05-02-2016 Regular MeetingRegular Meeting
May 2, 2016
Pittsylvania County Board of Supervisors
Monday, May 2, 2016
Regular Meeting
VIRGINIA: The Regular Meeting of the Pittsylvania County Board of Supervisors was held
on Monday, May 2, 2016 in the General District Courtroom of the Edwin R. Shields Addition in
Chatham, Virginia. Jessie L. Barksdale, Chair, called the meeting to order at 7:00 p.m. The following
members were present:
Jessie L. Barksdale Banister District
Elton W. Blackstock Staunton River District
Tim Barber Tunstall District
Ronald S. Scearce Westover District
Jerry A. Hagerman Callands-Gretna District
Robert W. Warren Chatham-Blairs District
Joe B. Davis Dan River District
Mr. Clarence C. Monday, County Administrator, Mr. J. Vaden Hunt, County Attorney, and
Ms. Rebecca Flippen, Deputy Clerk to the Board were also present.
Mr. Barksdale led the Moment of Silence, and then the Pledge of Allegiance.
Approval of Agenda
Motion was made by Mr. Warren, seconded by Mr. Barber, to approve the agenda with the
addition of a request from the Fire & Rescue Association for a Fire & Rescue Apparatus
Appropriation, which was unanimously approved by the Board.
Hearing of the Citizens
There were no sign ups to speak.
Mr. Barksdale acknowledged the attendance of the Honorable Mike Taylor, Sheriff for
Pittsylvania County.
Consent Agenda
Motion was made by Mr. Warren, seconded by Mr. Davis, to approve the Consent Agenda,
which was approved by the Board of Supervisors.
(a) Minutes – April 4, 2016 – Regular Meeting
April 19, 2016 – Adjourned Meeting
(b) Bill List – April 2016 (Online)
(c) Proclamation - Guillain-Barre Syndrome/Chronic Inflammatory Demyelinating
Polyneuropathy (GBS/CIDP) Awareness Month; May 2016
(d) Revised Section 125 Flexible Benefit Plan Adoption Agreement
(e) Proclamation – National Police Week: May 15-21, 2016
(f) Proclamation – National Teacher Appreciation Week; May 2-6, 2016
(g) Resolution of Recognition – Edward Blount
Mr. Warren’s motion was unanimously approved by the Board.
Regular Meeting
May 2, 2016
Pittsylvania County Board of Supervisors
Proclamation
GBS/CIDP AWARENESS MONTH
VIRGINIA: At the regular meeting of the Pittsylvania County Board of Supervisors held on
Monday, May 2, 2016, the following proclamation was adopted, proclaiming March 2016 as
Guillain-Barre Syndrome/Chronic Inflammatory Demyelinating Polyneuropathy (GBS/CIDP)
Awareness Month.
WHEREAS, the month of May has been designated as “GBS/ CIDP Awareness Month” to educate
the public and to focus attention on Guillain-Barre Syndrome (GBS) and Chronic Inflammatory
Demyelinating Polyneuropathy (CIDP); rare, paralyzing and potentially catastrophic disorders of the
peripheral nerves; and
WHEREAS, the cause of GBS and CIDP is unknown and the length of the illness is unpredictable.
It is characterized by rapid onset of weakness and often, paralysis of the legs, arms, breathing muscles
and face. Usually months of hospital care are required with patients and their families facing an
uncertain future, not knowing if and when recovery will occur. Some may face long-term disabilities
of varying degrees. GBS OR CIDP can develop in any person at any age, regardless of gender or
ethnic background; and
WHEREAS, in 1980, the Guillain-Barre Foundation International (now the GBS/CIPD Foundation
International), was founded to provide a support network to patients and their families through the
national office headquartered in Philadelphia and its 174 chapters with more than 30,000 members
throughout the United States, Canada, Asia, Europe, Australia, South America, and South Africa; and
WHEREAS, the local area chapter of the Guillain-Barre Foundation serves as the link between
patients, physicians, nurses, and families; providing educational materials and newsletters, as well as
funding medical research and conducting symposia; and
WHEREAS, the Guillain-Barre Foundation’s Medial Advisory Board includes prominent
neurologists active in GBS and CIDP research, leading physicians in rehabilitation medicine, and
physicians who, themselves, have had the disorder; then
NOW, THEREFORE, BE IT RESOLVED that the Pittsylvania County Board of Supervisors
proclaim May 2016 as GBS/CIDP Awareness Month in Pittsylvania County and encourages all
citizens to recognize the importance of raising awareness of Guillain-Barre Syndrome (GBS) and
Chronic Inflammatory Demyelinating Polyneuropathy (CIDP); and
BE IT FURTHER RESOLVED that a copy of this proclamation be forward to the local news
media.
