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04-19-2016 Adjourned Meeting Pittsylvania County Board of Supervisors Tuesday, April 19, 2016 Adjourned Regular Meeting VIRGINIA: The Adjourned Meeting of the Pittsylvania County Board of Supervisors was held on Tuesday, April 19, 2016 in the General District Courtroom of the Edwin R. Shields Addition in Chatham, Virginia. Jessie L. Barksdale, Chair, called the meeting to order at 7:00 p.m. The following members were present: Jessie L. Barksdale Banister District Elton W. Blackstock Staunton River District Ronald S. Scearce Westover District Jerry A. Hagerman Callands-Gretna District Robert W. Warren Chatham-Blairs District Joe B. Davis Dan River District Mr. Tim R. Barber, Tunstall District, was absent from the meeting. Mr. Clarence C. Monday, County Administrator, Mr. J. Vaden Hunt, County Attorney, Mr. Greg L. Sides, Assistant County Administrator for Planning and Development, Mr. Matt Rowe, Director for Economic Development, Mr. Fred Wydner, Director for Agribusiness, Ms. Kim Van Der Hyde, Director of Finance, Mr. Odie H. Shelton, Jr., Director of Code Compliance, and Ms. Rebecca Flippen, Deputy Clerk to the Board were also present. Mr. Barksdale led the Moment of Silence, and then the Pledge of Allegiance. Mr. Barksdale recognized the Honorable Vincent Shorter, Treasurer, and the Honorable Mike Taylor, Sheriff, in attendance. Approval of Agenda Motion was made by Mr. Warren, seconded by Mr. Hagerman, to approve the agenda, which was unanimously approved by the Board with the exception of Mr. Barber, who was absent. Hearing of the Citizens John Merricks, owner of a RV Dealership in Ringgold, stated the Commissioner of the Revenues Office, during one of several audits the offices has been performing on several businesses throughout the County, had assessed him for $3,412,661 additional value for an additional tax levy owed of $93,848.18. Mr. Merricks stated he was not trying to get out of paying taxes that is appears he unknowingly owed, but that he would like the Board of afford him a payment plan, or an extension to the deadline approaching in three days that he had to pay the bill by or face penalty fines. Richard Shumate of the Westover District offered a word of prayer. This concluded the Hearing of the Citizens. Consent Agenda There were no items on the Consent Agenda. Public Hearings Rezoning Cases Case 1: Hutson Farms, LLC – Chatham/Blairs Election District: R-16-006 R-1, Residential Suburban Subdivision District to B-2, Business District, General Mr. Barksdale opened the public hearing at 7:09pm. Mr. Shelton explained Hutson Farms, LLC, had petitioned to rezone 2.00 acres, located on SR 718/Dry Fork Road, in the Chatham-Blairs Election District from R-1, Residential Suburban Subdivision District to B-2, Business District, General. Mr. Shelton stated that once the property was rezoned to B-2, all uses listed under Section 35-365 were a permitted use. The Planning Commission, with no opposition, recommended granting the petitioner’s request. Linda Hutson Green was present to represent the petition. No one signed up to speak and Mr. Barksdale closed the hearing at 7:11pm. Motion was made by Mr. Warren, seconded by Mr. Blackstock, to approve granting the petitioner’s request of rezoning Case R-16-006 from R-1 to B-2 and the following Roll Call Vote was recorded: Mr. Barber: Absent; Mr. Hagerman-Yes; Mr. Blackstock-Yes; Mr. Scearce: Yes; Mr. Davis-Yes; Mr. Warren-Yes; and Mr. Barksdale-Yes. Mr. Warren’s motion to rezone Case R- 16-006 from R-1 to B-2 was unanimously approved by the Board with the exception of Mr. Barber, who was absent. Case 2: Curtis Wade Arthur, Sr. – Staunton River Election District: R-16-007 R-1, Residential Suburban Subdivision District to A-1, Agricultural District Mr. Barksdale opened the public hearing at 7:12pm. Mr. Shelton explained Curtis Wade Arthur, Sr., had petitioned to rezone 63.89 acres, located off State Road 642/Shula Drive (on C W Lane), in the Staunton River Election District from R-1, Residential Suburban Subdivision District to A- 1, Agricultural District. Once the property is rezoned to A-1, all uses listed under Section 35-178 are a permitted use. The Planning Commission, with opposition, recommended granting the petitioner’s request. Harold Arthur was there to represent the petition. Mr. Arthur stated he and his brother, Curtis only wished to keep the property for farmland, as that is what it was currently being used for. Rusty Giles, who lives across from the property in Case R-16-007, stated that initially he was concerned about mobile homes being set up on the property once it was rezoned, but after talking with Harold and Curtis Arthur, he was now supported rezoning the property. No one else signed up to speak and Mr. Barksdale closed the hearing at 7:18pm. Motion was made by Mr. Blackstock, seconded by Mr. Warren, to approve granting the petitioners’ request to rezone Case R-16-007 from R-1 to A-1 and the following Roll Call Vote was recorded: Mr. Barber: Absent; Mr. Hagerman-Yes; Mr. Blackstock-Yes; Mr. Scearce: Yes; Mr. Davis-Yes; Mr. Warren-Yes; and Mr. Barksdale-Yes. Mr. Blackstock’s motion to rezone Case R-16-007 from R-1 to A-1 was unanimously approved by the Board with the exception of Mr. Barber, who was absent. Case 3: Cristofer G. Nauta & Lizbeth H. Nauta – Callands/Gretna Election District: R-16-008 R-1, Residential Suburban Subdivision District to A-1, Agricultural District Mr. Barksdale opened the public hearing at 7:20pm. Mr. Shelton explained Cristofer and Lizbeth Nauta had petitioned to rezone a total of 17.95 acres, two (2) parcels of land, located on State Road 649/Anderson Mill Road, in the Callands-Gretna Election District from R-1, Residential Suburban Subdivision District to A-1, Agricultural District. Once the properties are rezoned to A-1, all uses listed under Section35-178 are a permitted use. The Planning Commission, with no opposition, recommended granting the petitioners’ request. Lizbeth Nauta was there to represent the petition. No one signed up to speak and Mr. Barksdale closed the hearing at 7:21pm. Motion was made by Mr. Hagerman, seconded by Mr. Blackstock, to approve granting the petitioners’ request to rezone Case R-16-008 from R-1 to A-1 and the following Roll Call Vote was recorded: Mr. Barber: Absent; Mr. Hagerman -Yes; Mr. Blackstock-Yes; Mr. Scearce: Yes; Mr. Davis-Yes; Mr. Warren-Yes; and Mr. Barksdale-Yes. Mr. Hagerman’s motion to rezone Case R-16-008 from R-1 to A-1 was unanimously approved by the Board with the exception of Mr. Barber, who was absent. Case 4: Harold Ramsey Arthur – Staunton River Election District: R-16-009 R-1, Residential Suburban Subdivision District to A-1, Agricultural District Mr. Barksdale opened the public hearing at 7:22pm. Mr. Shelton explained that Harold Ramsey Arthur had petitioned to rezone 84.25 acres, l ocated on State Road 642/Shula Drive, in the Staunton River Election District from R-1, Residential Suburban Subdivision District to A-1, Agricultural District. Once the property is rezoned to A-1, all uses listed under Section 35-178 are a permitted use. The Planning Commission, with opposition, recommended granting the petitioner’s request. Harold Arthur was there to represent the petition. Mr. Arthur stated the intent of rezoning this property was the same as in Case R-16-007; to combine all the parcels being used for farming and rezone them to A-1. No one signed up to speak and Mr. Barksdale closed the hearing at 7:24pm. Motion was made by Mr. Blackstock, seconded by Mr. Warren, to approve granting the petitioners’ request to rezone Case R-16-009 from R-1 to A-1 and the following Roll Call Vote was recorded: Mr. Barber: Absent; Mr. Hagerman -Yes; Mr. Blackstock-Yes; Mr. Scearce: Yes; Mr. Davis-Yes; Mr. Warren-Yes; and Mr. Barksdale-Yes. Mr. Blackstock’s motion to rezone Case R-16-009 from R-1 to A-1 was unanimously approved by the Board with the exception of Mr. Barber, who was absent. Case 5: C&H Properties – Staunton River Election District: R-16-010 R-1, Residential Suburban Subdivision District to A-1, Agricultural District Mr. Barksdale opened the public hearing at 7:25pm. Mr. Shelton explained C & H Properties had petitioned to rezone a total of 90.94 acres, seven (7) parcels of land, located on and off State Road 655/Rockford School Road, in the Staunton River Election District from R-1, Residential Suburban Subdivision District to A-1, Agricultural District. Once the properties are rezoned to A-1, all uses listed under Section 35-178 are a permitted use. The Planning Commission, with