Loading...
10-17-2017 Business Meeting October 17, 2017 Business Meeting Pittsylvania County Board of Supervisors Business Meeting October 17, 2017 VIRGINIA: The Business meeting of the Pittsylvania County Board of Supervisors was held on Monday, October 17, 2017 in the General District Courtroom of the Edwin R. Shields Courthouse Addition in Chatham, Virginia. Chair Robert W. “Bob” Warren, called the meeting to order at 7:03 p.m. The following members were present: Tim R. Barber Tunstall District Joe B. Davis Dan River District Ronald S. Scearce Westover District Jessie L. Barksdale Banister District Jerry A. Hagerman Callands-Gretna District Elton W. Blackstock, Jr. Staunton River District Robert W. Warren Chatham-Blairs District Mr. David M. Smitherman, County Administrator and Clerk of the Board; Mr. J. Vaden Hunt, County Attorney; Mr. Greg L. Sides, Assistant County Administrator for Planning & Administration, Mr. Richard Hicks, Assistant County Administrator for Operations, Ms. Kim Van Der Hyde, Director of Finance, and Ms. Rebecca Flippen, Deputy Clerk were also present. Mr. Warren asked during the Moment of Silence, followed by the Pledge of Allegiance. Items to be Added Motion was made by Mr. Scearce, seconded by Mr. Blackstock, to add the following item to the agenda: Resolution 2017-10-05 congratulating Robert Mill, Jr. on winning the 2017 Swisher Sweets Sunbelt Expo Southeastern Farmer of the Year. Mr. Blackstock's motion was unanimously approved by the following Roll Call Vote: Mr. Barber-Yes; Mr. Hagerman-Yes; Mr. Blackstock-Yes; Mr. Scearce-Yes; Mr. Davis-Yes; Mr. Barksdale-Yes; and Mr. Warren-Yes. Approval of Agenda Motion was made by Mr. Barber, seconded by Mr. Davis, to approve the agenda with the additional items, and the following Roll Call Vote was recorded: Mr. Barber-Yes; Mr. Hagerman-Yes; Mr. Blackstock-Yes; Mr. Scearce-Yes; Mr. Davis-Yes; Mr. Barksdale-Yes; and Mr. Warren-Yes. Mr. Barber’s motion was unanimously approved by the Board. Hearing of the Citizens Will Pace of the Chatham/Blair District, and member of the Chatham Town Council, asked that people not place campaign signs on the road right-of-ways and mediums. Doing such could result in a $100 fine that he wished VDOT would start enforcing. No one else signed up to speak. Board of Supervisors Business Meeting October 17, 2017 Consent Agenda Motion was made by Mr. Blackstock, seconded by Mr. Davis., to approve the Consent Agenda, and the following Roll Call Vote was recorded: Mr. Barber-Yes; Mr. Hagerman-Yes; Mr. Blackstock-Yes; Mr. Scearce-Yes; Mr. Davis-Yes; Mr. Barksdale-Yes; and Mr. Warren-Yes. Mr. Blackstock’s motion was unanimously approved by the Board. (a) Minutes (September 19, 2017, Work Session/Business Meetings) (b) Bill List (September 2017; Online) (c) Proclamation (National Domestic Violence Awareness Month) (d) Closed Session Certification Confirmation/Ratification (September 19, 2017) (e) Section 125 Plan Renewal (f) Request to Purchase Service Revolver (g) Resolution 2017-10-01 (Shentel Franchise Renewal) (h) Letter of Support – TIGER Program (Ratification) (i) Virginia Association of Counties (Voting Credentials for Annual Conference) (j) Resolution of Support: Olde Dominion Agricultural Foundation- Agribusiness Grant Mr. Blackstock read the Proclamation on National Domestic Violence Awareness Month. Pittsylvania County Board of Supervisors Proclamation National Domestic Violence Awareness Month October 2017 WHEREAS, 1 in every 4 women will experience domestic violence during her lifetime and approximately 15.5 million children are exposed to domestic violence every year; and WHEREAS, when a family member is abused, it can have long-term damaging effects on the victim that also leaves a mark on family, friends, and the community at large; and WHEREAS, the problem of domestic violence is not confined to any group or groups of people, but crosses economic, racial, gender, educational, religious, and societal barriers, and is sustained by societal indifference; and WHEREAS, the crime of domestic violence violates an individual’s privacy, dignity, security, and humanity due to the systematic use of physical, emotional, sexual, psychological, and economic control and/or abuse; and WHEREAS, victims should have help to find the compassion, comfort, and healing they need, and domestic abusers should be punished to the full extent of the law; and Board of Supervisors Business Meeting October 17, 2017 WHEREAS, victims of the violence should have access to medical and legal services, counseling, transitional housing, and other supportive services so that they can escape the cycle of abuse; and WHEREAS, we encourage domestic violence victims and their families to seek assistance from appropriate victims’ services organizations and the National Domestic Violence Hotline (1-800- 799-SAFE); and WHEREAS, it is important to recognize the compassion and dedication of the individuals who provide services to victims of domestic violence and work to increase public understanding of this significant problem; and WHEREAS, as a community, we must dedicate ourselves to protecting vulnerable members of our society, we have a moral obligation to work to prevent domestic violence, and to address its brutal and destructive effects; NOW, THEREFORE, in recognition of the important work done by domestic violence programs and victims’ service providers, the Pittsylvania County Board of Supervisors does hereby proclaim the month of October as Domestic Violence Awareness Month and urge all citizens to work