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12-05-2016 BOS Regular Meeting Agenda PKT
/ir/�i, �//ijG/o� BOARD PACKET BOARD OF SUPERVISORS REGULAR MEETING December 5, 2016 1767 I P1 P2 PITTSYLVANIA COUNTY BOARD OF SUPERVISORS REGULAR MEETING DECEMBER 5, 2016 GENERAL DISTRICT COURTROOM EDWIN R. SHIELDS COURTHOUSE ADDITION 11 BANK STREET, CHATHAM, VA 24531 AGENDA 1. Call to Order (7:00 p.m.) 2. Roll Call Barber Hagerman Blackstock Davis Scearce Warren Barksdale 3. Moment of Silence 4. Pledge of Allegiance 5. Items to be Added to Agenda Motion: Barber Hagerman Second. Barber Hagerman Blackstock Blackstock Davis Davis Scearce Scearce Warren Warren Barksdale Barksdale APPROVAL OF AGENDA Motion: Barber Hagerman Second: Barber Hagerman Blackstock Blackstock Davis Davis Scearce Scearce Warren Warren Barksdale Barksdale HEARING OF CITIZENS CONSENT AGENDA 6. (a) Minutes: November 7, 2016 (Regular Meeting) Pages -12-15 November 15, 2016 (Adjourned Meeting) Pages -16-31 (b) Bill List: November 2016 (Online) (c) Ratify Proclamation — 250a' Anniversary of Pittsylvania County Pages- 32-33 (d) Ratify Declaration of Emergency — Open Burning Ban in Pittsylvania County Pages- 34-35 Motion: Barber Hagerman Blackstock Davis Scearce Warren Barksdale Second. Barber Hagerman Blackstock Davis Scearce Warren Barksdale PRESENTATIONS 7. Update on the 2018 General Reassessment Page -37 8. Danville-Pittsylvania County Community Services Annual Report Pages- 38-42 Comments: 9. Danville — Pittsylvania Chamber of Commerce Workforce Annual Report Pages- 43-55 Comments: 10. Pittsylvania County Animal Shelter Update Page- 56 Comments: UNFINISHED BUSINESS 11. Expenditure Refunds for October 2016 — At the November 7, 2016 meeting, a motion was made by Mr. Barber, seconded by Mr. Warren, which required a 10 -Day Layover that has now been met. Roll Call Vote required. Pages- 58-61 Rol! Call Vote Comments: Y N A Barber Hagerman Blackstock Scearce Davis Warren Barksdale aloRCalt Vote Yor Ai NEW BUSINESS 12. Finance (a) Expenditure Refunds for November 2016 Pages -63-65 Motion: Barber Hagerman Blackstock Davis Scearce Warren Barksdale Second. Barber Hagerman Blackstock Davis Scearce Warren Barksdale (b) State Criminal Alien Assistantance Program (SCAPP) Appropriation Page- 66 Motion: Barber Hagerman Blackstock Davis Scearce Warren Barksdale Second. Barber Hagerman Blackstock Davis Scearce Warren Barksdale Roll Call Vote Comments: Y N A Barber Hagerman Blackstock Scearce Davis Warren Barksdale (Roll Call Vote Y or N) (c) FM Global Fire Prevention Grant Appropriation Page- 67 Motion: Barber Hagerman Blackstock Davis Scearce Warren Barksdale Second: Barber Hagerman Blackstock Davis Scearce Warren Barksdale Roll Call Tote Comments: Y N A Barber Hagerman Blackstock Scearce Davis Warren Barksdale (RoU Call Vote Y or N) 13. Change Order — Pittsylvania County Animal Shelter Pages- 68-71 Motion: Barber Hagerman Blackstock Davis Scearce Warren Barksdale Second. Barber Hagerman Blackstock Davis Scearce Warren Barksdale 14. Approval of Vision Statement and Strategic Priorities for Pittsylvania County Pages- 72-82 Motion: Barber Hagerman Blackstock Davis Scearce Warren Barksdale Second. Barber Hagerman Blackstock Davis Scearce Warren Barksdale 14. West Piedmont Planning District Comprehensive Economic Development Strategy (CEDS) List 2017-2018 Pages- 83-87 Motion: Barber Hagerman Blackstock Davis Scearce Warren Barksdale Second. Barber Hagerman Blackstock Davis Scearce Warren Barksdale BOARD ANNOUNCEMENTS REPORTS FROM LEGAL COUNSEL REPORTS FROM COUNTY ADMINISTRATOR 1. Animal Control / CoP Monthly Report — November 2016 — Pages- 91-92 2. Code Compliance Monthly Report — November 2016 - Pages- 93 CLOSED SESSION Time Entered in Closed Session: Motion: Barber Hagerman Blackstock Davis Scearce Warren Barksdale Second. Barber Hagerman Blackstock Davis Scearce Warren Barksdale 16. (a) Discussion of the disposition of publicly held property, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body Authority: 2.2-3711(A)(3) of the Code of Virginia, 1950, as amended Subject: Project Turtle Purpose: Discussion of the disposition of publicly held property (b) Discussion concerning a prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made of the business' or industry's interest in locating or expanding its facilities in the community Authority: 2.2-3711(A)(5) of the Code of Virginia, 1950; as amended Subject: Project Motion Purpose: Discussion of Memorandum of Understanding RETURN TO OPEN SESSION Motion to return to Open Session: Motion: Barber Hagerman Blackstock Davis Scearce Warren Barksdale Second. Barber Hagerman Blackstock Davis Scearce Warren Barksdale Time Returned to Open Session: PITTSYLVANIA COUNTY BOARD OF SUPERVISORS CERTIFY CLOSED MEETING BE IT RESOLVED that at the Meeting of the Pittsylvania County Board of Supervisors on December 5, 2016, the Board hereby certifies by a recorded vote that to the best of each board member's knowledge only public business matters lawfully exempted from the open meeting requirements of the Virginia Freedom of Information Act and identified in the motion authorizing the closed meeting were heard, discussed or considered in the closed meeting. If any member believes that there was a departure from the requirements of the Code, he shall so state prior to the vote indicating the substance of the departure. The statement shall be recorded in the minutes of the Board. Tim R. Barber Jerry A. Hagerman Elton W. Blackstock Joe B. Davis Ronald S. Scearce Robert W. Warren Jessie L. Barksdale Vote Yes / No / Abstain / Absent Yes / No / Abstain / Absent Yes / No / Abstain / Absent Yes / No / Abstain / Absent Yes / No / Abstain / Absent Yes / No / Abstain / Absent Yes / No / Abstain / Absent Motion(s) from Closed Session, if any Motion: Barber Hagerman Blackstock Davis Scearce Warren Barksdale Second: Barber Hagerman Blackstock Davis Scearce Warren Barksdale ADJOURNMENT Motion: Barber Hagerman Blackstock Davis Scearce Warren Barksdale Second: Barber Hagerman Blackstock Davis Scearce Warren Barksdale Time: TO BE ADDED P9 HEARING OF CITIZENS P10 CONSENT AGENDA Pil Regular Meeting November 7, 2016 Pittsylvania County Board of Supervisors Monday, November 7, 2016 Regular Meeting VIRGINIA: The Regular Meeting of the Pittsylvania County Board of Supervisors was held on Monday, November 7, 2016 in the General District Courtroom of the Edwin R. Shields Addition in Chatham, Virginia. Jessie L. Barksdale, Chair, called the meeting to order at 7:00 p.m. The following members were present: Jessie L. Barksdale Banister District Elton W. Blackstock Staunton River District Tim Barber Ronald S. Scearce Jerry A. Hagerman Robert W. Warren Joe B. Davis Tunstall District Westover District Callands-Gretna District Chatham -Blairs District Dan River District Mr. Clarence C. Monday, County Administrator, Mr. J. Vaden Hunt, County Attorney, Mr. Greg Sides, Assistant County Administrator for Planning & Development, Ms. Kim Van Der Hyde, Director of Finance, Ms. Lisette Jordan, Human Resources Manager, and Ms. Rebecca Flippen, Deputy Clerk to the Board were also present. Mr. Barksdale led the Moment of Silence, and then Boy Scout Trooper 356 from Brosville led everyone in the Pledge of Alliance. Approval of Agenda Motion was made by Mr. Davis, seconded by Mr. Blackstock, to approve the agenda, which was unanimously approved by the Board. Hearing of the Citizens Richard Shumate of the Westover District offered a word of prayer. Mr. Shumate then commented that he felt there were a lot of things that could be done at the Blairs Community Center site, such as building a library there instead of renting the area for the Mt. Hermon Library. He then questioned who was driving the new buses the School Board leased. This concluded the Hearing of the Citizens. Consent Agenda Motion was made by Mr. Barber, seconded by Mr. Hagerman, to approve the Consent Agenda, which was approved by the Board of Supervisors. (a) Minutes: October 3, 2016 — Regular Meeting October 18, 2016 — Adjourned Meeting (b) Bill List — March 2016 (Online) Mr. Barber's motion was unanimously approved by the Board. P12 Regular Meeting November 7. 2016 New Business Ms. Kim Van Der Hyde, Finance Director, submitted the following Financial Report for the I" Quarter 2017: General Fund Revenues Real Estate Revenues: At September 30, 2016, the County had collected a total of 1.92% of Real Estate Revenues. This compares unfavorably with the rate collected at September 2015 when the total collected at that time was 5.86%. The majority of the funds or 69% of the amount collected in the first quarter was for the first due period. It is important to note that most of the real estate was paid prior to 6-30-16 and the next billing for the second due period is scheduled to be mailed in November with a 12-05-16 due date. Mobile Homes: At September 30, 2016, the County had collected a total of 4.64% of Mobile Home Revenues. Compared with 1 year ago, the rate collected stood at 11.81%. Personal Property: At September 30, 2016, the County had collected a total of 3.26% of Personal Property Revenues. The rate collected at this same time last year was 9.77%. It is important to note that just like real estate, the majority of personal property taxes was paid prior to 6-30-16 and the next billing for the second due period is scheduled to be mailed in November with a 12-05-16 due date. Machinery & Tools: At September 30, 2016, the County had collected a total of .98% of Machinery & Tools Revenues compared with 3.63% in 2015. This difference can be attributed to the timing of payments made in 2016. Merchants Capital: At September 30, 2016, the County had collected a total of 20.24% of Merchants Capital Revenues compared with 5.06% in 2015. Bear in mind that changes to the tax structure will make a difference in future collections. Public Service Corporations: At September 30, 2016, the County had collected a total of 0% of Public Service Corps. Revenues compared with 2.56% in 2015. All revenues collected for the first due period were paid prior to 6-30-16 and would not be reflected on the 2017 statement. Delinquent Tax Collections: Changes have been made in collection efforts to ensure that we are doing everything possible to collect revenue for the County and to make citizens accountable for taxes that are owed. The Treasurer's office has stepped up efforts to enforce installment agreements and has put measures in place to prevent citizens from circumventing the DMV stop process. These efforts have greatly increased collections in the real estate and personal property tax categories. TACS continues to help in this effort. TACS collections for the first quarter of 2017 totaled $228,456 and collections totaled $1,601,333 from October 2015 thru October 12, 2016 (See attached TACS report). General Fund Expenditures General Fund Expenditures: General Fund expenditures through September 30, 2016 totaled $19,446,197.67, which is 29% of the appropriated budget. The appropriated budget has increased from the original budget by $4,220,606.25. The increase in General Fund Expenditures is due primarily to the increase in School carryovers from last fiscal year. General Fund expenditures through September 30, 2015 totaled $16,962,504.09, which was 23% of the appropriated budget (Landfill Expenditures have been included for comparison purposes). The appropriated budget P13 Regular Meeting November 7, 2016 increased by $7,932,133.07 during the same time frame last year (July — September 2015) (Landfill Expenditures have been included for comparison purposes). Summary Since it is early in the year, it is difficult to determine how the remainder of FY 2017 will play out. Some definite highlights that we need to be aware of in the coming months are • Gearing up for the upcoming 2017 budget season. Items to consider would be to evaluate the need for fund balance to balance the budget shortfall (Fund Balance of $3,252,707 was utilized in the FY 2017 budget), to determine how to fill the gap when estimated delinquent revenue will be reduced in the upcoming FY2018 budget from the $500,000 amount proposed to be collected in FY 2017 and to determine funding for increased operational costs at the new animal shelter facility. • In preparation of the upcoming budget season, the County will be working with Whitebirch in conjunction with PFM, our financial advisors, to develop a forecasting model to help project expenses to aid in the budgeting process. This will be done by entering our financial records into software developed by Whitebirch to run various scenarios based on different factors affecting the finances of the County. • County departments are currently updating their Capital Improvements Plan. Updates of the plan are due to the Finance Office by Friday, November 18, 2016. • The County should be receiving the FY 2016 audit from Robinson, Fanner, Cox and Associates in the next few weeks. It is due to the Auditor of Public Accounts by November 30, 2016. This concluded the Financial Report for the 0 Quarter 2017 Motion was made by Mr. Barber, seconded by Mr. Warren, to approve the reappropriation of $42,446.40 as follows: $172.10 to Human Resources -Training (100-4-012220-5540), $101.00 to Accounting -Travel (100-4-012430-5500), $1.39 to Electoral Board -Office Supplies (100-4-013100- 6001), $.21 to Registrar -Office Supplies (100-4-013100-6001), $100.00 to Clerk