opposition, recommended granting the petitioner’s request. Harold Arthur was there to represent the petition. Mr. Arthur stated C&H Properties was owned by him and his brother, Curtis Arthur. And as in the previous two cases involving them, this property would be combined with those properties, and continue to be used for farming purposes. No one signed up to speak and Mr. Barksdale closed the hearing at 7:27pm. Motion was by Mr. Blackstock, seconded by Mr. Warren, to approve granting the petitioners’ request to rezone Case R-16-010 from R-1 to A-1 and the following Roll Call Vote was recorded: Mr. Barber: Absent; Mr. Hagerman-Yes; Mr. Blackstock-Yes; Mr. Scearce: Yes; Mr. Davis-Yes; Mr. Warren-Yes; and Mr. Barksdale-Yes. Mr. Blackstock’s motion to rezone Case R-16-010 from R-1 to A-1 was unanimously approved by the Board with the exception of Mr. Barber, who was absent. This concluded the Public Hearings. Presentations Dr. Julie Brown, Melanie Davis, and Joyce Wright, members of the Institute for Advance Learning and Research (IALR) Board of Trustees were present to give the Board an update on the activities that were occurring at the institute. Some of the activities they discussed were the mobile STEM center; the Care Choices Youth Expo, the Capstone Project involving the Precision Machine Program with the Pittsylvania County Public School, Danville Community College and the IALR, and various advanced scientific research being performed here in Pittsylvania County by a scientist team involving agricultural breakthroughs with vegetables, the latter including but not limited to using developing 100 new plant varieties that will grow well in this region. The Honorable Mike Taylor, Sheriff, spoke to the Board about Crime Prevention Through Environmental Design (CPTED). Sheriff Taylor said CPTED is based on the principle that proper design and effective use of buildings and public spaces can lead to a reduction in the fear and incidence of crime, and an improvement in the quality of life for citizens. Learning how to assess conditions in of public spaces and applying practical access control (doors, fences), surveillance (lighting, windows, landscaping), territorial reinforcement (signs, sidewalks, ordinances), and maintenance (code enforcement, community clean ups) to improve your community, your neighborhood, public buildings such as the Courthouse facility and/or homes. The project the Sheriff’s office, Judge Moreau, and County Administration have being working on to increase the Courthouse security was based upon CPTED. Kay Crane, CEO for PATHS, spoke to the Board concerning her request that the Board consider partnering with PATHS by allowing PATHS to have access to the National Guard Armory in order to expand its cope of care. PATHS current facility will not allow for any additions and there is a need to expand services and capacity to see more patients. The Chatham PATHS office feels there is a current need to add a medical provider to see adults. Ms. Crane, along with Ms. Sherry Flanagan, Director for the Pittsylvania County Social Services office, concluded by voicing the need also for a Women’s Health Center; noting all these additions would not only benefit the community on a health level, but the expansions would create jobs. Fred Wydner, Director of Agribusiness, stated as local food systems have gained popularity, there has been public inquiry into expanding the county’s resources for food processing, packaging, and distribution. The Board of Supervisors had determined this to be a reasonable request and directed the Office of Agribusiness Development to initiate this research and to develop a potential feasibility study to assess the community needs. While researching potential organizations to perform a study of this magnitude, Mr. Wydner said the Health Collaborative of the Dan River Region was formalized under the auspice of the Danville Regional Foundation. The Health Collaborative was established to determine the community health needs of our citizenry and has been divided into 5 focus areas. One of those focus areas is entitled Healthy Eating. While working with this initiative, the group has determined the need for the same information for the region as was requested by the BOS. During the initial research performed by the Office of Agribusiness Development, it was determined that a study of this caliber would cost an estimated $30,000.00 of which an AFID grant was to be utilized to offset half of these expenses. However, as The Health Collaborative has identified the same needs, project funds from the Danville Regional Foundation have been provided to cover the entire cost of this study, thereby saving the taxpayers of the county these study dollars. Mr. Wydner said the first phase of the study will last 5 months and will determine the need for these processing, packaging and distribution avenues for Pittsylvania County, Danville, and Caswell County. This will be delivered during the Health Summit to be held in September. Phase 2, will then be initiated, IF there is a determination that an enhanced local food system is necessary. Phase 2 will include building design, and potential site location and is slated to be finished five months from the completion of Phase 1. As this research has been identified by multiple agencies, and there are funds available to offset the cost of this study, staff recommends the continued allowance of the Director of Agribusiness Development to work with The Health Collaborative on this region wide project which will benefit the citizens of Pittsylvania County and to offer commendation to the Danville Regional Foundation for their willingness to cover all expenses associated with this research process and study. Motion was made by Mr. Warren, seconded by Mr. Davis, to authorize the Director of Agribusiness to work with The Health Collaborative on this region wide project, which was unanimously approved by the Board with the exception of Mr. Barber, who was absent. New Business The Personnel Committee met at 5:30 PM on April 19, 2016. Mr. Warren, Chair for the Personnel Committee submitted the Committee’s following motions for action to the Board of Supervisors: 1) To hire Springsted, Inc., a professional executive recruiting firm, to coordinate the search for a County Administrator The specific scope of work is flexible to meet the exact needs of the Board and is defined in the near future. Negotiated fees equal $21,100. Standard services include the following Scope of Work:  Developing position profile specific for the County  Advertising  Receiving Applications  Reviewing applications and comparing credentials/experience to position profile  Recommending slate for consideration by Board of Supervisors and providing full report of candidates  Assisting Board of Supervisors in narrowing candidates  Scheduling interviews  Conducting background check  Assisting during interviews as directed by the Board of Supervisors  Negotiating terms and contract 2) Direct staff to seek financial support for the above services. The Board of Supervisors unanimously approved both motions from the Personnel Committee with the exception of Mr. Barber, who was absent. Mr. Monday explained Pittsylvania County originally issued Series 2008A Notes during the renovation of the 4 county high schools in the amount of $20,000,000. Short-term construction notes were issued at that time in hopes that the County would be able to utilize the State’s Literary Loan Program to permanently finance these notes at 2% interest. These notes have been refinanced twice since this time in 2010 and again in 2012. The Board of Supervi sors voted at their regular meeting, September 8, 2016 to pay down principal on these notes in the amount of $4.9 million, leaving a balance to refinance of $15 million. The County has been advised that it would be in its best interest to permanently finance the remainder of these notes at this time since it is highly unlikely that the County will be able to utilize literary fund monies in the near future and since the market at this time has favorable interest rates. Mr. Monday said that before the Board was Resolution 2016-04-03 which provides for the issuance and sale of general obligation school refunding bonds, Series 2016 in an aggregate principal amount not to exceed $15,000,000. Motion was made by Mr. Blackstock, seconded by Mr. Scearce, to approve Resolution 2016-04-03 and authorize the County Administrator to sign all necessary documentation. The following Roll Call Vote was recorded: Mr. Barber: Absent; Mr. Hagerman -Yes; Mr. Blackstock-Yes; Mr. Scearce: Yes; Mr. Davis-Yes; Mr. Warren-Yes; and Mr. Barksdale-Yes. Mr. Blackstock’s motion was unanimously approved by the Board with the exception of Mr. Barber, who was absent. Resolution 2016-04-03 RESOLUTION PROVIDING FOR THE ISSUANCE AND SALE OF GENERAL OBLIGATION SCHOOL REFUNDING BONDS, SERIES 2016, OF PITTSYLVANIA COUNTY, VIRGINIA, IN AN AGGREGATE PRINCIPAL AMOUNT NOT TO EXCEED $15,000,000, PROVIDING FOR THE FORM, DETAILS AND PAYMENT OF SUCH BONDS, AND PROVIDING FOR THE REFUNDING OF THE COUNTY’S GENERAL OBLIGATION SCHOOL REFUNDING NOTES, SERIES 2012 WHEREAS, Pittsylvania County, Virginia (the “County”) is a political subdivision of the Commonwealth of Virginia, and pursuant to, and subject to the provisions of, the Public Finance Act of 1991, Chapter 26, Title 15.2, Code of Virginia of 1950, as amended (the “Act”), the Board of Supervisors of the County (the “Board”) is authorized to contract debts on behalf of the County and to issue, as evidence thereof, bonds, notes or other obligations payable from pledges of the full faith and credit of the County; WHEREAS, the County has previously issued its $19,945,000 General Obligation School Refunding Notes, Series 2012 (the “Series 2012 Notes”), which refunded the County’s $20,090,000 General Obligation School Refunding Notes, Series 2010A, which refunded the County’s $20,000,000 General Obligation School Notes, Series 2008A (the “Series 2008A Notes”), the proceeds of which financed certain school capital improvements; WHEREAS, the issuance of the Series 2008A Notes was approved by a referendum held by the County on November 6, 2007; WHEREAS, the County has determined that it is advisable to issue general obligation school refunding bonds (the “Bonds”) to refund the Series 2012 Notes, currently outstanding in the principal amount of $15,000,000 (the “Refunded Bonds”); and WHEREAS, the County’s administration and a representative of Public Financial Management, Inc., the County’s financial advisor (the “Financial Advisor”), have recommended to the Board that the County issue and sell the Bonds through a competitive public offering; BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF PITTSYLVANIA COUNTY, VIRGINIA: Issuance of Bonds. The Board finds and determines that it is in the best interest of the County to provide for the issuance and sale of a series of Bonds, heretofore authorized, in an aggregate principal amount not to exceed $15,000,000 and to use the proceeds thereof, together with other funds as may be available, to refund the Refunded Bonds and to pay costs incurred in connection with issuing such bonds and refunding the Refunded Bonds. Bond Details. The Bonds shall be designated “General Obligation School Refunding Bonds, Series 2016,” or such other designation as may be determined by the County Administrator (which term shall include the Assistant County Administrator). The Bonds shall be in registered form, shall be dated such date as may be determined by the County Administrator, shall be in denominations of $5,000 and integral multiples thereof and shall be numbered R-1 upward, or such other designation as appropriate. Subject to Section 8, the issuance and sale of the Bonds are authorized on terms as shall be satisfactory to the County Administrator; provided, however, that the Bonds of such series (a) shall have a “true” or “Canadian” interest cost not to exceed 3.5% (taking into account any original issue discount or premium), (b) shall be sold to the purchaser thereof at a price not less than 98% of the principal amount thereof (excluding any original issue discount) and (c) shall mature or be subject to mandatory sinking fund redemption in annual installments ending no later than December 31, 2031. Principal of the Bonds shall be payable annually on dates determined by the County Administrator. Each Bond shall bear interest from its date at such rate as shall be determined at the time of sale, calculated on the basis of a 360 -day year of twelve 30-day months, and payable semiannually on dates determined by the County Administrator. Principal and premium, if any, shall be payable to the registered owners upon surrender of Bonds as they become due at the office of the Registrar (as hereinafter defined). Interest shall be payable by check or draft mailed to the registered owners at their addresses as they appear on the registration books kept b y the Registrar on a date prior to each interest payment date that shall be determined by the County Administrator (the “Record Date”); provided, however, that at the request of the registered owner of the Bonds, payment may be made by wire transfer pursuant to the most recent wire instructions received by the Registrar from such registered owner. Principal, premium, if any, and interest shall be payable in lawful money of the United States of America. Initially, one Bond certificate for each maturity of the Bonds shall be issued to and registered in the name of The Depository Trust Company, New York, New York (“DTC”), or its nominee. The County has heretofore entered into a Letter of Representations relating to a book- entry system to be maintained by DTC with respect to the Bonds. “Securities Depository” shall mean DTC or any other securities depository for the Bonds appointed pursuant to this Section. In the event that (a) the Securities Depository determines not to continue to act as the securities depository for the Bonds by giving notice to the Registrar, and the County discharges the Securities Depository of its responsibilities with respect to the Bonds, or (b) the County in its sole discretion determines (i) that beneficial owners of Bonds shall be able to obtain certificated Bonds or (ii) to select a new Securities Depository, then the Finance Director of the County shall, at the direction of the County, attempt to locate another qualified securities depository to serve as Securities Depository and authenticate and deliver certificated Bonds to the new Securities Depository or its nominee or to the beneficial owners or to the Securities Depository participants on behalf of beneficial owners substantially in the form provided for in Section 5; provided, however, that such form shall provide for interest on the Bonds to be payable (1) from the date of the Bonds if they are authenticated prior to the first interest payment date or (2) otherwise from the interest payment date that is or immediately precedes the date on which the Bonds are authenticated (unless payment of interest thereon is in default, in which case interest on such Bonds shall be payable from the date to which interest has been paid). In delivering certificated Bonds, the Finance Director of the County shall be entitled to rely on the records of the Securities Depository as to the beneficial owners or the records of the Securities Depository participants acting on behalf of beneficial owners. Such certificated Bonds will then be registrable, transferable and exchangeable as set forth in Section 7. So long as there is a Securities Depository for the Bonds, (1) it or its nominee shall be the registered owner of the Bonds; (2) notwithstanding anything to the contrary in this Resolution, determinations of persons entitled to payment of principal, premium, if any, and interest, transfers of ownership and exchanges and receipt of notices shall be the responsibility of the Securities Depository and shall be effected pursuant to rules and procedures established by such Securities Depository; (3) the Registrar and the County shall not be responsible or liable for maintaining, supervising or reviewing the records maintained by the Securities Depository, its participants or persons acting through such participants; (4) references in this Resolution to registered owners of the Bonds shall mean such Securities Depository or its nominee and shall not mean the beneficial owners of the Bonds; and (5) in the event of any inconsistency between the provisions of this Resolution and the provisions of the above-referenced Letter of Representations such provisions of the Letter of Representations, except to the extent set forth in this paragraph and the next preceding paragraph, shall control. Redemption Provisions. The Bonds may be subject to redemption prior to maturity at the option of the County on or after dates, if any, determined by the County Administrator, in whole or in part at any time, at a redemption price equal to the principal amount of the Bonds, together with any interest accrued to the redemption date, plus a redemption premium not to exceed 1% of the principal amount of the Bonds, such