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06-19-2018 Business Meeting MinutesJune 19, 2018 Business Meeting Pittsylvania County Board of Supervisors Business Meeting June 19, 2018 VIRGINIA: The Business Meeting of the Pittsylvania County Board of Supervisors was held on June 19, 2018 in the Pittsylvania County General District C ourtroom, Edwin R. Shields Courthouse Addition, Chatham, Virginia. Chairman - Chatham-Blairs District Robert "Bob" Warren, called the meeting to order at 7:00 PM. The following members were present: CALL TO ORDER (7:00 PM) Attendee Name Title Status Arrived Robert "Bob" Warren Chairman - Chatham-Blairs District Present 6:55 PM Joe Davis Vice Chair - Dan River District Present 6:55 PM Tim R. Barber Supervisor - Tunstall District Present 7:00 PM Elton W. Blackstock Supervisor - Staunton River District Present 7:00 PM Ronald Scearce Supervisor - Westover District Present 6:57 PM Charles Miller Supervisor - Banister District Present 6:56 PM Ben Farmer Supervisor - Callands-Gretna District Present 6:55 PM Mr. David M. Smitherman, County Administrator/Clerk of the Board; Mr. J. Vaden Hunt, Esq., County Attorney; Mr. Greg L. Sides, Assistant County Administrator for Planning & Administration; Mr. Richard Hicks, Assistant County Administrator for Operations; Mrs. Kimberly Van Der Hyde, Director of Finance; and Mrs. Kaylyn McCluster, Deputy Clerk; were also present. AGENDA ITEMS TO BE ADDED Add a Library Board Appointment under Appointments, add two (2) items, under Matters from Work Session, the approval of the Second Amendment of Animal Shelter Operational Agreement and Lease, and the approval of retention of outside legal counsel for opioid litigation damages assessment to the agenda. RESULT: ADOPTED [UNANIMOUS] MOVER: Elton W. Blackstock, Supervisor - Staunton River District SECONDER: Ronald Scearce, Supervisor - Westover District AYES: Warren, Davis, Barber, Blackstock, Scearce, Miller, Farmer APPROVAL OF AGENDA RESULT: ADOPTED [UNANIMOUS] MOVER: Ronald Scearce, Supervisor - Westover District SECONDER: Tim R. Barber, Supervisor - Tunstall District AYES: Warren, Davis, Barber, Blackstock, Scearce, Miller, Farmer CONSENT AGENDA Mr. Tyler Jarrett and his parents were present to receive a Resolution recognizing his Athlete of the Year Award. Mr. Barber read and presented the Resolution to Mr. Jarrett. RESULT: ADOPTED [UNANIMOUS] MOVER: Elton W. Blackstock, Supervisor - Staunton River District SECONDER: Ronald Scearce, Supervisor - Westover District AYES: Warren, Davis, Barber, Blackstock, Scearce, Miller, Farmer a. Minutes: May 15, 2018, Work Session and Business Meeting; May 21, 2018 Property Building Committee Meeting (Staff Contact: Kaylyn M. McCluster) b. Proclamation: Tyler Jarrett (Staff Contact: Kaylyn M. McCluster) c. Resolution 2018-06-01: VDOT Six-Year Plan (Staff Contact: Gregory L. Sides) d. Resolution 2018-06-02: James E. Davis (Staff Contact: David M. Smitherman); (Presenter: Robert W. Warren) Board of Supervisors June 19, 2018 Business Meeting e. Resolution 2018-06-03: Chris C. Slemp; Interim Emergency Services Coodinator (Staff Contact: James E. Davis) f. Livestock Claim (Staff Contact: James E. Davis) g. Community Foundation Grant Request for FIT Testing Machine (Staff Contact: Chris C. Slemp) h. Fire and Rescue Service Agreement Amendment (Staff Contact: Chris C. Slemp) i. EMS Transport Backup Agreements (Staff Contact: Chris C. Slemp) PRESENTATIONS HEARING OF THE CITIZENS Mr. Warren opened the Hearing of the Citizens at 7:09 PM. The first signed up to speak was Mr. Hubert Hudson from the Tunstall District. Mr. Hudson expressed his sincere disappointment in the Board. He stated his feeling of the finances spiraling out of control, the waste of dollars worth of investments, and he also brought t-shirts for the Board that he had made. Mr. Charles Eatmon from the Tunstall District was next to speak. He stated that he lives on Whitetail Road and referred to last month's discussion on the Six-Year plan. He asked Mr. Barber personally to come down his road and check the conditions