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02-21-2017 Adjourned MeetingFebruary 21, 2017 Business Meeting Pittsylvania County Board of Supervisors Business Meeting February 21, 2017 VIRGINIA: The Business meeting of the Pittsylvania County Board of Supervisors was held on Monday, February 21, 2017 in the General District Courtroom of the Edwin R. Shields Courthouse Addition in Chatham, Virginia. Chair Robert W. “Bob” Warren, called the meeting to order at 7:00 p.m. The following members were present: Tim R. Barber Tunstall District Joe B. Davis Dan River District Ronald S. Scearce Westover District Jessie L. Barksdale Banister District Jerry A. Hagerman Callands-Gretna District Elton W. Blackstock, Jr. Staunton River District Robert W. Warren Chatham-Blairs District Mr. David M. Smitherman, County Administrator and Clerk of the Board; Mr. J. Vaden Hunt, County Attorney; Mr. Greg L. Sides, Assistant County Administrator for Planning & Development; Mr. Odie H. Shelton, Jr., Director of Code Compliance, Mr. Matt Rowe, Director of Economic Development, Ms. Kim Van Der Hyde, Director of Finance, and Rebecca Flippen, Deputy Clerk were also present. After a Moment of Silence, Mr. Warren led the Pledge of Allegiance. Approval of Agenda Motion was made by Mr. Barber, seconded by Mr. Blackstock, to approve the agenda with the addition of Resolution 2017-02-04 under the Consent Agenda, which was unanimously approved by the Board Hearing of the Citizens No one signed up to speak. Consent Agenda Motion was made by Mr. Barber, seconded by Mr. Blackstock, to approve the Consent Agenda, which was unanimously approved by the Board. (a) Proclamation – National Agriculture Day – March 21, 2017 (b) Resolution 2017-02-04 Designated Marketing Organization Pittsylvania County Board of Supervisors Proclamation NATIONAL AGRICULTURE DAY March 21, 2017 "FOOD FOR LIFE" WHEREAS, agriculture development in Pittsylvania County is one of the major economic resources of the County and ranks in the top 10 of Agribusiness Counties in the Commonwealth; and Re-Organization Meeting January 3, 2017 WHEREAS, the Virginia Department of Agriculture and Consumer Services suggests this a perfect opportunity to give credit to the farmers of our state and county; and WHEREAS, National Agriculture Day is an important celebration in Virginia because agriculture is the Commonwealth’s largest industry that contributes $55 billion to the state’s economy each year, and over $62 million in agriculture receipts based on crops and livestock in Pittsylvania County; and WHEREAS, agriculture in the Commonwealth is a diversified industry with products encompassing livestock, field crops, fruits, vegetables, poultry, dairy, aquaculture, vineyards, and more; and the mild climate and rich soil of Virginia provide an environment in which crops are harvested nearly year-around; and WHEREAS, in the 1960s one farmer supplied food for 25.8 persons in the U.S. and abroad. Today, one farmer supplies food for 155 people in the U.S. and abroad; and WHEREAS, every Virginian should understand how food, fiber and renewable resource products are produced and should value the essential role of agriculture in maintaining a strong economy, and appreciate the role Virginia agriculture plays in providing safe, abundant, and affordable products; and WHEREAS, because only two percent of the population is engaged in production of agriculture, basic knowledge about and experience with the industry is on the decline, and National Agriculture Day helps young people to understand and consider career opportunities in the agriculture, food and fiber industries; then BE IT HEREBY PROCLAIMED by the Pittsylvania County Board of Supervisors that March 21, 2017 be proclaimed “National Agriculture Day” in Pittsylvania County and all citizens of Pittsylvania County are encouraged to thank a farmer for the products they provide which enrich our daily lives and urges parents, grandparents, and educators to inform young children on the