01-16-2018 WS meeting
Board of Supervisors
Work Session
January 16, 2018
Pittsylvania County Board of Supervisors
Work Session
January 16, 2018
VIRGINIA: The Work Session of the Pittsylvania County Board of Supervisors began
at 4:30 PM on Monday, January 16, 2018 in the Main Conference Room of the County
Administration Building located at 1 Center Street in Chatham, Virginia. The following members
were present:
Tim R. Barber Tunstall District
Joe B. Davis Dan River District
Ronald S. Scearce Westover District
Charles H. Miller, Jr. Banister District
Ben L. Farmer Callands-Gretna District
Elton W. Blackstock, Jr. Staunton River District
Robert W. Warren Chatham-Blairs District
Mr. David M. Smitherman, County Administrator and Clerk of the Board; Mr. J. Vaden
Hunt, County Attorney; Mr. Greg L. Sides, Assistant County Administrator for Planning &
Administration, Mr. Richard Hicks, Assistant County Administrator for Operations, Ms. Kim
Van Der Hyde, Director of Finance, and Ms. Rebecca Flippen, Deputy Clerk were also present.
Approval of Agenda
Motion was made by Mr. Blackstock, seconded by Mr. Barber to approve the agenda
with the added item, which was unanimously approved by the Board.
News Business
The Board concluded the discussion began during the Finance Committee with
Christopher Kulp, Financial Counsel with Hunton & Williams, LLP, discussed the Lease
revenue Bond Financing Approval Resolution 2018-01-02, which approved a plan to finance
certain County projects through the issuance of lease revenue bonds by the Industrial
Development Authority.
The Honorable Vincent Shorter, Treasurer for Pittsylvania County, met with the Board of
Supervisors to discuss a proposed change to permanently move the tax due dates from June 5th
and December 5th to June 10th and December 10th. The reason Mr. Shorter asked the Board to
consider this was due to the high volume of work activities in his office at the first and ends of
the month, one being DMV stops. Compounded on the work related to the DMV stops i s the
end-of-month balances. Mr. Shorter felt it would not only help him but also help the citizens.
After discussion, the Board asked Mr. Shorter if it would be beneficial to his office to move the
bi-annual tax due dates even further, to June 20th and December 20th. Mr. Shorter agreed those
dates would be good for the citizens, and his office as well. The consensus of the Board would
Board of Supervisors
Work Session
January 16, 2018
be, at their Business Meeting following this Work Session, to authorize staff to advertise the
required public hearing to make this proposed amendment to the County Code.
At 5:00 PM, the Board was scheduled to begin training on new software for conducting
electronic board meetings. However, due to unforeseen problems that could not be resolved by
the host company within the allotted training time, the training had to be re-scheduled for a
future date.
Adjournment
Mr. Warren adjourned the meeting at 6:00 PM.