towards the elimination of domestic violence. Mr. Scearce read Resolution 2017-1-05, congratulation Robert Mill, Jr. on winning the 2017 Swisher Sweets Sunbelt Expo Southeastern Farmer of the Year. Pittsylvania County Board of Supervisors RESOLUTION 2017-10-05 ROBERT MILLS, JR. Winner of the 2017 Swisher Sweets Sunbelt Expo Southeastern Farmer of the Year VIRGINIA: At the regularly scheduled meeting of the Pittsylvania County Board of Supervisors held on October 17, 2017, in the General District Courtroom of the Edwin R. Shields Courthouse Addition, the following resolution was presented and adopted: WHEREAS, Robert Mills, Jr. is a Pittsylvania County resident and owner of Briar View Farm, a 2,244 acre farming operation based in Callands, Virginia. Robert and his wife Cynthia are the proud parents of two sons, Logan and Holden Mills, both accomplished in agriculture and actively involved in the farming business.; and WHEREAS, on July 31, 2017 Robert Mills, Jr. was named the Sunbelt Ag Expo Virginia Farmer of the Year. He was nominated by Stephen Barts, Pittsylvania County Agriculture and Natural Resources Extension Agent with Virginia Cooperative Extension. Winning the Virginia Farmer of the Year award entered Robert into competition with nine other highly qualified state finalists across the southeastern United States.; and; Board of Supervisors Business Meeting October 17, 2017 WHEREAS, Robert Mills, Jr. is a first generation farmer who has been successfully farming for nineteen years. Crops produced include conventional and organic flue cured tobacco, dark fired tobacco and bioenergy tobacco, along with winter wheat. He also operates beef cattle and poultry pullet enterprises; and WHEREAS, on October 17, 2017 at a luncheon of over 1,500 people at the Sunbelt Ag Expo held annually in Moultrie, Georgia, Robert Mills, Jr. was selected as winner of the Swisher Sweets Sunbelt Ag Expo Southeastern Farmer of the Year. Robert won this prestigious award not only for his farming success, but also for his extensive leadership and community service, and ongoing commitment to the Virginia agricultural industry. This includes recently being elected as President of the Board of the Virginia Agriculture and Consumer Services, and being named to the Virginia Tech Board of Visitors; then BE IT RESOLVED, that the Pittsylvania County Board of Supervisors expresses its congratulations and admiration to Robert Mills, Jr. on becoming the 2017 Swisher Sweets Sunbelt Ag Expo Southeastern Farmer of the Year. BE IT FURTHER RESOLVED that a copy of this resolution be presented to Robert Mills, Jr. Public Hearings Rezoning Public Hearings: Case 1: Par 5 Development Group, LLC; Dan River Election District: R-17-029 RC-1, Residential Combined Subdivision District to B-1, Business District, Limited Mr. Warren opened the public hearing at 7:18pm. Mr. Sides explained that Par 5 Development Group, LLC, had petitioned to rezone a total of 3.06 acres, three (3) parcels of land, located on State Road 729/Kentuck Road in the Dan River Election District from RC -1, Residential Combined Subdivision District to B-1, Business District, Limited. Once the properties are rezoned to B-1, all uses listed under Section 35-346 are a permitted use. The Planning Commission, with opposition, recommended granting the petitioner’s request. Zac Ivey with Par 5 Development Group, LLC, Attorney Kerry Hutherson and Matt Hastings with Summit Design and Engineering Services were there to represent the petition. No one signed up to speak and Mr. Warren closed the hearing at 7:22pm. Motion was made by Mr. Davis, seconded by Mr. Barksdale, to approve rezoning Case R-17-029 from RC-1 to B-1 and the following Roll Call Vote was recorded: Mr. Barber-Yes; Mr. Hagerman-Yes; Mr. Blackstock- Yes; Mr. Scearce-Yes; Mr. Davis-Yes; Mr. Barksdale-Yes; and Mr. Warren-Yes. Mr. Davis’ motion was unanimously approved by the Board. Case 2: Par 5 Development Group, LLC; Staunton River Election District; R-17-030 R-1, Residential Suburban Subdivision District to B-2, Business District, General Mr. Warren opened the public hearing at 7:24pm. Mr. Sides explained Par 5 Development Group, LLC, had petitioned to rezone 0.67 acre, located on State Road 988/Highwayview Road in the Staunton River Election District from R-1, Residential Suburban Subdivision District to B-2, Business District, General. Once the property is rezoned to B-2, all uses listed under Section 35-365 are a permitted use. The Planning Commission, with opposition, recommended granting the petitioner’s request. Zac Ivey with Par 5 Development Group, LLC, Attorney Services were there to represent the petition. No one signed up to speak and Mr. Warren closed the hearing at 7:26pm. Motion was made by Mr. Blackstock, seconded by Mr. Board of Supervisors Business Meeting October 17, 2017 Davis, to approve rezoning Case R-17-030 from R-1 to B-2 and the following Roll Call Vote was recorded: Mr. Barber-Yes; Mr. Hagerman-Yes; Mr. Blackstock-Yes; Mr. Scearce-Yes; Mr. Davis-Yes; Mr. Barksdale-Yes; and Mr. Warren-Yes. Mr. Blackstock’s motion was unanimously approved by the Board. Case 4: Gloria K. Hall & Olivia P. Salzer; Callands-Gretna Election District; R-17-032 B-2, Business District, General to RC-1, Residential Combined Subdivision District Mr. Warren opened the hearing at 7:28pm. Mr. Sides explained that Gloria Hall and Olivia Salzer had petitioned to rezone 2.13 acres, located on State Road 969/Sago Road in the Callands-Gretna Election District from B-2, Business District, General to RC-1, Residential