04-04-2016 Regular MeetingRegular Meeting
April 4, 2016
Pittsylvania County Board of Supervisors
Monday, April 4, 2016
Regular Meeting
VIRGINIA: The Regular Meeting of the Pittsylvania County Board of Supervisors was held
on Monday, April 4, 2016 in the General District Courtroom of the Edwin R. Shields Addition in
Chatham, Virginia. Jessie L. Barksdale, Chair, called the meeting to order at 7:00 p.m. The following
members were present:
Jessie L. Barksdale Banister District
Elton W. Blackstock Staunton River District
Tim Barber Tunstall District
Ronald S. Scearce Westover District
Jerry A. Hagerman Callands-Gretna District
Robert W. Warren Chatham-Blairs District
Joe B. Davis Dan River District
Mr. Clarence C. Monday, County Administrator, Mr. J. Vaden Hunt, County Attorney, Ms.
Kim Van Der Hyde, Director of Finance, and Ms. Rebecca Flippen, Deputy Clerk to the Board were
also present.
Mr. Barksdale led the Moment of Silence, and then the Pledge of Allegiance.
Approval of Agenda
Motion was made by Mr. Barber, seconded by Mr. Blackstock, to approve the agenda, which
was unanimously approved by the Board.
Hearing of the Citizens
Richard Shumate of the Westover District offered a word of prayer. Mr. Shumate then
commented that instead of finding more ways to spend money the Board should look for more ways
to cut the budget, like scaling back on the plans for the proposed animal shelter and planning for a
new jail
Dr. Julie Brown, of the Chatham-Blairs District, and Rachel Covington, thanked the Board for
their support by having on the Consent Agenda a Proclamation supporting April 5th as County Day
for Recognition of National Service.
This concluded the Hearing of the Citizens.
Mr. Barksdale acknowledged the attendance of the Honorable Mike Taylor, Sheriff, and
Laurie Moran, Executive Director of the Danville-Pittsylvania County Chamber of Commerce.
Consent Agenda
Motion was made by Mr. Blackstock, seconded by Mr. Barber, to approve the Consent
Agenda, which was approved by the Board of Supervisors.
(a) Minutes: March 7, 2016 – Regular Meeting
March 15, 2016 – Regular Meeting
March 21, 2016 – Public Hearings: FY2016/17 School & County
Budgets
(b) Bill List – March 2016 (Online)
(c) Proclamation – National County Government Month: April 2016
(d) Proclamation – National Animal Control Appreciation Week : April 10-16, 2016
(e) Proclamation – National Public Safety Telecommunications Week: April 10-16, 2016
(f) Proclamation – National Child Abuse Prevention Month : April 2016
(g) Resolution – VDOT Rural Rustic Road: Cooksburg Road; Information Revision to
Resolution 2013-08-04
(h) Proclamation – County Day of Recognition of National Service – April 5, 2016
Mr. Blackstock’s motion was unanimously approved by the Board.
Regular Meeting
April 4, 2016
Pittsylvania County Board of Supervisors
Proclamation
NATIONAL COUNTY GOVERNMENT MONTH
April 2016
“Safe and Secure Counties”
Whereas, the nation’s 3,069 counties serving more than 300 million Americans provide essential
services to create healthy, safe, vibrant and economically resilient communities; and
Whereas, Pittsylvania County and all counties take pride in their responsibility to protect and
enhance the health, welfare and safety of its residents in efficient and cost-effective ways; and
Whereas, through National Association of Counties (NACo) President Sallie Clark’s “Safe and
Secure Counties” initiative, NACo is encouraging counties to focus on strengthening the safety and
security of their communities; and
Whereas, in order to remain healthy, vibrant, safe and economically competitive, America’s counties
provide public health, justice, emergency management and economic services that play a key role in
everything from resident’s daily lives to disaster response; and
Whereas, each year since 1991 the National Association of Counties has encouraged counties across
the country to actively promote their own programs and services to the public they serve; and
Whereas, Pittsylvania County has invested in creating healthy, vibrant and economically resilient
communities for its citizens in providing public health, justice, emergency management and economic
services; then
Now, Therefore, Be It Resolved, that the Pittsylvania County Board of Supervisors do hereby
proclaim April 2016 as National County Government Month and encourage all county officials,
employees, schools and residents to participate in county government celebration
activities.