of Court -Copier Lease, $.58 to Sheriff -Office Supplies (100-4-031200-6001), $4,934.00 to Sheriff -Halloween Contributions (100-4-031200-5878), $12.50 to Sheriff -Project Lifesaver (100-4-031200-5882), $1,169.10 to Sheriff -Parts (100-4-031200-6030), $524.70 to Sheriff -Labor (100-4-031200-6031), $91.85 to Extradition (100-4-033100-5550), $76.00 to Jail -Food Supplies (100-4-033100-6002), $6.33 to Animal Control -Training (100-4-035100-5540), $21.38 to Landfill -Telephone (100-4- 042400-5230), $3,947.94 to CSA -Pool Program (100-4-053500-7003), $2,500.00 to Ag Economic Development -Legal (100-4-082500-3150), $125.00 to Ag Development -Farmer's Market (100-4- 082500-6014), $174.69 to Economic Development -Travel (100-4-082510-5500), $63.99 to Victim/Witness-Computer Supplies (250-4-021900-6021), $600.00 to WIA-Other Operating Supplies ($150.00 each to 251-4-353851-6014, 251-4-353853-6014, 251-4-353855-6014, 251-4-353856- 6014), $27,823.64 to WIA-Rent (251-4-353853-6014). Mr. Barber's motion required a 10 -Day Layover. The Property & Building Committee met at 5:00 PM and presented the following motions to the Board: P14 Regular Meeting November 7, 2016 Motion came from the Committee to direct Staff to follow the County's Procurement Policy to replace the Courthouse Chillers. This motion was unanimously approved by the Board. Motion came from the Committee to direct Staff to take the necessary steps to close the Blairs Community Center Building to the public, which was unanimously approved by the Board. Motion was made by Mr. Blackstock, seconded by Mr. Barber, to approve an Open Space Land Use Renewal Contract submitted by Cedars Country Club, Inc. and to authorize the County Administrator to sign any necessary documents, noting it had already been reviewed by the Commissioner of the Revenue. Mr. Blackstock's motion was unanimously approved by the Board. Motion was made by Mr. Barksdale, seconded by Mr. Davis, to approve the Memorandum of Understanding between Pittsylvania County and the Pittsylvania County Department of Social Services, and authorize the County Administrator to sign any necessary documentation. The following Roll Call Vote was recorded: Mr. Barber -Yes; Mr. Hagerman -Yes; Mr. Blackstock -Yes; Mr. Scearce-Yes; Mr. Davis -Yes; Mr. Warren -Yes; and Mr. Barksdale -Yes. Mr. Barksdale's motion was unanimously approved by the Board. (copy of MOU to be inserted here) Greg Sides, Assistant County Administrator for Planning and Development, submitted a draft of the West Piedmont Planning District Year 2017 Regional Comprehensive Economic Development Strategy (CEDS) to the Board of Supervisors for them to review, noting he would be bringing this item back at their November 7, 2016 meeting for their comments and approval. A draft of the Board of Supervisors' 2017 Schedule of Meetings was submitted for their review, noting this item would be brought back as an agenda item at the Board's Re -organizational Meeting on January 3, 2017. Appointments Motion was made by Mr. Davis, seconded by Mr. Warren, to re -appoint Eddie Hite as the Dan River District representative on the Pittsylvania County Industrial Development Authority for a 4 - year term beginning January 1, 2017 and ending December 31, 2020. Mr. Davis' motion was unanimously approved by the Board. Board Announcements Mr. Warren thanked the Board for a productive Property & Building Committee and for the Board's unity on the matters at hand. Mr. Davis supported Mr. Warren's comments on a productive day and Board unity. Mr. Scearce encouraged everyone to get out and vote in the Presidential Election. Mr. Blackstock and Mr. Hagerman both supported the comments of the previous members, with Mr. Blackstock adding that when the Presidential Election was over, everyone should support whoever was the President -Elect. Adiournment Motion was made by Mr. Barber, seconded by Mr. Blackstock, to adjourn the meeting, which was unanimously approved by the Board. The meeting ended at 7:47 pm. P15 Adjourned Meeting November 15, 2016 Pittsylvania County Board of Supervisors Tuesday, November 15, 2016 Adjourned Meeting VIRGINIA: The Adjourned Meeting of the Pittsylvania County Board of Supervisors was held on Tuesday, November 15, 2016 in the General District Courtroom of the Edwin R. Shields Addition in Chatham, Virginia. Jessie L. Barksdale, Chair, called the meeting to order at 7:00 p.m. The following members were present: Jessie L. Barksdale Elton W. Blackstock Tim Barber Ronald S. Scearce Jerry A. Hagerman Robert W. Warren Joe B. Davis Banister District Staunton River District Tunstall District Westover District Callands-Gretna District Chatham -Blairs District Dan River District Mr. Clarence C. Monday, County Administrator, Mr. J. Vaden Hunt, County Attorney, Mr. Greg L. Sides, Assistant County Administrator for Planning and Development, Mr. Matthew Rowe, Director of Economic Development, Mr. Odie H. Shelton, Jr., Director of Code Compliance, and Ms. Rebecca Flippen, Deputy Clerk were also present. After a Moment of Silence, Boy Scout Troop 374 of St. Lukes Methodist Church led the Pledge of Allegiance. Approval of Agenda Motion was made by Mr. Blackstock, seconded by Mr. Barber, to approve the agenda with the following addition to Closed Session: Discussion, consideration, or interviews of prospective candidates for employment; assignment, appointment, promotion, performance, demotion, salaries, disciplining, or resignation of specific public officers, appointees, or employees of any public body. Authority: §2.2-3711(A)(]) of the Code of Virginia, 1950, as amended Subject Matter: County Administrator Purpose: Discussion and consideration of prospective candidate for the upcoming County Administrator vacancy Mr. Blackstock's was unanimously approved by the Board. Hearing of the Citizens No on signed up to speak. CONSENT AGENDA (a) Adoption of Natural Hazards Mitigation Plan Motion was made by Mr. Barber, seconded by Mr. Warren, to approve the Consent Agenda, which was unanimously approved by the Board. P16 Adjourned Meeting November 15, 2016 Public Hearines Rezoning Cases Case 1: R&P Country Club, LLC — Staunton River Election District R-16-027 A-1, Agricultural District, R-1, Residential Suburban Subdivision District & B-2, Business District, General to RPD, Residential Planned Unit Development District Mr. Barksdale opened the public hearing at 7:07 pm. Mr. Shelton explained that R & P Country Club, LLC/Runk & Pratt Senior LivingCommunities, had petitioned to rezone a total of 349.83 acres, six (6) parcels of land, located off State Road 637/Country Club Road, in the Staunton River Election District from A-1, Agricultural District, R-1, Residential Suburban Subdivision District and B-2, Business District, General to RPD, Residential Planned Unit Development District (for a Senior Living Community). Once the properties are rezoned to RPD, all uses listed under Section 35-294 are a permitted use. The Planning Commission, with no opposition, recommended granting the petitioner's request. Jimmy Ayers, Administrative Assistant of Runk & Pratt Senior Living Communities, was there to represent the petition. Pat Davis, of the Callands-Gretna District, told the Board her personal ordeals during her late husband's Alzheimer's illness and the lack of a facility nearby for him to receive treatment and/or reside for care specific to his illness. Ms. Davis supported the rezoning request. Gary Poindexter, Mayor for the Town of Hurt, supported the rezoning request. No one else signed up to speak and Mr. Barksdale closed the hearing at 7:22 pm. Mr. Blackstock stated that while he supported the rezoning request, he would be abstaining from voting as he served on the Board for the bank Runk & Pratt would be using and did not want there to be any question of a Conflict of Interest that might delay and/or hinder the project in any way. Mr. Hagerman asked Mr. Blackstock to explain himself on his reason for abstaining. Mr. Blackstock said that as required by Virginia Code (§2.2-3112(A)(1)), he was abstaining from participating in the rezoning cases R-16-027 because as he as a member of the Board of Directors for First National Bank of Altavista and that bank provides, or has provided in the past, financing to Runk & Pratt, who is requesting the rezoning for this case. Motion was then made by Mr. Warren, seconded by Mr. Barksdale, to approve rezoning Case R-16-027 from A-1, Agricultural District, R-1, Residential Suburban Subdivision District & B-2, Business District, General to RPD, Residential Planned Unit Development District, and the following Roll Call Vote was recorded: Mr. Barber -Yes; Mr. Hagerman -Yes; Mr. Blackstock -Abstained; Mr. Scearce-Yes; Mr. Davis -Yes; Mr. Warren -Yes; and Mr. Barksdale -Yes. Mr. Warren's motion was approved by a 6-0-1 majority vote of the Board, with no opposition and Mr. Blackstock abstaining. Case 2: Lynn A. Tucker — Callands/Gretna Election District R-16-028 R-1, Residential Suburban Subdivision District to A-1, Agricultural District Mr. Barksdale opened the public hearing at 7:24 pm. Mr. Shelton explained that Lynn Tucker had petitioned to rezone 1.51 acres, located off State Road 809/Columbus Road in the Callands-Gretna Election District from R-1, Residential Suburban Subdivision District to A-1, Agricultural District. Once the property is rezoned to A-1, all uses listed under Section 35-178 are a permitted use. The Planning Commission, with no opposition, recommended granting the petitioner's request. Lynn Tucker was there to represent the petition. No one signed up to speak and Mr. Barksdale closed the hearing at 7:25pm. Motion was made by Mr. Hagerman, seconded by Mr. Barber, to approve rezoning Case R-16-028 from R-1 to A-1 District and the following Roll Call Vote was recorded: Mr. Barber -Yes; Mr. Hagerman -Yes; Mr. Blackstock -Yes; Mr. Scearce-Yes; Mr. Davis -Yes; Mr. Warren -Yes; and Mr. Barksdale -Yes. Mr. Hagerman's motion was unanimously approved by the Board. P17 Adjourned Meeting November 15, 2016 Case 3: Joseph Kiss & Deborah M. Rush — Banister Election District R-16-029 R-1, Residential Suburban Subdivision District to A4, Agricultural District Mr. Barksdale opened the public hearing at 7:27pm Mr. Shelton explained that Joseph Kiss and Deborah Rush, husband and wife, had petitioned to rezone 5.65 acres, located on State Road 680/Church Road in the Banister Election District from R-1, Residential Suburban Subdivision District to A-1, Agricultural District. Once the property is rezoned to A-1, all uses listed under Section 35-178 are a permitted use. The Planning Commission, with no opposition, recommended granting the petitioners' request. Deborah Rush was there to represent the petition. No one signed up to speak and Mr. Barksdale closed the hearing at 7:29pm. Motion was made by Mr. Blackstock, seconded by Mr. Barber, to rezone Case R-16-029 from R-1 District to A-1 District and the following Roll Call Vote was recorded: Mr. Barber -Yes; Mr. Hagerman -Yes; Mr. Blackstock -Yes; Mr. Scearce-Yes; Mr. Davis -Yes; Mr. Warren -Yes; and Mr. Barksdale -Yes. Mr. Blackstock's motion was unanimously approved by the Board. Case 4: Timothy S. Cassidy & Dawn M. Cassidy — Dan River Election District R-16-030 RC -1, Residential Combined Subdivision District to A-4 Agricultural District Mr. Barksdale opened the public hearing at 7:30pm. Mr. Shelton explained that Timothy and Dawn Cassidy had petitioned to rezone a total of 4.55 acres, five (5) parcels of land, located on U.S. Highway 360/Old Richmond Road in the Dan River Election District from RC -1, Residential Combined Subdivision District to A-1, Agricultural District. Once the properties are rezoned to A-1, all uses listed under Section 35-178 are a permitted use. The Planning Commission, with no opposition, recommended granting the petitioners' request. Timothy Cassidy was there to represent the petition. No one signed up to speak and Mr. Barksdale closed the hearing at 7:31pm. Motion was made by Mr. Davis, seconded by Mr. Warren, to approve rezoning Case R-16-030 from RC -1 District to A-1 District and the following Roll Call Vote was recorded: Mr. Barber -Yes; Mr. Hagerman -Yes; Mr. Blackstock -Yes; Mr. Scearce-Yes; Mr. Davis -Yes; Mr. Warren -Yes; and Mr. Barksdale -Yes. Mr. Davis' motion was unanimously approved by the Board. This concluded the public hearings. New Business Mr. Monday explained that County staff has been working over the past several months with the courts and the constitutional officers to make needed improvements with courthouse security. Dewberry of Danville worked with County staff to prepare drawings and bid documents for the project. The County put out requests for bids for contractors with the bid opening date of November 2, 2016 at 2:OOpm. Due to the complexities of the job, the County scheduled a mandatory pre bid conference. Two contractors attended the mandatory pre bid and submitted bids. On November 2, 2016 at 2:OOpm, the County opened the bids for the courthouse security upgrades with Quality Construction and Daniel Builders, LLC. Attached is the official bid tabulation. Quality Construction notified Dewberry of Danville that they needed to withdraw their bid based on large discrepancies associated with their bid. Quality Construction failed to include the card readers as well as the terrazzo flooring required by the bid documents. The bid documents do allow for a contractor