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03-21-2017 Adjourned MeetingMarch 21, 2017 Business Meeting Pittsylvania County Board of Supervisors Business Meeting March 21, 2017 VIRGINIA: The Business meeting of the Pittsylvania County Board of Supervisors was held on Monday, March 21, 2017 in the General District Courtroom of the Edwin R. Shields Courthouse Addition in Chatham, Virginia. Chair Robert W. “Bob” Warren, called the meeting to order at 7:00 p.m. The following members were present: Tim R. Barber Tunstall District Joe B. Davis Dan River District Ronald S. Scearce Westover District Jessie L. Barksdale Banister District Jerry A. Hagerman Callands-Gretna District Elton W. Blackstock, Jr. Staunton River District Robert W. Warren Chatham-Blairs District Mr. David M. Smitherman, County Administrator and Clerk of the Board; Mr. J. Vaden Hunt, County Attorney; Mr. Greg L. Sides, Assistant County Administrator for Planning & Development; Mr. Odie H. Shelton, Jr., Director of Code Compliance, Mr. Matt Rowe, Director of Economic Development, Ms. Kim Van Der Hyde, Director of Finance, Mark Moore, Director of Parks & Recreation, and Rebecca Flippen, Deputy Clerk were also present. After a Moment of Silence, Mr. Warren led the Pledge of Allegiance. Items Added Motion was made by Mr. Scearce, seconded by Mr. Blackstock, to the following to the agenda: (a) Authorize the advertisement of proposed amendments to Chapter 2-23 of the Pittsylvania County Code; Fencing, which was unanimously approved by the Board. Approval of Agenda Motion was made by Mr. Barber, seconded by Mr. Scearce, to approve the agenda with the added item, which was unanimously approved by the Board. Hearing of the Citizens Attorney John Lane III, a member of C.U.R.B. (Cut Unnecessary Regulatory Burden, Inc.) spoke concerning Pittsylvania County’s dock permitting process for its county landowners on Smith Mountain Lake and that Pittsylvania County should change its requirements that a citizen must first go through AEP’s permitting process before the County can issue a dock permit. Mr. Lane suggested the County review 2 cases in the 4th Circuit Court of Appeals won against AEP on this matter and asked the County consider rescinding their policy. Sherwood Zimmerman, of the Staunton River District, and has lived at Leesville Lake since 1968, stated since the implementation of the SMP, it has been a nightmare getting a dock permit. Mr. Zimmerman stated that Pittsylvania County should implement the policies of Franklin County. Gary Thomas, of the Callands/Gretna District, questioned how much the County has spent on the construction of the Animal Shelter, and has the “Elba Inn” person been caught and has the Treasurer collected the back taxes owed. Board of Supervisors Business Meeting March 21, 2017 Abdul Nassau of the Staunton River District, submitted petitions opposing the potential abandonment of Shula Drive, and suggested there just be flashing lights installed. Gary Poindexter, Mayor of Hurt, invited everyone to the New Prospect Baptist Church on April 2, 2017 at 2:00 pm for the Town’s centennial celebration. Mr. Poindexter also stated the Town Council for Hurt passed a resolution on March 7, 2017 in support of the Shula Drive abandonment for safety purposes. No one else signed up to speak. Consent Agenda Motion was made by Mr. Barber, seconded by Mr. Davis, to approve the Consent Agenda, which was unanimously approved by the Board. (a) Minutes: February 6, 2017 BOS Special Meeting February 6, 2017 BOS Regular Meeting February 21, 2017 BOS Business Meeting (b) Bill List – February 2017 (Online) (c) Proclamation – National County Government Month – April 2017 (d) Proclamation – Countywide Spring Cleanup Month – April 2017 (e) Proclamation – Sexual Assault Awareness Month – April 2017 (f) Proclamation – National Animal Care & Control Appreciation Week–April 9- 15, 2017 (g) Proclamation – National Public Safety Telecommunications Week – April 9- 15, 2017 (h) Letter of Recognition – Pittsylvania County Public Schools Faculty/Students of JROTC, BETA and Interact Clubs (i) Purchase of Service Weapon - Deputy Sheriff Virginia K. Newman Pittsylvania County Board of Supervisors Proclamation NATIONAL COUNTY GOVERNMENT MONTH - APRIL 2017 "Brilliant Ideas at Work" WHEREAS, the nation’s 3,069 counties serving more than 300 million Americans provide essential services to create healthy, safe and vibrant communities; and WHEREAS, counties move America forward by providing health care, administering justice, keeping communities safe, creating economic opportunities and