Pittsylvania County Board of Supervisors
Proclamation
NATIONAL ANIMAL CONTROL APPRECIATION WEEK
April 10th – April 16th, 2016
Whereas, the National Animal Control Association has designated the second week in April
each year as Animal Control Appreciation Week; and
Whereas, the various Federal, State, and Local Government Officials throughout the Country
take this time to recognize, thank, and commend all Animal Control Officers for the dedicated service
they provide to the Citizens, various Public Safety, Public Service Agencies and Departments
throughout the Country; and
Whereas, the Pittsylvania County Board of Supervisors would like to express its sincere
thanks and appreciation for the outstanding service the Pittsylvania County Animal Control
Department who risk their lives and spend huge amounts of personnel resources including time away
from family and friends while serving the public like all other public safety and law enforcement
agencies involved and empowered with the same duties; and
Whereas, the Pittsylvania County Board of Supervisors recognizes and commends the Animal
Control Officers for the many dedicated and long hours of service they perform in serving this
community, and for fulfilling their commitment to providing the highest and most efficient level of
service; and
Regular Meeting
April 4, 2016
Whereas, the Pittsylvania County Board of Supervisors wishes to commend each and every
Animal Control Officer for their service, which is in keeping with the long and distinguished tradition
of the Animal Control Profession; then
NOW, THEREFORE, BE IT HEREBY RESOLVED, by the Pittsylvania County Board of
Supervisors officially recognize and proclaim the week of April 10th through 16th, 2016 as National
Animal Control Appreciation Week and respectfully asks all Citizens, Public Safety, Health, and
Public Service Personnel alike to join in expressing their sincere thanks, gratitude and appreciation
for the many long hours of outstanding service and quality performance these outstanding individuals
provide throughout the year to assure the safety and welfare of all.
Pittsylvania County Board of Supervisors
Proclamation
NATIONAL PUBLIC SAFETY TELECOMMUNICATIONS WEEK
April 10th – 16th, 2016
Whereas, emergencies can occur anytime that require police, fire or emergency medical
services; and
Whereas, when an emergency occurs the prompt response of police officers, firefighters and
paramedics is critical to the protection of life and preservation of property; and
Whereas, the safety of our police officers and firefighters is dependent upon the quality and
accuracy of information obtained from citizens who telephone the Pittsylvania County E-911
Communications Center; and
Whereas, Public Safety Dispatchers are the first and most critical contact our citizens have
with emergency services; and
Whereas, Public Safety Dispatchers are the single vital link for our police officers and
firefighters by monitoring their activities by radio, providing them information and insuring their
safety; and
Whereas, Dispatchers in Pittsylvania County Emergency Management have contributed
substantially to the apprehension of criminals, suppression of fires and treatment of patients; and
Whereas, each dispatcher, the unseen individual providing a calm voice when emergencies
arise, has exhibited compassion, empathy, and professionalism, keeping our county and citizens safe,
and providing moral support to citizens in distress; and
Whereas, each dispatcher has exhibited compassion, understanding and professionalism
during the performance of their job in the past year; then
THEREFORE, BE IT HEREBY PROCLAIMED that the Pittsylvania County Board of
Supervisors proclaims the week of April 10th through 16th, 2016 to be National
Telecommunications Week in Pittsylvania County, Virginia, in honor of the men and women whose
diligence and professionalism keep our County and citizens safe.