redemption premium to be determined by the County Administrator. Any term bonds may be subject to mandatory sinking fund redemption upon terms determined by the County Administrator. If less than all of the Bonds are called for redemption, the maturities of the Bonds to be redeemed shall be selected by the Finance Director of the County in such manner as such officer may determine to be in the best interest of the County. If less than all the Bonds of any maturity are called for redemption, the Bonds within such maturity to be redeemed shall be selected by the Securities Depository pursuant to its rules and procedures or, if the book-entry system is discontinued, shall be selected by the Registrar by lot in such manner as the Registrar in its discretion may determine. In either case, (a) the portion of any Bond to be redeemed shall be in the principal amount of $5,000 or some integral multiple thereof, and (b) in selecting Bonds for redemption, each Bond shall be considered as representing that number of Bonds that is obtained by dividing the principal amount of such Bond by $5,000. The County shall cause notice of the call for redemption identifying the Bonds or portions thereof to be redeemed to be sent by facsimile or electronic transmission, registered or certified mail or overnight express delivery, not less than 30 nor more than 60 days prior to the redemption date, to the registered owner of the Bonds. The County shall not be responsible for giving notice of redemption to anyone other than DTC or another qualified securities depository then serving or its nominee unless no qualified securities depository is the registered owner of the Bonds. If no qualified securities depository is the registered owner of the Bonds, notice of redemption shall be mailed to the registered owners of the Bonds. If a portion of a Bond is called for redemption, a new Bond in principal amount equal to the unredeemed portion thereof will be issued to the registered owner upon the surrender thereof. In the case of an optional redemption, the notice may state that (a) it is conditioned upon the deposit of moneys, in an amount equal to the amount necessary to effect the redemption, no later than the redemption date or (b) the County retains the right to rescind such notice on or prior to the scheduled redemption date (in either case, a “Conditional Redemption”), and such notice and optional redemption shall be of no effect if such moneys are not so deposited or if the notice is rescinded as described herein. Any Conditional Redemption may be rescinded at any time. The County shall give prompt notice of such rescission to the affected Bon dholders. Any Bonds subject to Conditional Redemption where redemption has been rescinded shall remain outstanding, and the rescission shall not constitute an event of default. Further, in the case of a Conditional Redemption, the failure of the County to make funds available on or before the redemption date shall not constitute an event of default, and the County shall give immediate notice to all organizations registered with the Securities and Exchange Commission (the “SEC”) as securities depositories or the affected Bondholders that the redemption did not occur and that the Bonds called for redemption and not so paid remain outstanding. Execution and Authentication. The Bonds shall be signed by the manual or facsimile signature of the Chairperson or Vice Chairperson, the County’s seal shall be affixed thereto or a facsimile thereof printed thereon and shall be attested by the manual or facsimile signature of the Clerk of the Board; provided, however, that no Bond signed by facsimile signatures shall be valid until it has been authenticated by the manual signature of an authorized officer or employee of the Registrar and the date of authentication noted thereon. Bond Form. The Bonds shall be in substantially the form of Exhibit A, with such completions, omissions, insertions and changes not inconsistent with this Resolution as may be approved by the officers signing the Bonds, whose approval shall be evidenced conclusively by the execution and delivery of the Bonds. Pledge of Full Faith and Credit. The full faith and credit of the County are irrevocably pledged for the payment of principal of and premium, if any, and interest on the Bonds. Unless other funds are lawfully available and appropriated for timely payment of the Bonds, the Board shall levy and collect an annual ad valorem tax, over and above all other taxes authorized or limited by law and without limitation as to rate or amount, on all locally taxable property in the County sufficient to pay when due the principal of and premium, if any, and interest on the Bonds. Registration, Transfer and Owners of Bonds. The County Administrator is hereby authorized and directed to appoint a qualified bank or trust company as paying agent and registrar for the Bonds (the “Registrar”). The Registrar shall maintain registration books for the registration of the Bonds and transfers thereof. Upon presentation and surrender of any Bonds to the corporate trust office of the Registrar, together with an assignment duly executed by the registered owner or the owner’s duly authorized attorney or legal representative in such form as shall be satisfactory to the Registrar, the County shall execute, and the Registrar shall authenticate, if required by Section 4, and deliver in exchange, a new Bond or Bonds having an equal aggregate principal amount, in authorized denominations, of the same form and maturity, bearing interest at the same rate, and registered in the name(s) as requested by the then registered owner or the owner’s duly authorized attorney or legal representative. Any such exchange shall be at the expense of the County, except that the Registrar may charge the person requesting such exchange the amount of any tax or other governmental charge required to be paid with respect thereto. The Registrar shall treat the registered owner as the person exclusively entitled to payment of principal, premium, if any, and interest and the exercise of all other rights and powers of the owner, except that interest payments shall be made to the person shown as owner on the registration books on the Record Date. Sale of Bonds. The Board approves the following terms of the sale of the Bonds. The Bonds shall be sold by competitive bid in a principal amount to be determined by the County Administrator, in collaboration with the Financial Advisor, and subject to the limitations set forth in Section 1. The County Administrator shall also determine (a) the interest rates of the Bonds, maturity schedule of the Bonds and the price to be paid for the Bonds, subject to the limitations set forth in Section 2, (b) the redemption provisions of the Bonds, subject to the limitations set forth in Section 3 and (c) the dated date, the principal and interest payment dates and the Record Date of the Bonds, all as the County Administrator determines to be in the best interest of the County. The County Administrator shall receive bids for the Bonds and award the Bonds to the bidder providing the lowest “true” or “Canadian” interest cost, subject to the limitations set forth in Section 2. Following the sale of the Bonds, the County Administrator shall file a certificate with the Board setting forth the final terms of the Bonds. The actions of the County Administrator in selling the Bonds shall be conclusive, and no further action shall be necessar y on the part of the Board. Notice of Sale. The County Administrator, in collaboration with the Financial Advisor, is authorized and directed to take all proper steps to advertise the Bonds for sale substantially in accordance with the form of Notice of Sale (attached to the Preliminary Official Statement referenced below), which is hereby approved; provided that the County Administrator, in collaboration with the Financial Advisor, may make such changes in the Notice of Sale not inconsistent with this Resolution as he may consider to be in the best interest of the County. Official Statement. The draft Preliminary Official Statement describing the Bonds, copies of which have been made available prior to this meeting, is hereby approved as the Preliminary Official Statement by which the Bonds will be offered for sale to the public; provided that the County Administrator, in collaboration with the Financial Advisor, may make such completions, omissions, insertions and changes in the Preliminary Official Statement not inconsistent with this Resolution as the County Administrator may consider to be in the best interest