to withdraw their bid if it is substantially lower than any other bid due to omissions made by the contractor in good faith and can be demonstrated by the working papers and bid tabulation that the contractor made in preparing the bid. County staff agrees with Dewberry that the County should accept Quality Constructions' withdrawal of their bid and award the bid to Daniel Builders, LLC in the amount of $269,000. These funds are already available in the Courthouse Security Fund. Pis Adjourned Meeting November 15, 2016 Motion was then made by Mr. Warren, seconded by Mr. Davis, to accept Quality Constructions' bid withdrawal, which was unanimously approved by the Board. Motion was made by Mr. Warren, seconded by Mr. Blackstock, to approve awarding the Courthouse Security Project bid to Daniels Builders, LLC in the amount of $269,000 and authorize the County Administrator to sign any necessary documentation, which was unanimously approved by the Board. Motion was made by Mr. Blackstock, seconded by Mr. Barber, to table approval of the Mission Statement and Strategic Priorities for Pittsylvania County until the Board's December 5, 2016 meeting, which was unanimously approved by the Board. Mr. Monday read the following Certification for County Administrator Interviews: Pursuant to Virginia Code Section 2-2.3712(B), the Pittsylvania County Board of Supervisors held closed meetings at undisclosed locations within the past 15 days for the purpose of interviewing candidates for the position of Pittsylvania County Administrator. PITTSYLVANIA COUNTY BOARD OF SUPERVISORS CERTIFY CLOSED MEETING BE IT RESOLVED that at the Meeting of the Pittsylvania County Board of Supervisors on November 15, 2016, the Board hereby certifies by a recorded vote that to the best of each board member's knowledge only public business matters lawfully exempted from the open meeting requirements of the Virginia Freedom of Information Act and identified in the motion authorizing the closed meeting were heard, discussed or considered in the closed meeting. If any member believes that there was a departure from the requirements of the Code, he shall so state prior to the vote indicating the substance of the departure. The statement shall be recorded in the minutes of the Board. Roll Call Vote Barksdale X ❑ ❑ A unanimously certification was received from the Board. Board Announcements Mr. Warren thanked Boy Scout Troop 374 of St. Lukes Methodist Church for their attendance. Mr. Blackstock thanked Runk & Pratt for their commitment to the Senior LivingCommunities project, and Ms. Pat Davis for her personal testimony towards the great need in the County's area for such communities and medical services. P19 Y N A Barber X ❑ ❑ Hagerman X ❑ ❑ Blackstock X ❑ ❑ Scearce X ❑ ❑ Davis X ❑ ❑ Warren X ❑ ❑ Barksdale X ❑ ❑ A unanimously certification was received from the Board. Board Announcements Mr. Warren thanked Boy Scout Troop 374 of St. Lukes Methodist Church for their attendance. Mr. Blackstock thanked Runk & Pratt for their commitment to the Senior LivingCommunities project, and Ms. Pat Davis for her personal testimony towards the great need in the County's area for such communities and medical services. P19 Adjourned Meeting November 15, 2016 Mr. Barber thanked all Veteran's for their service to the County, Country and its citizens. Closed Session Motion was made by Mr. Barber, seconded by Mr. Warren, to enter into Closed Session for discussions of the following: (a) Discussion concerning a prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made of the business' or industry's interest in locating or expanding its facilities in the community. Legal Authority: Virginia Code §2.2-3711(A)(5) Subject: Project Little Light Purpose: Project Update (b) Discussion concerning a prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made of the business' or industry's interest in locating or expanding its facilities in the community. Legal Authority: Virginia Code §§ 2.2-3711(A)(5) Subject: Project Optimization Purpose: Discussion of Performance Agreement The following Roll Call Vote was recorded: Mr. Barber -Yes; Mr. Hagerman -Yes; Mr. Blackstock - Yes; Mr. Scearce-Yes; Mr. Davis -Yes; Mr. Warren -Yes; and Mr. Barksdale -Yes. Mr. Barber's motion was unanimously approved by the Board and they entered into Closed Session at 7:54 pm. RETURN TO OPEN SESSION Motion was made by Mr. Barber, seconded by Mr. Davis, to return to Open Session. PITTSYLVANIA COUNTY BOARD OF SUPERVISORS CERTIFY CLOSED MEETING BE IT RESOLVED that at the Meeting of the Pittsylvania County Board of Supervisors on November 15, 2016, the Board hereby certifies by a recorded vote that to the best of each board member's knowledge only public business matters lawfully exempted from the open meeting requirements of the Virginia Freedom of Information Act and identified in the motion authorizing the closed meeting were heard, discussed or considered in the closed meeting. If any member believes that there was a departure from the requirements of the Code, he shall so state prior to the vote indicating the substance of the departure. The statement shall be recorded in the minutes of the Board. Tim R. Barber P20 Vote Yes Adjourned Meeting November 15, 2016 Jerry A. Hagerman Yes Elton W. Blackstock Yes Joe B. Davis Yes Ronald S. Scearce Yes Robert W. Warren Yes Jessie L. Barksdale Yes Upon a unanimous vote of the Board, they returned to Open Session at 8:08 pm. Motion was made by Mr. Davis, seconded by Mr. Warren, to approve a Performance Agreement with Intertape Polymer Group (IPG) and the following Roll Call Vote was recorded: Mr. Barber -Yes; Mr. Hagerman -Yes; Mr. Blackstock -Yes; Mr. Scearce-Yes; Mr. Davis -Yes; Mr. Warren - Yes; and Mr. Barksdale -Yes. Mr. Davis' motion was unanimously approved by the Board. P21 Adjourned Meeting November 15, 2016 LOCAL PERFORMANCE AGREEMENT This Local Performance Agreement ("Agreement') is made as of this .r day of OVPdM 2016, by and among Pittsylvania County, Virginia, a political subdivision of the Commonwealth of Virginia (the "County"), and Intertape Polymer Corp., a corporation organized under the laws of Delaware ("Company"). WHEREAS, Company has agreed to make a significant taxable capital investment commitment (new product lines and equipment upgrades) and retain existing jobs; and WHEREAS, Company has proposed to make taxable capital investments, in both machinery and tools, as well as real estate improvements, in the County in the sum amount of at least twenty-two million dollars ($22,000,000) within the next thirty-six (36) months from the date of this Agreement; and WHEREAS, Company will retain thirty (30) existing, full-time jobs in the County, at an average salary of at least thirty-six thousand five -hundred dollars ($36,500) per annum within the next thirty-six (36) months from the date of this Agreement, and will maintain such employment levels for at least one hundred twenty (120) months from the date of this Agreement; and WHEREAS, the County will provide the following incentives to Company: Machine and Tools Tax Grant: $141,819 Building Permit Fee Waiver: $2,500 (estimated value) WHEREAS, the total amount of incentives available to Company is up to $144,319 (a breakdown of such incentives is set forth in Exhibit "A," attached hereto and made a part hereof); and WHEREAS, the County finds that the provisions of this Agreement, and the commitments of the parties herein, will promote the retention and expansion of industrial growth in the County by inducing industrial, commercial, and economic development within the region, P22 Adjourned Meeting November 15, 2016 and that such development will promote the safety, health, welfare, convenience, and prosperity of the citizens of the County. NOW, THEREFORE, the parties agree as follows: Recitals Incorporated: The foregoing Recitals are hereby incorporated by reference. 2. Definitions: For the purposes of this Agreement, the following terms shall have the following definitions: "Capita/ Investment" means a capital expenditure by or on behalf of Company in taxable real property, taxable tangible personal property, or both, at the Eagle Springs Road Property in the County. "Event of Force Majeure" means any of the following: acts of God; strikes, lockouts or other industrial disturbances; act of public enemies; orders of any kind of the government of the United States of America or of the Commonwealth or any of their respective departments, agencies, political subdivisions or officials, or any civil or military authority; insurrections; riots; epidemics; landslides; lightning; earthquakes; tires; hurricanes; tornadoes; storms; floods; washouts; droughts; arrests; restraint of government and people; civil disturbances; explosions; breakage or accident to machinery, transmission pipes or canals not caused by the Company; or partial or entire failure of utilities. "Maintain" means that the retained jobs will continue without interruption from the date of creation through the Subsequent Performance Date. Positions for the retained jobs will be treated as Maintained during periods in which such positions are not filled due to (i) temporary reductions in the Company's employment levels (so long as there is active recruitment for open positions), (ii) strikes, and (iii) other temporary work stoppages. "Retained Job" means an existing permanent full-time employment of an indefinite duration at the Eagle Springs Road Property for which the standard fringe benefits are provided by Company for the employee, and for which Company pays an average annual wage of at least $36,500. Each Retained Job must require a minimum of either (i) thirty-five (35) hours P23 Adjourned Meering November 15, 2016 of an employee's time per week for the entire normal year of Company's operations in the County, which "normal year" must consist of at least forty-eight (48) weeks, or (ii) 1,680 hours per year. Seasonal or temporary positions, positions associated with when a job function is shifted from an existing location in the Commonwealth, and positions with construction contractors, vendors, suppliers, and similar multiplier or spin-off jobs shall not qualify as Retained Jobs. "Performance Date" means thirty-six (36) months from the date of this Agreement. "Subsequent Performance Date" means one hundred twenty months (120) months from the date of this Agreement. 3. Operation: Company agrees to locate a new plastics production line and make upgrades to existing lines at its existing facility in the County. 4. Capital Expenditures Requirements: Company agrees to make new total taxable Capital Investment to include building construction and improvements, as well as machinery, tool, and equipment purchases and/or leases of at least twenty-two million dollars ($22,000,000), itemized as twenty-one million dollars ($21,000,000) in machinery, tool, and equipment purchases and/or leases and one million dollars ($1,000,000) in construction and up - fit of the Facility in the County by the Performance Date. 5. Job Requirements: Company agrees to, by the Performance Date, a total of thirty (30) Retained Jobs with an average wage of $36,500 per annum, plus benefits for its County operations, and to maintain these Retained Jobs until at least the Subsequent Performance Date. 6. Incentives Extended to Company: A. The County will grant fifty percent (50%) of the new revenue generated by the $21,000,000 machine and tools investment for a three (3) consecutive year period, once total Capital Investment has been made at the Eagle Springs Road property in the County. P24 Adjourned Meeting November 15, 2016 B. The County will waive local building permit fees (estimated value of $2,500) associated with the capital investment project during the Performance Date period at the Eagle Springs Road property in the County. C. Payments by County of any and all Incentives to Company are conditioned on Company being current on any and all taxes and fees due and owing County. 7. Grant Repayment if Terms are not Satisfied: If Company fails to satisfy all of the terns of this Agreement, then any portion of the Machine and Tools Tax Grant not previously paid to Company shall be forfeited by Company. A. For purposes of repayment of any portion of the Machine and Tools Tax Grant paid to Company, all Machine and Tools Tax Grant funds are to be allocated as fifty percent (50%) for Company's Capital Investment commitment, and fifty percent (50%) for Company's Retained Jobs commitment hereunder. (i) If Company has achieved at least ninety percent (90%) of both the Capital Investment requirements set forth in Paragraph 4 above and the Retained Jobs requirements set forth in Paragraph 5 above no later than the Performance Date, and if Company maintains the Retained Jobs requirements set forth in paragraph5 above through the Subsequent Performance Date, then and thereafter Company shall be no longer obligated to repay any portion of the Machine and Tools Tax Grant provided to it under this Agreement. (ii) If Company fails to achieve at least ninety percent (90%) of both its Capital Investment and Retained Jobs requirements as set forth in Paragraphs 4 and 5 above by the Performance Date and/or if Company fails to maintain the Retained Jobs requirements set forth in Paragraph 5 above through the Subsequent Performance Date, then Company shall repay to the County that part of the Machine and Tools Tax Grant that is proportional to the shortfall. (iii) Repayment by Company must be made not later than thirty (30) days after the date on which Company is notified that it has not satisfied the terms of this Agreement. P25 Adjourned Meeting November 15, 2016 8. Jobs Report: Company agrees to report to the County by July 1, 2017, and every twelve (12) months thereafter, the number of Retained Jobs in the County. Company further agrees that the County's Economic Development Director, or his designee, is authorized to verify any and all job retention numbers through the Virginia Employment Commission. 