importance of local agriculture and to consider career opportunities in the agriculture, food and fiber industries. Pittsylvania County Board of Supervisors RESOLUTION 2017-02-04 WHEREAS, Pittsylvania County has been blessed with a landscape of acclaimed scenic beauty and a rich historical heritage of both structures and people; and, WHEREAS, Pittsylvania County has tremendous tourism opportunities in history, recreation, agritourism, meetings and events, and countless other attractions that increase visitor expenditures, tax revenues, and employment in the County; and WHEREAS, a Danville-Pittsylvania County planning team formulated a tourism plan for the region which was presented to the Pittsylvania County Board of Supervisors in 2016; and Re-Organization Meeting January 3, 2017 WHEREAS, the Pittsylvania County Board of Supervisors approved the tourism plan, provided funding for 2016-17, and made appointments to a Tourism Advisory Committee created under the umbrella of the Danville Pittsylvania County Chamber of Commerce; and WHEREAS, the County’s ability to attract state tourism grants, marketing support and resources, and the recognition of other regions require the identification of a Designated Marketing Organization (DMO); and WHEREAS, the Designated Marketing Organization (DMO) for the region is uniquely qualified to be the best first point of contact for any meeting or event in Pittsylvania County because of the organization’s comprehensive view of the destination, local expertise, extensive in-market relationships, and complimentary services; NOW, THEREFORE BE IT RESOLVED, that the Pittsylvania County Board of Supervisors designates the Danville Pittsylvania County Chamber of Commerce as the Designated Marketing Organization (DMO) for Pittsylvania County, Virginia. Public Hearings Rezoning Cases Case 1: Zada Singleton – Staunton River Election District R-17-004 R-1, Residential Suburban Subdivision District to A-1, Agricultural District Mr. Warren opened the hearing at 7:03pm. Mr. Shelton explained that Zada Singleton had petitioned to rezone 2.50 acres, located on State Road 638/Roark Mill Road and on State Road 640/ Wards Road in the Staunton River Election District from R-1, Residential Suburban Subdivision District to A-1, Agricultural District. Once the property is rezoned to A-1, all uses listed under Section 35-178 are a permitted use. The Planning Commission, with no opposition, recommended granting the petitioner’s request. Danny Singleton was there to represent the petition. No one signed up to speak and Mr. Warren closed the hearing at 7:04pm. Motion was made by Mr. Blackstock, seconded by Mr. Davis, to approve rezoning Case R-17-004 from R-1 to A-1 and the following Roll Call Vote was recorded: Mr. Barber-Yes; Mr. Hagerman-Yes; Mr. Blackstock-Yes; Mr. Scearce-Yes; Mr. Davis-Yes; Mr. Barksdale-Yes; and Mr. Warren-Yes. Mr. Blackstock’s motion to rezone Case R-17-004 from R-1 to A-1 was unanimously approved by the Board. Case 2: Hollywood Baptist Church – Callands/Gretna Election District R-17-005 R-1, Residential Suburban Subdivision District to A-1, Agricultural District Mr. Warren opened the public hearing at 7:05 pm. Mr. Shelton explained that Hollywood Baptist Church had petitioned to rezone 1.56 acres, located on Highway 57/Callands Road and on State Road 821/Weal Road in the Callands-Gretna Election District from R-1, Residential Suburban Subdivision District to A-1, Agricultural District. Once the property is rezoned to A-1, all uses listed under Section 35-178 are a permitted use. The Planning Commission, with no opposition, recommended granting the petitioner’s request. Ryan Gatewood with LE&D Professionals, P.C., and Karle Byrd, Trustee of Hollywood Baptist Church, was there to represent the petition. No one signed up to speak and Mr. Warren closed the hearing at 7:07pm. Motion was made by Mr. Hagerman, seconded by Mr. Barber, to approve rezoning Case R-17- 005 from R-1, Residential Suburban Subdivision District to