Pittsylvania County Board of Supervisors
Proclamation
NATIONAL CHILD ABUSE PREVENTION MONTH
April, 2016
Whereas, regardless of who they are or the circumstances of their birth, every child deserves care
and to be kept safe from harm; and
Regular Meeting
April 4, 2016
Whereas, April is Child Abuse Prevention Month; and
Whereas, during Child Abuse Prevention Month, Virginians are reminded of the courage it takes to
raise a child and that fundamental human rights means living free from violence and abuse; and
Whereas, child abuse is considered to be one of our nation’s most serious public health problems,
with scientific studies documenting the link between the abuse and neglect of children and a wide
range of medical, emotional, psychological, and behavioral disorders; and
Whereas, child abuse can disrupt early brain development, and serious chronic stress can impair the
development of nervous and immune systems; and
Whereas, keeping children safe from abuse means playing an active role in their life, having check-
ins, and teaching them the warning signs of abuse and how to protect themselves; and
Whereas, empowering our children and providing them with safe places to live, learn, and play is
vital to keeping them safe from harm; and
Whereas, Pittsylvania County remains committed to sustaining safe, nurturing, and supportive
environments within its communities for families raising children; and
Whereas, effective child abuse prevention programs succeed because of partnerships between
families, social services agencies, schools, faith communities, civic organizations, law enforcement
agencies, and the business community; and
Whereas, displaying a pinwheel during the month of April will serve as a positive reminder that
together we can prevent child abuse and neglect and in doing so keep children safe; then
NOW, THEREFORE, BE IT HEREBY RESOLVED, by the Pittsylvania County Board of
Supervisors does hereby recognize April, 2016 as National Child Abuse Prevention Month in
Pittsylvania County.
Pittsylvania County Board of Supervisors
RESOLUTION
2016-04-02
VIRGINIA: At the regular meeting of the Pittsylvania County Board of Supervisors held in the
General District Courtroom of the Edwin R. Shields Courthouse Addition in Chatham, Virginia on
Monday, April 4, 2016, the following resolution was presented and adopted:
WHEREAS, Section 33.1-70.1 of the Code of Virginia, permits the hard surfacing of certain
unpaved roads deemed to qualify for designation as a Rural Rustic Road; and
WHEREAS, any such road must be located in a low-density development area and have no
more than 1,500 vehicles per day; and
WHEREAS, the Board of Supervisors of Pittsylvania County, Virginia (“Board”) desires to
consider whether Route 644 (Cooksburg Road), From: Oxford Road/State Route 750 to a point 2.29
miles west of Route 750 at the end of existing pavement, a distance of 2.29 miles; should be
designated a Rural Rustic Road; and
WHEREAS, the Board is unaware of pending development that will significantly affect the
existing traffic on this road; and
WHEREAS, the Board believes that this road should be so designated due to its qualifying
characteristics; and
WHEREAS, this road is in the Board’s six-year plan for improvements to the secondary
system of state highways.
Regular Meeting
April 4, 2016
NOW, THEREFORE, BE IT RESOLVED, the Board requests that this road be hard
surfaced and, to the fullest extent prudent, be improved within the existing right-of-way and ditch-
lines to preserve as much as possible the adjacent trees, vegetation, side slopes, and rural rustic
character along the road in their current state.
BE IT FURTHER RESOLVED that a certified copy of this resolution be forwarded to the
Virginia Department of Transportation Residency Administrator.
Pittsylvania County Board of Supervisors
Proclamation
COUNTY DAY OF RECOGNITION FOR NATIONAL SERVICE
April 5, 2016
Whereas, service to others is a hallmark of the American character, and central to how we meet our
challenges; and
Whereas, the nation’s counties are increasingly turning to national service and volunteerism as a
cost-effective strategy to meet county needs; and
Whereas, participants in AmeriCorps and Senior Corps address the most pressing challenges facing
our cities, towns, and counties, from educating students for jobs of the 21st century and supporting
veterans and military families to providing health services, and helping communities recover from
natural disasters; and
Whereas, national service expands economic opportunity by creating more sustainable resilient
communities and providing education, career skills, and leadership abilities for those who serve; and
Whereas, national participants of all ages and backgrounds serve in Pittsylvania County, providing
vital support to county residents and improving the quality of life in our county, and bolstering the
civic, neighborhood, and faith-based organizations that are so vital to our county’s economic and
social well-being; then
Now, Therefore, Be It Resolved, that the Pittsylvania County Board of Supervisors do hereby
proclaim April 5, 2016 as County Day of Recognition for National Service, and encourage all
citizens to recognize the positive impact of national service in our county, and thank those who serve;
and to find ways to give back to their communities.
