Health Department
326 Tavlor Drive
Danville, 1 irginia 24541
January 8, 2018
Ms. Cheryl Boswell
CSA Coordinator
Community Policy and Management Team
61 No. Main St.
Chatham, VA 24531
Dear Ms. Boswell:
12.a.a
CHATHAM: (434) 432-7232
FAX: (434) 432-723E
I have not been able to fulfill the 2017 CPMT meeting attendance requirements due to multiple
workplace obligations and as a result, I am tendering my resignation as a member of the
Pittsylvania County Community Policy and Management Team. Natalie Whitlow, RN, currently
my alternate, is able to sit as primary member of the CPMT, and Catheryne Walker, RN, is able
to sit as her alternate. Thank you and the Team for allowing me the opportunity to serve as a
member of the CPMT.
Sincerely,
Cynthia Robotti, DNP, RN, PHCNS-C
Nurse Manager
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