Loading...
06-20-2017 Business MeetingJune 20, 2017 Business Meeting Pittsylvania County Board of Supervisors Business Meeting June 20, 2017 VIRGINIA: The Business meeting of the Pittsylvania County Board of Supervisors was held on Monday, June 20, 2017 in the General District Courtroom of the Edwin R. Shields Courthouse Addition in Chatham, Virginia. Chair Robert W. “Bob” Warren, called the meeting to order at 7:00 p.m. The following members were present: Tim R. Barber Tunstall District Joe B. Davis Dan River District Ronald S. Scearce Westover District Jessie L. Barksdale Banister District Jerry A. Hagerman Callands-Gretna District Elton W. Blackstock, Jr. Staunton River District Robert W. Warren Chatham-Blairs District Mr. David M. Smitherman, County Administrator and Clerk of the Board; Mr. J. Vaden Hunt, County Attorney; Mr. Greg L. Sides, Assistant County Administrator for Planning & Development, Ms. Kim Van Der Hyde, Director of Finance, Ms. Cheryl Boswell, Director of the Comprehensive Services Act; and Rebecca Flippen, Deputy Clerk were also present. Mr. Warren asked during the Moment of Silence, followed by the Pledge of Allegiance. Items to be Added to the Agenda Motion was made by Mr. Blackstock, seconded by Mr. Davis, to approve the agenda with the following additions: (a) Discussion of Shula Drive (b) Closed Session: Consultation with legal counsel employed or retained by public body regarding specific legal matters requiring provision of legal advice by such counsel Authority: 2.2-3711(A)(5) of the Code of Virginia, 1950, as amended Subject Matter: Staunton River Regional Industrial Facility Authority Purpose: Consultation with Legal Counsel Mr. Blackstock’s motion was unanimously approved by the Board. Approval of Agenda Motion was made by Mr. Blackstock, seconded by Mr. Barber to approve the agenda with the additional items, which was unanimously approved by the Board. Hearing of the Citizens No one else signed up to speak. Consent Agenda Motion was made by Mr. Blackstock, seconded by Mr. Barber, to approve the Consent Agenda, which was unanimously approved by the Board. (a) Minutes: June 20, 2017: BOS Special Meeting June 20, 2017: BOS Business Meeting (b) Bill List – June 2017 (Online) (c) Resolutions: Virginia Department of Transportation (VDOT); current Rural Rustic Construction, 2017-06-01; 2017-06-02; 2017-06-03; 2017-06-04 Board of Supervisors Business Meeting June 20, 2017 (d) Resolution: Tax Exempt Status for Financing – Hurt Volunteer Fire Department Resolution 2017-06-05 (e) Ratification of Tipping Fee Waiver Request: Leesville Lake Association (f) County Attorney Employment Agreement (g) Letters of Congratulation: Pittsylvania County 2017 Sports Hall of Fame Inductees (h) Proclamation: Danville-Pittsylvania Cancer Association, Inc.: 20th Celebration of Life (i) Resolutions of Recognition and Certificates of Recognition: Dan River High School Students Mr. Davis presented the students of Dan River High School with their certificates and resolutions. Mr. Scearce acknowledged the 2017 Pittsylvania County Sports Hall of Fame Inductees (proclamations/resolutions to be inserted) Public Hearings Rezoning Cases Case 1: Lester A. Strode – Westover Election District: R-17-018 R-1, Residential Suburban Subdivision District to B-2, Business District, General Mr. Warren opened the public hearing at 7:22pm. Mr. Shelton explained that Lester A. Strode had petitioned to rezone 14.84 acres from R-1, Residential Suburban Subdivision District to B-2, Business District, General. The parcel is located on State Road 719/Lawless Creek Road in the Westover Election District. Once the property is rezoned to B-2, all uses listed under Section 35- 365 are a permitted use. The Planning Commission, with opposition, recommended denying the petitioner’s request. Lester Strode was there to represent the petition. No one signed up to speak and Mr. Warren closed the public hearing at 7:24pm. Motion was made by Mr. Scearce, seconded by Mr. Blackstock, to deny rezoning Case R-17-018 from R-1 to B-2 and the following Roll Call Vote was recorded: Mr. Barber-Yes; Mr. Hagerman-Yes; Mr. Blackstock-Yes; Mr. Scearce-Yes; Mr. Davis-Yes; Mr. Barksdale-Yes; and