01-03-2017 Re-organizational MeetingJanuary 3, 2017
Re-organizational Meeting
Pittsylvania County Board of Supervisors
Re-Organizational Meeting
January 3, 2017
VIRGINIA: The re-organizational meeting of the Pittsylvania County Board of
Supervisors was held on Monday, January 3, 2017 in the General District Courtroom of the
Edwin R. Shields Courthouse Addition in Chatham, Virginia. David M. Smitherman, County
Administrator, called the meeting to order at 7:00 p.m. The following members were present:
Tim R. Barber Tunstall District
Joe B. Davis Dan River District
Ronald S. Scearce Westover District
Jessie L. Barksdale Banister District
Jerry A. Hagerman Callands-Gretna District
Robert W. Warren Chatham-Blairs District
Elton W. Blackstock,Jr. Staunton River District
Mr. David M. Smitherman, County Administrator and Clerk of the Board; Mr. J. Vaden
Hunt, County Attorney; and Rebecca Flippen, Deputy Clerk were also present.
After a Moment of Silence, Mr. Smitherman led the Pledge of Allegiance.
Approval of Agenda
Motion was made by Mr. Blackstock, seconded by Mr. Barber, to approve the agenda
with the addition of adding “Board Appointment to Pittsylvania County Community Action”,
which was unanimously approved by the Board.
Re-Organization of the Board:
Election of Chairman
Mr. Smitherman explained that under the By-laws adopted at the January 2016 Re-
organizational Meeting, nominations for Chairman and Vice-Chairman required both a
nomination and a second; that votes will be taken in the order the nominations were made; and
that it takes four votes, the majority of the board, in order to select a Chairman. He further read
the responsibilities of the Chairman, as per named in the Board’s By-laws. Mr. Smitherman
opened the floor for nominations for Chairman of the Board of Supervisors for 2016.
Nomination was made by Mr. Blackstock, seconded by Mr. Davis for Mr. Robert W.
“Bob” Warren as Chairman. No other nominations were made. The Board then voted
unanimously to elect Robert W. “Bob” Warren as Chair of the Board of Supervisors for 2017.
Mr. Smitherman then turned the meeting over to Mr. Warren as the newly elected Chair
for the Board.
Election of Vice-Chairman
Nomination was made by Mr. Barber, seconded by Mr. Hagerman, for Ronald S. Scearce
as Vice-Chairman. A nomination was made by Mr. Barksdale, seconded by Mr. Blackstock, for
Joe B. Davis as Vice-Chairman. No other nominations were made. The Board first voted on Mr.
Re-Organization Meeting
January 3, 2017
Barber’s nomination of Ronald Scearce for Vice-Chairman, which failed by a 3-4 majority vote
of the Board, with Mr. Blackstock, Mr. Davis, Mr. Barksdale, and Mr. Warren opposing. The
Board then voted on Mr. Barksdale’s nomination of Mr. Davis as Vice-Chair, which was
approved by a 4-3 majority vote of the Board, with Mr. Barber, Mr. Hagerman, and Mr. Scearce
opposing. Mr. Joe B. Davis was elected as Vice-Chair of the Board of Supervisors for 2017.
By Laws and Rules of Order
Motion was made by Mr. Blackstock seconded by Mr. Barber, to approve the Board of
Supervisors’ By-Laws as presented in the Board packet. Mr. Blackstock’s motion was
unanimously approved by the Board.
Motion was made by Mr. Barber, seconded by Mr. Hagerman, to approve Robert’s Rules
of Order, Newly Revised 11th Edition, as modified, by the Board of Supervisors to meet the
necessary requirements of the State Code of the Commonwealth of Virginia as the official Rules
of Order for Pittsylvania County, Virginia, which was unanimously approved by the Board
Set Day and Time of Regular Meeting
Motion was made by Mr. Barksdale, seconded by Mr. Davis, to adopt Option 3:
Meet the 1st Monday and 3rd Tuesday of the month, at 7pm; No Work Session; Layover
threshold removed or increased; one July meeting to be held July 18, 2017; Adjourned meeting
in November to be held November 28, 2017 due to Thanksgiving holiday schedule. Mr.
Barksdale’s motion failed by a 2-5 majority vote of the Board, with Mr. Barber, Mr. Hagerman,
Mr. Blackstock, Mr. Scearce, and Mr. Warren opposing.