because they are so bad. No one else signed up to speak and Mr. Warren closed the Hearing of the Citizens at 7:15 PM. PUBLIC HEARINGS Rezoning Public Hearings Case 1: Public Hearing: Rezoning Case R-18-010; Donny W. Hylton & Juanita D. Hylton; Dan River Election District A-1, Agricultural District to R-1, Residential Suburban Subdivision District (Staff Contact: Gregory L. Sides) Mr. Warren opened the Public Hearing at 7:16 PM. Mr. Hylton was present to represent the petitioner. No one signed up to speak and Mr. Warren closed the Public Hearing at 7:18 PM. RESULT: ADOPTED [UNANIMOUS] MOVER: Joe Davis, Vice Chair - Dan River District SECONDER: Ronald Scearce, Supervisor - Westover District AYES: Warren, Davis, Barber, Blackstock, Scearce, Miller, Farmer Case 2: Public Hearing: Rezoning Case R-18-011; David Miller & Diane Miller Chatham-Blairs Election District RC-1, Residential Combined Subdivision District, to A-1, Agricultural District (Staff Contact: Gregory L. Sides) Mr. Warren opened the Public Hearing at 7:19 PM. No one signed up to speak and Mr. Warren closed the Public Hearing at 7:20 PM. RESULT: ADOPTED [UNANIMOUS] MOVER: Elton W. Blackstock, Supervisor - Staunton River District SECONDER: Ronald Scearce, Supervisor - Westover District AYES: Warren, Davis, Barber, Blackstock, Scearce, Miller, Farmer Case 3: Public Hearing: Rezoning Case R-18-012; Bradley Nace Boswell; Callands-Gretna Election District R-1, Residential Suburban Subdivision District, to RC-1, Residential Combined Subdivision District (Staff Contact: Gregory L. Sides) Mr. Warren opened the Public Hearing at 7:21 PM. Mr. Boswell was present to represent petitioner. No one signed up to speak and Mr. Warren closed at 7:22 PM. Board of Supervisors June 19, 2018 Business Meeting RESULT: ADOPTED [UNANIMOUS] MOVER: Ben Farmer, Supervisor - Callands-Gretna District SECONDER: Joe Davis, Vice Chair - Dan River District AYES: Warren, Davis, Barber, Blackstock, Scearce, Miller, Farmer Other Public Hearings 1. Public Hearing: Proposed Amendment to Chapter 6.6-3, Property Exempt by Classification or Designation, of the Pittsylvania County Code, to include tangible personal property owned by the Climax Ruritan Club (Staff Contact: J. Vaden Hunt) Mr. Warren opened the Public Hearing at 7:23 PM. No one signed up to speak and Mr. Warren closed the Public Hearing at 7:24 PM. RESULT: ADOPTED [UNANIMOUS] MOVER: Ronald Scearce, Supervisor - Westover District SECONDER: Ben Farmer, Supervisor - Callands-Gretna District AYES: Warren, Davis, Barber, Blackstock, Scearce, Miller, Farmer 2. Public Hearing: Proposed Amendment to Chapter 6.6-3, Property Exempt by Classification or Designation, of the Pittsylvania County Code, to include tangible personal property owned by the Blue and Gray Education Society (Staff Contact: J. Vaden Hunt) Mr. Warren opened the Public Hearing at 7:26 PM. No one signed up to speak and Mr. Warren closed the Public Hearing at 7:27 PM. Mr. Hunt stated the cost for advertisement was covered by the organizations requesting the tax exemptions and the County did not pay those fees. RESULT: ADOPTED [UNANIMOUS] MOVER: Ben Farmer, Supervisor - Callands-Gretna District SECONDER: Joe Davis, Vice Chair - Dan River District AYES: Warren, Davis, Barber, Blackstock, Scearce, Miller, Farmer UNFINISHED BUSINESS NEW BUSINESS a. Purchase of Service Weapon (Staff Contact: Sheriff Michael W. Taylor) RESULT: ADOPTED [UNANIMOUS] MOVER: Elton W. Blackstock, Supervisor - Staunton River District SECONDER: Tim R. Barber, Supervisor - Tunstall District AYES: Warren, Davis, Barber, Blackstock, Scearce, Miller, Farmer b. Appropriation of Funds (Staff Contact: Sheriff Michael W. Taylor) RESULT: ADOPTED [UNANIMOUS] MOVER: Elton W. Blackstock, Supervisor - Staunton River District SECONDER: Charles Miller, Supervisor - Banister District AYES: Warren, Davis, Barber, Blackstock, Scearce, Miller, Farmer c. 9-1-1 Road Name Addition Request (Staff Contact: Chris C. Slemp) RESULT: ADOPTED [UNANIMOUS] MOVER: Tim R. Barber, Supervisor - Tunstall District SECONDER: Joe Davis, Vice Chair - Dan