Mr. Warren-Yes. Mr. Scearce’s motion was unanimously approved by the Board. Case 2: Otha Kermit Gibson & Lois P. Gibson – Tunstall Election District: R-17-019 R-1, Residential Suburban Subdivision District to A-1, Agricultural District Mr. Warren opened the public hearing at 7:26pm. Mr. Shelton explained that Kermit and Lois Gibson had petitioned to rezone 1.28 acres, located on State Road 41/Franklin Turnpike in the Tunstall Election District from R-1, Residential Suburban Subdivision District tA-1, Agricultural District. Once the property is rezoned to A-1, all uses listed under Section 35-178 are a permitted use. The Planning Commission, with no opposition, recommended granting the petitioners’ request. Richard Armstrong with Armstrong Land Surveying was there to represent the petition. No one signed up to speak and Mr. Warren closed the hearing at 7:30pm. Motion was mad e by Mr. Barber, seconded by Mr. Blackstock, to approve rezoning Case R-17-019 from R-1 to A-1 and the following Roll Call Vote was recorded: Mr. Barber-Yes; Mr. Hagerman-Yes; Mr. Blackstock-Yes; Mr. Scearce-Yes; Mr. Davis-Yes; Mr. Barksdale-Yes; and Mr. Warren-Yes. Mr. Barber’s motion was unanimously approved by the Board. Board of Supervisors Business Meeting June 20, 2017 Case 3: Cable Holdco Exchange, III, LLC – Staunton River Election District: R-17-020 R-1, Residential Suburban Subdivision District to B-2, Business District, General Mr. Warren opened the hearing at 7:29pm. Mr. Shelton explained that Cable Holdco Exchange, III, LLC, had petitioned to rezone 2.08 acres from R-1, Residential Suburban Subdivision District to B-2, Business District, General. The parcel is located on State Road 634/Blue Ridge Drive in the Staunton River Election District. Once the property is rezoned to B-2, all uses listed under Section 35-365 are a permitted use. The Planning Commission, with no opposition, recommended granting the petitioner’s request. Keith Jones and James Jendrzejewski with Comcast were there to represent the petition. No one signed up to speak and Mr. Warren closed the hearing at 7:30pm. Motion was made by Mr. Blackstock, seconded by Mr. Davis, to rezone Case R-17-020 from R-1 to B-2 and the following Roll Call Vote was recorded: Mr. Barber-Yes; Mr. Hagerman-Yes; Mr. Blackstock- Yes; Mr. Scearce-Yes; Mr. Davis-Yes; Mr. Barksdale-Yes; and Mr. Warren-Yes. Mr. Davis’s motion was unanimously approved by the Board. This concluded the Rezoning Cases Public Hearing The Virginia Department of Transportation and the Board of Supervisors of Pittsylvania County, in accordance with Section 33.2-331 of the Code of Virginia, will conduct a joint public hearing to receive public comment on the proposed Secondary Six-Year Plan for Fiscal Years 2017/18 through 2022/23 and the Secondary System Construction and Budget for Fiscal Year 2018 in Pittsylvania County. Joseph Craddock, Area Land Use Engineer / Assistant Resident Engineer for Halifax Residency, presented the proposed Secondary Six-Year Plan for Fiscal Years 2017/18 through 2022/23 and the Secondary System Construction and Budget for Fiscal Year 2018 for Pittsylvania County. Mr. Warren opened the public hearing at 7:33pm. No one signed up to speak and Mr. Warren closed the hearing at 7:33pm. Motion was made by Mr. Blackstock, seconded by Mr. Davis, to approve the plan as presented, including the approval of Resolution 2017-06-06 adopting the plan, and the following Roll Call Vote was recorded: Mr. Barber-Yes; Mr. Hagerman-Yes; Mr. Blackstock-Yes; Mr. Scearce-Yes; Mr. Davis-Yes; Mr. Barksdale-Yes; and Mr. Warren-Yes. Mr. Blackstock’s motion was unanimously approved by the Board. Public Hearing to receive citizen on a proposed amendment to Chapter 6-6.3, Property Exempt by Classification or Designation, of the Pittsylvania County Code to include tangible personal property owned by the Blue and Gray Education Society. Mr. Smitherman explained the Blue and Gray Education Society has applied for tax exemption on tangible personal property (a 2014 Ford Van, VIN# 1FBSS3BL4EDA58919 with an assessed value of $4,910.00) which was