much more; and WHEREAS, Pittsylvania County and all counties take pride in their responsibility to protect and enhance the health, welfare and safety of its residents in efficient and cost-effective ways; and WHEREAS, through National Association of Counties President Bryan Desloge’s “Brilliant Ideas at Work” initiative, NACo is encouraging counties to focus on the most innovative programs and services that strengthen communities; and WHEREAS, in order to remain healthy, vibrant and safe, America’s counties provide public health, justice, safety, infrastructure, transportation, technology, environmental stewardship and economic services that play a key role in everything from residents’ daily commutes to emergency response; and WHEREAS, each year since 1991 the National Association of Counties has encouraged Board of Supervisors Business Meeting March 21, 2017 counties across the country to actively promote their own programs and services to the public they serve; then NOW, THEREFORE, BE IT RESOLVED THAT, the Board of Supervisors of Pittsylvania County does hereby proclaim April 2017 as National County Government Month and encourage all county officials, employees, schools and residents to participate in county government celebration activities Pittsylvania County Board of Supervisors Proclamation COUNTYWIDE SPRING CLEANUP April 2017 VIRGINIA: AT THE BUSINESS MEETING OF THE PITTSYLVANIA COUNTY BOARD OF SUPERVISORS IN THE GENERAL DISTRICT COURTROOM IN CHATHAM, VIRGINIA ON TUESDAY, MARCH 21, 2017, THE FOLLOWING PROCLAMATION WAS PRESENTED AND ADOPTED: Whereas, Pittsylvania County is rich in beauty and natural resources; and Whereas, the Board of Supervisors of Pittsylvania County strives to improve the quality of life in our community through enhanced community awareness, education, and public/private partnerships working together on projects that keep our environment clean and free of debris, beautify our neighborhoods and public spaces, and instill pride and a sense of ownership in our community; and Whereas, Pittsylvania County citizens realize a cleanup effort is needed to display pride in our community for ourselves, our visitors, and for industrial prospects; and Whereas, all people, regardless of race, gender, income, or geography, have a moral right to a healthy, sustainable environment with economic growth; and Whereas, all residents of Pittsylvania County have a citizenship responsibility to protect and care for the beauty and natural resources of Pittsylvania County, and a countywide cleanup campaign will encourage individuals to participate in the improvement of their community’s environment through the three main focus areas of litter prevention, waste reductions and recycling, and beautification; then Now, Therefore, Be It Proclaimed, that the Pittsylvania County Board of Supervisors proclaims April 2017 as Countywide Spring Cleanup Month in Pittsylvania County, Virginia, and encourages all communities, civic and professional groups, businesses, churches, schools, families and individual citizens to take an active role in making the communities in Pittsylvania County a more beautiful place to live, work and play. Board of Supervisors Business Meeting March 21, 2017 Pittsylvania County Board of Supervisors Proclamation SEXUAL ASSAULT AWARENESS MONTH APRIL 2017 WHEREAS, Sexual Assault Awareness Month calls attention to the fact that sexual violence is widespread and impacts every person in this community; and WHEREAS, rape, sexual assault, and sexual harassment harm our community, and statistics show one in five women and one in 71 men will be raped at some point in their lives; and WHEREAS, child sexual abuse prevention must be a priority to confront the reality that one in six boys and one in four girls will experience a sexual assault before age 18; and WHEREAS, young people experience heightened rates of sexual violence, and youth ages 12-17 were 2.5 times as likely to be victims of rape or sexual assault; and WHEREAS, on campus, one in five women and one in 16 men are sexually assaulted during their time n college; and WHEREAS, localities must work to educate their communities about sexual violence prevention, supporting survivors, and speaking out against harmful attitudes and actions; and WHEREAS, prevention is possible when everyone gets involved and the first step is increasing education, awareness, and community involvement and to take action to create a safer involvement for all; then NOW, THEREFORE, BE IT RESOLVED THAT, the Board of Supervisors of Pittsylvania County advocates communities across the County