The Honorable Michael W. Taylor, Sheriff, was present to accept the following proclamation.
Regular Meeting
May 2, 2016
Pittsylvania County Board of Supervisors
Proclamation
NATIONAL POLICE WEEK
May 15-21, 2016
TO RECOGNIZE NATIONAL POLICE WEEK 2016 AND TO HONOR THE SERVICE AND SACRIFICE OF
THOSE LAW ENFORCEMENT OFFICERS KILLED IN THE LINE OF DUTY WHILE PROTECTING OUR
COMMUNITIES AND SAFEGUARDING OUR DEMOCRACY.
WHEREAS, there are approximately 900,000 law enforcement officers serving in
communities across the United States, including the dedicated members of the Virginia State Police
and Pittsylvania County Sheriff’s Office; and
WHEREAS, there have been 15,725 assaults against law enforcement officers in 2014,
resulting in approximately 13,824 injuries; and
WHEREAS, since the first recorded death in 1791, more than 20,000 law enforcement
officers in the United States have made the ultimate sacrifice and been killed in the line of duty,
including eight members of the Pittsylvania County Sheriff’s Office; and
WHEREAS, the names of these dedicated public servants are engraved on the walls of the
National Law Enforcement Officers Memorial in Washington, D.C.; and
WHEREAS, 252 new names of fallen heroes are being added to the National Law
Enforcement Officers Memorial this spring, including 123 officers killed in 2015 and 129 officers
killed in previous years; and
WHEREAS, May 15, 2016 is designated as Peace Officers Memorial Day, in honor of all
fallen officers and their families and U.S. flags should be flown at half-staff;
WHEREAS, because May 15, 2016 falls on a Sunday, the service and sacrifice of all officers
killed in the line of duty will be honored on Tuesday, May 10, 2016 at 7:00 PM at the First Baptist
Church in Chatham; then
THEREFORE, BE IT RESOLVED that the Board of Supervisors formally designates May
15-21, 2016, as Police Week in Pittsylvania County, Virginia, and publicly salutes the service of
law enforcement officers in our community and in communities across the nation.
Regular Meeting
May 2, 2016
Pittsylvania County Board of Supervisors
Proclamation
Teacher Appreciation Week
May 2-6, 2016
VIRGINIA: At the regular meeting of the Pittsylvania County Board of Supervisors held on
Monday, May 2, 2016, the following proclamation was adopted celebrating Teacher Appreciation
Week May 2-6, 2016 and Teacher Appreciation Day May 3, 2016.
WHEREAS, teachers mold in a positive direction the future citizens and future leaders of our
country through guidance and education; and
WHEREAS, teachers encounter students of widely differing backgrounds and we entrust our
children with the teachers and they affect the lives of our children on a daily basis; and
WHEREAS, our country’s future depends upon providing quality education to all students; and
WHEREAS, teachers spend countless hours preparing lessons, evaluating progress, counseling and
coaching students and performing community service; and
WHEREAS, the Board of Supervisors recognizes and supports its teachers in educating the children
of Pittsylvania County; then
NOW, THEREFORE, BE IT RESOLVED that the Pittsylvania County Board of Supervisors
proclaims May 2-6, 2016 to be Teacher Appreciation Week and observes Tuesday, May 3, 2016 as
Teacher Appreciation Day; and
BE IT FURTHER RESOLVED that the Pittsylvania County Board of Supervisors strongly
encourages all citizens of Pittsylvania County to join in with personally expressing appreciation to
our teachers for their dedication and devotion to their work.