River District AYES: Warren, Davis, Barber, Blackstock, Scearce, Miller, Farmer d. Cherrystone Creek Dam No. 2A (Roaring Fork Lake) Economic Analysis (Staff Contact: Richard N. Hicks) Mr. Blackstock asked about the number of houses in flood plane and Mr. Hicks stated there were two (2) houses. Board of Supervisors June 19, 2018 Business Meeting RESULT: ADOPTED [UNANIMOUS] MOVER: Elton W. Blackstock, Supervisor - Staunton River District SECONDER: Ben Farmer, Supervisor - Callands-Gretna District AYES: Warren, Davis, Barber, Blackstock, Scearce, Miller, Farmer e. Award of Radio Tower Construction Bids (Staff Contact: Richard N. Hicks) RESULT: ADOPTED [UNANIMOUS] MOVER: Ronald Scearce, Supervisor - Westover District SECONDER: Elton W. Blackstock, Supervisor - Staunton River District AYES: Warren, Davis, Barber, Blackstock, Scearce, Miller, Farmer f. Authorize Execution Solid Waste Engineering Services Contracts (Staff Contact: Richard N. Hicks) Mr. Barber asked if Dewberry would still be doing the annual study and Mr. Hicks stated the new firm would be doing it. RESULT: ADOPTED [UNANIMOUS] MOVER: Elton W. Blackstock, Supervisor - Staunton River District SECONDER: Ronald Scearce, Supervisor - Westover District AYES: Warren, Davis, Barber, Blackstock, Scearce, Miller, Farmer g. County/School System Chatham Armory Lease (Staff Contact: Richard N. Hicks) Mr. Warren stated the school system has had a small program to reach children in need and this will allow them to reach a larger number of students. Mr. Hicks thanked the Sheriff for allowing inmates to paint the inside of the building. RESULT: ADOPTED [UNANIMOUS] MOVER: Charles Miller, Supervisor - Banister District SECONDER: Joe Davis, Vice Chair - Dan River District AYES: Warren, Davis, Barber, Blackstock, Scearce, Miller, Farmer APPOINTMENTS a. DSS Board Appointment: Ronald Merricks (Contact: Supervisor Joe B. Davis) RESULT: ADOPTED [UNANIMOUS] MOVER: Joe Davis, Vice Chair - Dan River District SECONDER: Tim R. Barber, Supervisor - Tunstall District AYES: Warren, Davis, Barber, Blackstock, Scearce, Miller, Farmer b. DSS Appointment: Patricia Evans (Contact: Supervisor Ronald S. Scearce) RESULT: ADOPTED [UNANIMOUS] MOVER: Ronald Scearce, Supervisor - Westover District SECONDER: Joe Davis, Vice Chair - Dan River District AYES: Warren, Davis, Barber, Blackstock, Scearce, Miller, Farmer c. Re-appointment: Public Library Board of Trustees; Janice Fitts (Contact: Supervisor Joe. B. Davis) RESULT: ADOPTED [UNANIMOUS] MOVER: Joe Davis, Vice Chair - Dan River District SECONDER: Tim R. Barber, Supervisor - Tunstall District AYES: Warren, Davis, Barber, Blackstock, Scearce, Miller, Farmer d. Re-appointment: Public Library Board of Trustees; Portia Fitzgerald (Contact: Supervisor Charles H. Miller, Jr.) Board of Supervisors June 19, 2018 Business Meeting RESULT: ADOPTED [UNANIMOUS] MOVER: Charles Miller, Supervisor - Banister District SECONDER: Joe Davis, Vice Chair - Dan River District AYES: Warren, Davis, Barber, Blackstock, Scearce, Miller, Farmer e. Public Library Board of Trustees Appointment: Sandra Rinkle (Contact: Supervisor Elton W. Blackstock) RESULT: ADOPTED [UNANIMOUS] MOVER: Elton W. Blackstock, Supervisor - Staunton River District SECONDER: Ben Farmer, Supervisor - Callands-Gretna District AYES: Warren, Davis, Barber, Blackstock, Scearce, Miller, Farmer f. Tourism Board Appointment: Mary Smith (Contact: Supervisor Ben L. Farmer) RESULT: ADOPTED [UNANIMOUS] MOVER: Ben Farmer, Supervisor - Callands-Gretna District SECONDER: Joe Davis, Vice Chair - Dan River District AYES: Warren, Davis, Barber, Blackstock, Scearce, Miller, Farmer g. Public Library Board of Trustees Appointment: Shelby Buffington RESULT: APPROVED [UNANIMOUS] MOVER: Ben Farmer, Supervisor - Callands-Gretna District SECONDER: Tim R. Barber, Supervisor - Tunstall District AYES: Warren, Davis, Barber, Blackstock, Scearce, Miller, Farmer MATTERS FROM WORK SESSION (IF ANY) a. Approval of Second Amendment to Animal Shelter Operational Agreement and Lease RESULT: APPROVED [6 TO 1] MOVER: Elton W. Blackstock, Supervisor - Staunton River District SECONDER: Ronald Scearce, Supervisor - Westover District AYES: Warren, Davis, Blackstock, Scearce, Miller, Farmer NAYS: Barber b. Approval of Retention of Outside Legal Counsel for Opioid Litigaton Damages Assessment RESULT: APPROVED [UNANIMOUS] MOVER: Elton W. Blackstock, Supervisor - Staunton River District SECONDER: Charles Miller, Supervisor - Banister District AYES: Warren, Davis, Barber, Blackstock, Scearce, Miller, Farmer BOARD MEMBER REPORTS Mr. Scearce stated that this past Thursday he was the key note speaker for the Danville Cancer Association. He strongly supports the organization and encouraged the citizens to do so as well. Mr. Farmer thanked Fire and EMS for their hard work. Mr. Blackstock spoke about Daniel and Erin Lanier and how their small business conducted a rodeo in the Grit community. Mr Blackstock also pointed out law enforcement officials from federal, state, and local levels and commended them on coming together to get the indictments and combat the drugs in our area. Mr. Davis thanked and recognized Tyler Jarrett's athletic and academic accomplishments. He also thanked Sheriff Taylor for everything they do for our County and echoed Mr. Farmer's statement about Fire and EMS. Dr. Miller commended Fire and EMS but stated his concern that there isn't enough minority participation in fire and EMS. He encouraged Mr. Slemp to facilitate minority participation. Mr. Warren congratulated the Tyler Jarrett family and wished him luck in his future. He also recognized Chatham High School's win and being able to participate in the State Championship. Mr. Warren also commended Sheriff Taylor on the Federal indictments that took place in Danville. COUNTY ADMINISTRATOR REPORTS Board of Supervisors June 19, 2018 Business Meeting Mr. Smitherman gave an update on the Emergency Management Services. He stated that they have engaged volunteers to cover the County's emergency management services at the moment, as they work to come up with a more permanent solution. He also stated that there will be recommendations brought to the Fire and Rescue Committee regarding the long term provision of the emergency management services. Mr. Smitherman also stated that staff is taking efforts to improve the County's Solid Waste Collections. CLOSED SESSION 1. Discussion, consideration, or interviews of prospective candidates for employment; assignment, appointment, promotion, performance, demotion, salaries, disciplining, or resignation of specific public officers, appointees, or employees of any public body. Motion made by Mr. Blackstock, seconded by Mr. Barber, to enter into Closed Session, which was unanimously approved by the Board. The Board entered into closed session at 8:10 PM. RETURN TO OPEN SESSION AND CLOSED SESSION CERTIFICATION 1. Closed Session Certification The Board returned to open session 9:11 PM and the following Certification was recorded: PITTSYLVANIA COUNTY BOARD OF SUPERVISORS CERTIFY CLOSED MEETING BE IT RESOLVED that at the Meeting of the Pittsylvania County Board of Supervisors on June 19, 2018, the Board hereby certifies by a recorded vote that to the best of each board member’s knowledge only public business matters lawfully exempted from the open meeting requirements of the Virginia Freedom of Information Act and identified in the motion authorizing the closed meeting were heard, discussed or considered in the closed meeting. If any member believes that there was a departure from the requirements of the Code, he shall so state prior to the vote indicating the substance of the departure. The statement shall be recorded in the minutes of the Board. Vote Tim R. Barber Yes Elton W. Blackstock Yes Joe B. Davis Yes Ben L. Farmer Yes Charles H. Miller, Jr. Yes Ronald S. Scearce Yes Robert W. Warren Yes ADJOURNMENT Mr. Warrren adjourned the meeting at 9:12 PM. __________________________________________ Robert "Bob" Warren, Chair Pittsylvania County Board of Supervisors __________________________________________ David M. Smitherman, Clerk Pittsylvania County Board of Supervisors