Motion was made by Mr. Hagerman, seconded by Mr. Barber, to approve Option 1:
Meet the 3rd Tuesday of each month, beginning at 4:30pm; Work Session with staff from
4:30pm until 6pm; Dinner from 6pm – 7pm; Public Hearings, if any, beginning at 7pm; Regular
meeting following any public hearings (if any); meeting in November to be held November 28,
2017 due to Thanksgiving holiday schedule; layover threshold removed or increased. Mr.
Barber’s motion to approve Option 1 passed by a 5-2 majority vote of the Board, with Mr.
Barksdale and Mr. Davis opposing.
Mr. Hunt, County Attorney, explained that since Option 1 would initiate a change in the
By-Laws, as per Article 8.1 of the By-Laws requirement, an advertised public hearing for citizen
input would be required before the Board could officially vote to make the change.
Appointments of Committees by Chairman:
Mr. Warren appointed the following Board members to:
Standing Committees
(a) Finance/Insurance Committee: Mr. Elton W. Blackstock- Chair, Mr.
Joe B. Davis; Mr. Robert W. Warren; and Mr. Ronald S. Scearce
(b) Personnel Committee: Mr. Joe B. Davis- Chair, Mr. Tim R. Barber,
Mr. Elton W. Blackstock
(c) Property/Building Committee: Mr. Joe B. Davis - Chair, Mr. Robert
W. Warren, Jerry A. Hagerman
(d) Legislative Committee: Mr. Ronald S. Scearce - Chair, Joe B.
Davis, Mr. Jessie L. Barksdale
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January 3, 2017
Special Committees
(e) Solid Waste Committee: Mr. Tim R. Barber-Chair, Mr. Robert W.
Warren; Mr. Elton W. Blackstock
(f) Computer/Radio/Telecommunications Committee: Mr. Ronald S.
Scearce- Chair, Mr. Joe B. Davis, Mr. Jessie L. Barksdale
(g) Board of Supervisors/School Board Liaison Committee: Mr. Jerry
A. Hagerman-Chair, Mr. Ronald S. Scearce, Mr. Jessie L. Barksdale
(h) Fire & Rescue Policies and Procedures Committee: Mr. Jessie L.
Barksdale-Chair, Mr. Tim R. Barber, Mr. Elton W. Blackstock
(i) Economic Development Committee: Mr. Tim R. Barber-Chair, Mr.
Joe B. Davis, Mr. Robert W. Warren
(j) Agricultural Development Board: Mr. Robert W. Warren
(a) Animal Welfare Facility Committee: Mr. Elton W. Blackstock-
Chair, Mr. Ronald S. Scearce, Mr. Jerry A. Hagerman
Other Appointments by Mr. Warren were:
(a) Danville-Pittsylvania Regional Industrial Facility Authority –
(Primary) – Mr. Robert W. “Bob” Warren
(Secondary) – Mr. Jessie L. Barksdale
(Alternate) – Mr. Elton W. Blackstock, Jr.
(b) Board Member (1) to the Pittsylvania County Planning Commission
– Mr. Joe B. Davis
(c) Board Member (1) to the Virginia Association of Counties (VAC0)
– Mr. Robert W. “Bob” Warren
(d) Board Members (3) to the Metropolitan Planning Organization
(MPO) – Mr. Jessie L. Barksdale, Mr. Ronald S. Scearce, Mr. Jerry
A. Hagerman
(e) Elected Officials (2) to the SARA Title III (LEPC) – Mr. Elton W.
Blackstock, Mr. David M. Smitherman
(f) Board Member (1) to the Pittsylvania County Social Services Board
– Mr. Ronald S. Scearce
(g) Board Member (1) to the Roanoke River Basin Association – Mr.
Jessie L. Barksdale
(h) Board Member to the Dan River Business Development Center
(DRBDC) – Mr. Joe B. Davis
(i) Board Members (2) to the West Piedmont Planning District
Commission (WPPD) – Mr. Ronald S. Scearce; Mr. Joe B. Davis
(j) Board Member (1) to the Fire/Rescue Emergency Medical Advisory
Committee (EMAC) – Mr. Elton W. Blackstock, Jr.
(k) Board Member (1) to the Local Elected Officials (LEO) – Mr.
Robert W. “Bob” Warren
(l) Board Member (1) to the Tri-County Lake Administrative
Commission (TLAC) – Mr. Jerry A. Hagerman
(m) Pittsylvania County Community Action Agency: Mr. Jessie L.
Barksdale
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January 3, 2017
(n) Danville-Pittsylvania Community Services Board – Mr. Jessie L.
Barksdale
(o) Pittsylvania County Youth Commission – Mr. Jessie L. Barksdale
Hearing of the Citizens
No one signed up to speak.
