08-14-2018 Special Called MeetingSpecial Called Meeting
August 14, 2018
Pittsylvania County Board of Supervisors
Tuesday, August 14, 2018
Special Called Meeting
VIRGINIA: The Special Called Meeting of the Pittsylvania County Board of
Supervisors was held on Tuesday, August 14, 2018, in the Main Conference Room, County
Administration Building, Chatham, Virginia 24531, Chairman, Chatham-Blairs District, Robert
"Bob" Warren, called the Meeting to Order at 4:00 PM. The following Members were present:
Elton W. Blackstock Staunton River District
Joe B. Davis Dan River District
Ben L. Farmer Callands-Gretna District
Dr. Charles H. Miller, Jr. Banister District
Robert W. “Bob” Warren Chatham-Blairs District
Supervisor Tim R. Barber was absent from the meeting.
Supervisor Scearce, Westover District, due to vacation, participated remotely during the
Special Called Meeting via phone. His location was 1003 Evan Street, Morehead City, North
Carolina 28557. The telephone number that was dialed was (434)-770-7663, and he participated
in the entire Special Called Meeting.
Mr. David M. Smitherman, County Administrator, J. Vaden Hunt Esq., County Attorney,
Mr. Richard N. Hicks, Assistant County Administrator for Operations; Mrs. Kim G. Van Der
Hyde, Director of Finance, Mr. Chris C. Slemp, Interim Emergency Services Coordinator; Ms.
Connie S. Gibson, Procurement Manager; and Mrs. Kaylyn M. McCluster, Deputy Clerk, were
also present.
Approval of Agenda
Motion by Mr. Blackstock, seconded by Mr. Miller, to approve Agenda, which was
unanimously approved by the Board Members present.
New Business:
Approval of Delta Response Team’s General Contract for Services:
Mr. Smitherman stated that there have been negotiations for at least one (1) month with
the Delta Response Team (“DRT”) to provide backup emergency medical response services in
the County. This would provide a permanent truck, which is already in Hurt, as well as two (2)
backup trucks to be stationed at other points in the County. Mr. Smitherman stated that there
would not be sufficient data on call volume and revenue for at least six (6) months, and then it
would be reviewed to be sure that the volume is keeping up with the expectations. The Contract
is expected to begin September 1, 2018, and it will replace the service that Cool Branch and
Blairs Rescue Squads have been providing for the County for ninety (90) days. The DRT
Contract is a three (3) year agreement and is to support the volunteer system when the volunteers
Special Called Meeting
August 14, 2018
are unable to answer calls. Mr. Hunt stated the reason for the Special Called Meeting was the
need for DRT to have time to hire new employees in order to be operational on September 1,
2018. Mr. Scearce asked which locations they would be at and Mr. Smitherman stated they
would be at Mt. Cross Fire/Rescue, Chatham Fire Department, and Hurt. Mr. Blacktstock
thanked the Agencies that have stepped up and helped the County with these calls. Motion by
Mr. Blackstock, seconded by Dr. Miller, to approve the Contract as presented. The following
Roll Call Vote was recorded: Mr. Blackstock-Yes; Mr. Davis-Yes; Mr. Farmer-Yes; Dr. Miller-
Yes; Mr. Scearce-Yes; and Mr. Warren-Yes. Mr. Blackstock’s Motion passed by a unanimous
vote of the Board Members present.
Adjournment
Mr. Warren adjourned the Meeting at 4:09 pm.
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Robert "Bob" Warren, Chair
Pittsylvania County Board of Supervisors
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David M. Smitherman, Clerk
Pittsylvania County Board of Supervisors