01-04-2018 Re-organizational Meeting
January 4, 2018
Re-organizational Meeting
Pittsylvania County Board of Supervisors
Re-Organizational Meeting
January 4, 2018
VIRGINIA: The Re-Organizational meeting of the Pittsylvania County Board of
Supervisors was held on Monday, January 4, 2018 in Conference Room #1 of the County
Administration Building located in Chatham, Virginia. David M. Smitherman, County
Administrator, called the meeting to order at 5:00 p.m. The following members were present:
Tim R. Barber Tunstall District
Joe B. Davis Dan River District
Ronald S. Scearce Westover District
Charles H. Miller, Jr. Banister District
Ben L. Farmer Callands-Gretna District
Robert W. Warren Chatham-Blairs District
Elton W. Blackstock, Jr. Staunton River District
Mr. David M. Smitherman, County Administrator and Clerk of the Board; Mr. J. Vaden
Hunt, County Attorney; Greg L. Sides, Assistant County Administrator for Planning &
Development; Richard Hicks, Assistant County Administrator for Operations; and Rebecca
Flippen, Deputy Clerk were also present.
After a Moment of Silence, Mr. Smitherman led the Pledge of Allegiance.
Approval of Agenda
Motion was made by Mr. Blackstock, seconded by Mr. Barber, to approve the agenda
which was unanimously approved by the Board.
Re-Organization of the Board:
Election of Chairman
Mr. Smitherman explained that under the By-laws adopted at the January 2017 Re-
organizational Meeting, nominations for Chairman and Vice-Chairman required both a
nomination and a second; that votes will be taken in the order the nominations were made; and
that it takes four votes, the majority of the board, in order to select a Chairman. He further read
the responsibilities of the Chairman, as per named in the Board’s By-laws. Mr. Smitherman
opened the floor for nominations for Chairman of the Board of Supervisors for 2018.
Nomination was made by Mr. Barber, seconded by Mr. Davis, for Mr. Robert W. “Bob”
Warren as Chairman. No other nominations were made. Motion was then made by Mr. Barber,
seconded by Mr. Davis, to close the nominations for Chairman, which was unanimously
approved by the Board.
The Board then voted unanimously to elect Robert W. “Bob” Warren as Chairman of the
Board of Supervisors for 2018.
Mr. Smitherman then turned the meeting over to Mr. Warren as the newly elected
Chairman for the Board.
Re-Organization Meeting
January 4, 2018
Election of Vice-Chairman
Nomination was made by Mr. Davis, seconded by Mr. Barber, for Ronald S. Scearce as
Vice-Chairman. No other nominations were made. Motion was then made by Mr. Barber,
seconded by Mr. Davis, to close the nominations for Chairman, which was unanimously
approved by the Board. The Board voted on Mr. Davis’ nomination of Ronald Scearce for Vice-
Chairman, which was approved unanimously by the Board. Ronald S. Scearce was elected as
Vice-Chair of the Board of Supervisors for 2018
.
By Laws and Rules of Order
Motion was made by Mr. Blackstock seconded by Mr. Davis, to approve the Board of
Supervisors’ By-Laws, which was unanimously approved by the Board.
Motion was made by Mr. Blackstock, seconded by Mr. Barber, to approve Robert’s Rules
of Order, Newly Revised 11th Edition, as modified, by the Board of Supervisors to meet the
necessary requirements of the State Code of the Commonwealth of Virginia as the official Rules
of Order for Pittsylvania County, Virginia, which was unanimously approved by the Board
Set Day and Time of Regular Meeting
Motion was made by Mr. Barber, seconded by Mr. Davis, to meet 3rd Tuesday of the
month: beginning at 4:30pm for a Work Session with staff in Conference Room #1 in the County
Administration Building located at 1 Center Street in Chatham, Virginia; and beginning at 7pm
for a Business Meeting in the General District Courtroom located at 11 Bank Street in the Edwin
R. Shields Annex in Chatham, Virginia, which was unanimously approved by the Board.
Appointments of Committees by Chairman:
Mr. Warren appointed the following Board members to:
Standing Committees
(a) Finance/Insurance Committee: Elton W. Blackstock- Chair, Joe B.