in taking action to prevent sexual violence, and does hereby proclaim April 2017 as Sexual Assault Awareness Month, and with each day of the year as an opportunity to create change in the future. Pittsylvania County Board of Supervisors Proclamation NATIONAL ANIMAL CARE & CONTROL APPRECIATION WEEK April 9th – April 15th, 2017 Whereas, the National Animal Control Association has designated the second week in April each year as Animal Control Appreciation Week; and Whereas, the various Federal, State, and Local Government Officials throughout the Country take this time to recognize, thank, and commend all Animal Control Officers for the dedicated service they provide to the Citizens, various Public Safety, Public Service Agencies and Departments throughout the Country; and Whereas, the Pittsylvania County Board of Supervisors would like to express its sincere thanks and appreciation for the outstanding service the Pittsylvania County Animal Control Department who risk life and limb and spend huge amounts of personnel resources including Board of Supervisors Business Meeting March 21, 2017 time away from family and friends by going out into the public to protect the welfare of helpless animals and pets that are rescued from injury, disease, abuse, and starvation; and Whereas, the Pittsylvania County Animal Control personnel provide the essential community functions of enforcing Animal Control laws, protecting the public fr om diseases such as rabies, and educating the public on the proper care of the community's pets; and Whereas, the Pittsylvania County Board of Supervisors wishes to commend each and every Animal Control Officer for their service, which is in keeping wit h the long and distinguished tradition of the Animal Control Profession; then NOW, THEREFORE, BE IT HEREBY RESOLVED, by the Pittsylvania County Board of Supervisors officially recognize and proclaim the week of April 9th through 15th, 2017as National Animal Care and Control Appreciation Week and respectfully asks all Citizens, Public Safety, Health, and Public Service Personnel alike to join in expressing their sincere thanks, gratitude and appreciation for the many long hours of outstanding service and quality performance these outstanding individuals provide throughout the year to assure the safety and welfare of all. Pittsylvania County Board of Supervisors Proclamation NATIONAL PUBLIC SAFETY TELECOMMUNICATIONS WEEK April 9th – 15th, 2017 Whereas emergencies can occur at any time that require police, fire or emergency medical services; and, Whereas when an emergency occurs the prompt response of police officers, firefighters and paramedics is critical to the protection of life and preservation of property; and, Whereas the safety of our police officers and firefighters is dependent upon the quality and accuracy of information obtained from citizens who telephone the Pittsylvania County police-fire communications center; and, Whereas Public Safety Telecommunicators are the first and most critical contact our citizens have with emergency services; and, Whereas Public Safety Telecommunicators are the single vital link for our police officers and firefighters by monitoring their activities by radio, providing them information and insuring their safety; and, Whereas Public Safety Telecommunicators of Pittsylvania County have contributed substantially to the apprehension of criminals, suppression of fires and treatment of patients; and, Whereas each dispatcher has exhibited compassion, understanding and professionalism during the performance of their job in the past year; Therefore Be It Resolved that the Board of Supervisors of Pittsylvania County declares the week of April 9 through 15, 2017 to be National Public Safety Telecommunicators Week in Pittsylvania County in honor of the men and women whose diligence and professionalism keep our city and citizens safe. Board of Supervisors Business Meeting March 21, 2017 Public Hearings Rezoning Cases Case 1: Richard E. Wallace & Ronnie Pembelton – Staunton River Election District R-17-007 R-1, Residential Suburban Subdivision District to A-1, Agricultural District Mr. Warren opened the hearing at 7:28pm. Mr. Shelton explained that Richard Wallace and Ronnie Pembelton had petitioned to rezone a total of 6.843 acres, two (2) parcels of land, located off State Road 668/Grit Road (on Albeck Drive) in the Staunton River Election District from R - 1, Residential Suburban Subdivision District to A-1, Agricultural District. Once the properties are rezoned to A-1, all uses listed under Section 35-178 are a permitted use. The