of the County. After the Bonds have been sold, the County Administrator, in collaboration with the Financial Advisor, shall make such completions, omissions, insertions and changes in the Preliminary Official Statement not inconsistent with this Resolution as are necessary or desirable to complete it as a final Official Statement. The County shall arrange for the delivery to the purchaser of the Bonds of a reasonable number of printed copies of the final Official Statement, within seven business days after the Bonds have been sold, for delivery to each potential investor requesting a copy of the Official Statement and to each person to whom the purchaser initially sells Bonds. Official Statement Deemed Final. The County Administrator is authorized, on behalf of the County, to deem the Preliminary Official Statement and the Official Statement in final form, each to be final as of its date within the meaning of Rule 15c2-12 (the “Rule”) of the SEC, except for the omission in the Preliminary Official Statement of certain pricing and other information permitted to be omitted pursuant to the Rule. The distribution of the Preliminary Official Statement and the execution and delivery of the Official Statement in final form shall be conclusive evidence that each has been deemed final as of its date by the County, except for the omission in the Preliminary Official Statement of such pricing and other information permitted to be omitted pursuant to the Rule. Preparation and Delivery of Bonds. After the Bonds have been awarded, the officers of the County are authorized and directed to take all proper steps to have the Bonds prepared and executed in accordance with their terms and to deliver the Bonds to the purchaser thereof upon payment therefor. Redemption of Refunded Bonds. The Board hereby authorizes the optional redemption of the Refunded Bonds. The County Administrator or his designee shall provide for a notice of redemption to be given to the registered owners of the Refunded Bonds in accordance with the resolution providing for the issuance of the Refunded Bonds. Escrow Deposit Agreement. The County Administrator is authorized to determine if an escrow deposit agreement (the “Escrow Agreement”) is required for the refunding of the Refunded Bonds. If the County Administrator determines that an Escrow Agreement is necessary, the County Administrator is authorized and directed to execute the Escrow Agreement between the County and an escrow agent to be appointed by the County Administrator (the “Escrow Agent”) with respect to the Refunded Bonds. The Escrow Agreement shall be in the form approved by the County Administrator, in collaboration with the County Attorney and the County’s bond counsel, and shall provide for the deposit and investment of a portion of the Bond proceeds for the defeasance of the Refunded Bonds. The execution of the Escrow Agreement by the County Administrator shall constitute conclusive evidence of such official’s approval of the Escrow Agreement. The Escrow Agreement shall provide for the irrevocable deposit of a portion of the Bond proceeds (the “Refunding Portion”) in an escrow fund that shall be sufficient, when invested in noncallable, direct obligations of the United States Government (the “Government Obligations”), to provide for payment of principal of, premium, if any, and interest on the Refunded Bonds; provided, however, that such Refunding Portion shall be invested in such manner that none of the Bonds will be “arbitrage bonds” within the meaning of Section 148 of the Internal Revenue Code of 1986, as amended, and regulations issued pursuant thereto (the “Code”). The Escrow Agent is authorized and directed to execute initial and final subscription forms for the purchase of the Government Obligations and such other contracts and agreements necessary to provide for the defeasance of the Refunded Bonds as are approved by the County Administrator, in collaboration with the County Attorney and the County’s bond counsel. Deposit of Bond Proceeds. The County Treasurer is authorized and directed (a) to provide for the delivery of the Refunding Portion to the Escrow Agent for deposit in the escrow fund established by the Escrow Agreement, in an amount that shall be sufficient, together with any other funds deposited with the Escrow Agent and the interest thereon when invested as provided in the Escrow Agreement, (i) to pay when due the interest on the Refunded Bonds to the first respective dates on which they may be redeemed at the option of the County and (ii) to pay upon the earlier of maturity or redemption the principal of the Refunded Bonds and (b) to provide for the deposit of the remaining proceeds of the Bonds in a special account to be used to pay the costs incurred in refunding the Refunded Bonds and the costs of issuing the Bonds. The County Treasurer is further authorized and directed to take all such further action as may be necessary or desirable in connection with the payment and refunding of the Refunded Bonds. Arbitrage Covenants. o The County represents that there have not been issued, and covenants that there will not be issued, any obligations that will be treated as part of the same issue of obligations as the Bonds within the meaning of Treasury Regulations Section 1.150-1(c). The County covenants that it shall not take or omit to take any action the taking or omission of which will cause the Bonds to be “arbitrage bonds” within the meaning of Section 148 of the Code or otherwise cause interest on the Bonds to be includable in the gross income for federal income tax purposes of the registered owners thereof under existing law. Without limiting the generality of the foregoing, the County shall comply with any provision of law that may require the County at any time to rebate to the United States any part of the earnings derived from the investment of the gross proceeds of the Bonds, unless the County receives an opinion of nationally recognized bond counsel that such compliance is not required to prevent interest on the Bonds from being includable in the gross income for federal income tax purposes of the registered owners thereof under existing law. The County shall pay any such required rebate from its legally available funds. Non-Arbitrage Certificate and Elections. Such officers of the County as may be requested by the County’s bond counsel are authorized and directed to execute an appropriate certificate setting forth (a) the expected use and investment of the proceeds of the Bonds in order to show that such expected use and investment will not violate the provisions of Section 148 of the Code and (b) any elections such officers deem desirable regarding rebate of earnings to the United States for purposes of complying with Section 148 of the Code. Such certificate shall be prepared in consultation with the County’s bond counsel, and such elections shall be made after consultation with bond counsel. Limitation on Private Use. The County covenants that it shall not permit the proceeds of the Bonds or the facilities refinanced with the proceeds of the Bonds to be used in any manner that would result in (a) 5% or more of such proceeds or the facilities refinanced with such proceeds being used in a trade or business carried on by any person other than a governmental unit, as provided in Section 141(b) of the Code, (b) 5% or more of such proceeds or the facilities refinanced with such proceeds being used with respect to any output facility (other t han a facility for the furnishing of water), within the meaning of Section 141(b)(4) of the Code, or (c) 5% or more of such proceeds being used directly or indirectly to make or finance loans to any persons other than a governmental unit, as provided in Section 141(c) of the Code; provided, however, that if the County receives an opinion of nationally recognized bond counsel that any such covenants need not be complied with to prevent the interest on the Bonds from being includable in the gross income for federal income tax purposes of the registered owners thereof under existing law, the County need not comply with such covenants. Continuing Disclosure Agreement. The Chairperson, Vice Chairperson and the County Administrator, any of whom may act, are hereb y authorized and directed to execute a continuing disclosure agreement (the “Continuing Disclosure Agreement”) setting forth the reports and notices to be filed by the County and containing such covenants as may be necessary to assist the purchaser of the Bonds in complying with the provisions of the Rule promulgated by the SEC. The Continuing