9. Taxable Capital Expenditures and Real Property Improvement Report: Company also agrees to provide a certificate to the County annually, beginning July 1, 2017, stating the Company's progress in connection with meeting its Capital Investment target. On July 1, 2020, the Company shall provide a certificate to the County verifying that Company has met its total taxable Capital Investment commitment of at least twenty-two million dollars ($22,000,000) in construction and up -fit of the Eagle Springs Road property, as well as new machinery, tools, and equipment, all located in the County. Company further agrees that the County's Economic Development Director, or his designee, is authorized to verify all taxable capital equipment expenditures through the County's Commissioner of the Revenue. 10. Audit and Guideline Requirements: Company agrees to comply with all grant guidelines for the Machine and Tools Tax Grant by furnishing any and all information requested to verify the performance of the terms of this Agreement. Failure to comply, thirty (30) days after receipt of written notice of non-compliance by Company, with the provisions in Paragraphs 7, 8, 9, and 10 shall be considered a material default of this Agreement, and shall subject Company to the Machine and Tools Tax Grant termination and repayment provisions of Paragraph 7 set forth above. 12. Governing Law: This Agreement shall be construed in accordance with the laws of the Commonwealth of Virginia, and if legal action by either party is necessary for or with respect to the enforcement of any or all of the terms and conditions hereof, then exclusive venue therefore shall lie in Pittsylvania County, Virginia. 13. Execution: This Agreement may be executed in any number of duplicate counterparts, each of which shall be deemed an original. P26 Adjourned Meeting November 15, 2016 14. Entire Agreement: This Agreement constitutes the entire agreement of the parties hereto, and may not be modified or amended except in a writing signed by all of the parties hereto. 15. Successors and Assigns: This Agreement shall be binding upon and shall inure to the benefit of the parties hereto and their respective successors and assigns. 16. Severabilitv: If any provision of this Agreement is determined to be unenforceable, invalid, or illegal, then the enforceability, validity, and legality of the remaining provisions will not in any way be affected or impaired, and such provision will be deemed to be restated to reflect the original intentions of the parties as nearly as possible in accordance with applicable law. 17. Enforcement: In the event that it is necessary for any party to incur any costs and expenses in the enforcement of any of the terms and provisions of this Agreement in a court of law or equity, the substantially non -prevailing party shall pay forthwith to the substantially prevailing party any and all costs and expenses thereby incurred including, but not limited to, reasonable counsel fees and court costs. 18. Notices: Formal notices and communications between the parties shall be given either by (i) personal service, (ii) delivery by a reputable document delivery service that provides a receipt showing date and time of delivery, (iii) mailing utilizing a certified or first class mail postage prepaid service of the United States Postal Service that provides a receipt showing date and time of delivery, or (iv) delivery by facsimile or electronic mail (email) with transmittal confirmation and confirmation of delivery, addressed as noted below. Notices and communications personally delivered or delivered by document delivery service shall be deemed effective upon receipt. Notices and communications mailed shall be deemed effective on the second business day following deposit in the United States mail. Notices and communications delivered by facsimile or email shall be deemed effective the next business day, not less than twenty-four (24) hours, following the date of transmittal and confirmation of delivery to the intended recipient. Such written notices and communications shall be addressed to: P27 Adjourned Meeting November 15, 2016 WITNESS the following signatures and seals: PITTSYLVANIA COUNTY, VIRGINIA By: Its: Count Administrator APPROVED AS TO FORM 7 I/.& I/wJt J. Vaden Hunt, Esq. Pittsylvania County Attorney COMMONWEALTH OF VIRGINIA COUNTY OF PITPSYLVANIA The foregoing instrument was acknowledged before me this I4o+hday of ,.,tats lnsr 2016, by Clarence Monday, in his capacity as County Administrator of Pittsylvania County, Virginia. Public My commission expires: �— Reberca O. Flippen CommonwePlN of V rginla Notary PulNic 1 of Commission No. 31 fi4 Commission Expires _ P28 Adjourned Meeting November 15,2016 INTERT P LYMER CORP. By: Print: arol Fan Title: VP Tax Attest: STATEOF ��OYtcc COUNTY OF SC)JrcAS0\Q The foregoing instrument was acknowledged before me this 37 day of N 6�IQmbeX, 2016, by _ Car 1 t'aV� _, in his/her capacity as of Inter -tape Polymer Corp., on behalf of the Corporation. Notary Public My commission expires: EXHIBIT "A" Breakdown of Incentives 50% Machine and Tools Tax; 3 Year Grant (County) $141,819 (based on new tax revenue generated from capital Investment) One-time Building Permit Fee Waiver (County) $2,500 (estimated value) Total P29 $144,319 a"""•- KIM PEENS MY COMMISSION 8FF166502 EXPIRES October 13. 2018 'aM 3W 01!.3 Flene]allotarySery¢e.eom EXHIBIT "A" Breakdown of Incentives 50% Machine and Tools Tax; 3 Year Grant (County) $141,819 (based on new tax revenue generated from capital Investment) One-time Building Permit Fee Waiver (County) $2,500 (estimated value) Total P29 $144,319 Adjourned Meeting November 15,2016 Motion was made by Mr. Warren, seconded by Mr. Barber, to return to Closed Session for the following: Discussion, consideration, or interviews of prospective candidates for employment; assignment, appointment, promotion, performance, demotion, salaries, disciplining, or resignation of specific public officers, appointees, or employees of any public body. Authority: §2.2-3711(A)(1) of the Code of Virginia, 1950, as amended Subject Matter: County Administrator Purpose: Discussion and consideration of prospective candidate for the upcoming County Administrator vacancy The following Roll Call Vote was recorded: Mr. Barber -Yes; Mr. Hagerman -Yes; Mr. Blackstock - Yes; Mr. Scearce-Yes; Mr. Davis -Yes; Mr. Warren -Yes; and Mr. Barksdale -Yes. Mr. Warren's motion was unanimously approved by the Board and they re-entered into Closed Session at 8:12 pm. Motion was made by Mr. Warren, seconded by Mr. Barber, to return to Open Session and the following Certification was recorded: PITTSYLVANIA COUNTY BOARD OF SUPERVISORS CERTIFY CLOSED MEETING BE IT RESOLVED that at the Meeting of the Pittsylvania County Board of Supervisors on November 15, 2016, the Board hereby certifies by a recorded vote that to the best of each board member's knowledge only public business matters lawfully exempted from the open meeting requirements of the Virginia Freedom of Information Act and identified in the motion authorizing the closed meeting were heard, discussed or considered in the closed meeting. If any member believes that there was a departure from the requirements of the Code, he shall so state prior to the vote indicating the substance of the departure. The statement shall be recorded in the minutes of the Board. Vote Tim R. Barber Yes Jerry A. Hagerman Yes Elton W. Blackstock Yes Joe B. Davis Yes Ronald S. Scearce Yes Robert W. Warren Yes Jessie L. Barksdale Yes Upon a unanimous vote of the Board, they returned to Open Session at 9:30 pm. Mr. Monday then gave the following Public Statement: "Pursuant to Virginia Code Section 2-2.3712(B), the Pittsylvania County Board of Supervisors will be holding closed meetings at undisclosed locations within the following IS days for the purpose of interviewing candidates for the position of Pitisylvania County Administrator. " P30 Adjourned Meeting November 15, 2016 ADJOURNMENT Motion was made by Mr. Barber, seconded by Mr. Blackstock to adjourn the meeting, which was unanimously approved by the Board. The meeting adjourned at 9:33pm. P31 PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA TITLE: AGENDA DATE: Proclamation — 2501h Anniversary of Pittsylvania 12-05-2016 County ACTION: SUBJECT/PROPOSAL/REQUEST: Ratification of Proclamation CONSENT AGENDA: ACTION: STAFF CONTACT(S): Mr. Smitherman BACKGROUND: ATTACHMENTS: Proclamation ITEM NUMBER: 6(c) INFORMATION: Yes INFORMATION: In 2017, Pittsylvania County will be celebrating its 250th Anniversary. Mr. Larry Aaron, President, Pittsylvania Historical Society, had requested a Proclamation from the Board of Supervisors commemorating the 250th Anniversary of Pittsylvania County. The Historical Society kicked -off the holiday season with a "Chatham Colonial Christmas," on December 2, 2016, Courthouse steps in Chatham by reading the Proclamation. RECOMMENDATION: Staff recommends the Board of Supervisors ratify the attached Proclamation commemorating the 250'h Anniversary of Pittsylvania County P32 vitt!6pibania County 380drb Of *Uperbioro VrodamatiOU Recognizing the 2560 Anniversary of the County of Pittsylvania WHEREAS, the County of Pittsylvania, named for William Pitt, 1st Earl of Chatham, who served as Prime Minister of Great Britain from 1766 to 1768 and opposed harsh colonial policies, was formed in 1767 from Halifax County; and WHEREAS, the County of Pittsylvania, located in the Commonwealth of Virginia, is marking its 250th anniversary with a year of celebrations and special events to mark its rich history, culture, and pride of its residents; and WHEREAS, throughout its long and rich history, the County of Pittsylvania has seen advances in education, industry, as well as preservation, illustrating the important role the County and its citizens have played in the economic and historic nature of this region; and WHEREAS, the County of Pittsylvania's rich history has withstood tumultuous times during the American Revolution, the War of 1812, and the Civil War; and WHEREAS, the Virginia census of 1840 listed the county as first in the production of tobacco, second in the production of corn, and second in the number of inhabitants; and WHEREAS, the County of Pittsylvania has contributed greatly to the history and culture of the Commonwealth of Virginia and its residents should take pride in the accomplishments of the County, and look forward to its future; THEREFORE, BE IT RESOLVED that we, the Board of Supervisors, do hereby honor and congratulate the County of Pittsylvania on the momentous occasion of its 250th Anniversary, and urge all citizens of Pittsylvania County to join in this celebration. Given under my hand this day 2"d day of December, 2016 Jessie L. Barksdale, Chair Pittsylvania County Board of Supervisors David Smitherman, Clerk Pittsylvania County Board of Supervisors P33 PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA TITLE: Resolution For Declaration of Emergency SUBJECT/PROPOSAL/REOUEST: Request for Board of Supervisors to ratify resolution for Restricted Burning within the Boundaries of Pittsylvania County STAFF CONTACT(S): Smitherman, Davis BACKGROUND: AGENDA DATE: December 5, 2016 ACTION: Yes CONSENT AGENDA: ACTION: ATTACHMENTS: Resolution ITEM NUMBER: 6(d) INFORMATION: INFORMATION: Chapter 27 of the Code of Pittsylvania allows the Director of Emergency Management after consultation with the Virginia Department of Forestry, shall have the authority to issue a declaration of emergency when, in their opinion, continued dry weather conditions require the issuance of such a declaration. DISCUSSION: Unseasonably dry weather conditions have created a serious fire hazard within Pittsylvania County. Above requirements have been met for the issuance of the declaration. The County Administrators Office and the Coordinator of Emergency Management consulted with the Virginia Dept. of Forestry and were advised to impose the burning ban until further notice. Upon consultation the County Administrator issued the County wide burning ban pursuant to Chapter 27 of the Code of Pittsylvania County on August 17, 2007. RECOMMENDATION: Staff recommends the Board of Supervisors ratify the issuance of the Declaration of Emergency to restrict the outdoor burning of woods, brush, etc. P34 PITTSYLVANIA COUNTY VIRGINIA �SYL49 James E. Davis, ENP, Director Emergency �� Phone (434) 432-7920 Management &Communications 0�L dy Fax (434) 432-7950 P.O. Box 426 m 1 f X411 z Gretna/Hurt (434) 656-6211 Chatham, Virginia 24531 w Bachelors Hall/Whitmell (434) 797-9550 Jim.davis@pittgov.org 1769 November 17, 2016 DECLARATION OF EMERGENCY RESTRICTING THE OUTDOOR BURNING OF WOODS, BRUSH, ETC. Whereas, Pittsylvania County has consulted with the Virginia Department of Forestry and does hereby find that: Due to the continued dry weather conditions, the County of Pittsylvania is facing serious fire hazards. 