Unfinished Business
At the March 7, 2016 meeting a motion was made by Mr. Barber, seconded by Mr. Hagerman,
for a reappropriation of $41,184.32 as follows: $200.00 to Clerk of Court-Copier Lease (100-4-
021600-60051), $538.50 to Sheriff-Printing (100-4-031200-3500), $74.63 to Sheriff-Postage (100-4-
031200-5210), $43.74 to Sheriff-Office Supplies (100-4-031200-6001), $4,700.00 to Sheriff-Rental
(100-4-031200-6005), $240.49 to Sheriff-Fuel, $697.80 to Sheriff-Parts (100-4-031200-6030),
$380.00 to Sheriff-Labor (100-4-031200-6031), $33.23 to VFD-United Way Contribution (100-4-
032200-5667), $418.10 to Extradition (100-4-033100-5550), $106.90 to Jail-Food Supplies (100-4-
033100-6002), $10,542.54 to E911-Telephone (100-4-035500-5230), $507.00 to B&G-Boiler
Insurance (100-4-043100-5301), $3,933.00 to B&G-Fire Insurance (100-4-043100-302), $250.00 to
CSA-Training & Education (100-4-053500-5540), $260.00 Library-Postage (100-4-073100-5210),
$797.00 to Library-Office Supplies (100-4-073100-6001), $11.08 to Library-Furniture &Fixtures
(100-4-073100-6003), $500.00 to Library-Books & Subscriptions (100-4-073100-6012), $14,429.42
to WIA-Rent (251-4-353853-6014), $2,500.00 to WIA-Other Operating (251-4-353878-6014),
$20.89 to SW Disposal-Telephone (520-4-042400-5230). This motion required a 10-Day Layover
that had now been met. The following Roll Call Vote was recorded: Mr. Barber-Yes; Mr.
Hagerman-Yes; Mr. Blackstock-Yes; Mr. Scearce-Yes; Mr. Davis-Yes; Mr. Warren-Yes; and Mr.
Barksdale-Yes. Mr. Barber’s motion was unanimously approved by the Board.
At the March 7, 2016 meeting a motion was made by Mr. Blackstock, seconded by Mr.
Barber, to appropriate $37,934 from unappropriated funds to line item 520-4-042400-603400 for the
purpose of repairing the 836G Caterpillar Compactor used as a backup machine to achieve the
compaction rates and provide daily cover of the landfill required by the DEQ. This motion required a
10-Day Layover that had now been met and the following Roll Call Vote was recorded: Mr. Barber -
Regular Meeting
April 4, 2016
Yes; Mr. Hagerman-Yes; Mr. Blackstock-Yes; Mr. Scearce-Yes; Mr. Davis-Yes; Mr. Warren-Yes;
and Mr. Barksdale-Yes. Mr. Blackstock’s motion was unanimously approved by the Board.
New Business
Mr. Monday explained the Pittsylvania County Board of Supervisors held a public hearing for
citizen input on the school’s budget. A public hearing was held on Monday, March 21, 2016 to allow
citizens to comment on the proposed FY 2016/17 Pittsylvania County Public Schools Budget with a
proposed total of $91,489,633. This public hearing was advertised in the Chatham Star Tribune on
March 9, 2016, which met the requirement of State Code §15.2-2506 concerning publication and
notice. The required 7 days had passed and the budget could be voted on at this time, should that be
the Board’s desire. Motion was made by Mr. Blackstock, seconded by Mr. Barber, to approve the
school budget as presented:
T
The following Roll Call Vote was recorded: Mr. Barber-Yes; Mr. Hagerman-Yes; Mr. Blackstock-
Yes; Mr. Scearce-Yes; Mr. Davis-Yes; Mr. Warren-Yes; and Mr. Barksdale-Yes. Mr. Blackstock’s
motion was unanimously approved by the Board.