Disclosure Agreement shall be substantially in the form of the County’s prior Continuing Disclosure Agreements, which is hereby approved for purposes of the Bonds; provided that the County Administrator, in collaboration with the Financial Advisor, may make such changes in the Continuing Disclosure Agreement not inconsistent with this Resolution as the County Administrator may consider to be in the best interest of the County. The execution thereof by such officers shall constitute conclusive evidence of their approval of any such completions, omissions, insertions and changes. Other Actions. All other actions of officers of the County in conformity with the purposes and intent of this Resolution and in furtherance of the issuance and sale of the Bonds are hereby ratified, approved and confirmed. The officers of the County are authorized and directed to execute and deliver all certificates and instruments and to take all such further action as may be considered necessary or desirable in connection with the issuance, sale and delivery of the Bonds. Repeal of Conflicting Resolutions. All resolutions or parts of resolutions in conflict herewith are repealed. Effective Date. This Resolution shall take effect immediately. EXHIBIT A [FORM OF BOND] Unless this certificate is presented by an authorized representative of The Depository Trust Company, a New York corporation (“DTC”), to the issuer or its agent for registration of transfer, exchange or payment, and any certificate is registered in the name of Cede & Co., or in such other name as is requested by an authorized representative of DTC (and any payment is made to Cede & Co. or to such other entity as is requested by an authorized representative of DTC), ANY TRANSFER, PLEDGE OR OTHER USE HEREOF FOR VALUE OR OTHERWISE BY OR TO ANY PERSON IS WRONGFUL inasmuch as the registered owner hereof, Cede & Co., has an interest herein. REGISTERED REGISTERED No. R-____ $__________ UNITED STATES OF AMERICA COMMONWEALTH OF VIRGINIA PITTSYLVANIA COUNTY General Obligation School Refunding Bond Series 2016 INTEREST RATE MATURITY DATE DATED DATE CUSIP Adjourned Meeting April 19, 2016 _____% [July 15], ____ _________, 2016 ______ ___ REGISTERED OWNER: CEDE & CO. PRINCIPAL AMOUNT: DOLLARS Pittsylvania County, Virginia (the “County”), for value received, promises to pay, upon surrender hereof to the registered owner hereof, or registered assigns or legal representative, the principal sum stated above on the maturity date stated above, subject to prior redemption as hereinafter provided, and to pay interest hereon from its date semiannually on each [January 15] and [July 15], beginning [July 15, 2016], at the annual rate stated above, calculated on the basis of a 360-day year of twelve 30-day months. Principal, premium, if any, and interest are payable in lawful money of the United States of America by Wilmington Trust, N.A., who has been appointed paying agent and registrar for the bonds (the “Registrar”). Notwithstanding any other provision hereof, this bond is subject to a book-entry system maintained by The Depository Trust Company (“DTC”), and the payment of principal, premium, if any, and interest, the providing of notices and other matters shall be made as described in the County’s Letter of Representations to DTC. This bond is one of an issue of $___________ General Obligation School Refunding Bonds, Series 2016, of like date and tenor, except as to number, denomination, rate of interest, privilege of redemption and maturity, and is issued pursuant to the Constitution and statutes of the Commonwealth of Virginia, including the Public Finance Act of 1991. The bonds refund the County’s General Obligation School Refunding Notes, Series 2012 (the “Series 2012 Notes”), which refunded the County’s $20,090,000 General Obligation School Refunding Notes, Series 2010A, which refunded the County’s $20,000,000 General Obligation School Notes, Series 2008A, which were approved by the qualified voters of the County at an election on November 6, 2007. The bonds were authorized by a resolution adopted by the Board of Supervisors of Pittsylvania County, Virginia on _______, 2016, to refund the Series 2012 Notes. Bonds maturing on or before [July 15, 20__], are not subject to redemption prior to maturity. Bonds maturing on or after [July 15, 20__], are subject to redemption prior to maturity at the option of the County on or after [July 15, 20__], in whole or in part (in any multiple of $5,000) at any time, upon payment of the following redemption prices (expressed as a percentage of principal amount of bonds to be redeemed) plus interest accrued and unpaid to the date fixed for redemption: Period During Which Redeemed Redemption (Both Dates Inclusive) Price [Bonds maturing on [July 15, 20__], are required to be redeemed in part before maturity by the County on [July 15] in the years and amounts set forth below, at a redemption price equal to the principal amount of the bonds to be redeemed, plus accrued interest to the redemption date: Year Amount Year Amount] If less than all of the bonds are called for redemption, the bonds to be redeemed shall be selected by the Finance Director of the County in such manner as such officer may determine to be in the best interest of the County. If less than all of the bonds of any maturity are called for redemption, the bonds within such maturity to be redeemed shall be selected by DTC or any successor securities depository pursuant to its rules and procedures or, if the book-entry system is discontinued, shall be selected by the Registrar by lot in such manner as the Registrar in its discretion may determine. In either case, (a) the portion of any bond to be redeemed shall be in the principal amount of $5,000 or some integral multiple thereof and (b) in selecting bonds for Adjourned Meeting April 19, 2016 redemption, each bond shall be considered as representing that number of bonds that is obtained by dividing the principal amount of such bond by $5,000. The County shall cause notice of the call for redemption identifying the bonds or portions thereof to be redeemed to be sent by facsimile or electronic transmission, registered or certified mail or overnight express delivery, not less than 30 nor more than 60 days prior to the redemption date, to the registered owner hereof. If a portion of this bond is called for redemption, a new bond in principal amount of the unredeemed portion hereof will be issued to the registered owner upon surrender hereof. The County may give notice of redemption prior to a deposit of redemption moneys if such notice states that the redemption is to be funded with the proceeds of a refunding bond issue and is conditioned on the deposit of such proceeds. Provided that moneys are deposited on or before the redemption date, such notice shall be effective when given. If such proceeds are not available on the redemption date, such bonds will continue to bear interest until paid at the same rate they would have borne had they not been called for redemption. On presentation and surrender of the bonds called for redemption at the place or places of payment, such bonds shall be paid and redeemed. The full faith and credit of the County are irrevocably pledged for the payment of principal of and premium, if any, and interest on this bond. Unless other funds are lawfully available and appropriated for timely payment of this bond, the Board of Supervisors shall levy and collect an annual ad valorem tax, over and above all other taxes authorized or limited by law and without limitation as to rate or amount, on all taxable property within the County sufficient to pay when due the principal of and premium, if any, and interest on this bond. The Registrar shall treat the registered owner of this bond as the person exclusively entitled to payment of principal of and premium, if any, and interest on this bond and the exercise of all others rights and powers of the owner, except that interest payments shall be made to the person shown as the owner on the registration books on the [first day of the month in which each interest payment date occurs]. All acts, conditions and things required by the Constitution and statutes of the Commonwealth of Virginia to happen, exist or be performed precedent to and in the issuance of this bond have happened, exist and have been performed, and the issue of bonds of which this bond is one, together with all other indebtedness of the County, is within every debt and other limit prescribed by the Constitution and statutes of the Commonwealth of Virginia. IN WITNESS WHEREOF, Pittsylvania