2. Due to the serious fire hazards, a condition of extreme peril of life and property necessitates the Declaration of Emergency. NOW, THEREFORE, I HEREBY PROCLAIM that an emergency now exists throughout said County; and IT IS FURTHER PROCLAIMED AND ORDERED that during the existence of said emergency it shall be unlawful for any person to set fire to, or procure another to set fire to any woods, brush, logs, leaves, grass, debris, or other flammable material within the boundaries of Pittsylvania County, Virginia, and shall remain in effect until further notice. Effective: Clarem.cei Movtdcw Clarence Monday, Deputy Director of Emergency Management P35 PRESENTATIONS P36 PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA TITLE: AGENDA DATE: ITEM NUMBER: 2018 General Reassessment Update 12-05-2016 7 SUBJECT/PROPOSAL/REOUEST: ACTION: INFORMATION: Presentation of annual report Yes STAFF CONTACT(S): CONSENT AGENDA: Mr. Smitherman; Mr. Thomas ACTION: INFORMATION: ATTACHMENTS: No REVIEWED BY: BACKGROUND: Don Thomas with Winggate Appraisal will present an update on the 2018 General Reassessment. RECOMMENDATION: Staff submits this to the Board of Supervisors for their review and consideration. P37 PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA TITLE: AGENDA DATE: ITEM NUMBER: Presentation - Danville-Pittsylvania County 12-05-2016 8 Community Services (DPCCS) 2016 Annual Report ACTION: INFORMATION: SUBJECT/PROPOSAL/REQUEST: Yes Presentation of annual report CONSENT AGENDA: STAFF CONTACT(S): ACTION: INFORMATION: Mr. Smitherman ATTACHMENTS: Yes REVIEWED BY: Annually, the Danville-Pittsylvania Community Services (DPCS) Board makes a report to the governing bodies of Pittsylvania County and the City of Danville concerning programs operated by their agency. Members from the DPCS Board will be presenting the 2016 Annual Report. RECOMMENDATION: Staff submits this to the Board of Supervisors for their review and consideration. P38 area population received services in FY 2016 WON }iwaed VA'a11iAUDa Oldd a5D4sod'S'n 6JO 1Bad uON Intellectual Disability Services - 18 P39 High School Education - Associate's Degree - 41 Bachelor's Degree - 94 Master's Degree - 44 Doctoral Degree - 1 MD Degree - 5 Positive Impact Through Innovation petsenbed &Zweg wn+ed 9440'66CM OVSVZ DIuI6JlA'alllAue4 4001Ig uoysnDH 9VZ 6Jo'sodp'MMM sealAieg plunwwoo oluoAlAs11!d -ei I IAuoa Danville- Pittsylvania Trend in Numbers Served Community Services As Chairperson of the Danville - 2016 Pittsylvania Community Services (DPCS) Board of Directors, it gives me great Annual pleasure to present to the community Report p our Annual Report for Fiscal Year 2016 13,238 (July 1, 2015 to June 30, 2016). This year's report is a bit different than previous Positive years, as it is focused upon infographics - visual representations of the innovative Impact and measurable ways services at DPCS 8 346 Through are impacting individuals in the City of Danville and Pittsylvania County we are Innovation honored to serve. On behalf of the fifteen volunteer members of our Board of Directors and the staff, it 2014 2015 is an honor and privilege to bring you Board of Directors an Annual Report full of infographics that _ • • Robert Warren easily demonstrate how our services are • - Chairperson impacting individuals. Pittsylvania Co. Sincerely, ` Shelby Irving A t Vice Chairperson Robert "Bob" Warren City of Danville Chairperson Jessie Barksdale Secretary Age Ranges Served Pittsylvania Co. - ' 5,943 599241 James F. 0 00 Bebeau, LPC Executive Director .. . • .. r r r CITY OF DANVILLE Gwendolyn _ • _ _ _ • _ Edwards Rufus Fuller III Anne Geyer Community Services Michael Mondul Number of People Served in Fiscal Vear 2016 Sheryl Moyer Frank Wickers City County Other Total Bed Days PITTSYLVANIA >. 1,513 937 154 2,604 6,603 COUNTY 256 147 6 409 310 Julie Brown Gracie Mays ' • 109 58 2 169 — Ronald Merricks 950 618 159 1,727 — Jacqueline ' • • 535 466 14 1,015 8,369 Satterfield 9,789 3,449 — 13,238 — Faith Stamps 13,152 5,675 335 19,162 15,282 Kim Van Der Hyde `A By The Numbers City of Danville and Pittsylvania County dollars in the amount of $878,485 were utilized to generate $18,179,005 in fees, revenues, and grant funds for a total economic impact of $19,057,490. DPCS ranks 16th among Danville- Pittsylvania County's top 20 employers. During FY 2016, DPCS employed 283 full-time, part-time, and contract staff and paid $13,336,453 in compensation and benefits. The majority of our 283 employees live and pay taxes in Danville and Pittsylvania County. One hundred thirty-three 4 DPCS employees reside in Danville I" and 117 reside in Pittsylvania County. Total expenditures for the year came to $18,610,576. Communi Investmen 4A State Reimbursement $7,643,572 $8,522,499 40.11% 44.72% (Medicaid, Medicare, Other Insurance, Other Contracts) Total Revenue - $19,057,490 Total Expenditures -$18,610,576 Community Outcomes 3 Central Behavioral Administration Health Services Services' $8,185,743 $2,391,551 43.99% 12.85% Danville- Pittsylvania Community Services 3 ASIST �II�SII ommun nnvritic Crisis Intervention Team Assessment • Residential Center, located in the Emergency Crisis Department at Danville Regional Medical Stabilization !"-. Center, is a service for individuals In a (RCS) or mental health crisis. Opened October 1, Foundation 2015, it is staffed from noon to midnight, House1. seven days per week by off-duty local provides law enforcement officers and a DPCS short-term, Emergency Services team, including a intensive Peer Support Specialist. A program goal treatment to individuals 18 years or is to safely provide the most therapeutic older who are experiencing an acute treatment options, while allowing on -duty psychiatric crisis. Multidisciplinary services law enforcement officers to return to their are provided 24 hours per day, seven normal duties in the community. days per week. RCS offers a less restrictive Healthy Families celebrated 20 years of means of treatment to prevent inpatient service to Danville and Pittsylvania County psychiatric hospitalization. It is also used serving mothers with children from delivery as a step-down between psychiatric to age five. Healthy Families strives to hospitalization and a return to see prenatal families have a healthy independent living at home. pregnancy and delivery, links families to Construction medical providers, tracks well -baby visits, was Immunizations, screens for developmental completed delays, screens for perinatal and on Mount postpartum depression, seeks to Hermon ; strengthen the parent-child relationship, Manor, and emphasizes school readiness. DPCS' Applied Suicide Intervention Skills newest Training (ASIST) — DPCS trained 33 Intermediate Care Facility people, offering two sessions during Fiscal for Individuals with Intellectual Year 2016. ASIST teaches effective inter- Disabilities (ICF/IID). Mount Hermon vention skills while helping to build suicide Manor is DPCS' first residential facility prevention networks in the community. physically located in Plttsylvania County. DPCS provides telepsychiatry to children Five individuals from Central Virginia and adults through two full-time and three Training Center will transition to Mount contract psychiatrists. DPCS served 1,280 Hermon Manor. During Fiscal Year 2016, unduplicated individuals through telepsy- two of the five individuals moved Into chiatry in Fiscal Year 2016. Telepsychiatry the home. Their families reside in Danville provides medication assessment or Piffsylvania County. and monitoring to assist individuals in Too Good for Drugs Program was coping, and continuing to function in Implemented in the City of Danville the community, despite experiencing and Pittsylvania County, funded by the symptoms of their mental Illness. Virginia Foundation for Healthy Youth. Mental Health First Aid (MHFA) — DPCS The program, which served 2,083 trained 122 people, offering 15 sessions children, is designed to reduce risk factors during Fiscal Year 2016. MHFA participants and enhance protective factors related learn how to assist someone experiencing to alcohol, tobacco, and other drug use. a mental health or substance use -related The ALPHA Program began June 1, crisis. Topics covered include depression, 2016, in the Danville City Jail, with the mood disorders, anxiety, trauma, mission to provide quality care for psychosis, and substance use disorders. individuals seeking substance abuse The Program for Assertive Community services while incarcerated. The program Treatment (PACT) provides individualized, goal is to provide intensive substance community-based treatment, rehabili- abuse treatment and education within tation, and support designed to meet the a modified therapeutic community for needs of 80 adults with serious mental up to sixteen weeks. Treatment continues illness who often require 24-hour service after release from jail for another thirty-six availability to avoid hospitalization. weeks at DPCS. P42 PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA TITLE: AGENDA DATE: ITEM NUMBER: Danville-Pittsylvania County Chamber of Commerce 12-05-2016 9 2015/16 Business Services Report ACTION: INFORMATION: Yes SUBJECT/PROPOSAL/REOUEST: Presentation by Laurie Moran, Executive Director for CONSENT AGENDA: the Danville-Pittsylvania County Chamber of ACTION: INFORMATION: Commerce ATTACHMENTS: STAFF CONTACT(S): 1) Business Services Report — Danville/Pittsylvania County Mr. Smitherman 1 2015/16 BACKGROUND: Ms. Laurie Moran, Executive Director for the Danville-Pittsylvania County Chamber of Commerce, will present to the Board the Chamber's 2015/16 Business Services Report. Staff submits this to the Board of Supervisors for their review and consideration. P43 Business Services Report Danville-Pittsylvania County 2015-16 Presented by: Danville Pittsylvania County Chamber of Commerce P.O. Box 99 8653 US Highway 29 Blairs, Virginia 24527 (434) 836-6990 www.di)chamber.org P44 2015-16 OVERVIEW The Danville Pittsylvania County Chamber of Commerce, Inc. (Chamber) entered into a Contract with the West Piedmont Workforce Investment Board from July 1, 2015 - June 30, 2016 to operate Business Service activities in compliance with the Workforce Investment Act (WIA) in the City of Danville and Pittsylvania County. Specifically, the Chamber agreed to provide business 2015-16 HIGHLIGHTS outreach services to increase awareness and participation by employers with the Virginia Identified 1,892 job openings in the Workforce Center. This partnership reinforced the West Piedmont Workforce Investment Danville-Pittsylvania County region Board's identification of the employer as the which represents a 96% increase in primary customer. identified job openings over 2014-15 As part of the Memorandum of Understanding, the Chamber agreed to: Identify employers who have job openings and are willing to consider applicants referred by the Workforce Centers. • Ensure employers receive a pool of WIOA candidates who are qualified for their job openings. • Work with employers to identify a pool of candidates for skilled and professional job openings that are more difficult to fill. • Ensure employers receive information and support for assessment and training that they require. • Increase the resources available to employers to maximize their access to workforce resources. Provide data to employers to assist them in hiring and retention. Provide data and feedback to workforce partners to assist in placement and training efforts. Meet with designated staff at the Virginia Workforce Center to coordinate efforts and update staff on employer needs and/or requests. P45 Assisted in the placement of 405 job seekers through direct hires, adult internships, and on-the-job training hires which represents a 36% increase in job placements over 2014-15 Worked with 110 employers to make them aware of the services provided through the Virginia Workforce Center Identified 62 employers who utilized the services of the Virginia Workforce Center (recruitment, retention, and/or training resources) Sponsored or co-sponsored seven (7) workshops that had a workforce focus and that attracted over 250 attendees who represented 75 small1medium sized businesses Promoted employer support for the Certified Work Ready Community initiative with Pittsylvania County becoming certified and Danville reaching 94% Convened quarterly meetings with 25 workforce agencies and organizations in Danville and Pittsylvania County to promote better communication and collaboration P46 DASHBOARD P47 GOAL ACTUAL Employer Contacts (Meetings, Job Fairs, Targeted 50 110 Recruitment Efforts) — Number of Unique Employers Job Openings 300 1,892 Job Placements (Hired) N/A 405 Number of Employers who Utilized Services of Virginia Workforce Center (Recruitment, Retention, and/or N/A 62 Training Resources) Small and Medium Sized Business Participation (Unique 65 76 Business Participation) Workforce -Related Workshops 6 7 Workforce -Related Workshop Participants N/A 175 Business Services Meetings 4 4 Workforce Organizations/Agencies that Participated in N/A 25 Business Service Meetings Wage and Benefit Survey for Manufacturing 1 1 Employers Participating in Wage & Benefit Survey N/A 15 P47 Danville Mall Job Fair Community -Wide Job Fair The Chamber coordinated a community -wide