Mr. Monday explained that on March 21, 2016, the Board of Supervisors had held a duly
advertised public hearing for citizen input on the proposed FY 2016/17 Pittsylvania County Budget.
Pittsylvania County Budget with a proposed total budget of $175,800,032. This public hearing was
advertised in the Chatham Star Tribune on March 9, 2016, which met the requirement of State Code
§15.2-2506 concerning publication and notice. The required 7 days had passed and the budget could
Regular Meeting
April 4, 2016
be voted on at this time, should that be the Board’s desire. Mr. Monday continued explaining that the
total budget was $175,800,032. This budget included a new compactor site in Keeling; the initial
expenses of reassessment; the 1% VRS Mandate; a 2% COLA for full -time County employees and
Constitutional employees; the tourism project with the Danville-Pittsylvania Chamber of Commerce
and the City of Danville; and the principal plus interest payment to start paying down the remaining
$15 million (to be paid over a 15-year period) of High School Construction capital costs. The County
Budget, which includes the School Budget in the amount of $91,489,633, provides the schools with a
local appropriation of $16,736,709. It also authorizes up to $349,992 in carryover funds from FY16
to the FY17 School Operating Budget, contingent upon such savings in the current fiscal year’s
School Operating Budget. This would provide level local funds for education to accompany
additional funding included in the State Budget. Other important budget items include: the
authorization for Fire & Rescue to carryover up to $160,000 of unexpended funds from FY16 to
FY17 to be used for training and communications, and the cost of a second ambulance; $25,000 for
an updated jail study; and the balloon payment of $1,864,300 for the final payment of the 2009
Refinance of School/Landfill Bonds.
Motion was made by Mr. Blackstock, seconded by Mr. Davis, to approve the budget as
presented. Mr. Scearce stated that he had been elected as a fiscal conservative and didn’t believe the
budget had any fiscal constraints, and thus would be voting in opposition to the budget. Mr. Barber
stated that there were some things he liked about the budget, such as paying down the school debt,
adding funding for Fire & Rescue, and the employee raises, but he felt the budget relied too much on
the General Fund to be a true balanced budget. Mr. Hagerman agreed with both Mr. Scearce and Mr.
Barber. Mr. Blackstock stated that he did not feel the budget as presented would adversely affect the
financial status of the County; felt that by the end of the FY 2016/17 year unspent department funds
would balance out, if all the previous years were indications, much of the amount presently coming
from the General Funds to balance the budget; and if there had not been the $1,864,300 balloon
payment for the final payment of the 2009 Refinance of the School/Landfill Bonds, and the
elimination of the Solid Waste Fee that created a $1.6 million deficit, the budget would have been
balanced without using any money from the General Fund. The following Roll Call Vote was
recorded: Mr. Barber-No; Mr. Hagerman-No; Mr. Blackstock-Yes; Mr. Scearce-No; Mr. Davis-Yes;
Mr. Warren-Yes; and Mr. Barksdale-Yes. Mr. Blackstock’s motion passed by a majority 4 to 3 vote
of the Board, with Mr. Barber, Mr. Hagerman, and Mr. Scearce opposing.
Presented: April 4, 2016
Adopted: April 4, 2016
RESOLUTION 2016-04-01
VIRGINIA: At a regular meeting of the Pittsylvania County Board of Supervisors on
Monday, April 4, 2016 in the General District Courtroom in the Edwin R. Shields Courthouse
Addition in Chatham, Virginia, the following resolution on the annual budget for Fiscal Year 2017
was presented and adopted.