A-1, Agricultural District and the following Roll Call Vote was recorded: Mr. Barber-Yes; Mr. Hagerman-Yes; Mr. Blackstock- Yes; Mr. Scearce-Yes; Mr. Davis-Yes; Mr. Barksdale-Yes; and Mr. Warren-Yes. Mr. Hagerman’s motion to rezone Case R-17-005 from R-1, Residential Suburban Subdivision District to A-1, Agricultural District was unanimously approved by the Board. Re-Organization Meeting January 3, 2017 Case 3: Jason Karl Keesee – Callands-Gretna & Banister Election Districts R-17-006 R-1, Residential Suburban Subdivision District to A-1, Agricultural Mr. Warren opened the public hearing at 7:08pm. Mr. Shelton explained that Jason Karl Keesee had petitioned to rezone 7.00 acres, located off U.S. Highway 29 (off Dual Track Road) i n the Callands-Gretna and Banister Election Districts from R-1, Residential Suburban Subdivision District to A-1, Agricultural District. Once the property is rezoned to A-1, all uses listed under Section 35-178 are a permitted use. The Planning Commission, with no opposition, recommended granting the petitioner’s request. Jason Keesee was there to represent the petition. No one signed up to speak and Mr. Warren closed the hearing at 7:10pm. Motion was made by Mr. Hagerman, seconded by Mr. Blackstock, to approve rezoning Case R-17-006 from R-1, Residential Suburban Subdivision District to A-1, Agricultural District and the following Roll Call Vote was recorded: Mr. Barber-Yes; Mr. Hagerman-Yes; Mr. Blackstock-Yes; Mr. Scearce- Yes; Mr. Davis-Yes; Mr. Barksdale-Yes; and Mr. Warren-Yes. Mr. Hagerman’s motion to rezone Case R-17-006 from R-1, Residential Suburban Subdivision District to A-1, Agricultural District was unanimously approved by the Board. Public Hearing Public hearing to receive citizen input on the proposed amendment to Chapter 6-6.3, Property Exempt by Classification or Designation, of the Pittsylvania County Code. The proposed amendment would establish a tax exempt status for real property owned by Patrick Henry Community College. Mr. Warren opened the public hearing at 7:12pm. The Board was informed that Patrick Henry Community College is a 501(c)(3) non-profit organization holding the following properties within Pittsylvania County: GPIN 2420-52-1667; 2420-53-0687; 2420-64-1663; 2420-4-2210; and 2420-41-1685, and has submitted applications for tax exempt status for these properties. Staff has duly advertised a public hearing notice for citizen input on proposed amendments to Pittsylvania County Code § 6-6.3, Property Exempt by Classification or Designation, as required before the Board of Supervisors could approve granting such types of tax exemptions. The Honorable Shirley Y. Hammock, Commissioner of the Revenue, had submitted by letter a breakdown of the assessed value and exempt levy for each property. The total assessed value was $375,500 and the total exempt levy at $0.59 per $100 is $2,215.45. Jack Hanberry, Vice- President for Financing Administration for Patrick Henry Community College and representing the Foundation holding the property, was present. Mr. Hanberry stated the properties were donated to the college, and once sold, the monies go to the Real Estate Foundation of which distributes scholarships for students attending PHCC., No one else signed up to speak and Mr. Warren closed the hearing at 7:14pm. Motion was made by Mr. Blackstock, seconded by Mr. Barber, to approve Patrick Henry Community College’s application for the aforementioned properties to be classified as tax exempt and amend Pittsylvania County Code § 6-6.3, Property Exempt by Classification or Designation to reflect this exemption to following properties held by PHCC within Pittsylvania County: GPIN 2420-52-1667; 2420-53-0687; 2420-64-1663; 2420-4- 2210; and 2420-41-1685, and the following Roll Call Vote was recorded: Mr. Barber-Yes; Mr. Hagerman-Yes; Mr. Blackstock-Yes; Mr. Scearce-Yes; Mr. Davis-Yes; Mr. Barksdale-Yes; and Mr. Warren-Yes. Mr. Blackstock’s motion was unanimously approved by the Board. Unfinished Business At the Board of Supervisors’ meeting on February 6, 2017, a motion was made by Mr. Barber, seconded by Mr. Barksdale, to approve a reappropriation of $19,244.06 as follows: $117.39 to Fleet-Travel (100-4-012520-6008), $100.00 to Clerk of Court-Copier Lease, $1.18 to Comm Atty.