Consent Agenda
Motion was made by Mr. Barber, seconded by Mr. Davis, to approve the Consent
Agenda, which was unanimously approved by the Board.
(a) Minutes: December 5, 2016 Regular Meeting
December 13, 2016 Adjourned Meeting
(b) Bill List: December 2016
News Business
Mr. Hunt explained the Virginia Conflict of Interest Act (“VA COIA”) legally requires
certain local employees, elected officials, committee members, board members, and appointees
to complete and submit at least some of the following VA COIA forms: (1) Disclosure of Real
Estate Holdings (“DOREH”); (2) Statement of Economic Interests (“SOEI”); and (3) Financial
Disclosure Statement (“FDS”). VA COIA also grants the Pittsylvania County Board of
Supervisors (“BOS”) discretion to designate, via Ordinance or Resolution, certain additional
individuals to file at least some of the above-referenced VA COIA forms. Submitted for the
Board’s approval was Resolution 2017-01-01, designating individuals to file. Motion was made
by Mr. Barksdale, seconded by Mr. Davis, to approve Resolution 2017-01-01 and the following
Roll Call Vote was recorded: Mr. Barber-Yes; Mr. Hagerman-Yes; Mr. Blackstock-Yes; Mr.
Scearce-Yes; Mr. Davis-Yes; Mr. Barksdale-Yes; and Mr. Warren-Yes. The Board unanimously
approved Resolution 2017-01-01.
VA COIA FORMS DISCRETIONARY FILING RESOLUTION
______________________________________________________________________________
WHEREAS, the Virginia Conflict of Interest Act (“VA COIA”) legally requires certain
local employees, elected officials, committee members, board members, and appointees to
complete and submit at least some of the following VA COIA forms: (1) Disclosure of Real
Estate Holdings (“DOREH”); (2) Statement of Economic Interests (“SOEI”); and (3) Financial
Disclosure Statement (“FDS”); and
WHEREAS, VA COIA also grants the Pittsylvania County Board of Supervisors (“PC
BOS”) discretion to designate, via Ordinance or Resolution, certain additional individuals to file
at least some of the above-referenced VA COIA forms.
NOW THEREFORE, BE IT RESOLVED BY THE PC BOS that it does hereby
exercise its legal discretion and designate that the following additional individuals are required to
complete and submit the following VA COIA form(s):
DOREH: County Attorney, as an “executive officer” under Virginia Code § 2.2 -
3115(G); and
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January 3, 2017
SOEI: County Attorney, all County Department Heads, Assistant County
Administrators, and Service Authority Director, as “persons holding
positions of trust” under Virginia Code § 2.2-3115.
Adopted this 3rd day of January, 2017.
Cheryl Boswell, CSA Coordinator for Pittsylvania County submitted the Community
Policy Management Team (CPMT) attendance report, noting all team members were in
compliance. Motion was made by Mr. Barksdale, seconded by Mr. Davis, to appoint Amy
Edwards as the Parent Representative to the CPMT, effective December 15, 2016-June 30, 2017,
which was unanimously approved by the Board.
Appointments by the Board
Motion was made by Mr. Barksdale, seconded by Mr. Blackstock, to appointment
Mr. Ronald Scearce as the local government representative to the Community Policy
Management Team (CPMT), which was unanimously approved by the Board.
Motion was made by Mr. Barksdale, seconded by Mr. Barber, to appoint David
Smitherman to the Tri-County Lake Administrative Commission for a one (1) year term
beginning February 1, 2017 through January 31, 2018, which was unanimously approved by the
Board.
Motion was made by Mr. Barksdale, seconded by Mr. Barber, to appoint Lionel Reynolds
as the Pittsylvania County Citizen Representative to the Tri-Lakes Administrative Commission
for a one (1) year term beginning February 1, 2017 through January 31, 2018, which was
unanimously approved by the Board.
Motion was made by Mr. Blackstock, seconded by Mr. Barber, to recommend to the
Circuit Court Judge the re-appointment of Kenneth Talbot to the Board of Zoning Appeals,
which was unanimously approved by the Board. Mr. Hunt was directed to send the Board’s
recommendation the Honorable Judge Stacy Moreau, Circuit Court Judge for Pittsylvania
County.
Adjournment
Motion was made by Mr. Barber, seconded by Mr. Davis, to adjourn, which was
unanimously approved by the Board. The meeting adjourned at 7:55pm.
__________________________________________
Robert W. “Bob” Warren, Chair
Pittsylvania County Board of Supervisors
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David M. Smitherman, Clerk
Pittsylvania County Board of Supervisors