12-06-2018 Strategic Plan Discussion - FINALDecember 6, 2018
Thursday, December 6, 2018 Meeting
VIRGINIA: The Pittsylvania County Board of Supervisors Strategic Planning Meeting was
held on Thursday, December 6, 2018, in Room 206 of the Institute for Advanced Learning and
Research, 150 Slayton Avenue, Danville, Virginia 24540. Robert W. Warren, Chairman, called the
Meeting to Order at 5:30 PM. The following Members were present:
Elton W. Blackstock Staunton River District
Tim R. Barber Tunstall District
Ben L. Farmer Callands-Gretna District
Ronald S. Scearce Westover District
Robert W. “Bob” Warren Chatham-Blairs District
Charles H. Miller, Jr. Banister District
Mr. Joe B. Davis was absent.
Mr. David M. Smitherman, County Administrator and Clerk of the Board; Mr. J. Vaden Hunt
Esq., County Attorney; Mr. Greg L. Sides, Assistant County Administrator for Planning &
Administration; Mr. Richard Hicks, Assistant County Administrator for Operations; and Mrs. Kim
Van Der Hyde, Director of Finance, were present.
Motion to Approve the Agenda made by Dr. Miller, seconded by Mr. Barber.
Dr. Joey Faucette continued the Board’s year-long Strategic Planning Discussion for the next
year and beyond. A draft of said plan is attached hereto. Plans concerning future Board retreats were
discussed.
Adjournment
Mr. Warren adjourned the Meeting at 8:10 PM.
__________________________________________
Robert W. “Bob” Warren, Chair
Pittsylvania County Board of Supervisors
__________________________________________
David M. Smitherman, Clerk
Pittsylvania County Board of Supervisors
December 6, 2018
Pittsylvania County Board of Supervisors
Strategic Plan Objectives-Action Plan
1. Economic Development
a. Clearly define ED metrics for excellence and focus efforts there, e.g.,
type and quality of jobs, multiplier effect, environmental impact.
Educate BOS and RIFAs better.
2019 – Community ED Strategy Report (Spring-May)
Adopt incentive matrix by RIFA’s/City of Danville
b. Examine workforce development re. “next big thing” (prompt
DCC/PCS partnership).
2019 – ED meet with schools to determine workforce needs
(completing of ED study will shed light on these needs)
Expand partners to determine the “next big thing”
i. Grant for internships, professional development, and
mentorships 2020
ii. Increase the number and percentage of bachelor’s degrees
and specialized certificates among County citizens 2021
(TFN)
c. Assess, develop strategy, and then address infrastructure needs. Build
a better relationship with PCSA re. ED
2019 – Joint meeting with BOS, PCSA, IDA, and Planning
Commission to plan collaborative partnerships
Status update of infrastructure in the County for ED with a
report being presented to group listed above
d. Evaluate and build sports parks and facility:
i. 2019 – Complete Regional Study with Danville and
evaluate results
ii. 2021 – Based on evaluation of results, begin
implementation or re-strategize and update
Recreation Master Plan
-Seek Public/Private Partnerships with churches
and colleges/universities (i.e. Liberty and
Thomas Road Baptist Church) who may be
December 6, 2018
interested in helping to create a sports complex
in the area
iii. 2029 – Project completed
e. Evaluate current state of tourism efforts, strategize, and address
specifically:
i. 2019 – Effectiveness of Chamber of commerce tourism
contribution.
ii. Marketing of Pittsylvania County as tourist destination (I did
not have a year on this one)
iii. 2021 – Assess, capture, and include in Recreation Master
Plan all-natural environment assets, e.g., river and bike
trails. Update recreation Master Plan
Develop strategies to identify events that put us on the map-
bike trails, Sparta races, kayaking, canoeing, etc.
December 6, 2018
2. Financial Stability
a. Define metrics, accountabilities, and funding priorities for financial
stability in 2029, 2024, with projections between, and include audits
and guidelines.
2019 – Establish funding priorities before budget process
(January/February)
-Establish guidelines for a funding strategy to establish
a CIP Reserve Fund. (An idea was to review debt service
payments annually and as debt is paid off, the difference in
this reduction could be rolled into a CIP reserve fund)
-Update FMA (Financial Management & Accounting
Policy)(January/February) and adopt changes to policy in
February (maybe include COLA guidelines)
-Identify refunding opportunities
-Create timeline for debt needs and use of debt thru 2024
-Adopt CIP based on the current debt capacity
-Identify Long-term CIP-funded by debt
-Identify Annual CIP-funded by annual appropriation
-Identify Schools CIP Enhanced request thru 2029-
Joint meeting with BOS and School Bd (Staffs meet
1st Quarter 2019 and joint meeting with Board 3rd
Quarter 2019
-Review and establish fund balance reserve requirements
b. Develop a better strategy for getting and implementing funding
from state and national sources.
2019 – Create Legislative priorities and adopt priorities by October
2019 for 2020.
2020 – Affirmation of support for the pay plan and evaluation
System
-Review employee benefits
2021 – Hire and fund a lobbyist
-Establish target goals for fund balance amounts for each
year
2024 – Review and re-establish fund balance priorities
2029 – Review and re-establish fund balance priorities
December 6, 2018
3. Strategically partner with education providers that include and aren’t limited
to PCS, DCC, Averett University, IALR, Haas Center, and Liberty University
a. Provide infrastructure support for education that includes
broadband/internet provision for all households.
2019 – Identify partners and work with them to develop (write) a
plan and access funds set aside by the governor
2021 – Establish broadband authority commission and consider
establishing an entity to own the plan
2024 – Provide broadband availability to 90% of the County
Citizens (Dr. Joey to get % from Matt concerning current
numbers utilizing available broadband)
b. Prioritize educational opportunities more by promoting partnerships.
Begin and/or strengthen relationship immediately.
2019 – Develop a plan to meet with each of the colleges with PCS and
hold a stakeholder kick-off meeting
2021 – Identify areas to collaborate together
2024 – Put in place areas that have been previously established
c. Review School assets/staff (i.e. Career and Technical Center) to be
utilized to teach adults during evenings and in the summer.
December 6, 2018
4. Increase and improve citizen engagement
a. Re-examine the appointed Boards process to raise the level of
excellence through professional development.
2019 – Quarter 1 (CY) -Develop a calendar of Boards to
make presentations to the BOS
-Quarter 3 (CY) -Begin presentations
-Require a formal application for all appointed boards
-Set a preferred threshold for board service based on
certain qualifications that factor in the duties and
responsibilities for these boards
-Review term limits for Board appointees so that BOS board
members can determine who they would like to appoint
since many board appointees are inherited as new BOS
members are elected
2021 – Require annual professional development for Board
members and provide/identify funding for this training
b. Develop strategy for reaching those who want to be engaged using
best media.
2019 – Evaluate the need for a Public Information Officer and
identify funding for the position/maybe use a college
intern to help with this work
TBD – Hire as soon as funding is secured
c. Develop strategy for and create Citizens Academy.
2021 – Develop strategy and develop curriculum of Citizens
Academy
2024 – Create Citizens Academy
d. Engage PCS government and other social science classes to include
mentoring, shadowing, and internships.
2019 - Utilize Youth Commission to give ideas to strategize
-Build a mentor relationship between the School Board
high school liaisons and the county’s Youth Commission
2021 – Begin the program
2024 – Full implementation