County, Virginia, has caused this bond to be to be signed by the Chairperson or Vice Chairperson of the Board, its seal to be affixed hereto and attested by the Clerk of the Board of Supervisors, and this bond to be dated the date first above written. (SEAL) ________________________________________ Chairperson, Board of Supervisors of Pittsylvania County, Virginia (ATTEST) _________________________________ Clerk, Board of Supervisors of Pittsylvania County, Virginia ASSIGNMENT FOR VALUE RECEIVED the undersigned sell(s), assign(s) and transfer(s) unto ______________________________________________________________________________ (Please print or type name and address, including postal zip code, of Transferee) Adjourned Meeting April 19, 2016 PLEASE INSERT SOCIAL SECURITY OR OTHER IDENTIFYING NUMBER OF TRANSFEREE: ______________________________________________ : : : : : : the within bond and all rights thereunder, hereby irrevocably constituting and appointing _______________________________________________________________________, Attorney, to transfer said bond on the books kept for the registration thereof, with full power of substitution in the premises. Dated: ________________ Signature Guaranteed ___________________________________ _______________________________ NOTICE: Signature(s) must be guaranteed (Signature of Registered Owner) by an Eligible Guarantor Institution such as a Commercial Bank, Trust Company, NOTICE: The signature above must Securities Broker/Dealer, Credit Union correspond with the name of the or Savings Association who is a member registered owner as it appears on the of a medallion program approved by The front of this bond in every particular, Securities Transfer Association, Inc. without alteration or enlargement or any change whatsoever. Mr. Monday explained Chapter 822 of the 2012 Acts of Assembly (SB497) discusses the member contribution requirements necessary for employees to begin paying the employee portion of the Virginia Retirement Rate, which equates to 5%. Pittsylvania County started the VRS employee contribution phase-in process on July 1, 2012. During the budget process for FY 2017, a 1% increase was included in VRS covered salaries in order to enable employees to pay the additional 1% employee contribution required. Employees will be responsible for paying 5% of the employee contribution beginning July 1, 2016. This is the last year of the VRS employee contribution process. All employees hired by Pittsylvania County after July 1, 2012 automatically pay the 5% member contribution upon commencement of employment. It is not an option to phase these individuals in. Motion was made by Mr. Warren, seconded by Mr. Blackstock, to approve the attached resolution (Resolution 2016-04-04) to elect the member contribution schedule effective July 1, 2016 with the Virginia Retirement System. The following Roll Call Vote was recorded: Mr. Barber: Absent; Mr. Hagerman-Yes; Mr. Blackstock-Yes; Mr. Scearce: Yes; Mr. Davis-Yes; Mr. Warren-Yes; and Mr. Barksdale-Yes. Mr. Warren’s motion was unanimously approved by the Board with the exception of Mr. Barber, who was absent Adjourned Meeting April 19, 2016 Adjourned Meeting April 19, 2016 Motion was made by Mr. Warren, seconded by Mr. Blackstock, for the reappropriation of $97,085.84 as follows: $8,078.68 to County Fleet-Parts (100-4-012520-6030), $2,423.35 to County Fleet-Labor, $200.00 to Clerk of Court-Copier Lease (100-4-021600-60051), $500.00 to Sheriff-Project Lifesaver (100-4-031200-5882), $108.20 to Sheriff-Police Supplies (100-4- 031200-6010), $2,953.55 to Sheriff-Parts (100-4-031200-6030), $1,089.60 to Sheriff-Labor (100-4-031200-6031), $250.00 to Fire Marshall-Training (100-4-031700-5540), $41.00 to Jail- Food Supplies (100-4-033100-6002), $190.00 to Recreation-Recreation Supplies (100-4-071100- 6014), $1,800.00 Library-Office Supplies (100-4-073100-6001), $79,451.46 to WIA-Rent (251- 4-353853-6014). This motion required a 10-Day Layover. Mr. Monday explained The estimated cost for the Middle School Park Project totals $625,000.00. Mr. Moore has been successful in partnering with 8 different community and business organizations to completely fund the middle school park project. Six of these grants are listed below along with the amounts pledged for this project. The remainder of the funds needed includes $150,000 from the Board of Supervisors (already appropriated), $100,000 J.T. Minnie Maude Trust (already appropriated) and $99,035 from Game Time (matching grant-allowance for playground equipment). These funds need to be appropriated in the 2016 budget so that construction may begin on these parks. Danville Regional Foundation $150,000.00 Centra Lynchburg General Hospital $100,000.00 Danville Regional Medical Center $ 14,465.00 Revitalization for a Greater Gretna $ 8,000.00 Mecklenburg Electric Cooperative $ 3,000.00 Southside Electric Cooperative $ 500.00 TOTAL $275,965.00 Motion was made by Mr. Warren, seconded by Mr. Scearce, to appropriate a total of $275,965 to the Grants Fund (Fund 250) for the Middle School Park Project. The following Roll Call Vote was recorded: Mr. Barber: Absent; Mr. Hagerman-Yes; Mr. Blackstock-Yes; Mr. Scearce: Yes; Mr. Davis-Yes; Mr. Warren-Yes; and Mr. Barksdale-Yes. Mr. Warren’s motion was unanimously approved by the Board with the exception of Mr. Barber, who was absent. Adjourned Meeting April 19, 2016 Ms. Kim Van Der Hyde, Director of Finance, submitted the 3rd Quarter Financial Report to the Board. General Fund Revenues Real Estate Revenues: At March 31, 2016, the County had collected a total of 44.34% of Real Estate Revenues. This compares favorably with the rate collected at March 31, 2015 when the total collected at that time was 43.59%. The amount prepaid in June for the 2 nd billing totaled $2,434,671.02. If this amount is considered with the amount collected thus far in 2016, the County collection rate would stand at 55%. Mobile Homes: At March 31, 2016, the County had collected a total of 49.97% of Mobile Home Revenues. Compared with 1 year ago, the rate collected stood at 44.49%. Personal Property: At March 31, 2016, the County had collected a total of 45.97% of Personal Property Revenues. The rate collected at this same time last year was 44.16%. Machinery & Tools: At March 31, 2016, the County had collected a total of 44.67% of Machinery & Tools Revenues compared with 71.35% in 2015. Timing of these payments skews the percentages. Merchants Capital: At March 31, 2016, the County had collected a total of 60.43% of Merchants Capital Revenues compared with 61.91% in 2015. Public Service Corporations: At March 31, 2016, the County had collected a total of 60% of Public Service Corps. Revenues compared with 56%. Ms. Van Der Hyde stated that just as the report showed in December, the collection rate of every major category increased over the prior year, with the exception of Machinery & Too ls and Merchants Capital. This has attributed to the increase in the General Fund Revenues. General Fund Expenditures General Fund Expenditures: General Fund expenditures through March 31, 2016 totaled $54,477,072.56, which is 78.40% of the appropriated budget. The appropriated budget has increased from the original budget by $8,218,916.93 (See attached appropriations). General Fund expenditures through March 31, 2015 totaled $44,930,406.59, which was 73.67% of the appropriated budget. The appropriated budget increased by $2,021,379.82 during the same time frame last year (July 2014 – March 2015). Enterprise Fund Landfill Revenues Solid Waste Household Fee: At March 31, the County had collected a total of 53.08% of the Solid Waste Household Fee compared with 44.75% at the same time last year. Solid Waste Fees: At March 31, the County had a collected a total of 76.23% of budgeted Solid Waste Fees. This collection rate is up from last year when the rate was 63.21%. This revenue line item records the amount received by Pittsylvania County Landfill to receive trash into the landfill. These funds are received daily and landfill accounts are billed monthly. This amount can fluctuate based on the tons that are received and billed for the Pittsylvania County Landfill. Landfill Expenditures Landfill Expenditures: Landfill expenditures through March 31, 2016 totaled $2,741,419.33, which is 72.27% of the appropriated budget. The appropriated budget has increased from the original budget by $603,282.06. Landfill expenditures through March 31, 2015 totaled $2,267,833.63, which was 72.27% of the appropriated budget. The appropriated budget increased by $346,526.16 during the same time