Planning Commission, with no opposition, recommended granting the petitioners’ request. Mike Torrence with TRF Auctions was there to represent the petition. No one signed up to speak and Mr. Warren closed the hearing at 7:30pm. Motion was made by Mr. Blackstock, seconded by Mr. Barksdale, to approve rezoning Case R-17-007 from R-1 to A-1 and the following Roll Call Vote was recorded: Mr. Barber-Yes; Mr. Hagerman-Yes; Mr. Blackstock-Yes; Mr. Scearce-Yes; Mr. Davis-Yes; Mr. Barksdale-Yes; and Mr. Warren-Yes. Mr. Blackstock’s motion to rezone Case R-17-007 from R-1 to A-1 was unanimously approved by the Board. Case 2: David W. and Betty W. Foster – Dan River Election District R-17-008 R-1, Residential Suburban Subdivision District to B-2, Business District, General Mr. Warren opened the public hearing at 7:31 pm. Mr. Shelton explained that David and Betty Foster had petitioned to rezone a total of 14.30 acres, three (3) parcels of land, located on State Road 655/Tom Fork Road in the Dan River Election District from R-1, Residential Suburban Subdivision District to B-2, Business District, General. Once the properties are rezoned to B-2, all uses listed under Section 35-365 are a permitted use. The Planning Commission, with no opposition, recommended granting the petitioners’ request. David Foster was t here to represent the petition. No one signed up to speak and Mr. Warren closed the hearing at 7:33pm. Motion was made by Mr. Davis, seconded by Mr. Barber, to approve rezoning Case R-17-007 from R-1, Residential Suburban Subdivision District to B-2, Business District, General and the following Roll Call Vote was recorded: Mr. Barber-Yes; Mr. Hagerman-Yes; Mr. Blackstock-Yes; Mr. Scearce-Yes; Mr. Davis-Yes; Mr. Barksdale-Yes; and Mr. Warren-Yes. Mr. Davis’ motion to rezone Case R-17-005 from from R-1, Residential Suburban Subdivision District to B-2, Business District, General was unanimously approved by the Board. Case 3: Michael G. & Donna L. Willis – Callands-Gretna Election District R-17-009 R-1, Residential Suburban Subdivision District to A-1, Agricultural Mr. Warren opened the public hearing at 7:34pm. Mr. Shelton explained that Michael and Donna Willis have petitioned to rezone1.43 acres, located on State Road 40/East Gretna Road in the Callands-Gretna Election District from R-1, Residential Suburban Subdivision District to A- 1, Agricultural District. Once the property is rezoned to A-1, all uses listed under Section 35-178 are a permitted use. The Planning Commission, with no opposition, recommended granting the petitioners’ request. Michael Willis is here to represent the petition. No one signed up to speak and Mr. Warren closed the hearing at 7:35pm. Motion was made by Mr. Hagerman, seconded by Mr. Blackstock, to approve rezoning Case R-17-009 from R-1, Residential Suburban Subdivision District to A-1, Agricultural District and the following Roll Call Vote was recorded: Mr. Barber- Yes; Mr. Hagerman-Yes; Mr. Blackstock-Yes; Mr. Scearce-Yes; Mr. Davis-Yes; Mr. Barksdale- Yes; and Mr. Warren-Yes. Mr. Hagerman’s motion to rezone Case R-17-009 from R-1, Board of Supervisors Business Meeting March 21, 2017 Residential Suburban Subdivision District to A-1, Agricultural District was unanimously approved by the Board. This concluded the Rezoning Cases Public Hearing Public Hearing to receive citizen input on potentially leasing publicly owned property located at 200 Blairs Middle School Circle, Blairs, Virginia 24527, to Southside Soccer Club for soccer recreational purposes. Mr. Warren opened the public hearing at 7:37pm. The Board was informed that Southside Soccer Club has requested to lease from the Pittsylvania County Board of Supervisors athletic fields and three (3) outbuildings located at the old Blairs Middles School for youth soccer purposes. Per Virginia Code §15.2-1800, a public hearing is legally required to lease County- owned property to a private entity. No one signed up to speak and Mr. Warren closed the public hearing at 7:37pm. Motion was made by Mr. Blackstock, seconded by Mr. Davis, to authorize the execution of the lease between the Board of Supervisors and the Southside Soccer Club as advertised. The following Roll Call Vote was recorded: Mr. Barber-Yes; Mr. Hagerman-Yes; Mr. Blackstock-Yes; Mr. Scearce-Yes; Mr. Davis-Yes; Mr. Barksdale-Yes; and Mr. Warren-Yes. Mr. Blackstock’s motion was unanimously approved by the Board. Presentations Annie Martinie, Senior Program Officer, Dan River Foundation, updated the Board on the Danville Regional Health Collaborative, stating the Collaborative’s focus has been on