submitted by the Commissioner of the Revenue’s Office. The Honorable Shirley Hammock, Commissioner of the Revenue, has submit ted the total loss of revenue if exempt to be $429.63. Mr. Warren opened the public hearing at 7:35pm. No one signed up to speak and Mr. Warren closed the hearing at 7:35pm. Motion was made by Mr. Blackstock, seconded by Mr. Davis, to amend Chapter 6-6.3, Property Exempt by Classification or Designation, of the Pittsylvania County Code, to include the 2014 Ford Van, VIN# 1FBSS3BL4EDA58919, owned by the Blue and Gray Education Society and the following Roll Call Vote was recorded: Mr. Barber-Yes; Mr. Hagerman-Yes; Mr. Blackstock-Yes; Mr. Scearce- Yes; Mr. Davis-Yes; Mr. Barksdale-Yes; and Mr. Warren-Yes. Mr. Blackstock’s motion was unanimously approved by the Board. This concluded the Public Hearings. Board of Supervisors Business Meeting June 20, 2017 Unfinished Business At the Board of Supervisors’ May 16, 2017 meeting, motion was made by Mr. Blackstock, seconded by Mr. Davis, for the reappropriation of $120,767.61 as follows: $66.64 to County Administration-Travel (100-4-012100-5500), $130.43 to Fleet-Fuel (100-4-012520-6008), $50.00 to Registrar-Salaries and Wages-Regular (100-4-013200-1100), $1,208.33 to Clerk of Court-Office Supplies (100-4-021600-6001), $100.00 to Clerk of Court-Copier Lease (100-4- 021600-60051), $3,026.34 to Commonwealth’s Attorney-Travel (100-4-022100-5500), $26.07 to Sheriff-Office Supplies (100-4-031200-6001), $735.46 to Sheriff-Undercover Account (100-4- 031200-6024), $50.53 to VFD-United Way Contribution (100-4-032200-5667), $15,989.28 to E911-Telehpone (100-4-035500-5230), $18,717.95 to CSA-Pool Program (100-4-053500-7003), $97.13 to WIA-Other Operating (251-4-353851-6014), $97.13 to WIA-Other Operating (251-4- 353853-6014), $97.13 to WIA-Other Operating (251-4-353855-6014), $97.13 to WIA-Other Operating (251-4-353856-6014), $35,228.06 to WIA-Rent (251-4-353853-6014), $45,050.00 to Economic Development Fund-Industrial Prospects (325-4-081500-8222). This motion required a 10-Day Layover that had now been met and the following Roll Call Vote was recorded: Mr. Barber-Yes; Mr. Hagerman-Yes; Mr. Blackstock-Yes; Mr. Scearce-Yes; Mr. Davis-Yes; Mr. Barksdale-Yes; and Mr. Warren-Yes. Mr. Blackstock’s motion was unanimously approved by the Board. At the Board of Supervisors’ May 16, 2017 meeting, a motion was made by Mr. Blackstock, seconded by Mr. Barksdale, to consider a total appropriation of $3,800,000 to the CPMT Budget Pool Funds, which includes local funds of $628,170 from unassigned fund balance (100-4- 053500-7004) and $3,171,830 from State CSA Funds (100-4-053500-7003). Any unused local funds would be absorbed back into the unassigned fund balance. This motion had met the required 10-Day Layover and the following Roll Call Vote was recorded: Mr. Barber-Yes; Mr. Hagerman-Yes; Mr. Blackstock-Yes; Mr. Scearce-Yes; Mr. Davis-Yes; Mr. Barksdale-Yes; and Mr. Warren-Yes. Mr. Blackstock’s motion was unanimously approved by the Board. News Business Cheryl Boswell, CSA Coordinator, explained she has been asked by The Pittsylvania County Community Policy and Management Team (CPMT) to propose that the attendance policy be amended to read “CPMT members or alternates shall attend 75% of regularly scheduled meeting unless mitigating circumstances are approved by the Pittsylvania County Board of Supervisors. Alternates shall not attend more than 25% of regularly scheduled meetings.” The Board of Supervisors, on a motion by Mr. Blackstock, seconded by Mr. Scea rce and approved by a unanimous vote of approval by the Board, directed the County Attorney to consult the State to make sure this amendment to the attendance plan did not jeopardize the agreement between the State and Pittsylvania County, and tabled the issued until the he returns to the Board with an answer from the State, which was unanimously approved by the Board. Motion was made by Mr. Scearce, seconded by Mr. Davis, to make the following appointments to the CPMT, which was unanimously approved by the Board. Appointment of the following 4 CPMT members, effective July 1, 2016 - June 30, 2017: