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07-17-2018 Business Meeting MinutesJuly 17, 2018 Business Meeting Pittsylvania County Board of Supervisors Business Meeting July 17, 2018 VIRGINIA: The Business Meeting of the Pittsylvania County Board of Supervisors was held on July 17, 2018 in the Pittsylvania County General District C ourtroom, Edwin R. Shields Courthouse Addition, Chatham, Virginia. Chairman - Chatham-Blairs District Robert "Bob" Warren, called the meeting to order at 7:00 PM. The following members were present: CALL TO ORDER (7:00 PM) Attendee Name Title Status Arrived Robert "Bob" Warren Chairman - Chatham-Blairs District Present 6:57 PM Joe Davis Vice Chair - Dan River District Present 6:58 PM Tim R. Barber Supervisor - Tunstall District Present 7:01 PM Elton W. Blackstock Supervisor - Staunton River District Present 6:57 PM Ronald Scearce Supervisor - Westover District Present 7:03 PM Charles Miller Supervisor - Banister District Present 6:59 PM Ben Farmer Supervisor - Callands-Gretna District Present 6:54 PM Mr. J. Vaden Hunt, Esq., County Attorney; Mr. Gregory L. Sides, Assistant County Administrator for Planning & Administration; Mr. Richard N. Hicks, Assistant County Administrator for Operations; Mrs. Kimberly Van Der Hyde, Director of Finance; and Mrs. Kaylyn M. McCluster, Deputy Clerk; were also present. AGENDA ITEMS TO BE ADDED a. Add item 14a. Approve Real Estate Representation Agreement between County and Marcus & Millichap Real Estate Investment Services of North Carolina, Inc. APPROVAL OF AGENDA RESULT: ADOPTED [UNANIMOUS] MOVER: Joe Davis, Vice Chair - Dan River District SECONDER: Tim R. Barber, Supervisor - Tunstall District AYES: Warren, Davis, Barber, Blackstock, Scearce, Miller, Farmer CONSENT AGENDA Approve with removal of item g.) EMS Transport and EMS Backup Transport Memorandum of Agreement Extensions, and place it under Matters from Work Session as item 14b. Board of Supervisors July 17, 2018 Business Meeting RESULT: ADOPTED [UNANIMOUS] MOVER: Elton W. Blackstock, Supervisor - Staunton River District SECONDER: Joe Davis, Vice Chair - Dan River District AYES: Warren, Davis, Barber, Blackstock, Scearce, Miller, Farmer a. Minutes: June 19, 2018, Work Session and Business Meeting (Staff Contact: Kaylyn M. McCluster) b. Pittsylvania County Sports Hall of Fame Congratulatory Letters (Staff Contact: Kaylyn M. McCluster) c. Resolution 2018-07-01: VDOT Rural Rustic Roads; Route 706 (Staff Contact: Gregory L. Sides) d. Resolution 2018-07-02: VDOT Rural Rustic Roads; Route 707 (Staff Contact: Gregory L. Sides) e. Resolution 2018-07-03: VDOT Smart Scale Applications Resolution of Support (Staff Contact: Gregory L. Sides) f. Management Control Agreement: E-911 Center (Staff Contact: Chris C. Slemp) PRESENTATIONS HEARING OF THE CITIZENS None. PUBLIC HEARINGS Rezoning Public Hearings Case 1: Public Hearing: Rezoning Case R-18-014; William A. Emerson, Jr., & Anita D. Emerson; Chatham-Blairs Election District A-1, Agricultural District to R-1, Residential Suburban Subdivision District (Staff Contact: Gregory L. Sides) Warren opened the Public Hearing at 7:11 PM. Mr. Emerson was present to represent the petition. No one signed up to speak and Warren closed the Public Hearing at 7:12 PM. RESULT: APPROVED [UNANIMOUS] MOVER: Ben Farmer, Supervisor - Callands-Gretna District SECONDER: Tim R. Barber, Supervisor - Tunstall District AYES: Warren, Davis, Barber, Blackstock, Scearce, Miller, Farmer Other Public Hearings 1. Public Hearing: Gretna Ballfield Lease (Staff Contact: Richard N. Hicks) Warren opened the Public Hearing at 7:14 PM. Rev. Stone was present and stated that the Outreach Center has adopted a highway in the entire area of the ball field. No one signed up to speak and Warren closed the Public Hearing at 7:16 PM. Warren thanked Rev. Stone and his congregation for taking on this endeavor and working to improve the community by giving an Board of Supervisors July 17, 2018 Business Meeting outreach to the youth. RESULT: APPROVED [UNANIMOUS] MOVER: Ben Farmer, Supervisor - Callands-Gretna