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11-20-2018 Work Session Minutes - DRAFT November 20, 2018 Work Session Pittsylvania County Board of Supervisors Work Session November 20, 2018 VIRGINIA: The Work Session of the Pittsylvania County Board of Supervisors was held on November 20, 2018, in the Main Conference Room, County Administration Building, Chatham, Virginia 24531. Chairman, Chatham-Blairs District, Robert W. "Bob" Warren, called the Meeting to Order at 4:30 PM. The following Members were present: CALL TO ORDER (4:30 PM) Attendee Name Title Status Arrived Robert W. "Bob" Warren Chairman - Chatham-Blairs District Present 4:27 PM Ronald S. Scearce Vice Chair - Westover District Present 4:18 PM Tim R. Barber Supervisor - Tunstall District Present 4:37 PM Elton W. Blackstock Supervisor - Staunton River District Present 4:27 PM Joe B. Davis Supervisor - Dan River District Present 4:23 PM Ben L. Farmer Supervisor - Callands-Gretna District Present 4:22 PM Charles H. Miller Supervisor - Banister District Present 4:14 PM Also in attendance were Mr. David M. Smitherman, County Administrator; Mr. J. Vaden Hunt Esq., County Attorney; Mr. Gregory L. Sides, Assistant County Administrator for Planning & Administration; Mr. Richard N. Hicks, Assistant County Administrator for Operations; Mrs. Kimberly G. Van Der Hyde, Director of Finance; Mrs. Lisa W. Tuite, Library Director; Mrs. Holly E. Stanfield, Human Resource Manager; Mr. Chris C. Slemp, Director of Public Safety; Ms. Karen N. Hayes, Deputy Director of Community Development; Mr. Michael L. Henderson, Chief Building Official; and Mrs. Kaylyn M. McCluster, Deputy Clerk. AGENDA ITEMS TO BE ADDED a. Motion to add Memorandum regarding Solid Waste Fees under Other Reports. RESULT: APPROVED [UNANIMOUS] MOVER: Elton W. Blackstock, Supervisor - Staunton River District SECONDER: Ronald S. Scearce, Vice Chair - Westover District AYES: Warren, Scearce, Blackstock, Davis, Farmer, Miller ABSENT: Barber APPROVAL OF AGENDA Motion to Approve Agenda. Board of Supervisors November 20, 2018 Work Session RESULT: ADOPTED [UNANIMOUS] MOVER: Elton W. Blackstock, Supervisor - Staunton River District SECONDER: Ben L. Farmer, Supervisor - Callands-Gretna District AYES: Warren, Scearce, Blackstock, Davis, Farmer, Miller ABSENT: Barber PRESENTATIONS STAFF, COMMITTEE, AND/OR CONSTITUTIONAL OFFICER REPORTS a. Lease Revenue Bond Update (Staff Contact: Kimberly G. Van Der Hyde); (10 minutes) Mrs. Van Der Hyde briefed the Board on the Lease Revenue Bonds Report (Series 2018A-Tax Exempt and Series 2018B-Taxable) that was issued on January 30, 2018, (attached). Mr. Blackstock asked if this would be brought back before the Board before the money is allocated and Mr. Smitherman stated that it would. Mr. Warren asked about retiring bond debts using landfill revenue and Mrs. Van Der Hyde confirmed that. b. General Discussion of Solid Waste and Other Code Violations (Staff Contact: Gregory L. Sides); (15 minutes) Mr. Sides stated that this is the start of a process to possibly change the ordinance and codes, or to tighten restrictions that are already in place. Mr. Sides presented letters and pictures of dilapidated structures that have been brought to the attention of County Staff. Mr. Blackstock asked if the Judge would order the property owner to remove any property from yard that is valuable, before the County send contractors out to look at the property to see what actually has to be removed in order to come up with an accurate quote for cleanup. Mr. Scearce thanked staff for their efforts due to these properties being in his District and him getting numerous calls from citizens regarding these properties. Mr. Blackstock stated that several properties in his District were looked at in the past, but did not get fixed due to local ordinances and the County Code and suggested the possibility of looking to revise some of those ordinances and codes. Mr. Warren agreed with Mr. Blackstock and stated this is owed to the citizens to help protect them. Things such as this may cost, but it costs dearly when the structures are hurting our tax base with property values being decreased. Mr. Davis stated that properties that have houses may be found to be a problem as far as safety, but if it is approachable and the structure is repairable, the individual who bids on the property would carry more value if there was a structure still there to work with rather than working from the ground up. Mr. Barber wanted to clarify that if the situation were to be that the County had to go in and take down the structure, a lien is put on the property for the cost and then it would be sold instead of the County claiming the property. Mr. Blackstock suggested being sure the County gets paid before allowing another building permit to go out for that same property. Items such as these will be discussed in length at the Legislative Committee Meeting on November 29, 2018. c. Possible Revision to PCC Chapter 35, Addiction Recovery Group Home (Staff Contact: Gregory L. Sides); (5 minutes) Board of Supervisors November 20, 2018 Work Session Mr. Sides made the Board aware that the Planning Commission recently held a Public Hearing regarding revisions to Chapter 35 involving a group home for addiction recovery services that will require a Public Hearing at the December Business Meeting. d. Convenience Center Pilot Site Operating Hours (Staff Contact: Richard N. Hicks); (10 minutes) Mr. Hicks presented to the Board an update on convenience center pilot site operating