Parent Representative – Amy Edwards Government Representative – Ronald Scearce Representative of a Private Organization – Tonya Milling Representative of Pittsylvania County Sheriff’s Office – Sheriff Mike Taylor Motion was made by Mr. Barksdale, seconded by Mr. Davis, for the reappropriation of $64,765.92 as follows: $467.00 to Fleet-Parts (100-4-012520-6030), $322.40 Board of Supervisors Business Meeting June 20, 2017 to Fleet-Labor (100-4-012520-6031), $8.61 to Registrar-Salaries and Wages-Regular (100-4- 013200-5500), $1,000.00 to Clerk of Court-Svc Contracts (100-4-021600-3320), $92.43 to Clerk of Court-Office Supplies (100-4-021600-6001), $100.00 to Clerk of Court-Copier Lease (100-4- 021600-60051), $5,859.73 to Sheriff-Training (100-4-031200-5540), $500.00 to Sheriff-Project Lifesaver (100-4-031200-5882), $1,921.80 to Sheriff-Parts (100-4-031200-6030), $1,145.80 to Sheriff-Labor (100-4-031200-6031), $52.00 to Jail-Food Supplies (100-4-033100-6002), $105.00 to Animal Control-Donations (100-4-035100-5883), $121.00 to Animal Shelter- Professional Services (100-4-035110-3110), $20.00 to E911-Travel (100-4-035500-5500), $100.00 to CSA-Travel (100-4-053500-5500), $52,950.15 to WIA-Rent (251-4-353853-6014). Mr. Barksdale’s motion required a 10-Day Layover. Ms. Van Der Hyde, Director of Finance explained the following concerning Year End Budget Adjustments: During the first round of reviews prior to 6-30-17, three funds require transfers and/or an appropriated amounts in order to eliminate bottom line deficits. These changes do not require additional local funds. The departments affected are: Treasurer, Commissioner, State Restricted Seizure Fund-Commonwealth’s Attorney and the Veterinary Expense Fund. 1.) The Treasurer and Commissioner set aside funds in the Capital Improvements Fund (Fund 310) to pay for a WEB Paas module through Keystone Information Systems. The total that was originally set aside was $46,800. The current contract amount totals $49,299. The difference, $2,499 needs to be transferred from the Treasurer and Commissioner’s perspective budgets to cover this shortfall. The difference will be split equally between each department. Both departments will have sufficient funds in their FY2017 budgets to cover this shortfall. 2.) The State Restricted Seizure Fund for the Commonwealth’s Attorney needs an additional $10,000 of appropriation to cover expenses thru year-end. This fund currently has an available appropriation of $17,732.46. The Veterinary Fund needs an additional appropriation of $2,203.98. This is the carryover balance from FY2016. This amount will be used to cover expenses associated with the spay and neuter incentive event that started in February. Motion was made by Mr. Barber, seconded by Mr. Hagerman, to appropriate a total of $12,203.98 and approve transfers of $2,499 as discussed above, noting these items would be adjusted in the FY2017 budget. The following Roll Call Vote was recorded: Mr. Barber-Yes; Mr. Hagerman-Yes; Mr. Blackstock-Yes; Mr. Scearce-Yes; Mr. Davis-Yes; Mr. Barksdale-Yes; and Mr. Warren-Yes. Mr. Barber’s motion was unanimously approved by the Board. Mr. Hunt explained the City of Danville, Virginia had requested Pittsylvania County grant it an easement to run power lines over property the County owns surrounding/over the Ringgold Trail Project located on Ringgold Depot Road/SR 726. Since said easement is potentially the conveyance of a site development easement across public property for utilities, no public hearing is required under Virginia Code §15.2-1800(B)(ii). Review of all relevant aspects of the City’s request was done by Otis Hawker, Assistant County Administrator for Operations, and Mr. Hawker determined that granting the Deed of Easement has no detrimental effect on the County or the County’s related interests. Motion was made by Mr. Davis, seconded by Mr. Barksdale, to approve the Deed of Easement as presented by Mr. Hunt, which was unanimously approved by the Board. Board of Supervisors Business Meeting June 20, 2017 Mr. Smitherman explained that staff had received a request from Pastor Kell Stone, Pastor of the Gospel Tabernacle