District SECONDER: Tim R. Barber, Supervisor - Tunstall District AYES: Warren, Davis, Barber, Blackstock, Scearce, Miller, Farmer UNFINISHED BUSINESS NEW BUSINESS a. Award of Bids on Train Depot Parking Lot Paving Project (Staff Contact: Richard N. Hicks) Hicks was present and stated that this bid had already been awarded several months ago, but since it took VDOT so long to get their authorization, the lowest bidder came back and asked for an increase in the funds, but VDOT wouldn't approve it. The Project was rebid and the bids were received on June 27, 2018. Crews Construction Company, Inc., was the low and only bidder at $42,910.00. Since this Project had already gone through VDOT approval process previously, the County does not anticipate a long approval process. RESULT: APPROVED [UNANIMOUS] MOVER: Elton W. Blackstock, Supervisor - Staunton River District SECONDER: Tim R. Barber, Supervisor - Tunstall District AYES: Warren, Davis, Barber, Blackstock, Scearce, Miller, Farmer b. Health Insurance Cost Increase (Staff Contact: Kimberly G. Van Der Hyde) Van Der Hyde was present and suggested Option #2 for the 2019 Health Plan Year, as was discussed in length at the Work Session. This Option will require an additional $160,000 to fund. RESULT: APPROVED [UNANIMOUS] MOVER: Tim R. Barber, Supervisor - Tunstall District SECONDER: Joe Davis, Vice Chair - Dan River District AYES: Warren, Davis, Barber, Blackstock, Scearce, Miller, Farmer c. 2018 Year End Budget Amendments (Staff Contact: Kimberly G. Van Der Hyde) Motion by Blackstock, seconded by Mr. Davis, to appropriate a total of $1,736,511.05, and approve the suggested categorical changes for the School Board for the FY2018 County Budget. This requires a ten (10)- day layover. APPOINTMENTS a. Re-appointment: Dan River ASAP Policy Board; James McLaughlin (Staff Contact: Kaylyn M. McCluster) Board of Supervisors July 17, 2018 Business Meeting RESULT: APPROVED [UNANIMOUS] MOVER: Elton W. Blackstock, Supervisor - Staunton River District SECONDER: Tim R. Barber, Supervisor - Tunstall District AYES: Warren, Davis, Barber, Blackstock, Scearce, Miller, Farmer b. Re-appointment: SAAA Board of Directors; Anita White (Staff Contact: Kaylyn M. McCluster) RESULT: APPROVED [UNANIMOUS] MOVER: Charles Miller, Supervisor - Banister District SECONDER: Joe Davis, Vice Chair - Dan River District AYES: Warren, Davis, Barber, Blackstock, Scearce, Miller, Farmer c. Re-appointment: SAAA Board of Directors; Phillip Adams (Staff Contact: Kaylyn M. McCluster) RESULT: APPROVED [UNANIMOUS] MOVER: Tim R. Barber, Supervisor - Tunstall District SECONDER: Ben Farmer, Supervisor - Callands-Gretna District AYES: Warren, Davis, Barber, Blackstock, Scearce, Miller, Farmer MATTERS FROM WORK SESSION (IF ANY) a. Approve the Real Estate Representation Agreement between the County and Marcus & Millichap Real Estate Investment Services of North Carolina, Inc., subject to any necessary legal changes per the County Attorney RESULT: APPROVED [UNANIMOUS] MOVER: Elton W. Blackstock, Supervisor - Staunton River District SECONDER: Tim R. Barber, Supervisor - Tunstall District AYES: Warren, Davis, Barber, Blackstock, Scearce, Miller, Farmer b. EMS Transport and EMS Backup Transport Memorandum of Agreement Extensions (Staff Contact: Chris C. Slemp) Amended with the corrected total cost of $73,200. RESULT: APPROVED [UNANIMOUS] MOVER: Elton W. Blackstock, Supervisor - Staunton River District SECONDER: Joe Davis, Vice Chair - Dan River District AYES: Warren, Davis, Barber, Blackstock, Scearce, Miller, Farmer BOARD MEMBER REPORTS Davis requested that next month’s Agenda include a Department of Social Services discussion. Barber asked for everyone to keep the family of Ron Williams in their prayers. Board of Supervisors July 17, 2018 Business Meeting Scearce agreed with Barber's comments and gave the following Statement regarding the Department of Social Services. “I have served on the Social Services Board, which has direct administrative control over our local Department of Social Services (DSS) for well over a year now. I thought