job fair on April 7, 2016 for 45 employers with over 800 job openings. The job fair, held at the Institute for Advanced Learning & Research, attracted 650 job seekers. A post survey was conducted of participating employers with a 70% response rate. Employers reported 259 direct hires following the job fair. The job fair was sponsored by American National University, Averett University, Dan River Region Collaborative, Danville Community College, the Virginia Workforce Center, and the Chamber. The Chamber coordinated a job fair for tenants of the Danville Mall on September 23, 2015 for 12 employers. The job fair, held at the Mall, attracted 196 job seekers. Data was difficult to obtain from the participating employers regarding total job openings and total hires. Employer Meetings Chamber staff met with 110 different employers of which 61 employers identified almost 1,000 job openings that were referred to the Virginia Workforce Center and/or partner agencies to secure qualified applicants for the employers. Summary of Recruitment Efforts Number of Number of Attendance Activity Participating Job (Job Number of Employers Openings* Seekers) Hires* Community -Wide Job Fair 45 800+ 650 259 Danville Mall Job Fair 12 N.A. 196 N.A. Employer Visits That Identified Recruitment Needs 61 1,000+ N.A. 224 Total Unduplicated Count 110 1,892 N.A. 405 *Some job openings and hires were initially identified through employer visits. If those companies also participated in the job fair, the job openings and hires are reflected in the job fair and employer visit counts. However, they are only counted once in the unduplicated count. P48 Sort for Assessment / Recruitment / Training Needs of Employers The Chamber worked closely with employers that needed specific services to attract a skilled and work -ready workforce in order to ramp up their employment. In partnership with the Dan River Region Collaborative, the Virginia Workforce Center, and workforce partner agencies: • Three employers had jobs profiled to analyze the tasks and skill levels for specific jobs to better link job seekers to the positions through the WorkKeys assessments. • Two employers embedded the National Career Readiness Certificate (NCRC) into their hiring process. • Six Danville-Pittsylvania County employers entered into On The Job Training (OJT) contracts with the Virginia Workforce Center with over 34 employers participating in OJT. • A screening process, utilizing the NCRC, and a customized training program was developed for a Pittsylvania County employer with 31 job seekers going through the training. • A screening process, utilizing the NCRC, was developed for a Danville employer to assist in filling 16 positions. Recruiting/Training Support Number of Employers Number of Job Seekers / Employees Job Profiles to better match skill requirements with job tasks and skill levels 3 N.A. National Career Readiness Certificate (NCRC) utilized as part of hiring process 2 N.A. On the Job Training Contracts 6 34 employees Customized Training for New Hires 1 31 job seekers P49 Support Growth of Small and Medium Sized Businesses Young Professionals' Support Seven workshops were held that were designed to help small and medium sized businesses grow. Topics included: • Networking Without the Work • Labor & Employment Seminar • Leading with Influence • Customer Service • Managing for Professional Success • Cyber Security • DOL's New Overtime Rule The workshops attracted over 250 people. There were 75 unique small and medium sized businesses in attendance. Programs and networking opportunities have been held for young professionals as one way to assist in the recruitment and retention of young professionals in our region. Meetings have been set up for young professionals to have input on: • The region's economy and job opportunities • Entrepreneurship • Ideas for the community The Chamber assisted with ribbon cuttings for four new businesses that are owned/managed by young professionals. Additionally, networking events were coordinated throughout the year for young professionals. These have included golf outings and social events. There have been 15 different networking events which have attracted over 400 young professionals. The Chamber also recognized six young professionals at their annual awards dinner with the PACE (Professional and Community Engagement) awards. P50 Training Resources In addition to the workshops and seminars sponsored through the Chamber, the Chamber assisted 16 employers with their specific training needs. The Chamber coordinated a supervisory training program for four manufacturers and 20 employees. The Chamber worked with the training provider to aggregate cost-effective training for these companies. Additionally, the Chamber worked with the companies to secure incumbent worker training funds to assist with the training. The Chamber identified seven employers to participate in a Center for Creative Leadership program sponsored by the Dan River Region Collaborative. Those employers sent a total of 10 supervisors and/or managers to the training. The Chamber worked with a local manufacturer to develop a customized training program. Three a� cohorts, representing 31 job seekers, participated in the training. P51 The Chamber has also been convening manufacturers on a regular basis to develop entry-level training programs that address the concerns which surfaced in the 2016 Manufacturing Workforce Survey, published by the Dan River Region Collaborative. Business Services Quarterly Meetings Quarterly meetings of the business service representatives from the various workforce partners in Danville and Pittsylvania County were convened. Attendance averaged 13-20 people per meeting with 25 different workforce agencies and organizations participating. Participants in the quarterly meetings included representatives from: • American National University • Averett University • Danville Pittsylvania County Chamber of Commerce • Dan River Region Collaborative • Danville Community College • Danville Department of Social Services • Danville's Economic Development Office • Department for Aging & Rehabilitative Services • Department for Blind & Vision Impaired • Danville Public Schools Adult & Career Education Center • Goodwill Industries of South Central Virginia • Institute for Advanced Learning & Research • Pittsylvania County Community Action • Pittsylvania County Department of Social Services • Pittsylvania County • Pittsylvania County Literacy • Pittsylvania County Schools' Adult Education • Rapid Response (New River Community College) • Rescare • Southern Virginia Regional Alliance • Telamon • Virginia CARES • Virginia Employment Commission • Virginia Workforce Center • West Piedmont Workforce Investment Board P52 Wage and Benefit Survey A wage and benefit survey for Danville and Pittsylvania County was conducted and published which included results from 15 manufacturers. Results have been shared with the survey participants, the economic development offices, and the Virginia Workforce Center staff. Copies have also been shared with other manufacturers upon request. Entrepreneurship Menulxlun,g Wege mtl Be,w4, Survey Support has been provided to The Launch Place, a non-profit organization that energizes and diversifies our regional economy through entrepreneurship development and business consulting services. Marketing of workshops and opportunities through The Launch Place have been provided to area businesses and potential entrepreneurs. Workshops and programs sponsored by the Longwood Small Business Development Center have been promoted to area businesses and potential entrepreneurs. The Chamber has also been the lead organization for the development of an Entrepreneur Ecosystem Network in Danville and Pittsylvania County. Entrepreneurship: Young Entrepreneurs Academy (YEA!) A Young Entrepreneurs Academy (YEA!) was sponsored in Danville and Pittsylvania County as an after-school enrichment program, consisting of a weekly 3 -hour class over an eight-month period, for the 2015-16 school year. P53 Fifteen It 5) students representing 13 student businesses presented their business 'pitches' to a local Investors Panel and completed the program. During the local investors' panel, the businesses were awarded a total of $6,000. Each student also received a $2,000 scholarship to Danville Community College. Certified Work Ready Community The region's efforts to become the first region to achieve the status as a "Certified Work Ready Community" have been supported through participation on the region's Certified Work Ready Community team. During 2015-16, Pittsylvania County joined the ranks of Halifax County and Henry County as being "Certified Work Ready Communities." Danville is at 94% of its goal. t s"ounnon, punyluaoia county, ,dvA/ -- <wtified Wok Ready ...,, t'unund nam n+sv [nmmvFxv Extensive outreach has been provided to employers to encourage their support of the Certified Work Ready Community initiative. Outreach has included email communications, brochures and information distributed at Chamber meetings, and announcements at employer meetings. Through June 30, 2016, 150 employers in Danville and Pittsylvania County have signed on as supporters. This represents 100% of Danville's and Pittsylvania County's employer goals. Dan River Region Collaborative The Chamber has served as a partner with the Dan River Region Collaborative. This has included identifying employers eligible for on-the-job (OJT) training funds, participating in employer round table meetings, and coordinating training opportunities for our Ii�i1Y1fl111ti; identified sectors (advanced manufacturing, IT, and healthcare). The Chamber has also partnered with the Chambers of Commerce in Martinsville -Henry County and Halifax County to spearhead the Southern Virginia Manufacturing Partnership which published the first-ever Manufacturing Workforce Survey in February 2016. As part of the Dan River Region Collaborative, the Chamber participated in the National Skills Summit in Washington, DC where participants met with members of Congress. The Chamber also attended and participated with the Collaborative at meetings of the National Fund for Workforce Solutions. The keynote speaker for the National Skills Summit was Virginia's Senator Tim Kaine. P54 Career Expo Early Childhood Education The Chamber worked closely with other partners across the region to sponsor the first-ever Career Expo for over 4,100 71" and gt" graders from the cities of Danville and Martinsville and the counties of Pittsylvania, Henry, Patrick, and Halifax. CAREER IIETAtUCAH O Support has been provided to Smart Beginnings Danville Pittsylvania County, a non-profit organization that works to increase community -wide awareness and support for a system of early childhood services to ensure that every child enters kindergarten healthy and ready to succeed in school and life. In addition to providing representation on the Board of Directors, programs and initiatives of Smart Beginnings have been shared with area employers. Adult Education and Career & Technical Education Support has been provided for adult education through participation on Danville's adult education advisory committee and Pittsylvania County's career and technical education advisory committee. P55 PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA TITLE: Pittsylvania County Animal Shelter — Update Pittsylvania County Animal Shelter — Update STAFF CONTACT(S): Mr. Smitherman; Mr. Narron BACKGROUND: AGENDA DATE: 12-05-2016 ACTION: ITEM NUMBER: 10 INFORMATION: Yes CONSENT AGENDA: ACTION: INFORMATION: ATTACHMENTS: No w viii w n uv. Mark Narron, Shelter Manager, will give an update report on the progress of the Pittsylvania County Animal Shelter. Staff submits this to the Board of Supervisors for their review and consideration. P56 UNFINISHED BUSINESS P57 PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA TITLE: Expenditure Refunds for October 2016 -Motion made by Mr. Barber and seconded by Mr. Warren and has now met the 10 -day layover requirement SUBJECT/PROPOSAL/REOUEST: Budget Amendment for expenditure refunds STAFF CONTACT(S): BACKGROUND: AGENDA DATE: 12-05-16 ACTION: Yes CONSENT AGENDA: ACTION: ATTACHMENTS: Expenditures Refunds Memo REVIEWED BY: 05 ITEM NUMBER: 11 INFORMATION: INFORMATION: DISCUSSION: Attached is a list of expenditure refunds for the month of October 2016 for review. As discussed earlier with the Board, the simple routine of putting every refund back in the budget is extremely time consuming and leaves room for errors. To stay in balance with the Treasurer, we need to reappropriate refunds into the budget so the budget would increase with every expenditure refund. RECOMMENDATION: Staff recommends the reappropriation of $42,446.40 as follows: $172.10 to Human Resources -Training (100-4-012220-5540), $101.00 to Accounting -Travel (100-4-012430-5500), $1.39 to Electoral Board -Office Supplies (100-4-013100-6001), $.21 to Registrar -Office Supplies (100-4-013100-6001), $100.00 to Clerk of Court -Copier Lease, $.58 to Sheriff -Office Supplies (100-4-031200-6001), $4,934.00 to Sheriff -Halloween Contributions (100-4-031200-5878), $12.50 to Sheriff -Project Lifesaver (100-4-031200-5882), $1,169.10 to Sheriff -Parts (100-4-031200-6030), $524.70 to Sheriff -Labor (100-4-031200-6031), $91.85 to Extradition (100-4-033100-5550), $76.00 to Jail -Food Supplies (100-4-033100-6002), $6.33 