Outreach Center in Gretna, Virginia, to purchase the bleachers (8 sets), both basketball goals, and possibly kitchen supplies currently in the old Blairs Middle School. Staff values the eight (8) sets of bleachers at approximately $400 each. Due to their age, a value was not available for the basketball goals. Kitchen items include a 3 -door commercial refrigerator; a standard commercial refrigerator (located in the front office); and two (2) hobart mixers; all of which have an undetermined value. Motion was made by Mr. Barksdale, seconded by Mr. Scearce, to surplus the aforementioned items and then auction them off on GovDeals.com, which was unanimously approved by the Board. Motion was made by Mr. Blackstock, seconded by Mr. Hagerman, to authorize staff to advertise a public hearing to receive citizen input on a proposed amendment to Section 35 -179; Special Use Permits that would add the following: temporary uses –rodeos; which was unanimously approved by the Board. Appointments: Danville-Pittsylvania Community Services Board: 1. Dr. Julie Brown currently services at the At-Large representative on the Danville- Pittsylvania Community Services Board. Dr. Brown’s term will end June 30, 2017, and she is eligible for re-appointment for another 3-year term. Motion was made by Mr. Barksdale, seconded by Mr. Barber, to re-appoint Dr. Julie Brown as the At-Large representative on the Danville-Pittsylvania Community Services Board, which was unanimously approved by the Board. 2. Motion was made by Mr. Davis, seconded by Mr. Blackstock, to appoint Mr. Sid Allgood to represent the Dan River District on the Danville-Pittsylvania Community Services Board for a 3-year term beginning July 1, 2017 until June 30, 2020. This would be a first term for Mr. Allgood. The Board unanimously approved Mr. Davis’s motion. Pittsylvania County Department of Social Services Board: 1. Motion was made by Barksdale, seconded by Mr. Davis, to appoint Mr. Dexter Miller to represent the Banister District on the Pittsylvania County Social Services Board for a 4-year term beginning July 1, 2017 until June 30, 2021. This would be a first term for Mr. Miller. Mr. Barksdale’s motion was unanimously approved by the Board. 2. Andrea L. Johnson currently serves as the Callands-Gretna representative on the Pittsylvania County Social Services Board. Ms. Johnson’s term ends June 30, 2 017 and she is eligible to serve another 4-year term that would run from July 1, 2017 thru June 30, 2021. Motion was made by Mr. Hagerman, seconded by Mr. Barber, to re-appoint Andrea Johnson as the Callands/Gretna representative on the Pittsylvania County Social Services Board, which was unanimously approved by the Board of Supervisors. 3. Gracie Mays currently serves as the Tunstall representative on the Pittsylvania County Social Services Board. Ms. Mays’ term ends June 30, 2017 and she is eligible to serve another 4-year term that would run from July 1, 2017 thru June 30, 2021. Motion was made by Mr. Barber, seconded by Mr. Scearce, to re-appoint Gracie Mays as the Tunstall District representative on the Pittsylvania County Social Services Board, which was unanimously approved by the Board of Supervisors. Board of Supervisors Business Meeting June 20, 2017 Added Items Mr. Blackstock explained at the Board of Supervisors had met earlier in the afternoon for the purpose of discussion the situation with Shula Drive. He stated this has been a discussio n of the community since Mr. Ecker was serving on the Board, and that it has been a very contentious discussion within the community on how to best improve the situation with the intersection their at Shula Drive and Highwayview Road. Based on the discussion at that earlier meeting, Mr. Blackstock made a motion, seconded by Mr. Davis, for VDOT to implement the installation of Intersection Conflict Warning Systems (Lights) as in Option 1 as soon as possible; and for the County Administrator’s office to begin working immediately with VDOT to apply for SMART Funds for the purpose of implementing Option 3; RCUT/J-Turn Intersection. The following Roll Call Vote was recorded: Mr. Barber-Yes; Mr. Hagerman-Yes; Mr. Blackstock-Yes; Mr. Scearce- Yes; Mr. Davis-Yes; Mr. Barksdale-Yes; and Mr. Warren-Yes. Mr. Blackstock’s motion was unanimously approved by the Board. Mr. Blackstock thanked everyone who had been involved; VDOT representatives, especially Jay Craddock; all of the community who offered suggestions and those who served on the community’s committee, and the Board members in helping to reach a decision for improving the safety situation in that area that everyone in the community could feel good about. Board Announcements Mr. Davis reminded everyone the Dan River High School Baseball team would be selling autographed hats, balls, bats, etc. at the high school on July 3rd to help raise money in order to pay for their State Championship rings. Mr. Blackstock stated the Renan Volunteer Fire Department would be holding an open house the upcoming Saturday at 1pm and everyone was invited. Mr. Hagerman invited any interested in attending to the Danville-Pittsylvania Cancer Association’s 20th Annual Celebration of Life on June 22nd at the Strafford Convention Center in Danville. Mr. Barber expressed his deepest sympathies in the recent passing of Laurie Moran, who was the Director for the Danville-Pittsylvania County Chamber of Commerce and that she will be greatly missed by everyone in the County. Mr. Warren stated the Honorable Michael W. Taylor, Sheriff, had received the Mason’s Award for Citizenship. Comments from County Administrator Mr. Smitherman stated his office has received multiple requests from internal and external governing offices that expressed interest in acquiring the Chatham Armory from the Board. Mr. Smitherman stated he has discussion with the Chairman of the Building and Grounds Committee on issuing an RFP process for those interested parties to respond to on what their proposed purpose was for the armory, their implementation plan, and their funding plan to achieve their purpose for the future use of that armory, which was agreeable with the Board. Closed Session Matters Motion was made by Mr. Blackstock, seconded by Mr. Davis, to enter into Closed Session for the purpose of consultation with legal counsel employed or retained by public body regarding specific legal matters requiring provision of legal advice by such counsel on the subject matter of the Staunton River RIFA, concerning consultation by retained counsel concerning documents in SR RIFA formation documents and counsel review of such, under authority VA Code 2.2-3711(A)(7). The following Roll Call Vote was recorded: Mr. Barber- Yes; Mr. Hagerman-Yes; Mr. Blackstock-Yes; Mr. Scearce-Yes; Mr. Davis-Yes; Mr. Barksdale- Yes; and Mr. Warren-Yes. Mr. Blackstock’s motion was unanimously approved by the Board. Board of Supervisors Business Meeting June 20, 2017 The Board entered into Closed Session at 8:05pm. Motion was made by Mr. Blackstock, seconded by Mr. Davis, to re-enter into Open Session. PITTSYLVANIA COUNTY BOARD OF SUPERVISORS CERTIFY CLOSED MEETING BE IT RESOLVED that at the Meeting of the Pittsylvania County Board of Supervisors on June 20, 2017, the Board hereby certifies by a recorded vote that to the best of each board member’s knowledge only public business matters lawfully exempted from the open meeting requirements of the Virginia Freedom of Information Act and identified in the motion authorizing the closed meeting were heard, discussed or considered in the closed meeting. If any member believes that there was a departure from the requirements of the Code, he shall so state prior to the vote indicating the substance of the departure. The statement shall be recorded in the minutes of the Board. Vote Tim R. Barber Yes Jerry A. Hagerman Yes Elton W. Blackstock Yes Joe B. Davis Yes Ronald S. Scearce Yes Robert W. Warren Yes Jessie L. Barksdale Yes Mr. Blackstock’s motion was unanimously approved. The Board re-entered Open Session at 9:15pm Adjournment Mr. Warren adjourned the meeting at 9:15pm. __________________________________________ Robert W. “Bob” Warren, Chair Pittsylvania County Board of Supervisors __________________________________________ David M. Smitherman, Clerk Pittsylvania County Board of Supervisors