Combined Subdivision District. Once the property is rezoned to RC-1, all uses listed under Section 35-267 are a permitted use. The Planning Commission, with no opposition, recommended granting the petitioners’ request. Gloria Hall was there to represent the petition. No one signed up to speak and Mr. Warren closed the hearing at 7:29pm. Motion was made by Mr. Hagerman, seconded by Mr. Blackstock, to approve rezoning Case R-17-032 from B-2 to RC-1 and the following Roll Call Vote was recorded: Mr. Barber-Yes; Mr. Hagerman-Yes; Mr. Blackstock-Yes; Mr. Scearce-Yes; Mr. Davis-Yes; Mr. Barksdale-Yes; and Mr. Warren-Yes. Mr. Hagerman’s motion was unanimously approved by the Board. Case 5: Ronald Sykes & Tammy Sykes; Callands-Gretna Election District; R-17-033 R-1, Residential Suburban Subdivision District to A-1, Agricultural District Mr. Warren opened the hearing at 7:30pm. Mr. Sides explained Ronald and Tammy Sykes had petitioned to rezone 10.23 acres, located on State Road 978/Lakeside Road and on State Road 965/Paynes Road in the Callands-Gretna Election District from R-1, Residential Suburban Subdivision District to A-1, Agricultural District. Once the property is rezoned to A-1, all uses listed under Section 35-178 are a permitted use. The Planning Commission, with opposition, recommended denying the petitioners’ request. Ronald Sykes was there to represent the petition. Mr. Sykes stated he had moved to Pittsylvania County from Franklin County due to his mother having a massive stroke, and in order to keep the family home of three generations, he and his wife moved here. He purchased the 10.23 acres to build a shop/storage building, to keep all his equipment in, and to put probably a single-wide home in for his son. He submitted pictures for the Board of Supervisors, and stated that the pictures submitted at the Planning Commission were taken by a trespasser, and the imagines on those pictures could not be seen from the highway. When Mr. Sykes had the property cleared, a 25 foot section of trees was left on the road front in order to block anyone else’s view of the building he planned to put on the site. He also submitted pictures of his neighbors’ property taken from the road frontage that had much more junk visible from the road. The neighbor complaining cannot see anything from her property or from the road frontage that is on his property. Tommy Nevin, spoke on behalf of Mikina Jordan, who opposed the rezoning, stating there was equipment everywhere, and that at one point, a tractor was blocking the road to unload 3 box trailers, what appears to be scrape metal, along with other various equipment. The application Mr. Sykes submitted said he was building an adjacent building. All the property surrounding this parcel is residential and what Mr. Skyes wanted to do would devalue all the surrounding properties. Ms. Nevin stated Ms. Jordan asked the Board of Supervisors to deny rezoning the property. Board of Supervisors Business Meeting October 17, 2017 No one else signed up to speak and Mr. Warren closed the hearing at 7:37pm. Motion was made by Mr. Hagerman, seconded by Mr. Blackstock, to deny rezoning Case R-17-033, and the following Roll Call Vote was recorded: Mr. Barber-No; Mr. Hagerman-Yes; Mr. Blackstock- Yes; Mr. Scearce-Yes; Mr. Davis-Yes; Mr. Barksdale-Yes; and Mr. Warren-Yes. Mr. Hagerman’s motion was approved to deny the petitioners’ request to rezone by a 6-1 majority vote of the Board, with Mr. Barber opposing. . Case 6: Joseph A. Craddock & Jennifer R. Craddock; Staunton River Election District; R-17-034 A-1, Agricultural District to R-1, Residential Suburban Subdivision District Mr. Warren opened the public hearing at 7:41pm. Mr. Sides explained Joseph and Jennifer Craddock had petitioned to rezone 0.1295 acre, located on State Road 670/Deer View Road in the Staunton River Election District from A-1, Agricultural District to R-1, Residential Suburban Subdivision District. Once the property is rezoned to R-1, all uses listed under Section 35-222 are a permitted use. The Planning Commission, with no opposition, recommended granting the petitioners’ request. No one was there to represent the petition and no one signed up to speak. Motion was made by Mr. Blackstock, seconded by Mr. Barber, to approve rezoning Case R-17-034 from A-1 to R-1 and the following Roll Call Vote was recorded: Mr. Barber-Yes; Mr. Hagerman-Yes; Mr. Blackstock-Yes; Mr. Scearce-Yes; Mr. Davis-Yes; Mr. Barksdale-Yes; and Mr. Warren-Yes. Mr. Blackstock’s motion was unanimously approved by the Board. Case 7: Michael L. Hughes; Chatham-Blairs Election District; R-17-035 R-1, Residential Suburban Subdivision District to A-1, Agricultural District Mr. Warren opened the public hearing at 7:43pm. Mr. Sides explained Michael Hughes had petitioned to rezone 4.00 acres, located on State Road 883/Campview Road in the Chatham- Blairs Election District from R-1, Residential Suburban Subdivision District to A-1, Agricultural District. Once the property is rezoned to A-1, all uses listed under Section 35-178 are a permitted use. The Planning Commission, with no opposition, recommended granting the petitioner’s request. Michael Hughes was there to represent the petition. No one signed up to speak and Mr. Warren closed the hearing at 7:44pm. Motion was made by Mr. Blackstock, seconded by Mr. Barber, to approve rezoning Case R-17-035 from R-1 to A-1 and the following Roll Call Vote was recorded: Mr. Barber-Yes; Mr. Hagerman-Yes; Mr. Blackstock-Yes; Mr. Scearce-Yes; Mr. Davis-Yes; Mr. Barksdale-Yes; and