to Animal Control -Training (100-4-035100-5540), $21.38 to Landfill -Telephone (100-4-042400-5230), $3,947.94 to CSA -Pool Program (100-4-053500-7003), $2,500.00 to Ag Economic Development -Legal (100-4-082500-3150), $125.00 to Ag Development -Farmer's Market (100-4-082500-6014), $174.69 to Economic Development -Travel (100-4- 082510-5500), $63.99 to Victim/Witness-Computer Supplies (250-4-021900-6021), $600.00 to WIA-Other Operating Supplies ($150.00 each to 251-4-353851-6014, 251-4-353853-6014, 251-4-353855-6014, 251-4- 353856-6014), $27,823.64 to WIA-Rent (251-4-353853-6014). A MOTION WAS MADE BY MR. BARBER AND SECONDED BY MR. WARREN AND HAS NOW MET THE 10 -DAY LAYOVER REQUIREMENT. P58 PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA TITLE: Expenditure Refunds for October 2016 -Requires a motion and a 10 -day layover. SUBJECT/PROPOSAL/REOUEST: Budget Amendment for expenditure refunds STAFF CONTACT(S): AGENDA DATE: 11-07-16 ACTION: Yes CONSENT AGENDA: ACTION: ATTACHMENTS: Expenditures Refunds Memo REVIEWED BY: ITEM NUMBER: 7(b) INFORMATION: INFORMATION: Attached is a list of expenditure refunds for the month of October 2016 for review. As discussed earlier with the Board, the simple routine of putting every refund back in the budget is extremely time consuming and leaves room for errors. To stay in balance with the Treasurer, we need to reappropriate refunds into the budget so the budget would increase with every expenditure refund. RECOMMENDATION: Staff recommends the reappropriation of $42,446.40 as follows: $172.10 to Human Resources -Training (100-4-012220-5540), $101.00 to Accounting -Travel (100-4-012430-5500), $1.39 to Electoral Board -Office Supplies (100-4-013100-6001), $.21 to Registrar -Office Supplies (100-4-013100-6001), $100.00 to Clerk of Court -Copier Lease, $.58 to Sheriff -Office Supplies (100-4-031200-6001), $4,934.00 to Sheriff -Halloween Contributions (100-4-03 1200-5 878), $12.50 to Sheriff -Project Lifesaver (100-4-031200-5882), $1,169.10 to Sheriff -Parts (100-4-031200-6030), $524.70 to Sheriff -Labor (100-4-031200-6031), $91.85 to Extradition (100-4-033100-5550), $76.00 to Jail -Food Supplies (100-4-033100-6002), $6.33 to Animal Control -Training (100-4-035100-5540), $21.38 to Landfill -Telephone (100-4-042400-5230), $3,947.94 to CSA -Pool Program (100-4-053500-7003), $2,500.00 to Ag Economic Development -Legal (100-4-082500-3150), $125.00 to Ag Development -Farmer's Market (100-4-082500-6014), $174.69 to Economic Development -Travel (100-4- 082510-5500), $63.99 to Victim/Witness-Computer Supplies (250-4-021900-6021), $600.00 to WIA-Other Operating Supplies ($150.00 each to 251-4-353851-6014, 251-4-353853-6014, 251-4-353855-6014, 251-4- 353856-6014), $27,823.64 to WIA-Rent (251-4-353853-6014). THIS ITEM REQUIRES A MOTION AND A 10 -DAY LAYOVER. P59 Finance Department P. O. Box 426 Chatham, Virginia 24531 PITTSYLVANIA COUNTY VIRGINIA MEMO TO: Clarence C. Monday County Administrator FROM: Kim Van Der Hyde Finance Director SUBJECT: October Expenditure Refunds DATE: November 1, 2016 Phone (434) 432.7740 Fax (434) 432-7746 Gretna/Hurt (434) 656-6211 Bachelors Hall/Whitmell (434) 797-9550 The list below shows all expenditure refunds that were sent to the Finance Department during the month of October. I am recommending that all of the following expenditure refunds be reappropriated by the Board of Supervisors: 100-4-012220-5540 Human Resources -Training 172.10 Reimbursement 100-4-012430-5500 Accounting -Travel 101.00 Credit Card Credit 100-4-013100-6001 Electoral Board -Office Supplies 1.39 Tax Refund 100-4-013100-6001 Registrar -Office Supplies .21 Tax Refund 100-4-021600-60051 Clerk of Court -Copier Lease 100.00 Reimbursement 100-4-031200-6001 Sheriff -Office Supplies .58 Reimbursement 100-4-031200-5878 Sheriff -Halloween Contributions 4,934.00 Donations(100-3-000000-189913) 100-4-031200-5882 Sheriff -Project Lifesaver 12.50 Donations (100-3-000000-189903) 100-4-031200-6030 Sheriff -Parts 1,169.10 Insurance Claim P60 100-4-031200-6031 Sheriff -Labor 524.70 Insurance Claim 100-4-033100-5550 Extradition 91.85 Extradition 100-4-033100-6002 Jail -Food Supplies 76.00 Reimbursement 100-4-035100-5540 Animal Control -Training 6.33 Reimbursement 1004-042400-5230 Landfill -Telephone 21.38 Reimbursement 100-4-053500-7003 CSA -Pool Program 3,947.94 Overpayment 100-4-082500-3150 Ag Economic Development -Legal 2,500.00 Contribution 100-4-082500-6014 Ag Development -Farmer's Market 125.00 Vendor Fees (100-3-000000-189918) 100-4-082510-5500 Economic Development -Travel 174.69 Credit Card Credit 250-4-021900-6021 Victim/Witness-Computer Supplies 63.99 Credit Card Credit 251 -4 -Various WIA-Other Operating Supplies 600.00 Reimbursement ($150 each to 353851, 353853, 353855, 353856-6014) 251-4-353853-6014 WIA-Other Operating 27,823.64 Rent Payments (251-3-000000-150201) TOTAL OCTOBER EXPENDITURE REFUNDS P61 $42,446.40 NEW BUSINESS P62 PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA TITLE: Expenditure Refunds for November 2016 -Requires a motion and a 10 -day layover. SUBJECT/PROPOSAL/REOUEST: Budget Amendment for expenditure refunds STAFF CONTACT(S): BACKGROUND: AGENDA DATE: 12-05-16 ACTION: Yes CONSENT AGENDA: ACTION: ATTACHMENTS: Expenditures Refunds Memo REVIEWED BY: ITEM NUMBER: 12(a) INFORMATION: INFORMATION: DISCUSSION: Attached is a list of expenditure refunds for the month of November 2016 for review. As discussed earlier with the Board, the simple routine of putting every refund back in the budget is extremely time consuming and leaves room for errors. To stay in balance with the Treasurer, we need to reappropriate refunds into the budget so the budget would increase with every expenditure refund. RECOMMENDATION: Staff recommends the reappropriation of $37,143.22 as follows: $.44 to Human Resources -Training (100-4- 012220-5540), $11.99 to Electoral Board -Office Supplies (100-4-013100-6001), $1.55 to Registrar -Office Supplies (100-4-013100-6001), $100.00 to Clerk of Court -Copier Lease, $225.00 to Sheriff -Undercover Account (100-4-031200-6024), $230.00 to Sheriff -Halloween Contributions (100-4-031200-5878), $51.28 to Sheriff -Fuel (100-4-031200-6008), $2,691.61 to Sheriff -Parts (100-4-031200-6030), $2,652.49 to Sheriff - Labor (100-4-031200-6031), $50.53 to VFD-United Way Contribution (100-4-032200-5667), $88.00 to Extradition (100-4-033100-5550), $117.40 to Jail -Food Supplies (100-4-033100-6002), $1.88 to Landfill - Telephone (100-4-042400-5230), $13.71 to Library -Office Supplies (100-4-073100-6001), $85.00 to Non - departmental -Awards & Certificates (100-4-091200-5840), $30,822.34 to WIA-Rent (251-4-353853-6014). THIS ITEM REQUIRES A MOTION AND A 10 -DAY LAYOVER. P63 Finance Department P.O. Bos 426 Chatham, Virginia 24531 PITTSYLVANIA COUNTY VIRGINIA MEMO TO: David M. Smitherman County Administrator FROM: Kim Van Der Hyde Finance Director SUBJECT: November Expenditure Refunds DATE: November 30, 2016 Phone (434) 432.7740 Fax (434)438-7746 Gretna/Hurt (434) 656-6211 The list below shows all expenditure refunds that were sent to the Finance Department during the month of November. I am recommending that all of the following expenditure refunds be reappropriated by the Board of Supervisors: 100-4-012220-5540 Human Resources -Training .44 Tax Reimbursement 100-4-013100-6001 Electoral Board -Office Supplies 11.99 Tax Reimbursement 100-4-013200-6001 Registrar -Office Supplies 1.55 Tax Reimbursement 100-4-021600-60051 Clerk of Court -Copier Lease 100.00 Reimbursement 100-4-031200-6024 Sheriff -Undercover Account 225.00 Restitution 1004-031200-5878 Sheriff -Halloween Contributions 230.00 Donations (100-3-000000-189913) 100-4-031200-6008 Sheriff -Fuel 51.28 Reimbursement 100-4-031200-6030 Sheriff -Parts 2,691.61 Insurance Claim 100-4-031200-6031 Sheriff -Labor 2,652.49 Insurance Claim P64 100-4-032200-5667 VFD-United Way Contribution 50.53 Contributions (100-3-000000-189912) 100-4-033100-5550 Extradition 88.00 Extradition 100-4-033100-6002 Jail -Food Supplies 117.40 Reimbursement 100-4-042400-5230 Landfill -Telephone 1.88 Reimbursement 100-4-073100-6001 Library -Office Supplies 13.71 Overpayment 100-4-091200-5840 Non -dept -Awards & Certificates 85.00 Christmas Party Payments 251-4-353853-6014 WIA-Other Operating 30,822.34 Rent Payments (251-3-000000-150201) TOTAL NOVEMBER EXPENDITURE REFUNDS $37,143.22 P65 PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA TITLE: State Criminal Alien Assistance Program (SCAAP) Administrative Fee Appropriation -Requires a Roll Vote SUBJECT/PROPOSAL/REQUEST: SCAAP Administrative Fee Appropriation STAFF CONTACT(S): Smitherman, Van Der I AGENDA DATE: 12-05-16 ACTION: Yes CONSENT AGENDA: ACTION: ATTACHMENTS: No REVIEWED BY: ITEM NUMBER: 12(b) INFORMATION: INFORMATION: BACKGROUND: The Sheriff's Office has been working in conjunction with Justice Benefit Services, Inc. to obtain monetary benefits for housing illegal aliens in Pittsylvania County's Jail. Justice Benefit Services, Inc. has assisted the County in securing funds from the Bureau of Justice Assistance through a program known as State Criminal Alien Assistance Program (SCAAP). Justice Benefit Services receives 22% of this benefit as payment for their services. DISCUSSION: Pittsylvania County recently received a total of $2,860.00 from the Department of Justice for housing illegal aliens so far during FY2017. Justice Benefit Services is therefore due a total of $629.20 for their work in securing these funds for Pittsylvania County. RECOMMENDATION: Staff recommends that the Board amend the Jail budget and appropriate $629.20 to line item 100-4-033100- 5899 (SCAAP Administration Fee). P66 PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA TITLE: FM Global -Fire Prevention Grant Appropriation - Requires a roll call vote SUBJECT/PROPOSAL/REOUEST: STAFF CONTACT(S): BACKGROUND: AGENDA DATE: 12-05-16 ACTION: Yes CONSENT AGENDA: ACTION• ATTACHMENTS: No M 12(c) INFORMATION: INFORMATION: DISCUSSION: The Fire Marshal's Office has been given a grant through FM Global, one of the world's largest commercial property insurers, for the purpose of assisting fire investigators to more efficiently investigate and determine the cause of fire in Pittsylvania County. This grant totaled $1,953.00 and does not require a local match but needs to be appropriated to the grants fund for expenditure. RECOMMENDATION: Staff recommends that $1,953.00 be appropriated to the FM -Global -Fire Prevention Grant (250-4-032414- 8102). P67 PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA TITLE: Change Order — Animal Shelter SUBJECT/PROPOSAL/REOUEST: Approve Change Order #5 in the amount of $14,586.55 and authorize the County Administrator to sign all necessary documentation STAFF CONTACT(S): Mr. Smitherman Mr. Hawker BACKGROUND: AGENDA DATE: 12-5-2016 ACTION: Yes CONSENT AGENDA: ACTION: ITEM NUMBER: 13 INFORMATION: INFORMATION: ATTACHMENTS: Letter from Dominion Seven Change Order Revisions from Blair Const. DISCUSSION: Change order #5 in the amount of $14,586.55 is due to a change made by the State Veterinarian's Office for public animal shelters. This regulation passed after the animal shelter had been awarded to Dominion Seven. The basis for change and regulation is to ensure preventative measures for new or existing shelters to prevent cross contamination of animals in isolation from the general population of the pound. The regulation requires that all cleaning materials, trash, or equipment removed from isolation areas are not to be transported throughout the rest of the shelter. This made it necessary for the County to add two exit doors from isolation areas and extend plumbing, electrical, and equipment to service the two areas in the County shelter. It would be impractical to construct a new facility that would be in violation the day it was opened. Staff has reviewed the overall budget and anticipates savings within 3 categories that allowances were figured into the current contract. Therefore, part or all of this additional cost may be covered with the existing appropriation. If an adjustment needs to be made at project closeout, staff will present it to the Board. Staff recommends the Board of Supervisors to approve change order #5 in the amount of $14,586.55 and authorize the County Administrator to sign all necessary documentation. P68 November 18, 2016 Mr. Otis Hawker Assistant County Administrator Pittsylvania County 1 Center Street Chatham, VA 24531 Re: Pittsylvania County Animal Shelter - PCO #5; PR #3, Revisions to Isolation Rooms Dear Otis: Proposed Change Order (PCO) #5 lists several changes required by the State Veterinarian's office in order to be in compliance with current regulations adopted earlier this fall. Among these changes are to provide sinks in the Isolation Rooms as well as provided mobile bases for the cages. The exterior doors are being provided as a means of trash and waste removal, as the new regulations state that trash from Isolation Areas cannot be transported through the non - isolation areas of the shelter. The State Veterinarian regulations were completely rewritten as this project was in the bidding stage. The final, approved'version of the new State Veterinarian regulations was not issued until after this project was both under Contract and under construction. After review of the pricing for this Proposed Change Order (PCO) #5, we would recommend moving forward with these changes in the