that that organization was running smoothly until February of this year, when I began to receive specific allegations from numerous current and former employees (13 on each side of current & former employees to be specific), and I thought these allegations were significant enough to warrant an independent investigation. So far, every effort to initiate this independent investigation has been stonewalled by some members of the Social Services Board and even by Mr. Fisk, the attorney of record for DSS. If you want to get a clear picture of what those allegations are, I would urge you to follow the social media accounts of Vic Ingram and Henry Hurt. Mr. Ingram and Mr. Hurt have detailed almost every allegation that was presented to me by interviewing and corroborating directly with the people that had the courage to come forward. I would also urge everyone to review the recent assessment that was performed by the Commissioner of DSS. If you take the time to dig through that glowing report where only 80% of the employees responded to the Commissioner's monkey survey, you will find that 20% of those that responded felt there was low morale, 26% did not feel valued, 35% felt there was no support from co-workers or leadership, 40% felt there were no job advancement opportunities and that positions were filled by a pre-selected process. Finally, only 44% of these respondents spoke favorably of our local department. Makes you wonder what the 20% that would not participate in this survey could have said. More importantly in this assessment, State required benchmarks were not met in two critical areas, Medical Assistance and Child Protective Services (CPS) response time limits. I had thought that the appointment of new members to the Social Services Board would have changed the dynamics of that board and allowed us to take a step in providing true oversight to that entity. Unfortunately, the same leadership that was unable or unwilling to move forward to investigate this situation in the previous board was reinstated last night and I do not have confidence in their leadership. I have tried to work within the constraints of this board since the beginning of this mess, and after last night's theatrics where the husband of the director of DSS "allegedly" threatened and verbally assaulted a county resident, I have reached my wits end. I am hereby requesting that we schedule a closed session to discuss dissolving the current Social Services Board and moving management and oversight to a local government official in our next board meeting. I would also like to schedule a public meeting afterwards where we vote on a resolution to make these changes. As a Christian and an US Air Force veteran where the core tenets of that organization, Integrity, Honor, Service Before Self were drilled into my being over a 22 year career, I think I have an innate ability to recognize a corrupt situation when I see one. I have served in some of the most austere and hostile environments in this world while being shot at, mortared, along with the occasional rocket sent my way. I don't say this to boast but to tell you I have served under fire, and my integrity or my ability to make sound decisions has never been called into question. Until now.” Warren echoed Barber regarding the Williams family. He also thanked law enforcement and fire and rescue for stepping up to extend their contracts so that our citizens can continue to receive services. Warren thanked the County IT staff and stated that it looks like the software is heading in the right direction. COUNTY ADMINISTRATOR REPORTS Board of Supervisors July 17, 2018 Business Meeting Sides echoed Warren's thanks for County Staff working on the software and also thanked the Board for their condolences and flowers for the loss of his mother. ADJOURNMENT Warren adjourned the Meeting at 7:39 PM. __________________________________________ Robert "Bob" Warren, Chair Pittsylvania County Board of Supervisors __________________________________________ David M. Smitherman, Clerk Pittsylvania County Board of Supervisors