WHEREAS, the laws of the Commonwealth of Virginia require the governing body to
prepare and approve a budget for fiscal and planning purposes, notwithstanding additional
requirements for the schools, including revenues and expenditures for the ensuing year by May 1,
2016; and
WHEREAS, the laws of the Commonwealth of Virginia control the distribution of funds by
appropriations giving the Board of Supervisors authority to set such appropriations at such periodic
basis as outlined in Section 15.2-2506 of the Code of Virginia, being further identified in this
Resolution with Exhibit A and Exhibit B; and
WHEREAS, a public hearing has been properly advertised and held on March 21, 2016, in
accordance with state statute as shown by the affidavit of the publisher; then,
BE IT HEREBY RESOLVED, by the Board of Supervisors of the County of Pittsylvania,
that there be hereby adopted and appropriated a budget for Fiscal Year 2017, the full and complete
budget is contained in the document entitled:
Regular Meeting
April 4, 2016
"PITTSYLVANIA COUNTY ADOPTED BUDGET"
FISCAL YEAR 2017
JULY 1, 2016 - JUNE 30, 2017
TOTALING: $ 175,800,032
BE IT FURTHER RESOLVED, that the estimated budget total of $175,800,032 includes
$16,736,709 total local effort for the Pittsylvania County Schools, and $1,646,045 in reallocated
carryovers for Industrial Development Local. Included in this budget is an approval of supplements
for employees of all five (5) Constitutional Offices. These offices include the Sheriff, Treasurer,
Commissioner of Revenue, Clerk of Courts and Commonwealth’s Attorney. Personnel costs for
these offices, which include an appropriation of local funding and compensation board funding
cannot be overspent.
BE IT STILL FURTHER RESOLVED, that the funds of the School Budget, the Library
Board, and the Welfare Board shall be expended only by order and approv al of those respective
boards and that no money shall be paid out for such contemplated expenditures unless and until there
has first been made an appropriation for such contemplated expenditures by the Board of Supervisors;
and,
BE IT STILL FURTHER RESOLVED that the School Budget estimate for FY 2016-2017
be set at $91,489,633 with the local funds provided by the Board of Supervisors set at $16,736,709 to
be funded by classification as allowed by the Code of Virginia, 1950 as amended, and the school
board to report back in amounts requested to be funded in each classification if different than shown
in the approved budget.
The local funds include the following:
General Fund Local $16,736,709 (Includes $45,000 Solid Waste)
BE IT STILL FURTHER RESOLVED, that the Board of Supervisors shall receive
quarterly revenue and expenditure reports comparing receipts and expenditures to the approved
budget from the Office of the County Administrator as well as a list of transfers approved by the
County Administrator and,
BE IT STILL FURTHER RESOLVED, that the unit tax levy for the year commencing
January 1, 2016 shall be as follows:
Real Property: $.59 per $100 of assessed value, 100%
market value
Mobile Homes and Barns: $.59 per $100 of assessed value, 100%
market value
Machinery and Tools: $ 4.50 per $100 of assessed value at 10%
of original cost
Contract Carrier: $4.50 per $100 of assessed value at fair
market value
Personal Property: $8.75 per $100 of assessed value, 30% of
market value.
In accordance with the requirements set forth in Section 58.1-3524 (C) (2) and Section 58.1-3912 (E)
of the Code of Virginia, as amended by Chapter 1 of the Acts of Assembly (2004 Special Session 1)
and as set forth in Item 503.E (Personal Property Tax Relief Program) of Chapter 951 of the 2005
Acts of Assembly any qualifying vehicle sitused within the county commencing January 1, 2016,
shall receive personal property tax relief in the following manner:
Personal use vehicles valued at $1,000 or less will be eligible for 100% tax relief;
Personal use vehicles valued at $1,001 to $20,000 will be eligible for 52% tax relief;
Personal use vehicles valued at $20,001 or more shall only receive 52% tax relief on the first
$20,000 of value; and
Regular Meeting
April 4, 2016
All other vehicles which do not meet the definition of “qualifying” (business use vehicles,
farm use vehicles, motor home, etc.) will not be eligible for any of tax relief under this
program.