Active Living, Healthy Eating, Access to Health Care, and Healthy Spaces. Ms. Martinie invited the Board to attend the May 23, 2017 Leadership Breakfast to hear more about their programs, and that the Health Summit will be held in Fall 2017. News Business Recommendations from the Legislative Committee The Finance Committee met at on February 22, 2017. The following motions were submitted for the Board’s consideration: (a) Authorize the County staff to advertise a public hearing for citizen input to be held on April 18, 2017 for proposed amendments to Pittsylvania County Code (PCC) 6 -1.1 (General Levy) to include Merchants’ Capital Tax, a tax the County has been implementing for several decades. The Board unanimously approved the Legislative Committee’s motion. (b) Authorize the County staff to advertise a public hearing for citizen input to be held on April 18, 2017 for proposed amendments PCC Chapter 4-30(b) that, due to duty reassignments, would now make the Building Official, and not the Director of Code Compliance (as previous), responsible for the removal, repair, or securing of dangerous structures under PCC Chapter 4, Article III. The Board unanimously approved the Legislative Committee’s motion. (c) Authorize the County staff to advertise a public hearing for citizen input to be held on April 18, 2017 for proposed amendments on revisions to PCC Chapter 43 to effectuate recent changes to the Virginia State and Local Government Conflict of Interest Act (VA COIA) disclosure/filing requirements. The Board unanimously approved the Legislative Committee’s motion. (d) Authorize the County staff to advertise a public hearing for citizen input to be held on April 18, 2017 for proposed amendments to PCC Zoning Ordinance to regulate solar energy facilities. The Board unanimously approved the Legislative Committee’s motion. Board of Supervisors Business Meeting March 21, 2017 (e) Authorize the County staff to advertise a public hearing for citizen input to be held on April 18, 2017 for proposed amendments to PCC 2-23; Fencing, to expand and follow the Virginia Code. The Board unanimously approved the Legislative Committee’s motion. Recommendations from the Fire & Rescue Policies and Procedures Committee The Fire & Rescue Policies and Procedures Committee met on February 28, 2017. At that meeting, motion came from the Committee to make a one-time exception to policy in order to allow Mt. Cross VFD’s request for $7,500 reimbursement. Typically the money could only be applied for the purchase of a new vehicle or towards debt service for such. Mt. Cross had purchased a used vehicle. The Board unanimously approved the Fire & Rescue Policies and Procedures Committee’s motion. Recommendations from the Economic Development Committee The Economic Development Committee met on March 16, 2017. At that meeting, motion came from the Committee to direct the County Administrator to negotiate with Clement Wheatley for legal services to create the Staunton River Regional Industrial Facility Authority. The Board unanimously approved the Economic Development Committee’s motion. Mark Moore, Director of Parks & Recreation, explained Pittsylvania County recently received notification of a grant awarded by the Danville Regional Foundation (DRF) in the amount of $25,000 to improve the Ringgold Rail Trail. This grant is to be used to make improvements to the trail by creating a park-like atmosphere at each trailhead and building greater awareness of the trail as a strong community asset. As the agreement states, this grant is made possible through DRF’s Make More Happen! (MMH) initiative. The goal of this initiative is to create a spark for community leaders and citizens who are passionate about improving the region’s quality of life. This grant does not require a local match. Motion was made by Mr. Davis, seconded by Mr. Barber, to approve the agreement and allow the County Administrator to sign all necessary documents to accept the grant; and to approve an appropriation of $25,000 for the DRF Ringgold Rail Trail Grant to the Grants Fund (Fund 250). The following Roll Call Vote was recorded: Mr. Barber-Yes; Mr. Hagerman-Yes; Mr. Blackstock-Yes; Mr. Scearce-Yes; Mr. Davis-Yes; Mr. Barksdale-Yes; and Mr. Warren-Yes. Mr. Davis’ motion was unanimously approved by the Board. Kim Van Der Hyde, Director of Finance, explained the Pittsylvania County School Board recently entered a lease with First Citizens Bank to purchase 10 passenger buses and 4 special needs buses. The Auditor of Public Accounts requires that local governing bodies approve such financings. The