Edward Blount was present to receive the following Resolution:
Pittsylvania County Board of Supervisors
RESOLUTION
2016-05-02
VIRGINIA: At the regular meeting of the Pittsylvania County Board of Supervisors held in the
General District Courtroom of the Edwin R. Shields Courthouse Addition in Chatham, Virginia on
Monday, May 2, 2016, the following resolution was presented and adopted:
WHEREAS, Edward Blount is a resident of Pittsylvania County and a junior at Dan River
High School; and
Regular Meeting
May 2, 2016
WHEREAS, Edward Blount is CEO of Your Local Mushrooms, the enterprise he formed
during his seven-month participation in the 2015-16 Young Entrepreneurs Academy (YEA!) of the
Danville-Pittsylvania County Chamber of Commerce; and
WHEREAS, fifteen middle school and high school students participated in the 2015-16
Young Entrepreneurs Academy; and
WHEREAS, Edward Blount was named as the Sanders Scholar for his development of his
business, Your Local Mushrooms, and will move on to compete in Washington, D.C. at “America’s
Small Business Summit" for a national title, college scholarship awards and business-services prizes
against other student businesses across the county; and
WHEREAS, Edward Blount has been a past Chief of the Tuscarora Center, a section of the
National Honor Society of the Boy Scouts of America and is a candidate to be an Eagle Scout; and is
a member of the DECA Club at Dan River High School; and
WHEREAS, Edward Blount sets an exemplary role model for his peers and representation of
his generation; then
NOW, THEREFORE, BE IT RESOLVED, the Pittsylvania County Board of Supervisors,
on the behalf of all the citizens of Pittsylvania County, express their sincere admiration and
congratulations to Edward Blount in his being named the Sanders Scholar of the 2015-16 Young
Entrepreneurs Academy of the Danville-Pittsylvania County Chamber of Commerce; and wish him
continued success in both his upcoming competition at the America’s Small Business Summit in
Washington, D.C. and with his business, Your Local Mushrooms; and
BE IT FURTHER RESOLVED that a certified copy of this resolution be presented to
Edward.
Unfinished Business
At the April 19, 2016 Board of Supervisors meeting, a motion was made by Mr. Warren,
seconded by Mr. Blackstock, for the reappropriation of $97,085.84 as follows: $8,078.68 to County
Fleet-Parts (100-4-012520-6030), $2,423.35 to County Fleet-Labor, $200.00 to Clerk of Court-Copier
Lease (100-4-021600-60051), $500.00 to Sheriff-Project Lifesaver (100-4-031200-5882), $108.20 to
Sheriff-Police Supplies (100-4-031200-6010), $2,953.55 to Sheriff-Parts (100-4-031200-6030),
$1,089.60 to Sheriff-Labor (100-4-031200-6031), $250.00 to Fire Marshall-Training (100-4-031700-
5540), $41.00 to Jail-Food Supplies (100-4-033100-6002), $190.00 to Recreation-Recreation
Supplies (100-4-071100-6014), $1,800.00 Library-Office Supplies (100-4-073100-6001), $79,451.46
to WIA-Rent (251-4-353853-6014). This motion required a 10-Day Layover that had now been met
and the following Roll Call Vote was recorded: Mr. Barber-Yes; Mr. Hagerman-Yes; Mr.
Blackstock-Yes; Mr. Scearce-Yes; Mr. Davis-Yes; Mr. Warren-Yes; and Mr. Barksdale-Yes. Mr.
Warren’s motion was unanimously approved by the Board.
Motion was made by Mr. Blackstock, seconded by Mr. Warren, for the appropriation of
$21,100 for Professional Services and Scope of Work by Springsted, Inc. to facilitate the search
process for a new County Administrator. This motion required a 10-Day Layover.
Regular Meeting
May 2, 2016
New Business
The Legislative Committee met on Thursday, April 21, 2016 and the following
recommendations came from that committee to the full Board of Supervisors:
(a) Request to advertise a public hearing for the citizen input on a proposed amendment to
Chapter 43 of the Pittsylvania County Code. The committee proposed revisions that would mirror
requirements in accordance with the Virginia State and Local Government Conflicts of Interest Act
concerning the filing of Statement of Economic Interest and Disclosure forms. The committee’s
motion past by a 6 to 1 majority vote of the Board, with Mr. Hagerman opposing.
(b) Request to allow staff to send “Public Notice of Meeting” the week before each
scheduled Board meeting, and post the meeting’s agenda when the agenda packet is made available.
The “Public Notice of Meeting” would meet the State Code requirements for giving proper notice of
a meeting of elected officials. By waiting to post the actual agenda when the agenda packet was
ready for public notice, it would allow staff enough time for business items that were time sensitive to
be on the agenda and to assemble any documents for agenda items that was necessary for the meeting.