Mr. Warren-Yes. Mr. Blackstock’s motion was unanimously approved by the Board. Case 8: Robert E. Daniels Revocable Trust Dated 9/24/97; Callands-Gretna Election District; R-17-036 R-1, Residential Suburban Subdivision District to A-1, Agricultural District Mr. Warren opened the public hearing at 7:45pm. Mr. Sides explained Robert E. Daniels Revocable Trust Dated 9/24/97, Robert E. Daniels, Trustee, had petitioned to rezone 36.23 acres, located on Route 40/West Gretna Road and on State Road 626/Smith Mountain Road in the Callands-Gretna Election District from R-1, Residential Suburban Subdivision District to A-1, Agricultural District. Once the property is rezoned to A-1, all uses listed under Section35-178 are a permitted use. The Planning Commission, with no opposition, recommended granting the petitioner’s request. Ben Davenport was there to represent the petition. No one signed up to speak and Mr. Warren closed the hearing at 7:46pm. Motion was made by Mr. Hagerman, seconded by Mr. Davis, to approve rezoning Case R-17-036 from R-1 to A-1 and the following Roll Call Vote was recorded: Mr. Barber-Yes; Mr. Hagerman-Yes; Mr. Blackstock-Yes; Mr. Board of Supervisors Business Meeting October 17, 2017 Scearce-Yes; Mr. Davis-Yes; Mr. Barksdale-Yes; and Mr. Warren-Yes. Mr. Hagerman’s motion was unanimously approved by the Board. Case 9: Mary L. Doss; Callands-Gretna Election District; R-17-037 A-1, Agricultural District to RC-1, Residential Combined Subdivision District Mr. Warren opened the hearing at 7:50pm. Mr. Sides explained Mary L. Doss had petitioned to rezone 1.421 acres, located on State Road 644/Cooksburg Road in the Callands - Gretna Election District from A-1, Agricultural District to RC-1, Residential combined Subdivision District. Once the property is rezoned to RC-1, all uses listed under Section 35-267 are a permitted use. The Planning Commission, with no opposition, recommended granting the petitioner’s request. Bill Doss and Betty Adkin were there to represent the petition. No one signed up to speak and Mr. Warren closed the hearing at 7:50pm. Motion was made by Mr. Hagerman, seconded by Mr. Barksdale, to approve rezoning Case R-17-037 from A-1 to RC-1 and the following Roll Call Vote was recorded: Mr. Barber-Yes; Mr. Hagerman-Yes; Mr. Blackstock-Yes; Mr. Scearce-Yes; Mr. Davis-Yes; Mr. Barksdale-Yes; and Mr. Warren-Yes. Mr. Hagerman’s motion was unanimously approved by the Board. This concluded the Rezoning Cases. Public Hearings: Public Hearing to receive citizen input on a proposed amendment to PCC Chapter 36, Fee Assessment. The proposed amendment would increase the courthouse construction, renovation, or maintenance fee to the maximum $5.00 per applicable court action/case allowable under Virginia Code §17.1-281(C) Mr. Hunt explained that currently, per Pittsylvania County Code §§ 36-1 & 36-2, Pittsylvania County, Virginia (the “County”), collects a fee of $2.50 per applicable court action/case for courthouse maintenance. Virginia Code § 17.1-281(C) allows the County to collect an additional $3.00 fee per appropriate court action/case (maximum of $5.00) for courthouse construction, renovation, or maintenance, if its courthouse is certified, following an application and facility inspection by the Department of General Services (“DGS”), as being non-compliant with the current safety and security guidelines in the Virginia Courthouse Facility Guidelines, and said non-compliance “cannot be feasibly renovated to correct such non- compliance.” Said inspection application was submitted and the facility was certified to be non- compliant with the current safety and security guidelines in the Virginia Courthouse Facility Guidelines by DGS. Mr. Warren opened the public hearing at 7:50pm. No one signed up to speak and Mr. Warren closed the hearing at 7:50pm. Motion was made by Mr. Barksdale, seconded by Mr. Davis, to approve amending Chapter 36; Fee Assessment, of the Pittsylvania County Code as presented and the following Roll Call Vote was recorded: Mr. Barber-Yes; Mr. Hagerman-Yes; Mr. Blackstock-Yes; Mr. Scearce-Yes; Mr. Davis-Yes; Mr. Barksdale-Yes; and Mr. Warren-Yes. Mr. Barksdale’s motion was unanimously approved by the Board. PITTSYLVANIA COUNTY CODE CHAPTER 36 FEE ASSESSMENTS § 36-1. Assessment for Courthouse Construction, Renovation, or Maintenance Board of Supervisors Business Meeting October 17, 2017 § 36-2. Assessment for Law Library as Part of Costs in Civil Actions § 36-3. Courthouse Security Fees § 36-4. Jail Processing Fees § 36-5. Recreation Gate Fees SEC. 36-1. ASSESSMENT FOR COURTHOUSE CONSTRUCTION, RENOVATION, OR MAINTENANCE. A. As authorized by Section 17.1-281 of the Code of Virginia, 1950, as amended, since the Pittsylvania County Courthouse Complex (“Complex”) has been certified by the Department of General Services (“Department”), upon application to the Department by the County, to not be in compliance with the current safety and security guidelines contained in the Virginia Courthouse Facility Guidelines, and said Complex cannot be feasibly renovated to correct such non- compliance, there shall be a fee of five dollars ($5.00) assessed as part of the costs in (i) each civil action filed in the Pittsylvania County General District Court or the Pittsylvania County Circuit Court and (ii) each criminal or traffic case in the Pittsylvania County General District Court or Pittsylvania County Circuit Court in which the defendant is charged with a violation of any statute or ordinance. A fee of only two dollars ($2.00) shall be assessed in any