Code of Virginia, 1950 as amended does not allow for School Boards to establish and maintain such accounts outside of the County Treasurer’s custody. As such, this lease will need to be maintained on the County’s books and an appropriation will need to be made for the purchase of these school buses. These funds were originally appropriated for expense by the Board of Supervisors at their adjourned meeting, 10-18-16. The School Board has completed the procurement of school buses through this school bus lease program. During the manufacturing and procurement of the buses, which took several months, a total of $42.90 of interest was earned on the account. These funds need to be appropriated by the Board to the Bus Lease Fund (Fund 210). In addition, the total amount of the lease $972,966.90 needs to be appropriated to the regular School Fund (Fund 205) since the bank required that the Schools purchase the buses and request a reimbursement from the bank. Typically, the financing Board of Supervisors Business Meeting March 21, 2017 institution will pay the vendor direct instead of requiring this type of arrangement. Since the bus lease is located in a separate fund, the Board needs to approve this appropriation for bookkeeping purposes. Motion was made by Mr. Blackstock, seconded by Mr. Barber, to appropriate $42.90 to Fund 210 to account for interest earned on the bus lease account and to appropriate a total of $972,966.90 to Fund 205 to account for the actual purchase of 14 school buses, and the following Roll Call Vote was recorded: Mr. Barber-Yes; Mr. Hagerman-Yes; Mr. Blackstock- Yes; Mr. Scearce-Yes; Mr. Davis-Yes; Mr. Barksdale-Yes; and Mr. Warren-Yes. Mr. Blackstock’s motion was unanimously approved by the Board. Motion was made by Mr. Barber, seconded by Mr. Blackstock, for the reappropriation of $240,524.79 as follows: $8.53 to BOS-Travel (100-4-011010-5500), $52.17 to Fleet-Travel (100-4-012520-6008), $19.62 to Electoral Bd-Office Supplies (100-4-013100-6001), $100.00 to Clerk of Court-Copier Lease (100-4-021600-60051), $189.84 to Sheriff-Svc Contracts (100-4- 031200-3320), $227.67 to Sheriff-Undercover Account (100-4-031200-6024), $1993.51 to VFD- Communication Equipment (100-4-032200-6004)), $51.51 to Jail-Food Supplies (100-4-033100- 6002), $.32 to B&G-Bldg Maint Supplies (100-4-043100-6007), $896.00 to Recreation- Recreation Fees (100-4-071100-5696), $150.00 to Library-Postage (100-4-073100-5210), $1.12 to Library-Office Supplies (100-4-073100-6001), $1.95 to Library-Furniture & Fixtures (100-4- 073100-6003), $.49 to Library-Bldg Maint Supplies (100-4-073100-6007), $1.00 to Library- Books & Subscriptions (100-4-073100-6012), $8,231.06 to WIA-Rent (251-4-353853-6014), $228,600.00 to CIP-Compactor. This motion required a 10-Day Layover. Closed Session Matters After holding a certified Closed Session at their Work Session on March 21, 2017, for the following matter: Discussion or consideration of the acquisition of real property for a public purpose, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body. Legal Authority: Virginia Code § 2.2-3711(A)(3) Subject: Project CCC Purpose: Discussion of Potential Acquisition of Parks and Recreation Property/Facility a motion was made at the Business meeting, by Mr. Davis, seconded by Mr. Barksdale, to accept ownership of the Chatham Community Center and related parcels, and authorize the execution and recordation of the Deed of Bargain and Sale effectuating the same. The following Roll Call Vote was recorded: Mr. Barber-Yes; Mr. Hagerman-Yes; Mr. Blackstock-Yes; Mr. Scearce-Yes; Mr. Davis-Yes; Mr. Barksdale-Yes; and Mr. Warren-Yes. Mr. Davis’ motion was unanimously approved by the Board. After holding a certified Closed Session at their Work Session on March 21, 2017, for the following matter: Consultation with legal counsel employed or retained by public body regarding specific legal matters requiring provision of legal advice by such counsel Legal Authority: Virginia Code § 2.2-3711(A)(7) Subject: Project Sorter Purpose: Discussion of Potential Local Performance Agreement Board of Supervisors Business Meeting March 21, 2017 a motion was made at the Business meeting, by Mr. Barksdale, seconded by Mr. Barber, to authorize the execution of the Gregory Lumber Local Performance Agreement, and granting any and all incentives to Gregory Lumber contained therein. The following Roll Call Vote was recorded: Mr. Barber-Yes; Mr. Hagerman-Yes; Mr. Blackstock-Yes; Mr. Scearce-Yes; Mr. Davis-Yes; Mr. Barksdale-Yes; and Mr. Warren-Yes. Mr. Blackstock’s motion was unanimously approved