The agenda would still be placed in both the agenda packet, in the County Administrator’s Office,
and on the County’s website as before, but not until the entire agenda packet was ready fo r public
viewing. The committee’s motion past by a 6 to 1 majority vote, with Mr. Hagerman opposing.
(c) Request to hold a public hearing to amend the County’s By-Laws by removing the last
paragraph in Section 18 of Article VII and the Model of Excellence Statement. During discussion,
Mr. Barber pointed out that Article VIII, Section 8.1 stated “ Amendments to these By-Laws, Rules of
Procedure, and Standards of Conduct may be made at any meeting of the board by a majority vote of
the Board present, after a notice of intent to amend has been given to each Board member n ot less
than ten (10) days prior to such meeting.” Mr. Barber stated that either the Board need to follow the
current By-Laws concerning the procedure used to amend the By-Laws, or Section 8.1 of Article VIII
also needed to be amended, if the Board was going to hold a public hearing to make changes. The
Board then directed the County Attorney to amend Article VIII, Section 8.1 and bring the proposed
draft back to the Board at their May 17, 2016 adjourned meeting.
Mr. Monday explained that under his guidance, a personnel committee was formed over a
year ago with representatives from various departments that was charged with the task of review,
revisions, and/or updates to the personnel policies manual. The committee, along with the newly
hired Human Resources Manager, finalized updates in compliance with the Department of Labor, the
Equal Employment Opportunity Commission, the Wage and Hour Division, Virginia Workers’
Compensation Commission, and other state/federal employment regulators. Upon nearing the final
phase of the draft manual, department supervisors were provided copies for review and feedback.
After several discussions on departmental concerns, and several meetings between the County
Administrator and the Human Resources Manager, as well as the County Attorney, a final draft
manual was ready to present to the Board of Supervisors’ Personnel committee on April 19, 2016.
Minor changes were recommended by the BOS Personnel Committee and implemented. Motion was
then made by Mr. Barber, seconded by Mr. Warren, to approve the revised Personnel Policies Manual
as presented to the Board at this meeting and the following Roll Call Vote was recorded: Mr. Barber -
Yes; Mr. Hagerman-No; Mr. Blackstock-Yes; Mr. Scearce-Yes; Mr. Davis-Yes; Mr. Warren-Yes;
and Mr. Barksdale-Yes. Mr. Barber’s motion was approved by a 6-1 majority vote of the Board.
Regular Meeting
May 2, 2016
Motion was made by Mr. Blackstock, seconded by Mr. Barber, to approve a request from the
Honorable Mike Taylor, Sheriff, to donate 3 of the Sheriff Department’s surplus vehicles to the
Piedmont Training Academy for use at the Academy’s Emergency Vehicle Operations Course. The
following Roll Call Vote was recorded: Mr. Barber-Yes; Mr. Hagerman-Yes; Mr. Blackstock-Yes;
Mr. Scearce-Yes; Mr. Davis-Yes; Mr. Warren-Yes; and Mr. Barksdale-Yes. Mr. Blackstock’s
motion was unanimously approved by the Board.
Mr. Monday explained that Mark Naron, Animal Shelter Manager, recently received grant
funding in the amount of $2,500 from the The Community Foundation of the Dan River Region to be
used to purchase one molded composite Sani-Cage to house puppies. Motion was made by Mr.
Barber, seconded by Mr. Warren, to approve an appropriation in the amount of $2,500 from the The
Community Foundation of the Dan River Region to be used to purchase one molded composite Sani-
Cage to house puppies and the following Roll Call Vote was recorded: Mr. Barber-Yes; Mr.
Hagerman-Yes; Mr. Blackstock-Yes; Mr. Scearce-Yes; Mr. Davis-Yes; Mr. Warren-Yes; and Mr.
Barksdale-Yes. Mr. Barber’s motion was unanimously approved by the Board.
Mr. Monday explained that the Pittsylvania County Board of Supervisors, at its regularly
scheduled meeting on March 7, 2016, unanimously determined that no public necessity exists for the
continuation of the portion of State Route 946/Georges Lane (approximately 640 feet of Georges
Lane, from the end of state maintenance to the northeast boundary line of GPIN #2421-35-4527).