civil action if the amount in controversy is five hundred dollars ($500.00) or less. B. The fees herein established shall be collected by the Clerk of the Court in which the action is filed and remitted to the Treasurer of Pittsylvania County, Virginia, and held by such Treasurer, subject to disbursement by the Board of Supervisors of Pittsylvania C ounty, for the construction, renovation, or maintenance of courthouse or jail and court-related facilities and to defray increases in the cost of heating, cooling, electricity, and ordinary maintenance. C. This ordinance shall become effective immediately upon adoption. SEC. 36-2. ASSESSMENT FOR LAW LIBRARY AS PART OF COSTS IN CIVIL ACTIONS A. BE IT ORDAINED BY THE BOARD OF SUPERVISORS OF PITTSYLVANIA COUNTY, IN REGULAR SESSION AND ACTING PURSUANT TO SECTION 42.1 -70 OF THE CODE OF VIRGINIA, 1950, AS AMENDED, that there shall be a fee of four ($4.00) assessed as part of the cost incident to each civil action filed in the General District Court of Pittsylvania County and the Circuit Court of Pittsylvania County. On civil appeals from General District Court to the Circuit Court an additional filing fee shall be taxed as part of the cost for the appeal. B. The fee herein established shall be collected by the Clerk of the Court in which the action is filed and remitted to the Treasurer of Pittsylvania County, Virginia, and held by such Treasurer, subject to disbursement by the Board of Supervisors of Pittsylvania County, for the acquisition of law books, periodicals, computer research services and equipment for the Law Library. C. This ordinance shall become effective September 8, 1992, for each civil case filed then or thereafter. SEC. 36-3. COURTHOUSE SECURITY FEES. Board of Supervisors Business Meeting October 17, 2017 A. In accordance with the 2007 Session of the General Assembly of Virginia Senate enacted Bill 693 as Chapter 756 of the Acts of Assembly, which is codified as an amendment to Section 53.1- 120 of the Code of Virginia, 1950 as amended. This Act provides that any County may assess a sum not in excess of ten (10) dollars as a part of the costs in each criminal or traffic case in its Juvenile & Domestic Relations Court, General District Court or Circuit Court in which the defendant is convicted of a violation of any statute or ordinance, to fund its courthouse security personnel. B. NOW THEREFORE, it is hereby ordained that in this County of Pittsylvania on and after July 1, 2007 a fee of ten (10) dollars is hereby and shall be assessed as part of the cost against each defendant for each conviction or violation of a statute or ordinance which shall be collected by the Clerk of the Court with other cost. The Clerk shall remit the fees to the Treasurer of this County. The Treasurer shall hold such funds subject to appropriation by this board in a special fund for courthouse security personnel. Adopted by the Board of Supervisors on July 1, 2002. Amended by the Board of Supervisors on July 16, 2002. Amended by the Board of Supervisors on June 19, 2007. SEC. 36-4. JAIL PROCESSING FEES. A. In accordance with the 2002 session of the General Assembly enacted Senate Bill 406 as Chapter 840 of the Acts of Assembly which is codified as Section 15.2-1613.1 of the Code of Virginia, 1950, as amended which provides that any County by ordinance may authorize a processing fee, not to exceed twenty-five ($25.00) dollars, on any individual admitted to County, city or regional jail following conviction. The fund so collected shall be used by the County sheriff’s office to defray the costs of processing arrested persons into local or regional jails. B. NOW THEREFORE, be it ordained that on and after July 1, 2002 a processing fee of twenty five ($25.00) dollars is hereby assessed and imposed upon any individual admitted to a County, city or regional jail following conviction within the County of Pittsylvania of a crime, misdemeanor or violation of a local ordinance of the County of Pittsylvania or any town located within this County. Said fees shall be assessed by the Clerk of the Court of the Court in which the conviction occurred, with the other cost of the court proceedings and deposited with the Treasurer of this County and shall be used by the sheriff of this County to defray the cost of processing the convicted arrested persons into the local or regional jail. Adopted by the Board of Supervisors on July 16, 2002. SEC. 36-5. RECREATION GATE FEES. A. The Board of Supervisors shall be expressly authorized, via resolution, to establish recreation gate fees for entry and attendance of any and all County Parks and Recreation run, sponsored, or affiliated recreation games and contests within the County’s jurisdiction. A copy of the adopted fee schedule shall be posted in or at the recreational facility at points where such fees are to be collected. B. No person shall be permitted to attend or gain entry into any recreational game or contest described above for which fees are charged without first paying the fee. Board of Supervisors Business Meeting October 17, 2017 C. Fees may be suspended by order of the Board of Supervisors and/or the County Administrator or his/her designee, for good cause. D. No fees paid under paragraph A shall be refunded, without the express approval of the Board of Supervisors, the County Administrator or his designee, or the Director of Parks and Recreation or his designee. News Business Mr. Smitherman explained the Purchasing Department issued a RFP for a Comprehensive Justice Needs Assessment of the County Courts