by the Board. Staff explained that Change order 5 of the Courthouse Security Project as follows: Circuit Court has requested during renovations of the Courthouse Security for us to include an X-Ray machine for the actual Circuit Court entrance identical to the one at the main secure entrance of the Courthouse facility. Staff has requested under contract price for Daniel Builders LLC to price the new X-Ray machine and associated electrical work and installation. Daniel Builders LLC has submitted a price of $26,612 to perform the work. Staff explained that Change order 6 of the Courthouse Security Project as follows: The County Treasurer’s Office has requested a partial window be installed to allow some daylight into the Treasurer’s Office as opposed to completely closing the window up. Daniel Builders LLC submitted change order 6 in the amount of $966 to perform the work. The Sheriff is aware and agrees with these changes and funds are already available in the Courthouse Security fund to perform the work. Motion was made by Mr. Barber, seconded by Mr. Hagerman, to approve Change Orders 5 & 6, and amend Daniel Builders LLC’s contract in the total amount of $27,578, and authorize the County Administrator to execute the change orders, which was unanimously approved by the Board. J. Vaden Hunt, County Attorney, explained that recently the Virginia Department of Transportation (“VDOT”), at the request of the Honorable Elton W. Blackstock, Staunton River Supervisor, held a public forum related to safety issues involving Shula Drive. At the conclusion of said forum, the recommendation, from an informal vote of citizens in attendance thereof, was to commence the legal road abandonment process for the following portion of Shula Drive: Rt. 642 (Shula Drive), from U.S. Highway 29, west to Rt. 988 (Highwayview Road), a total distance of 0.06 miles. Prior to the above-referenced informal vote at the public forum, VDOT conducted a formal Roadway Safety Assessment (“RSA”). The RSA’s purpose was to gather input from key stakeholders and identify feasible solutions to address concerns with a goal to improve safety at this intersection. The RSA team, consisting of state and local officials/law enforcement, citizens and Fire/EMS personnel, had been working together since October 2016, to conduct said RSA, and to prepare the findings and recommendations. The group looked at current conditions, reviewed crash history, and identified possible crash patterns in developing possible alternatives. While nine (9) alternatives were initially considered, ultimately the following four (4) were considered most feasible: (1) Installing an Intersection Conflict Warning System – Dynamic Flashing Warning Beacons; (2) Closing the west leg of Route 642, Shula Drive (3) Constructing a Restricted Crossing U-Turn (“RCUT”)/J-Turn Intersection; or (4) Constructing Off-set T-Intersections. These alternatives were further evaluated for their likelihood to either increase or decrease crashes, impacts, costs, and other factors. As a result, the final recommendation, which has the greatest benefit as compared to cost, is to close the West leg of Route 642 (Shula Drive). Board of Supervisors Business Meeting March 21, 2017 Per Virginia Code § 33.2-909, the legal procedure for the Pittsylvania County Board of Supervisors (the “BOS”) to potentially abandon the aforementioned portion of Shula Drive is as follows: Road Abandonment Process: (1) Via an affirmative majority vote at a public meeting, the BOS must decide that no public necessity exists for the continuance of the public road proposed to be abandoned; (2) After said action, the BOS, via a second majority affirmative vote, must vote to send formal notice of its intent to abandon said road to the VDOT Commissioner; (3) Then, County Staff must post notice in at least three (3) places on and along the road sought to be abandoned for at least thirty (30) days; (4) At the same time, County Staff must publish notice of the BOS’ intent to abandon said road in two (2) or more issues of a newspaper having general circulation in the County; (5) The BOS must then wait thirty (30) days for any interested party to request and/or petition for a public hearing of or related to the advertised and posted potential road abandonment; (6) If a petition/request for a public hearing occurs, the BOS must hold a public hearing related to the proposed road abandonment; (7) Following the Step 6 public hearing, the BOS must either determine (within four (4) months of the 30-day road posting period ending) that: (1) no public necessity exists to