11-20-2018 Business Meeting Agenda
BOARD OF SUPERVISORS
BUSINESS MEETING
Tuesday, November 20, 2018 – 7:00 PM
Pittsylvania County General District Courtroom
Edwin R. Shields Courthouse Addition, 11 Bank Street
Chatham, Virginia 24531
AGENDA
1. CALL TO ORDER (7:00 PM)
2. ROLL CALL
3. MOMENT OF SILENCE
4. PLEDGE OF ALLEGIANCE
5. AGENDA ITEMS TO BE ADDED
6. APPROVAL OF AGENDA
7. CONSENT AGENDA
a. Minutes: October 16, 2018, Work Session and Business Meeting; October 29, 2018,
Solid Waste Committee Meeting; November 1, 2018, Strategic Plan Meeting (Staff
Contact: Kaylyn M. McCluster)
b. Resolution # 2018-11-01: Matthew Arnold, VHSL Group 2A State Golf Champion
(Contact: Chairman Warren); (Matthew Arnold will be present to accept Resolution)
c. Purchase of Service Weapon (Staff Contact: Sheriff Michael W. Taylor)
d. Fire Prevention and Safety Grant (Staff Contact: Chris C. Slemp)
e. Ratification of Engagement Agreement (Staff Contact: J. Vaden Hunt, Esq.)
8. PRESENTATIONS
a. Annual Report; Danville Pittsylvania Community Services (Staff Contact: David M.
Smitherman); (Presenter: Dr. Julie Brown, Danville-Pittsylvania Community
Services Board Member)
9. HEARING OF THE CITIZENS
Business Meeting - November 20, 2018
Each person addressing the Board under Hearing of the Citizens shall be a resident or
land owner of the County, or the registered agent of such resident or land owner. Each
person shall step up, give his/her name and district in an audible tone of voice for the
record, and unless further time is granted by the Chairman, shall limit his/her address to
three (3) minutes. No person shall be permitted to address the Board more than once
during Hearing of the Citizens. All remarks shall be addressed to the Board as a body
and not to any individual member thereof. Hearing of the Citizens shall last for a
maximum of forty-five (45) minutes. Any individual that is signed up to speak during
said section who does not get the opportunity to do so because of the aforementioned
time limit, shall be given speaking priority at the next Board meeting. Absent
Chairman’s approval, no person shall be able to speak who has not signed up.
10. PUBLIC HEARINGS
A. Rezoning Public Hearings
Pursuant to Article V, Division 6, of the Pittsylvania County Zoning Ordinance, the
Board of Supervisors have been empowered to hear and decide specific zoning issues
and zoning map changes in support of said Ordinance. In accomplishing this
important task, the Board is responsible for promoting the health, safety, and general
public welfare of the citizens of Pittsylvania County. The Board must ensure that all
of its decisions and regulations be directed to these goals and that each be consistent
with the environment, the comprehensive plan, and in the best interest of Pittsylvania
County, its citizens, and its posterity.
Case 1: Public Hearing: Rezoning Case R-18-024; Donald R. Mustain; R-1,
Residential Suburban Subdivision District, to A-1, Agricultural District
(Staff Contact: Gregory L. Sides)
Case 2: Public Hearing: Rezoning Case R-18-025; Jesse M. Hancock; R-1,
Residential Suburban Subdivision District, to A-1, Agricultural District
(Staff Contact: Gregory L. Sides)
Case 3: Public Hearing: Rezoning Case R-18-026; Larry Wayne Edwards &
Tamara G. Edwards; R-1, Residential Suburban Subdivision District, to A-
1, Agricultural District (Staff Contact: Gregory L. Sides)
B. Other Public Hearings
Each person addressing the Board under a Public Hearing shall step up, give his/her
name and district, and/or his/her place of residency for non-County citizens, in an
audible tone of voice for the record, and unless further time is granted by the
Chairman, shall limit his/her address to three (3) minutes; speakers for a group shall be
limited to ten (10) minutes. Speakers shall conclude their remarks at that ti me, unless
the consent of the Board is affirmatively given to extend the speakers allotted time.
Absent Chairman’s approval, no person shall be able to speak who has not signed up.
1. Public Hearing: Solid Waste Ordinance Change (Staff Contact: Richard N. Hicks)
Business Meeting - November 20, 2018
2. Public Hearing: Lease of Tower Space - Dan River Middle School Tower (Staff
Contact: Richard N. Hicks)
3. Public Hearing: Procurement Policy Changes (Staff Contact: J. Vaden Hunt, Esq.)
11. UNFINISHED BUSINESS
12. NEW BUSINESS
a. Approval of Federal Grant Administration Policy and Conflict of Interest Policy
(Staff Contact: J. Vaden Hunt, Esq.)
b. Appropriation of the Tobacco Grant - SVMP Feasibility Study (Staff Contact:
Gregory L. Sides)
c. Danville Regional Foundation Grant Appropriation; Sheriff's Salary Study and
Library Study (Staff Contact: Gregory L. Sides)
d. Health Department Carryover (Staff Contact: David M. Smitherman)
e. New Open Space Land Use Agreement for 2019 (Staff Contact: J. Vaden Hunt, Esq.)
f. Meals Tax Refund Request for Mountain Food Services, LLC (Staff Contact: J.
Vaden Hunt, Esq.)
g. Award of Pay and Classification Study for Sheriff's Department (Staff Contact:
Holly E. Stanfield)
13. APPOINTMENTS
a. Appointment: Pittsylvania County Service Authority; Coy Harville (Contact:
Supervisor Scearce)
b. Appointment: Pittsylvania Soil and Water Conservation District Board of Directors;
Tom Keatts (Staff Contact: Kaylyn M. McCluster)
c. Appointment: Ratification of TLAC's Election of its Leesville Lake Associate
Representative; Dave Rives (Staff Contact: Kaylyn M. McCluster)
d. Appointment: Library Study Advisory Committee (Staff Contact: Lisa W. Tuite)
14. MATTERS FROM WORK SESSION (IF ANY)
15. BOARD MEMBER REPORTS
16. COUNTY ADMINISTRATOR REPORTS
17. CLOSED SESSION
a. Discussion, consideration, or interviews of prospective candidates for employment;
assignment, appointment, promotion, performance, demotion, salaries, disciplining,
or resignation of specific public officers, appointees, or employees of any publ ic
body. (Staff Contact: David M. Smitherman)
(1) Legal Authority: Virginia Code § 2.2-3711(A)(1)
Business Meeting - November 20, 2018
Subject Matter: County Administrator
Purpose: Discussion of a Potential New Employment
Agreement
18. RETURN TO OPEN SESSION AND CLOSED SESSION CERTIFICATION
a. Closed Session Certification
19. MATTERS FROM CLOSED SESSION
20. ADJOURNMENT