Accordingly, the Board authorized County Staff to send its Notice on Intent to Abandon said road to
the Virginia Department of Transportation (VDOT) Commissioner, post notice of same for a thirty
(30) day period, and run newspaper ads as required by Virginia Code § 33.2-909. During said
posting period, no interest person requested a public hearing regarding this matter. Motion was then
made by Mr. Warren, seconded by Mr. Barber, to adopt Resolution 2016-05-01, officially requesting
VDOT to abandon this section of road as described and removed it from it from the secondary
system of state highways. The following Roll Call Vote was recorded: Mr. Barber-Yes; Mr.
Hagerman-Yes; Mr. Blackstock-Yes; Mr. Scearce-Yes; Mr. Davis-Yes; Mr. Warren-Yes; and Mr.
Barksdale-Yes. Mr. Warren’s motion was unanimously approved by the Board.
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
RESOLUTION 2016-05-01
The Board of Supervisors of Pittsylvania County, V i r g i n i a ( t h e “ B o a r d ” ) , at its regular
meeting on the 2 n d day of May, 2016, adopted the following:
WHEREAS, public notice was posted as prescribed under § 33.2- 909, Code of Virginia,
1950, as amended, announcing the Board’s intent to abandon the road described below
from the secondary system of state highways, and offering to hold a public hearing on the
same, if so requested by any interested party; and
WHEREAS, the Commissioner of the Virginia Department of Transportation (“VDOT”) was
provided the prescribed notice of this Board's intent to abandon the subject section of road; and
WHEREAS, no person requested a public hearing on this matter during the statutory posting notice
period; and
WHEREAS, after considering all evidence available, this Board is satisfied that no public
necessity exists for the continuance of the section of Secondary Route 946, approximately 640 feet of
Georges Lane, from the end of state maintenance to the northeast boundary line of GPIN # 2421-35-4527 in
Regular Meeting
May 2, 2016
the Chatham-Blairs Magisterial District of Pittsylvania County, Virginia.
NOW, THEREFORE, BE IT RESOLVED, this Board abandons the above-described section of
road and removes it from the secondary system of state highways, subject to VDOT approval, pursuant
to § 3 3.2-909, Code of Virginia, 1950, as amended; and
WHEREAS, t h i s Board has provided VDOT with a plat dated May 27, 2014, depicting
the above-referenced portion of the secondary system of state highways to be abandoned, which plat is
hereby incorporated herein by reference.
BE IT FURTHER RESOLVED that a certified copy of this Resolution is forwarded to the
VDOT Commissioner .
Certification
I hereby certify that the foregoing Resolution was duly considered by the Board of Supervisor of Pittsylvania County, Virginia, at the
regular meeting in Pittsylvania County, Virginia, at which a quorum was present and that same was passed by a vote of 7 in favor and 0
opposed, this 2nd day of May, 2016.
Mr. Monday stated the County Administrator’s Office received a letter from Governor
Terence McAuliffe informing the Board that the Banister River Extension had been approved for
inclusion to the Virginia Treasures Program. The purpose of the program is to preserve, protect and
highlight Virginia’s most important ecological, cultural, scenic and recreational assets as well as its
special lands. Motion was made by Mr. Blackstock, seconded by Mr. Hagerman, to approve the
purchase of two (2) Virginia Treasures signs for a cost of $100 per sign, to be placed at the bridge on
U.S. 29 that crosses the Banister River, along with the Scenic River Designation Signs are located
there, contingent on site approval by VDOT; noting that funds for the purchase are available in the
Buildings & Grounds budget, in the Sign Line Item. Mr. Blackstock’s motion was unanimously
approved by the Board.
Items Added
Motion was made by Mr. Warren, seconded by Mr. Barber, for the appropriation of up to
$75,000 for a rescue truck; the authorization for negotiation for up to $195,000 of said truck after a
thorough inspection; and to authorize the County Administrator to sign any necessary documentation.
This motion required a 10-Day Layover.
Reports from County Administrator
Mr. Monday reminded everyone of the Middle School Parks Project Groundbreaking on May
11, 2016 at 11:00 am behind the Gretna Middle School.
Adjournment
Motion was made by Mr. Barber, seconded by Mr. Blackstock, to adjourn the meeting, which
was unanimously approved by the Board. The meeting ended at 8:15 pm.
__________________________________________
Jessie L. Barksdale, Chair
Pittsylvania County Board of Supervisors
__________________________________________
Clarence C. Monday, Clerk
Pittsylvania County Board of Supervisors