-Office Supplies (100-4-022100-6001), $150.00 to Sheriff-Undercover Account (100-4-031200-6024), $2,037.31 to Sheriff-Capital Outlay-Vehicles (100-4-031200-8105), Re-Organization Meeting January 3, 2017 $35.75 to Extradition (100-4-033100-5550), $62.00 to Jail-Food Supplies (100-4-033100-6002), $100.00 to Animal Control-Donations (100-4-035100-5883), $42.73 to B&G-Bldg Maint Supplies (100-4-043100-6007), $1,593.58 to Library-Office Supplies (100-4-073100-6001), $425.99 to Library-Furniture & Fixtures (100-4-073100-6003), $1.33 to Library-Bldg Maint Supplies (100-4-073100-6007), $540.00 to Library-Books & Subscriptions (100-4-073100- 6012), $14,036.80 to WIA-Rent (251-4-353853-6014). This motion required a 10-Day Layover that had now been met and the following Roll Call Vote was recorded: Mr. Barber-Yes; Mr. Hagerman-Yes; Mr. Blackstock-Yes; Mr. Scearce-Yes; Mr. Davis-Yes; Mr. Barksdale-Yes; and Mr. Warren-Yes. Mr. Barber’s motion was unanimously approved by the Board. News Business Financial Matters The Finance Committee met at 4:30pm. No recommendations were submitted for the Board’s consideration. Kim Van Der Hyde, Finance Director, explained Pittsylvania County was awarded a tobacco grant in the amount of $811,526 for the SoVA Vineyard Development and Expansion to Support Virginia’s Wine Industry project. This grant did involve multi-jurisdictional partners, however; Pittsylvania County would serve as the fiscal agent and must be appropriated in the County’s budget. This grant does not require a local match from the County. This grant was approved by the Tobacco Commission on January 12, 2016. Ms. Van Der Hyde further explained the Board of Supervisors needed to appropriate a total of $811,526 to the SoVA Vineyard Development and Expansion to Support Virginia’s Wine Industry Project in the Industrial Development Fund (Fund 325). Motion was made by Mr. Blackstock, seconded by Mr. Davis, to amend the Economic Development budget and appropriate $811,526 of Tobacco Funds to the SoVA Vineyard Development and Expansion to Support Virginia’s Wine Industry Project. The following Roll Call Vote was recoded: Mr. Barber-Yes; Mr. Hagerman-Yes; Mr. Blackstock-Yes; Mr. Scearce-Yes; Mr. Davis-Yes; Mr. Barksdale-Yes; and Mr. Warren-Yes. Mr. Blackstock’s motion was unanimously approved by the Board Vaden Hunt, County Attorney, explained the Southside Soccer Club has requested to lease from the Pittsylvania County Board of Supervisors fields and three (3) outbuildings located at the old Blairs Middle School for youth soccer purposes. Per Virginia Code §15.2 -1800, a public hearing is legally required to lease County-owned property. Motion was made by Mr. Blackstock, seconded by Mr. Barksdale, to authorize staff to advertise the required public hearing, which was unanimously approved by the Board. Board Announcements Mr. Scearce reminded everyone of the Friends of the NRA Banquet to be held at IALR on Thursday, February 23, 2017 at 5:00pm. Mr. Blackstock reminded everyone of the Letter of Intent Signing Ceremony to be held at The Willows on February 23, 2017 at 1:00pm. County Administrator Reports Mr. Smitherman reminded everyone of the Pittsylvania County Employee Services Awards on February 22, 2017 at 3:00pm; and of the Legislative Committee meeting, also on February 22, 2017, at 1:30pm. Adjournment Motion was made by Mr. Blackstock, seconded by Mr. Barber, to adjourn, which was unanimously approved by the Board. The meeting Business at 7:35pm. Re-Organization Meeting January 3, 2017 __________________________________________ Robert W. “Bob” Warren, Chair Pittsylvania County Board of Supervisors __________________________________________ David M. Smitherman, Clerk Pittsylvania County Board of Supervisors