05-15-2018 WS Meeting MinutesMay 15, 2018
Work Session
Pittsylvania County Board of Supervisors
Work Session
May 15, 2018
VIRGINIA: The Work Session of the Pittsylvania County Board of Supervisors was
held on May 15, 2018 in the Main Conference Room, County Administration Building,
Chatham, Virginia. Chairman - Chatham-Blairs District Robert "Bob" Warren, called the
meeting to order at 4:30 PM. The following members were present:
CALL TO ORDER (4:30 PM)
Attendee Name Title Status Arrived
Robert "Bob" Warren Chairman - Chatham-Blairs District Present 4:09 PM
Joe Davis Vice Chair - Dan River District Present 4:19 PM
Tim R. Barber Supervisor - Tunstall District Present 4:25 PM
Elton W. Blackstock Supervisor - Staunton River District Present 4:12 PM
Ronald Scearce Supervisor - Westover District Present 4:03 PM
Charles Miller Supervisor - Banister District Present 4:10 PM
Ben Farmer Supervisor - Callands-Gretna District Present 4:12 PM
Also in attendance were Mr. David M. Smitherman, County Administrator/Clerk of the Board;
Mr. J. Vaden Hunt Esq., County Attorney; Mr. Greg L. Sides, Assistant County Administrator for
Planning & Administration; Mr. Richard Hicks, Assistant County Administrator for Operations; Mrs.
Kimberly Van Der Hyde, Director of Finance; the Honorable Mike Taylor, Sheriff; the Honorable
Vincent Shorter, Treasurer; Mrs. Cheryl Boswell, CSA Coordinator; Connie Gibson, Purchasing
Manager; Linda Mills, Grants Administrator; Dr. Joey Faucette, Life Coach; Mr. Gary Poindexter, Mayor
of Hurt; Mrs. Kaylyn McCluster, Deputy Clerk; and Mrs. Hollye Keesee, Executive Assistant.
AGENDA ITEMS TO BE ADDED
7a School Resource Officer Grant Application
RESULT: ADOPTED [UNANIMOUS]
MOVER: Elton W. Blackstock, Supervisor - Staunton River District
SECONDER: Ben Farmer, Supervisor - Callands-Gretna District
AYES: Warren, Davis, Barber, Blackstock, Scearce, Miller, Farmer
APPROVAL OF AGENDA
RESULT: ADOPTED [UNANIMOUS]
MOVER: Elton W. Blackstock, Supervisor - Staunton River District
SECONDER: Ronald Scearce, Supervisor - Westover District
AYES: Warren, Davis, Barber, Blackstock, Scearce, Miller, Farmer
PRESENTATIONS
Board of Supervisors
May 15, 2018
Work Session
1. Proposed CDBG Project (Staff Contact: Gregory L. Sides); (Presenters: J. Saunders/C.
Stovall (PCCA)); (10 minutes)
Mr. John Saunders and Mr. Cedric Stovall were present to discuss a proposed Community
Development Block Grant project in the Gunn-Garland Road Community in Pittsylvania County.
2. CSA Consultant Report (Staff Contact: Richard N. Hicks); (Presenter: Gail Ledford); (20
minutes)
Ms. Gail Ledford was present and gave the Board of Supervisors the draft report from their
assessment of the County's CSA system.
STAFF, COMMITTEE, AND/OR CONSTITUTIONAL OFFICER REPORTS
a. Legislative Committee Report (Staff Contact: J. Vaden Hunt); (5 minutes)
Mr. Blackstock stated that he likes Option B for county-owned equipment policy. Mr. Hunt
asked if the consensus of the Board was to go with Option B. Mr. Warren stated his worries
about security issues when these items are allowed to be bought by employees, which is why he
supports Option B. Mr. Smitherman asked if this needed to be added to personnel policy and Mr.
Hunt suggested to take a look at it and bring it back to the Board for their approval once it is
finalized.
b. Solid Waste Committee Report (Staff Contact: Richard N. Hicks); (5 minutes)
Mr. Blackstock stated that people who run compactor sites every day were opposed to the 7 am -
7 pm closing. In Motley when gates were locked at night people pulled up and dropped trash off
at gate. Mr. Blackstock suggested speaking with site operators for feedback on closing hours.
Mr. Barber asked if someone dropped trash at the site could they be fined Sheriff Taylor
confirmed that it is a misdemeanor, but they would have to be identified.
c. EMS Transport Update (Staff Contact: Chris C. Slemp); (5 minutes)
Mr. Slemp was present to give an update on EMS.
d. Other Reports
Mr. Smitherman gave a quick overview of the Treasurer's report.
BUSINESS MEETING DISCUSSION ITEMS
School Resource Officer Grant Applications
Mr. Smitherman stated that this item will be added under new business at tonight's Business
Meeting. Mr. Smitherman received a request to submit a grant application for School Resource
Officers that will go to four (4) Elementary Schools; Brosville, Chatham, Mt. Airy, and Twin
Springs. He stated that at the Business Meeting they will have to either approve or deny the local
match of approximately $61,000 for each of the next four (4) years to pay for those four (4)
School Resource Officers. Mr. Blackstock stated that in light of the school situations, we are all
concerned about school safety but he also suggested to be creative and find ways to fund with
existing line item money. Mr. Davis asked Sheriff Taylor what would happen if the County were
to look at private security firms where there are special operators. Sheriff Taylor stated that all
the School Resource Officer positions now have been absorbed by the County, which means that
Board of Supervisors
May 15, 2018
Work Session
they would all be put back on the roads and other places throughout the County. Mr. Blackstock
stated that they would have to go to a special training in order to carry a weapon. Mr. Warren
asked would this make it more difficult to have deputies to service the road and could the grant
funds be used in that capacity such as e-rip, where retired officers come back and do this type of
work.
EXECUTIVE TRAINING SESSION (5:30 PM - 6:30 PM)
1. Dr. Faucette; Board of Supervisors Executive Training Session (Staff Contact: David M.
Smitherman); (Presenter: Dr. Faucette); (1 hour)
Dr. Joey Faucette was present for the second of four (4) training sessions for the Board. He
presented the results from their retreat which showed the strengths and weaknesses. He asked the
Board to divide into four (4) groups; strengths, weaknesses, opportunities, and common results,
and then come back at the July meeting with some strategic action steps to put into a plan to see
how the County builds on the high quality of the schools or how to better maximize the quality
of the land use program.
ADJOURNMENT (6:30 PM)
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Robert W. “Bob” Warren, Chair
Pittsylvania County Board of Supervisors
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David M. Smitherman, Clerk
Pittsylvania County Board of Supervisors