frame last year (July 2014– March 2015). Summary Pittsylvania County continues to maintain a stable financial position. As in December 2015, expense and revenue trends closely resemble the trends from 1 year ago. The quarter ending March 31 is somewhat of a quiet quarter since it falls between the two billing cycles for the Treasurer’s Office. Deputy Chris Brown with the Pittsylvania County Sheriff’s Office stated in 2015, the Pittsylvania County Sheriff’s Department participated in the Virginia Rules Camp Grant Program and the department is requesting approval to submit an application to participate in the 2016 camp grant program. Sponsored by the Virginia Attorney General’s Office, Virginia Rules is an educational program especially designed to help instructors, parents and students understand the law as it applies to teens in their everyday lives. The Pittsylvania County Sheriff’s Office participates in this program. One aspect of the program is a training camp for officers participating in the program. Motion was made by Mr. Warren, seconded by Mr. Blackstock, to approve the Sheriff Department’s request to submit the Virginia Rules Camp Adjourned Meeting April 19, 2016 Grant Program Application and authorize the Sheriff and/or County Administrator to sign all necessary documentation. Mr. Warren’s motion was unanimously approved by the Board with the exception of Mr. Barber who was absent. Mr. Monday explained the Board of Supervisors approved Resolution #2015-12-05 at their adjourned meeting, 12-15-16 to allow the Pittsylvania County School Board to obtain financing for their School Energy Project. The closing for this project occurred on January 20, 2016. The proceeds received for this project totaled $3,313,595. It is a requirement that the transactions for the School Energy Project be recorded on the County’s books since Pittsylvania County is the borrower. Now that the County has received proceeds and the project is underway, it is necessary for the Board of Supervisors to appropriate the funds for this project. Since the amount of the project exceeds one percent of the total expenditures i ncluded in the 2016 budget, § 15.2-2507 of the Code of Virginia, 1950 as amended, requires that a public hearing be held prior to the approval of such appropriation. Motion was made by Mr. Blackstock, seconded by Mr. Warren, to authorize the advertisement of a public hearing to be held at their adjourned meeting, May 17, 2016 to hear citizen input on the appropriation of $3,313,595 for the School Energy Project, which was unanimously approved by the Board with the exception of Mr. Barber, who was absent. Mr. Matt Rowe, Director of Economic Development, explained one of the key strategies for the County in its economic development program, is to find cost effective methods of improving wireless broadband services in rural areas. The approach of collocating equipment on existing County towers is the first step to addressing this strategy. Mr. Rowe stated he had elicited and received 3 verbal quotes regarding professional services for developing a RFP in expanding wireless internet throughout the County. The first phase of this process is to utilize existing County-owned towers by collocating Wireless Internet Service Providers’ (WISPs) equipment on the structures. To accomplish this phase, the County will draft and advertise a RFP in early summer, requesting that interested WISPs submit proposals of providing reliable and affordable internet service to residents via the existing County-owned towers. The County will review WISP submittals, and will award the rights of its vertical assets (towers) to the Company that will best meet the goals of this project: the provision and proliferation of reliable and affordable internet throughout the County (likely late summer/early fall). The selected Company’s actions and performance will be measured against an execu ted performance agreement. Funds generated from monthly tower(s) lease payments may be dedicated to future telecommunications infrastructure improvements to continue the proliferation of rural broadband internet to under or non-served areas. Based upon its successful track record in working with other rural Virginia locales to provide wireless broadband to citizens, I recommend selecting the firm DesignNine, Inc. to assist the County with the first phase of this project. DesignNine is familiar with this area, having been involved within Danville (which established Danville having the first municipal open access network in the U.S.) and the Wired Road (a 1,000 sq. mi. project located in rural Southwest Virginia). Mr. Rowe state the Department of Economic Development has budgeted for associated fees. Motion was made by Mr. Blackstock, seconded by Mr. Hagerman, to select DesignNine, Inc. to provide professional services in developing an RFP to expand service to its citizens via the use of its existing towers, which was unanimously approved by the Board with the exception of Mr. Barber, who was absent. Closed Session Motion was made by Mr. Warren seconded by Mr. Davis to enter into Closed Session and to include Mr. Hunt, Mr. Sides ,Mr. Rowe , and Mr. Wydner in Closed Session for discussion of the following: Discussion concerning a prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made of the business’ or industry’s interest in locating its facilities in the community a) Legal Authority: Virginia Code Section 2.2-3711(A)(5) Subject: Project Lignum Purpose: Status Update/Discussion of Potential Economic Development Incentives b) Legal Authority: Virginia Code Section 2.2-3711(A)(5) Adjourned Meeting April 19, 2016 Subject: Project 950 Purpose: Status Update/Discussion of Potential Economic Development Incentives c) Legal Authority: Virginia Code Section 2.2-3711(A)(5) Subject: Project Sorter Purpose: Status Update/Discussion of Potential Economic Development Incentives d) Legal Authority: Virginia Code Section 2.2-3711(A)(5) Subject: Project Solution Purpose: Status Update/Discussion of Potential Economic Development Incentives e) Legal Authority: Virginia Code Section 2.2-3711(A)(5) Subject: Project Oscar Purpose: Status Update/Discussion of Potential Economic Development Incentives f) Legal Authority: Virginia Code Section 2.2-3711(A)(5) Subject: Project SVIP Purpose: Status Update/Discussion of Potential Economic Development Incentives g) Legal Authority: Virginia Code Section 2.2-3711(A)(5) Subject: Project Optimization Purpose: Status Update/Discussion of Potential Economic Development Incentives The following Roll Call Vote was recorded: Mr. Barber-Absent; Mr. Hagerman-Yes; Mr. Blackstock-Yes; Mr. Scearce-Yes; Mr. Davis-Yes; Mr. Warren-Yes; and Mr. Blackstock-Yes. Mr. Warren’s motion was unanimously approved by the Board. The Board entered into Closed Session at 8:55 PM. Motion was made by Mr. Blackstock, seconded by Mr. Warren, to re-enter into Open Session. PITTSYLVANIA COUNTY BOARD OF SUPERVISORS CERTIFY CLOSED MEETING BE IT RESOLVED that at the Meeting of the Pittsylvania County Board of Supervisors on April 19, 2016, the Committee hereby certifies by a recorded vote that to the best of each board member’s knowledge only public business matters lawfully exempted from the open meeting requirements of the Virginia Freedom of Information Act and identified in the motion authorizing the closed meeting were heard, discussed or considered in the closed meeting. If any member believes that there was a departure from the requirements of the Code, he shall so state prior to the vote indicating the substance of the departure. The statement shall be recorded in the minutes of the Board. Vote Tim R. Barber Absent Jerry A. Hagerman Yes Elton W. Blackstock Yes Joe B. Davis Yes Ronald S. Scearce Yes Robert W. Warren Yes Jessie L. Barksdale Yes The Board re-entered into Open Session at 8:29 PM. Motion was made by Mr. Davis, seconded by Mr. Warren, pursuant to Virginia Code Section 2.2-3711(b), to execute the Non-Disclosure Agreement with the manufacturing entity in Adjourned Meeting April 19, 2016 Project Optimization, which was unanimously approved by the Board with the exception of Mr. Barber, who was absent. Adjournment Motion was made by Mr. Warren, seconded by Mr. Blackstock, to adjourn the meeting, which was unanimously approved by the Board with the exception of Mr. Barber, who was absent. The meeting ended at 9:20 PM. __________________________________________ Jessie L. Barksdale, Chair Pittsylvania County Board of Supervisors __________________________________________ Clarence C. Monday, Clerk Pittsylvania County Board of Supervisors