and Jail Facilities. Purchasing ran an ad in the Star Tribune, Danville Register and Bee, posted on the Virginia Business Opportunity website (which was sent to 6,618 firms), posted on the County’s website, and on the County’s public bulletin board. The County received four (4) proposal responses. Each proposal was evaluated independently by the evaluation committee. The committee members, Sheriff Taylor, Judge Moreau, Judge Reynolds, and Circuit Court Clerk Mark Scarce, met with the top two (2) ranking firms for presentations; Dewberry and Moseley Architects. By unanimous vote of the evaluation committee, Moseley Architects was determined to be the best choice for the County. The total cost for the needs assessment is $177,782 and is included in the FY2017/18 budget. Motion was made by Mr. Blackstock, seconded by Mr. Barksdale, to award the Comprehensive Justice Needs Assessment of the County Courts and Jail Facilities to Moseley Architects in the amount of $177,782 and authorize the County Administrator to sign all necessary documentations. The following Roll Call Vote was recorded: Mr. Barber-Yes; Mr. Hagerman-Yes; Mr. Blackstock-Yes; Mr. Scearce-Yes; Mr. Davis-Yes; Mr. Barksdale-Yes; and Mr. Warren-Yes. Mr. Blackstock’s motion was unanimously approved by the Board. Ms. Van Der H yde submitted to the Board that the Department of Social Services (DSS) had received notification for additional funding from the state to provide supplementary aid for foster care. The total amount of $27,830.00 had been awarded in additional state funds to the Pittsylvania County DSS, which did not require a local match. Motion was made by Mr. Barksdale, seconded by Mr. Davis, to appropriate a total of $27,830.00 to the Fostering Futures IV-E Foster Care line item in the Pittsylvania County DSS budget, and the following Roll Call Vote was recorded: Mr. Barber-Yes; Mr. Hagerman-Yes; Mr. Blackstock-Yes; Mr. Scearce-Yes; Mr. Davis-Yes; Mr. Barksdale-Yes; and Mr. Warren-Yes. Mr. Barksdale’s motion was unanimously approved by the Board. Ms. Van Der Hyde submitted Pittsylvania County received notification of a grant awarded to the West Piedmont Workforce Development Board (WPWDB) and the Roanoke Valley-Allegany Regional Commission (RVARC) from the Virginia Department of Rail and Public Transportation to provide ride solutions services for individuals needing transportation to and from work. The total of the shared grant is $54,999.12. The portion related directly with the WIB totals $47,522.12 and does not require a local match from Pittsylvania County. Motion was made by Mr. Davis, seconded by Mr. Barksdale, to approve and appropriate a total of $47,522.12 as set forth in the attached budget document to the WIB budget, and the following Roll Call Vote was recorded: Mr. Barber-Yes; Mr. Hagerman-Yes; Mr. Blackstock- Yes; Mr. Scearce-Yes; Mr. Davis-Yes; Mr. Barksdale-Yes; and Mr. Warren-Yes. Mr. Davis’ motion was unanimously approved by the Board. Board of Supervisors Business Meeting October 17, 2017 Mr. Matt Rowe, Director for Economic Development, submitted to the Board that in accordance to the purchase and sale of the Chatham movie theater building, Parco International / Doomsday Tackle was to improve the exterior of the building and property, clean and remove debris from inside the building, and conduct extensive demolition while also stabilizing the building’s condition. This activity is associated with Doomsday Tackle’s new retail and design facility. In addition, they were to hire first employees to oversee the design work and perform marketing and sales. As of October 1, 2017, this preliminary work and hiring has been completed and Staff is requesting that the Board grant a $25,000 grant (funds to come from the building’s original purchase and sale) to Parco International / Doomsday Tackle for the next phase of improvements. A final $25,000 grant (from the building’s original purchase and sale) will be received once the facility receives all necessary Certificates of Occupancy and is open to the public for a period of 6 months. This project has taken a non-revenue performing property and has placed it back on the tax rolls, and will create an additional attraction for Chatham Main Street. The facility is expected to be open to the public by 2nd Qtr. 2018. Funds for the grant would be coming from original $50,000 purchase and sale of building, per original purchase agreement. Motion was made by Mr. Barksdale, seconded by Mr. Davis, to approve a performance grant in the amount of $25,000 to Parco International and Doomsday Tackle for meeting their first project milestone as they establish an interactive retail tackle and design center in the old Chatham movie theatre, and the following Roll Cal Vote was recorded: Mr. Barber -Yes; Mr. Hagerman-Yes; Mr. Blackstock-Yes; Mr. Scearce-Yes; Mr. Davis-Yes; Mr. Barksdale-Yes; and Mr. Warren-Yes. Mr. Barksdale’s motion was unanimously approved by the Board. Mr. Sides submitted to the Board that Pittsylvania County and the City of Danville are working with an economic development project with the code name of Project Lignum. This project will be located in the Berry Hill Industrial Park, a jointly administered property owned by the Danville Pittsylvania Regional Industrial Facility Authority. This project is expected to create 80 new jobs with an average annual salary of $41,513 and a total capital investment of $120 million. As a very large electric user, this project will also greatly benefit the development of the Berry Hill Park by providing power