amount of $14,586.55. Please don't hesitate to contact me should you have further questions. Sincerely, .6- UAU Jacob Caldwell, RA 1000 Jefferson St. - Suite 2A - Lynchburg, VA 24504 434-528-4300 Phone - 434-528-4756 Fax P69 AIA Document G701TM —2001 Change Order PROJECT (Name and address): CHANGE ORDER NUMBER: 001 OWNER: Pittsylvania County Animal Shelter DATE: November 18, 2016 ARCHITECT: 11880 US 29 South Chatham, Virginia CONTRACTOR: TO CONTRACTOR (Name andaddress): ARCHITECT'S PROJECT NUMBER: 3426 FIELD: ❑ Blair Construction CONTRACT DATE: September 8, 2016 23020 US 29 CONTRACT FOR: General Construction OTHER: ❑ Gretna, VA 24557 434-656-6243 THE CONTRACT IS CHANGED AS FOLLOWS: (Include, where applicable, any ur daputed amount attributable to previously executed Construction Change Directives) PCO #5 - Revisions To Isolation Rooms - PR#3 1. New aluminum door electronic hardware ADD $1,530 2. New aluminum doors (2) ADD $3,353 3. Plumbing, rough -in and add (2) sinks ADD $7,500 4. Wmng new electronic hardware, (2) doors, use existing circuits ADD $450 5. Animal equipmeMadd (2) mobile bases and delete (2) cages NO COST 6. Additional resinous flooring under mobile bases ADD $427.50 10%Commission $1,326.05 Total Amount: $14,586.55 The original Contract Sum was $ $3,243,000.00 The net change by previously authorized Change Orders $ 0.00 The Contract Sum prior to this Change Order was $ 3,243,000.00 The Contract Sum will be increased by this Change Order in the amount of $ $14,586.55 The new Contract Sam including this Change Order will be $ 3,257,586.55 The Contract Time will be increased by Zero (0) days. The date of Substantial Completion as of the date of this Change Order therefore is unchanged and remains May 23, 2017. NOTE: This Change Order does not include changes in the Contract Sam, Contract Time or Guaranteed Maximum Price which have been authorized by Construction Change Directive until the cost and time have been agreed upon by both the Owner and Contractor, in which case a Change Order is executed to supersede the Construction Change Directive. NOT VALID UNTIL SIGNED BY THE ARCHITECT, CONTRACTOR AND OWNER Dominion Seven Architects, PLC , y' r, a n 5 V /✓c P ��, Pittsylvania County ARCHITECT (Firm name) CONTRACTOR (Firm name) OWNER (Firm name) 1000 Jefferson St., Suite 2A, Lynchburg VA 24504 PO Box 426, Chatham, Virginia 24531 de ADDRE ADD IJE � ADDRESS ' (Signature) Blair Smith, RA BY (Signature) C r'- s /,[Pt +c BY (Signature) (Typed name) iJolh r.; (Typed name) 1 (Typed name) DAT DATE DATE AIA Document G701 r" - 2001. Copyright® 1979, 1987, 2000 and 2001 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this Ale Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 11:17:30 on 11/18/2016 under Order No.9318710656-1 which expires on 02/25/2017, and is not for resale. User Notes: (1733379186) P70 - ONs s Pittsylvania County Animal Shelter Blair Project #3074 PCO # 5 Description; PR #3; revisions to isolation rooms 11/16/2016 This PCO is for the additional work involved in PR #3 for the revisions to the cat and dog isolation required by the new regulations. Our breakdown is as follows; 1. New aluminum door electronic hardware per the attached; 2. New aluminum doors (2) per the attached; 3. Plumbing; rough in and S/I (2) new sinks per the attached; 4. Wiring new electronic hardware; 2 doors at $225.00 ea. Using existing circuits; 5. Animal equipment; trade two less cages for mobile bases; wash; 6. Additional resinous flooring under Cate mobile cages, 45 SF @ $9.50/SF; subtotal; 10% Commision Total PCO#5 23020 US Hwy 29 S, Gretna, VA 24557 P: 434.656.6243 F: 434.656.8900 www.blairbuildsbetter.com P71 $1,530.00 $3,353.00 $7,500.00 $450.00 $0.00 $427.50 $13,260.50 $1,326.05 $14,586.55 PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA TITLE: AGENDA DATE: ITEM NUMBER: Approval of Mission Statement & Strategic Priorities 12-05-2016 14 for Pittsylvania County ACTION: INFORMATION: SUBJECT/PROPOSAL/REOUEST: Yes Approval of Mission Statement & Strategic Priorities for Pittsylvania County CONSENT AGENDA: ACTION: INFORMATION: STAFF CONTACT(S): ATTACHMENTS: Mr. Smitherman Mission Statement & Strategic Priorities REVIEWED BY: On October 20, 2016 the Board of Supervisors held a strategic planning session facilitated by Dr. Martha Walker. During that planning session the Board, along with County Staff, worked on developing a Mission Statement and focus areas of strategic planning for Pittsylvania County. At the conclusion of the October 20, 2016 planning session, the Board of Supervisors directed staff to bring back for their approval a draft of the Mission Statement and the focus areas of strategic planning as determined at that meeting. Staff submitted a draft of the Mission Statement and the Strategic Priorities list to the Board at their November 15, 2016. The Board asked to table any action until their meeting on December 5, 2016 while they reviewed the draft. Attached hereto is the draft under review and consideration. RECOMMENDATION: Staff submits this to the Board of Supervisors for their review, consideration and approval. 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N F N 0 CD N U' d d O ` C O uL L d O C 7 Y N coQ. p N p � L a. 0 m CO0 N a O •.O. d H V H p 0 •N l�6 O' adi C O p w G sd. 10 Fr •° L � N U" y w y '3 OX E •® y0 W e pv = i ami ° c m a c ° o R c cn iz o p C. w y Or. !V •Ol ¢, cc,_dd !'�J W �. d O 3 LO " d d d O O °` Vy t+y 0p 0m O 10 y N0.b0 Op 3 i = O �i b axi 3 P79 _ £ ƒ J ) � k ( o IL E J \ o CL0 } § § § 0 '( @ o $ J 7 [ ' {$ { /, ) � \\ LLJ \/~ 7 2 o«a \)) e # k/ «§.0 \ � k� /§))\ 0 E £ COL 'it o wte@ ea _ P81 0 /\\ ƒ{ { )(k/ w CL \ 2 0 CL ) § Ix � i a a / )0 \ \ u z 0 2 7#� / � !'a X, \ cu $ u0 §m e a) / � ))2\ \t� EK 0 1 ® )2} ;(@ 7 zzz 22» k; 4 �(� � f§� # S 3(±± 2)\ =aƒ P81 0 �f} ƒ o CO` f ILIL { .\m^ )}/\ k i % \ § �2g \ f .§ § \ §_( \ �� 0 C \ \ t t f \ a $ ~ )2 ) ) ) / u ) u u u u 2 a Jo e 7 � 2 ) ; zkf)4-. §�0 0 ) k k�}(\\ \\ \ ƒ ƒ 2( 0 \ \ u u � * § - ; w§ /\ , m 760. / �t0. \/ \6 �� LUto .. > 0) \g] kn ® §(\\, \G§Ag © ! k a=@ «)» 2 046 r� 8°ate- »&a \-© aaa « e �2a= m9 m4 • aE/e §m° `_ S2 ;}) �9§§°\�/A 2# S G 3(\2/® �$3Ea PITTSYLVANIA COUNTY EXECUTIVE SUMMARY AGENDA TITLE: West Piedmont Planning District Comprehensive Economic Development Strategy (CEDS) List 2017- 2018 SUBJECT/PROPOSAL/REOUEST: Provide List of Projects That Will Be Eligible For Federal Funding STAFF CONTACT(S): Mr. Smitherman Mr. Sides BACKGROUND: AGENDA DATE: 12-05-2016 ACTION: Yes CONSENT AGENDA: ACTION: INFORMATION: ATTACHMENTS: Yes 15 INFORMATION: Each year members of the Board of Supervisors submit a Project List to the West Piedmont Planning District Commission for their Regional Comprehensive Economic Development Strategy (CEDS). This is a requirement for Economic Development Administration (EDA) funding and EDA projects. We must submit projects listing their project priorities and their project types, along with the proposed funding including federal, state, local or other. DISCUSSION: Attached is the Board of Supervisor's proposed CEDS project list for April 1, 2017 to March 31, 2018. The project list from previous years was reviewed and updated by Mr. Sides and Mr. Rowe, with revisions noted in red print in the attached list. We have included regional projects with the City of Danville. The proposed list includes projects that are located throughout the County. Please note that the Priority rating is not based on importance, but is an EDA term relating to the planning stage of the project. The County must submit our 2017 - 2018 project list, along with a letter of endorsement, by December 30, 2016. RECOMMENDATION: The Board was given an opportunity to review the project list and staff has received no requests for new project additions to the list. The list has been reviewed and edited by the Director of Economic Development and staff recommends the Board of Supervisors approve the proposed Comprehensive Economic Development Strategy Priority Projects list and authorize the County Administrator to send the list and required EDA submittal letter to the West Piedmont Planning District Commission to be incorporated into their regional 2017/2018 CEDS update. P83 W F— �Q Lf �F— `I ■ 5W L a. 0 `W Z U to W H W V Z noo =a W H CL 20 v a. 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O C E [ [ 0 D 0 C o me me a y+,o Y E.o y y 0 o N a.r N Cr C = y >r a N 4 ar o v m m o:o m m o:o m a o zEvv o m o c+aU LU m m 0 wxa xQ. u�o zGu m Ix 6a mat 6Eis- m 3Ee P85 0 0 $ u, m a o Q coo m m o0 o O P86 C E m z* C CL ' m 3� <0 Q O Q Q Q Q Q C mw z s z z z z z ° > c C W r O A D m • � Z O j 0 G •� O O Z m 4 0 d ]. x H O E EU Ccs mcg 9 �ci 0 0 0 0 0 0 0 0 CCDA 0 0 0 o O o 0 0 0 0 0 0 0 0 0 C iia"x" 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 m Y'J 3 u m E m th O f9 � f0 fA EA N as B d d > `'. of ° 0 0 0 0 0 0 0 0 0 O O O 000 O O O 000 0000 O O O O O 0 0 0 0 0 00 0 0 O n o 000 O 000 000 0000 O O O O O 0 0 C C 0 0 0 0 0 0 0 0 O O O 000 OOO 0000 O O O OO O 0 0 0 0 0 O O O o 0 0 0 0 0 0 0 0 0 ui 0 0 0 0 O O O O �(j '°' E yin m MM M N NN 0 0 0 0 0 0 0 0 0 O N O O O 0010 V 000 000 .-(fl fA fA e-fA Ol0 r M O V Nth � l rM � f A V 3 � f A 43 � � t L61 U5 CY16 fA m� 010 EA d3 fA EA H3 fA EA P86 E m z* C CL ' m 3� <0 ao3o3o� � a o0o � JJ W EV mw Q W S WNW W J c N mC �' > m Oa .�• G G C W r O A D m • � y d O O j 0 G •� O O Z m 4 0 d ]. x H O E EU Ccs mcg 9 �ci �O eU U' T N O > J Nr42 la OR j�N CCDA O o _ ciamci iia"x" �o i o E E f) E > c w o' m n L y d o rn °L°'. m aoi rn 3 u m E m d d as B d d > `'. of ° o N oaf c U' E¢ '6c y ° v O m O 0 o m m T a' c m m a c m T m 9 E rn m o rn occ ui curio �(j '°' E yin m n9 c $ m E c E m� 010 E m d E m m m vi mt m rn m m o f m� o ur n t o `, nc a s m u o .� o E > > o°urf Sm ° c o w E 3 m Z2 P86 m z* C CL ' Y ¢U of EV mw 5 °' V 0ipe c N C V N mC �' y�N G O �? G Lam' O. G m Oa .�• G G ry`=,�' co G W r O A D m • � y d O O j 0 G •� O N� � O m 4 N m �` � d ]. x H O E EU Ccs mcg 9 �ci �O eU U' mNO J Nr42 la OR j�N CCDA ciamci iia"x" �o i 3ZCL ¢a wa f) zz" Na P86 § � ( e / REPORTS FROM MEMBERS P88 REPORTS FROM LEGAL COUNSEL P89 REPORTS FROM COUNTY ADMINISTRATOR P90 PITTSYLVANIA COUNTY Otis Hawker, Interim County Administrator P.O. Box 426 Chatham, Virginia 24531 e-mail: otis.hawker@pittgov.org VIRGINIA MEMORANDUM To: Otis S. Hawker, Assistant County Administrator From: Pete Boswell., Chief Animal Control Officer Date: December 2, 2016, Subject: Animal Control Activity Report Phone (434) 432-7710 Fax (434) 432-7714 Gretna/Hurt (434) 656-6211 During the period of October 31, 2016 , through November 30, 2016, the Animal Control Officers responded to calls; 247 and 80 follow up calls as per Pete Boswell, Chief Animal Control Officer, resulting in the following: Description Number Remarks Animals taken into custody: 71 Dogs 28 Cats 40 Other 3 3 OPPOSSUM Animals on hand at month end 16 Animals dispatched 1 1 CAT DUE TO INJURIES Licenses checked 41 Court cases 5 Summons 18 Animals Adopted 9 Animals returned to owners 8 Cats taken to the Humane Society 38 Animals Transferred 11 11 FCHS Injured animals picked up 3 Animals found in traps 35 Exposures: Human/Saliva 0 Exposures: Dogs/Cats/Wildlife 0 Dog Bites 10 Cat Bites 0 Cruelty Checks 0 Well-being Checks 19 Cat/Dog Fights 4 Investigated killings by dogs/cats 0 Investigate killings by Coyotes 0 If you have any questions concerning this, please do not hesitate to contact me. P91 PITTSYLVANIA COUNTY VIRGINIA S Y L l Otis Hawker, Interim ¢ { 9� Phone (434) 432-7710 County Administrator .,a dl Fax (434) 432-7714 P.O. Box 426 Chatham, Virginia 24531 w yr o y Gretna/Hurt (434) 656-6211 e-mail: Otis.hawker@pittgov.org °' t 1767 MEMORANDUM To: Otis S. Hawker, Assistant County Administrator From: Pete Boswell., Chief Animal Control Officer Date: December 2, 2016 Subject: Conservators of the Peace Solid Waste Monitoring Report The Animal Control Officers whom have been appointed to the position of Conservators of the Peace monitoring solid waste sites in Pittsylvania County, as per Pete Boswell, Chief Animal Control Officer, for the period of October 31, 2016 through, November 30, 2016 Description Number Remarks 8 Total hours monitored 37 Vehicles entering sites 6 Vehicles checked 0 Summons' issued 0 Court Cases 0 Convictions If you have any questions concerning this, please do not hesitate to contact me. P92 PITTSYLVANIA COUNTY CODE COMPLIANCE MONTHLY REPORT & FEES November 2016 TYPES OF PERMITS 69 BUILDING PERMIT FEES COLLECTED $4,753.03 69 LEVY COLLECTED $95.26 0 SUBDIVISION FEES COLLECTED $0.00 16 ZONING PERMIT FEES COLLECTED $70.00 0 REINSPECTION FEES COLLECTED $0.00 5 LAND DISTURBING FEES COLLECTED $50.00 159 TOTAL FEES COLLECTED $4,968.29 MONTHLY BUILDING VALUES 1 NEW DWELLINGS $162,000.00 6 MOBILE HOMES/OFFICE TRAILERS 81,500.00 3 DOUBLE -WIDE MOBILE HOMES 279,000.00 3 MODULAR 543,907.00 7 COMMERCIAL CONSTRUCTION 51,089.00 49 MISCELLANEOUS 255,387.00 69 TOTAL $1,372,883.00 NONTAXABLE: $5,529,366.00 $38,563,046.00 MONTHLY ACTIVITY REPORT NUMBER OF BUILDING INSPECTIONS MADE 219 NUMBER OF REJECTIONS OF WORK 29 NUMBER OF E & S INSPECTIONS 51 NUMBER OF MILES INSPECTORS TRAVELED 4,801 MONTHLY ZONING FEES 2 REZONING FEES COLLECTED $382.08 2 SPECIAL USE PERMIT FEES COLLECTED 348.38 0 VARIANCE & APPEAL FEES COLLECTED 0.00 0 SIGN PERMIT 0.00 4 TOTAL $730.46 Respectfully Submitted, Odie �eo Director of Code Compliance/ Zoning Administrator P93 CLOSED SESSION P94 ADJOURNMENT P95