hours. He stated that most traffic enters the site between 7:00 p.m. and 8:00 p.m., and it drops significantly off the last hour. Mr. Barber suggests looking at opening earlier to allow people to stop on their way to work. Mr. Warren would like to follow the same hours as Brosville for the Mt. Hermon site, and also suggested closing both gates when the site is closed because it is difficult to turn around if you go in and have to turn around. Mr. Warren also suggested putting out extra boxes on Christmas day so there is not a huge problem with overflowing trash due to the holiday. e. Legislative Priorities (Staff Contact: David M. Smitherman); (15 minutes) Mr. Smitherman provided the Board with the below potential non-exhaustive Legislative Priorities for the 2019 Virginia General Assembly: 1. Berry Hill Connector Road and Intermodal Funding 2. Cherrystone and Roaring Fork Dam Rehabilitation Funding 3. Repurposing of CPMT Fine for School’s Success Academy at Chatham Armory 4. County Ability to Tax same as Cities and Towns 5. Modification to School Funding Formula 6. Increase in Localities Ability to Tax Solar Projects 7. Increase in Court Cost Payments to be Used for Courthouse Facility Maintenance and/or New Construction 8. Increase Rural VDOT Funding 9. Additional Funding for Local Comp Board Funding Positions Mr. Blackstock stated the Cherrystone Lake Project may be something to look at seeking a lobbyist for, due to the project being so costly. These items will be discussed in length at the Legislative Committee Meeting on November 29, 2018. f. Reorganizational Meeting Date Discussion (Staff Contact: David M. Smitherman); (10 minutes) There was consensus of the Board to hold the Reorganizational Meeting on January 3, 2019, at 7:00 PM in the County Administration Main Conference Room. g. Other Reports Mr. Smitherman presented to the Board a Solid Waste fee Memorandum from himself (attached). He presented two (2) recommendations which are for the exemption request be granted and desk reviews be completed whenever possible, and to rescind the twenty (20) dollar fee. Motion to accept the Solid Waste recommendations from Mr. Smitherman. Board of Supervisors November 20, 2018 Work Session RESULT: APPROVED [UNANIMOUS] MOVER: Tim R. Barber, Supervisor - Tunstall District SECONDER: Charles H. Miller, Supervisor - Banister District AYES: Warren, Scearce, Barber, Blackstock, Davis, Farmer, Miller BUSINESS MEETING DISCUSSION ITEMS CLOSED SESSION Motion to enter into Closed Session. The Board entered into Closed Session at 5:54 PM. RESULT: ADOPTED [UNANIMOUS] MOVER: Elton W. Blackstock, Supervisor - Staunton River District SECONDER: Tim R. Barber, Supervisor - Tunstall District AYES: Warren, Scearce, Barber, Blackstock, Davis, Farmer, Miller a. Discussion or consideration of the acquisition of real property for a public purpose, or of the disposition of publicly held real property, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body. (Staff Contact: Richard N. Hicks) (1) Legal Authority: Virginia Code § 2.2-3711(A)(3) Subject Matter: Pittsylvania County Solid Waste Purpose: Discussion of Potential Purchase of Real Property for Additional Convenience Centers b. Discussion concerning a prospective business or industr y or the expansion of an existing business or industry where no previous announcement has been made of the business' or industry's interest in locating or expanding its facilities in the community. (Staff Contact: Matthew D. Rowe) (1) Legal Authority: Virginia Code § 2.2-3711(A)(5) Subject Matter: Project Sensor Purpose: Discussion of Unannounced Prospective Industry c. Consultation with legal counsel employed or retained by a public body regarding specific legal matters requiring the provision of legal advice by such counsel. Nothing in this subdivision shall be construed to permit the closure of a meeting merely because an attorney representing the public body is in attendance or is consulted on a matter. (Staff Contact: Matthew D. Rowe) (1) Legal Authority: Virginia Code § 2.2-3711(A)(8) Subject Matter: Ringgold East Industrial Park/Individual Lot Purpose: Consultation with Legal Counsel Regarding Proposed Letter of Intent to Purchase Board of Supervisors November 20, 2018 Work Session RETURN TO OPEN SESSION & CLOSED SESSION CERTIFICATION a. Closed Session Certification The Board returned to Open Session at 6:50 PM and the following Certification was recorded: PITTSYLVANIA COUNTY BOARD OF SUPERVISORS CLOSED MEETING CERTIFICATION BE IT RESOLVED that at the Meeting of the Pittsylvania County Board of Supervisors on November 20, 2018, the Board hereby certifies by a recorded vote that to the best of each Board Member’s knowledge only public business matters lawfully exempted from the Open Meeting requirements of the Virginia Freedom of Information Act (the “Act”) and identified in the Motion authorizing the Closed Meeting were heard, discussed, or considered in the Closed Meeting. If any Member believes that there was a departure from the requirements of the Act, he shall so state prior to the vote indicating the substance of the departure. The Statement shall be recorded in the Board’s Minutes. Vote Tim R. Barber Yes Elton W. Blackstock Yes Joe B. Davis Yes Ben L. Farmer Yes Charles H. Miller, Jr. Yes Ronald S. Scearce Yes Robert W. Warren Yes ADJOURNMENT Mr. Warren adjourned the Meeting at 6:52 PM. Board of Supervisors November 20, 2018 Work Session Board of Supervisors November 20, 2018 Work Session Board of Supervisors November 20, 2018 Work Session