credits to help fund new electrical infrastructure. A requirement of this deal is that DPRIFA supply a graded pad, ready for construction. The estimated cost of creating this pad site is $5,641,625. Staff is proposing that DPRIFA submit an application to the Tobacco Commission Southern Area Economic Development Grant Program to help fund this project. A Resolution of Support is needed for the application. There will also need to be a Resolution of Support from DPRIFA. Tobacco Commission grants require dollar for dollar matching funds from other sources. After utilizing all other available funding sources, it is expected that there will be a local requirement of approximately $1.1 million from Pittsylvania County, and the same from the City of Danville. County matching funds would need to come from the unassigned fund balance, or through a line item in the 2018-19 County Budget. Motion was made by Mr. Barksdale, seconded by Mr. Blackstock, to approve Resolution 2017-10-03 for a Tobacco Commission Southern Area Economic Development Grant that will be used for site improvements necessary for Project Lignum, and the following Roll Call Vote was recorded: Mr. Barber-Yes; Mr. Hagerman-Yes; Mr. Blackstock-Yes; Mr. Scearce-Yes; Mr. Davis-Yes; Mr. Barksdale-Yes; and Mr. Warren-Yes. Mr. Barksdale’s motion was unanimously approved by the Board. PITTSYLVANIA COUNTY BOARD OF SUPERVISORS Board of Supervisors Business Meeting October 17, 2017 RESOLUTION AUTHORIZING SUBMISSION OF AN APPLICATION FOR THE FY 2018 TOBACCO COMMISSION SOUTHERN AREA ECONOMIC DEVELOPMENT GRANTS PROGRAM FOR PROJECT LIGNUM 2017-10-03 WHEREAS, Pittsylvania County has been impacted by the decline of the tobacco industry causing a negative impact on economic development and growth throughout the County, and WHEREAS, the Tobacco Region Revitalization Commission has developed a Southern Area Economic Development Grant Program to help tobacco related localities to change and revitalize their economy, and WHEREAS, grants from the Tobacco Region Revitalization Commission will assist Pittsylvania County in transforming its economy to replace the decline in the tobacco agro- business community, then BE IT HEREBY RESOLVED, that the Board of Supervisors of Pittsylvania County authorizes the submission of a grant application to the FY2018 Southern Area Economic Development Grant Program for site pad improvements for Project Lignum and authorizes the County Administrator to file this application and all necessary correspondence relating to the Tobacco Region Revitalization Commission required by this grant and to be responsible for the accuracy of the application and for the appropriate use of funds, should they be granted. Mr. Rowe submitted to the Board that with the lease-to-purchase arrangement with recently announced Unison Tube, LLC now being executed, the region no longer has buil ding product that is geared towards the needs of advanced manufacturers. Currently, the County is engaged with 6-8 advanced manufacturing companies, all of which seek to locate in an existing 40,000 sq. ft. facility to reduce commercial start-up time. These aerospace and automotive companies have visited and are interested in the area due to the precision machining and advanced manufacturing workforce programs. To address this outstanding issue, Staff proposes to utilize the Tobacco Commission Southern Area Economic Development Grant Program to pay for half of such a building or roughly $1.5M. This grant must be matched dollar -to-dollar from the locality in either public or private funds. To reduce financial burden to the County, Staff has reached out to several private development companies and has determined an appetite for the remaining $1.5M to be financed privately by building construction firms. As proposed, the County would create an RFP and solicit offers from private firms to finance and construct a building and enter into 5-year lease-to-purchase agreement with the County (which could be terminated at any point once a company purchases or locates in the building). Any subsequent RFP, business terms, and/or private firm selection would need to be reviewed and approved by the Board. The proposed facility would be located in Cane Creek Centre. As part of the application process, the Board must approve and submit a Resolution of Support. No financial impact on the County, as currently proposed, for the application and acceptance of the $1.5M grant. However, once a contract is signed with a private building firm the County would be responsible for paying a yearly lease for up to 5 years; with an agreed building purchase at the end of year 5 if a tenant is not in the facility. This approach allows the County to budget funds over a longer period of time, while recruiting a tenant to acquire the facility. Board of Supervisors Business Meeting October 17, 2017 Motion was made by Mr. Davis, seconded by Mr. Barksdale, seconded by Mr. Davis, to approve the Resolution of Support 2017-10-02 for a Tobacco Commission Southern Area Economic Development Grant that will be utilized in the construction of a 40,000 sq. ft. shel l building in Cane Creek Centre to further economic development in Pittsylvania County, and the following Roll Call Vote was recorded: Mr. Barber-Yes; Mr. Hagerman-Yes; Mr. Blackstock- Yes; Mr. Scearce-Yes; Mr. Davis-Yes; Mr. Barksdale-Yes; and Mr. Warren-Yes. Mr. Davis’ motion was unanimously approved by the Board. PITTSYLVANIA COUNTY BOARD OF SUPERVISORS RESOLUTION AUTHORIZING SUBMISSION OF AN APPLICATION FOR THE FY 2018 TOBACCO