03-06-2017 Special Call MeetingSpecial Call Meeting
March 6, 2017
Joint Meeting of the
Pittsylvania County Board of Supervisors
&
Finance Committee
Monday, March 6, 2017
Special Session
VIRGINIA: The Special Session of the Pittsylvania County Board of Supervisors was
held on Monday, March 6, 2017 in the Main Conference Room of the Captain Martin Building
located a 1 Center Street in Chatham, Virginia. Robert W. “Bob” Warren, Chairman, called the
meeting to order at 6:00 p.m. The following members were present:
Tim R. Barber Tunstall District
Joe B. Davis Dan River District
Ronald S. Scearce Westover District
Jessie L. Barksdale Banister District
Jerry A. Hagerman Callands-Gretna District
Elton W. Blackstock, Jr. Staunton River District
Robert W. Warren Chatham-Blairs District
Note that the Finance Committee is comprised of Mr. Blackstock (Committee Chair), Mr.
Warren, Mr. Scearce, and Mr. Davis.
Mr. David M. Smitherman, County Administrator, J. Vaden Hunt, County Attorney, Kim
Van Der Hyde, Director of Finance, and Ms. Rebecca Flippen, Deputy Clerk to the Board, were
also present.
Approval of Agenda
Motion was made by Mr. Barber, seconded by Mr. Blackstock, to approve the agenda,
which was unanimously approved by the Board.
Finance Committee Business
The Finance Committee discussed the Commonwealth’s Attorney’s budget request of
$1500 and through consensus of the committee and the Board of Supervisors (BOS), agreed to
include that in the proposed budget to be advertised.
Sherry Flanagan, Director of Pittsylvania County’s Department of So cial Services (DSS)
discussed with the Committee and BOS her department’s needs for additional funding in order to
complete the final stage of salary adjustments recommended to correct salary compressions, and
for the purchase of the final stage of software upgrades needed for their payroll system. At the
end of their discussion, thru consensus of the committee and BOS, it was agreed to include
$277,000 in the proposed budget to be advertised.
Dean Fowler, President of the Fire & Rescue Association, discussed Fire & Rescue’s
additional budget request with the Committee and BOS, specifically the additional $105,000 to
outfit a truck purchased last year, and could not be used until it was outfitted with equipment and
Special Call Meeting
March 6, 2017
supplies; and additional monies for ambulance and truck purchases totaling $210,000 . After
discuss and then consensus of the Committee and BOS, both requests were included in the
proposed budget to be advertised. The Finance Committee felt there would be enough money in
the current budget to purchase the necessary items to outfit the truck not yet in use.
The Finance Committee and BOS considered the Sheriff’s educational incentive program
request and through consensus agreed to include $30,000 in the proposed budget to be
advertised.
Following discussion, through consensus of the Committee and BOS, it was agreed all
present felt comfortable with using $1.5 million from Unassigned Funds to balance proposed
FY17/18 County budget to be advertised.
Motion was made by Mr. Scearce, seconded by Mr. Warren, for the Finance Committee
to approve advertising the proposed budgets for the School and the County FY17/18 as follows:
SCHOOL BOARD
Adopted Proposed
Budget Budget
2016-2017 2017-2018
REVENUES
From Sales Tax 10,185,738 10,070,955
From State Funds 50,189,397 51,828,892
From Federal Funds 7,866,361 7,866,361
From Local Funds 16,736,709 17,236,709
Cafeteria Receipts 5,066,404 5,255,000
From Other Funds 1,445,024 1,445,024
Total $ 91,489,633 $93,702,941
EXPENDITURES
Instruction 62,216,811 64,241,523
Admn./Attend & Health Svcs 3,370,527 3,370,527
Pupil Transportation 6,634,246 6,634,246
Operation & Maintenance 7,964,335 7,964,335
Non-Instructional Operations 3,412,865 3,412,865
Technology 2,824,445 2,824,445
Cafeteria 5,066,404 5,255,000
Total $ 91,489,633 $93,702,941
Special Call Meeting
March 6, 2017
GOVERNMENT
2016-2017 2017-2018
EXPENDITURES ADOPTED PROPOSED
General Gov’t Expense 3,953,532 4,457,452
Judicial Admin. Expense 1,631,627 1,672,305
Public Safety 16,014,035 16,684,361
Health Dept./Social Services 10,838,399 12,389,141
Public Works 3,062,347 3,041,515
Education Expense 91,499,245 93,712,715
Parks, Rec. & Cultural 1,667,827 1,720,591
Grants 5,461,638 6,755,441
Community Dev. Expense 8,383,865 8,112,899
Capital Projects 1,402,901 799,963
Debt Service 12,857,171 10,767,972
Transfers 18,652,420 18,958,711
Misc/Non-Departmental 375,025 1,041,025
TOTAL $ 175,800,032 $ 180,114,091
2016-2017 2017-2018
REVENUES ADOPTED PROPOSED
Local Funds 48,307,107 49,819,158
State Funds 84,548,740 86,970,962
Federal Funds 18,272,794 18,801,577
CIP Carryover 2,526,564 1,939,474
Carryover 239,700 256,636
Fund Balance 3,252,707 3,372,573
Transfers 18,652,420 18,953,711
TOTAL $ 175,800,032 $ 180,114,091
The Finance Committee unanimously approved Mr. Scearce’s motion, which was then referred
to the full BOS for consideration.
Motion was then made by Mr. Davis, seconded by Mr. Scearce, to approve the Finance
Committee’s recommendation referenced above for advertisement of the proposed FY17/18
budgets for the Schools and the County, which was unanimously approved by the BOS.
Mr. Blackstock, as Chair of the Finance Committee, directed staff to identify $750,000 of
potential cuts to the advertised budget that the Committee could prioritize, and to schedule a
Finance Committee meeting prior to the BOS Work Session on Tuesday, March 21, 2017.
Adjournment
Motion was made by Mr. Scearce, seconded by Mr. Davis, for the Finance Committee to
adjourn, which was unanimously approved by the Committee. The Committee adjourned at
7:15pm.
Special Call Meeting
March 6, 2017
Motion was made by Mr. Blackstock, seconded by Mr. Davis, to adjourn the Special
Meeting, which was unanimously approved by the Board. The BOS adjourned at 7:15pm.
_______________________________________
Robert W. “Bob” Warren, Chair
Pittsylvania County Board of Supervisors
_______________________________________
David M. Smitherman, County Administrator
Pittsylvania County Board of Supervisors