abandon the road in question and dismiss its road abandonment application with VDOT; or (2) must pass an ordinance or resolution requesting VDOT to abandon said road, because the safety and welfare of the public would be best served by abandoning said road; and (8) Alternatively, if a request and/or petition for a public hearing does not occur within the time frame specified in Step 5 above, the BOS (within four (4) months of the thirty (30) day posting period ending) must pass an ordinance or resolution requesting VDOT to abandon said road, because the safety and welfare of the public would be best served by abandoning said road. Motion was made by Mr. Blackstock, seconded by Mr. Davis, as follows: (1) BOS has determined that no public necessity exists for the continuance of the aforementioned portion of Shula Drive; (2) Authorize County Staff to post and publish a Notice of Intent to Abandon the aforementioned portion of Shula Drive, including a willingness to hold a public hearing; and (2) Authorize County Staff to forward the required potential road abandonment documentation to VDOT. Mr. Blackstock’s motion was unanimously approved by the Board. Matt Rowe, Director of Economic Development, explained to the Board that Danville Community College (DCC) has been an integral workforce partner with the County and the City of Danville, and this partnership has resulted not only in the precision machining capstone program but also its associated recent and upcoming job announcements and significant private investment. The DCC precision machining program not only is at the college level, but also extends into the County’s high school (as well as the City’s high school now), and offers students the curriculum needed to obtain in-demand, and above average paying jobs. This now touted program took forward thinking from regional leaders, and a similar opportunity is being presented to the Board through the proposed Virginia Tobacco Commission grant to begin the Board of Supervisors Business Meeting March 21, 2017 creation of the DCC Advanced Skills IT Academy. DCC and the region have identified the information technology field as the next opportunity for our workforce, and this field integrates into the existing precision machining and advanced manufacturing workforce pipeline. The Virginia Tobacco Commission grant is the first concrete step to create the proposed Advanced Skills IT Academy. The proposed grant must have a 1-to-1 local match. The total budgeted program amount is $211,683.96. Of this amount, $105,841.98 is considered to be the local match. With the proposed partnership, Pittsylvania County, along with the City of Danville and DCC, would each pay one-third of the local match; being $35,280.66. This is an unbudgeted request and would have to come from the County’s general fund (Economic Development Department budget funding is unable to meet this request without greatly impacting core functions). If funded, the grant would fund the development of the curriculum for the capstone experience and would purchase a new server that is required to meet the cloud -based curriculum needs. DCC and the City of Danville have already committed to meeting their portion of the proposed partnership. Motion was made by Mr. Davis, seconded by Mr. Barksdale, to pay $35,280.66 from Fund 325, as Pittsylvania County’s share of the aforementioned partnership, and to direct the County Administrator to draft a letter to the IDA asking for their consideration in reimbursing the Economic Development fund the $35,280.66, which was unanimously approved by the Board. Staff explained that at their March 13, 2017 meeting, the Town of Chatham Council passed Resolution 2017.03.01, which formally requests the Pittsylvania County Boa rd of Supervisors to consider establishing a county ordinance stipulating that except in emergency situations or sponsor authorized maintenance, no vessel powered by or equipped with internal combustion engines be allowed on Cherrystone and Roaring Fork Lakes. Motion was made by Mr. Blackstock, seconded by Mr. Barber, to research the matter and bring back recommendations to the Board at their April 18, 2017 meeting, which was unanimously approved by the Board. Adjournment Motion was made by Mr. Davis, seconded by Mr. Barber, to adjourn, which was unanimously approved by the Board. The meeting ended at 8:55pm. __________________________________________ Robert W. “Bob” Warren, Chair Pittsylvania County Board of Supervisors __________________________________________ David M. Smitherman, Clerk Pittsylvania County Board of Supervisors