Davis; Robert W. Warren; and Ronald S. Scearce
(b) Personnel Committee: Joe B. Davis- Chair, Tim R. Barber, Ben L.
Farmer
(c) Property/Building Committee: Joe B. Davis - Chair, Robert W.
Warren, Charles H. Miller, Jr.
(d) Legislative Committee: Ronald S. Scearce - Chair, Joe B. Davis,
Ben L. Farmer
Special Committees
(a) Solid Waste Committee: Tim R. Barber-Chair, Robert W. Warren;
Elton W. Blackstock
(b) Computer/Radio/Telecommunications Committee: Ronald S.
Scearce- Chair, Joe B. Davis, Charles H. Miller, Jr.
(c) Board of Supervisors/School Board Liaison Committee: Ben L
Farmer-Chair, Charles H. Miller, Jr., Joe B. Davis
(d) Fire & Rescue Policies and Procedures Committee: Ronald S.
Scearce-Chair, Tim R. Barber, Elton W. Blackstock
Re-Organization Meeting
January 4, 2018
(e) Economic Development Committee: Tim R. Barber-Chair, Joe B.
Davis, Robert W. “Bob” Warren
(f) Animal Welfare Facility Committee: Elton W. Blackstock-Chair,
Ben L. Farmer, Charles H. Miller, Jr.
Other Appointments by Mr. Warren were:
(a) Danville-Pittsylvania Regional Industrial Facility Authority –
(Primary) –Robert W. “Bob” Warren
(Secondary) – Ronald S. Scearce
(Alternate) – Elton W. Blackstock, Jr.
(b) Board Member (1) to the Pittsylvania County Planning Commission
–Joe B. Davis
(c) Board Member (1) to the Virginia Association of Counties (VAC0)
–Robert W. “Bob” Warren
(d) Board Members (3) to the Metropolitan Planning Organization
(MPO) – Charles H. Miller, Jr.,, Mr. Ronald S. Scearce, Ben L.
Farmer
(e) Elected Officials (2) to the SARA Title III (LEPC) –Elton W.
Blackstock, David M. Smitherman
(f) Board Member (1) to the Pittsylvania County Social Services Board
– Ronald S. Scearce
(g) Board Member (1) to the Roanoke River Basin Association –
Charles H. Miller, Jr.
(h) Board Member to the Dan River Business Development Center
(DRBDC) – Joe B. Davis
(i) Board Members (2) to the West Piedmont Planning District
Commission (WPPD) –Ronald S. Scearce; Ben L Farmer
(j) Board Member (1) to the Fire/Rescue Emergency Medical Advisory
Committee (EMAC) –Elton W. Blackstock, Jr.
(k) Board Member (1) to the Local Elected Officials (LEO) –Robert W.
“Bob” Warren
(l) Board Member (1) to the Tri-County Lake Administrative
Commission (TLAC) – Ben L. Farmer
(m) Pittsylvania County Community Action Agency: Charles H. Miller,
Jr.
(n) Pittsylvania County Youth Commission – Joe B. Davis
(o) Staunton River Regional Facility Authority (Contingent on formation
of SR FIFA) Elton W. Blackstock, Jr., Ben L. Farmer; Alternate:
Charles H. Miller, Jr.
Appointments by the Board
Motion was made by Mr. Barber, seconded by Mr. Davis, to appointment Mr.
Ronald Scearce as the local government representative to the Community Policy Management
Team (CPMT), which was unanimously approved by the Board.
Re-Organization Meeting
January 4, 2018
Adjournment
Motion was made by Mr. Barber, seconded by Mr. Davis, to adjourn, which was
unanimously approved by the Board. The meeting adjourned at 5:30pm.
__________________________________________
Robert W. “Bob” Warren, Chair
Pittsylvania County Board of Supervisors
__________________________________________
David M. Smitherman, Clerk
Pittsylvania County Board of Supervisors