COMMISSION SOUTHERN AREA ECONOMIC DEVELOPMENT GRANTS PROGRAM FOR A SHELL BUILDING IN CANE CREEK CENTRE 2017-10-02 WHEREAS, Pittsylvania County has been impacted b y the decline of the tobacco industry causing a negative impact on economic development and growth throughout the County, and WHEREAS, the Tobacco Region Revitalization Commission has developed a Southern Area Economic Development Grant Program to help tobacco related localities to change and revitalize their economy, and WHEREAS, grants from the Tobacco Region Revitalization Commission will assist Pittsylvania County in transforming its economy to replace the decline in the tobacco agri - business community, then BE IT HEREBY RESOLVED, that the Board of Supervisors of Pittsylvania County, through its partnership with the Danville Pittsylvania Regional Industrial Facility Authority, authorizes the submission of a grant application to the FY2018 Southern Area Economic Development Grant Program for shell building construction for advanced manufacturing prospects in Cane Creek Centre and authorizes the County Administrator to file this application and all necessary correspondence relating to the Tobacco Region Revitalization Commission required by this grant and to be responsible for the accuracy of the application and for the appropriate use of funds, should they be granted. Staff submitted that an application from Mary Moore, a resident of Green Farm Road, requesting a public hearing to amend Pittsylvania County Code Section 2.2-22; Running at Large Restrictions in Designated Areas, to include Green Farm Road in the Ringgold area. At the time of the Board’s meeting, the petition contained 30 signatures of the 62 property owners on Green Farm Road. Ms. Moore was continuing to circulate the petition. Motion was made by Mr. Scearce, seconded by Mr. Blackstock, to not advertise a hearing at this time, but would consider the request if additional signatures of property owners were submitted that brought the total of petitioners’ seeking a public hearing to over 50% of the property owners of Green Farm Road in favor of a restricted area. The following Roll Call Vote was recorded: Mr. Barber-Yes; Mr. Hagerman-Yes; Mr. Blackstock-Yes; Mr. Scearce-Yes; Mr. Davis-Yes; Mr. Barksdale-Yes; and Mr. Warren-Yes. Mr. Scearce’s motion was unanimously approved by the Board. Board of Supervisors Business Meeting October 17, 2017 Appointments Motion was made by Mr. Blackstock, seconded by Mr. Barber, to appoint Timothy W. Dudley as the Staunton River District Representative on the Planning Commission for a 4-year term, beginning November 1, 2017 until October 31, 2021, and the following Roll Call Vote was recorded: Mr. Barber-Yes; Mr. Hagerman-Yes; Mr. Blackstock-Yes; Mr. Scearce-Yes; Mr. Davis-Yes; Mr. Barksdale-Yes; and Mr. Warren-Yes. Mr. Blackstock’s motion was unanimously approved by the Board. Motion was made by Mr. Scearce, seconded by Mr. Davis, to re-appoint Dr. Joey Faucette as the Chatham-Blairs District Representative on the Pittsylvania County Industrial Development Authority for a four (4) year term that will commence December 1, 2017 through November 30, 2021, and the following Roll Call Vote was recorded: Mr. Barber-Yes; Mr. Hagerman-Yes; Mr. Blackstock-Yes; Mr. Scearce-Yes; Mr. Davis-Yes; Mr. Barksdale-Yes; and Mr. Warren-Yes. Mr. Scearce’s motion was unanimously approved by the Board. Motion was made by Mr. Barber, seconded by Mr. Blackstock, to re-appoint Ronnie Haymore as the Tunstall District Representative on the Pittsylvania County Industrial Development Authority for a four (4) year term that will commence December 1, 2017 through November 30, 2021. Mr. Barber-Yes; Mr. Hagerman-Yes; Mr. Blackstock-Yes; Mr. Scearce- Yes; Mr. Davis-Yes; Mr. Barksdale-Yes; and Mr. Warren-Yes. Mr. Barber’s motion was unanimously approved by the Board. Board Announcements Mr. Scearce stated he has attended an emergency meeting of the Fire and Rescue Association the week before concerning a proposed public hearing the Board had considered on changes that would affect the Fire & Rescue groups. He then attended another meeting facilitated by Mike Neal of the Ringgold Volunteer Fire Department, where a lot of information was covered to help remove some of the misinformation that had been circulating. Mr. Scearce also said it was a good meeting, and the Fire & Rescue groups there voiced their concerns very well. Mr. Blackstock echoed Mr. Scearce’s comments on how well the meetings with Fire and Rescue had been received. Mr. Blackstock also congratulated Daniel Lanier on being named Virginia’s Auctioneer of the Year and asked staff to draft a resolution to be presented to Mr. Lanier at a future Board meeting. Mr. Warren agreed with both Mr. Scearce and Mr. Blackstock’s comments regarding the Fire and Rescue information meetings. Mr. Warren also said there seemed to be reoccurring problems with drivers not stopping for schools buses, and asked that drivers be mindful of the Virginia laws concerning this and that the laws were in place to keep our children safe. County Administrator’s Comments Mr. Smitherman stated that presentations made at the Work Session would be available for viewing on the County’s website. Adjournment Board of Supervisors Business Meeting October 17, 2017 Mr. Warren adjourned the meeting at 8:22pm. __________________________________________ Robert W. “Bob” Warren, Chair Pittsylvania County Board of Supervisors __________________________________________ David M. Smitherman, Clerk Pittsylvania County Board of Supervisors