Generating Equipment: $.59 per $100 of assessed value, 100% of
market value
Capital Merchant Tax: $ 2.75 per $100 of assessed value, 30% of
inventory value
Consumer Utility Tax: 20% of the first $15.00 monthly for
residential users and 20% of the first
$100.00 monthly for commercial or
industrial users, except as required
for Gas and Electricity, as defined by
Chapter 6 Section 13 of the
Pittsylvania County Code 1975 as amended
AND BE IT FURTHER RESOLVED that the following fees will also be collected by
Pittsylvania County for tax year beginning January 1, 2016 and for the fiscal year beginning on July
1, 2016:
Motor Vehicle Fee: $38.75 per vehicle, except as specified by
ordinance
Building Inspection Fees: These fees included in Exhibit C
Fire Prevention Fees: These fees included in Exhibit D
AND BE IT FURTHER RESOLVED by the Pittsylvania County Board of Supervisors that,
for the fiscal year beginning on July 1, 2016, and ending on June 30, 2017, the following sections are
hereby adopted.
Section 1. The cost center shown on the attached table labeled Appropriations Resolution,
Exhibit A, are hereby appropriated from the designated estimated revenues as
shown on the attached table labeled Appropriations Resolution, Exhibit A.
This appropriation does include the unappropriated surplus. Funds may be
appropriated by the Board of Supervisors as needed during FY 2017 subject to
the Board’s by-laws for appropriations.
Section 2. Appropriations, in addition to those contained in this general Appropriations
Resolution, may be made by the Board of Supervisors only if there is available
in the fund unencumbered or unappropriated sums sufficient to meet such
appropriations.
Section 3. All appropriations herein authorized shall be on the basis of cost centers for all
departments and agencies excluding schools. The regular school fund is
specifically appropriated by category as listed on Exhibit A.
Section 4. The School Board and the Social Services Board are separately granted
authority for implementation of the appropriated funds for their respective
operations. By this resolution the School Board and the Social Services Board
are authorized to approve the transfer of any unencumbered balance or portion
thereof from one line item of expenditure to another within the same
classification in their respective funds in any amount. Transfers between
classification or funds require approval of the Board of Supervisors.
Section 5. The County Administrator is authorized to make intra-departmental transfers.
This allows for the transfer of any unencumbered balance or portion thereof
from one line item of expenditure to another within the same cost center for the
efficient operation of government. The County Administrator is also authorized
to make inter-departmental transfers up to $25,000. This type of transfer allows
Regular Meeting
April 4, 2016
for the transfer of any unencumbered balance or portion thereof from one
department to another. Inter-departmental transfers in excess of $25,000
require the approval of the Board of Supervisors.
Section 6. All outstanding encumbrances, both operating and capital, at June 30, 2016
shall be reappropriated to the FY 2017 fiscal year to the same cost center and
account for which they are encumbered in the previous year. A report of which
shall be submitted to the Board.
Section 7. At the close of the fiscal year, all unencumbered appropriations lapse for
budget items other than the School Cafeteria Receipts Fund 209, the State
Restricted Seizure Fund - Sheriff 241, the Federal Restricted Seizure Fund 242,
the State Restricted Seizure Fund – Commonwealth’s Attorney 243, the
Federal Restricted Seizure Fund – Commonwealth’s Attorney 244, the Animal
Friendly Plates Fund 245, the Grants Fund 250, the Work Force Investment
Act Fund 251, Law Library Fund 260, the Library Memorial Gift Fund 265,
Cash Bonds Fund 305, the County Capital Improvements Fund 310, the Jail
Inmate Management Fund 311, the Courthouse Maintenance Fund 312, the
Courthouse Security Fund 314, the Jail Processing Fund 315, the Rural Roads
Fund 320, the Industrial Development Local Fund 325, the Industrial
Development Cyclical Fund 330, the School Bond Fund 410, the Landfill Bond
Fund 415, the E911 Bond Fund 416, the Social Services Bond Fund 420, the
Debt Service Reserve Fund 425, the Bond Fund-Schools 435, the Rescue
Billing Fund 530, the Special Welfare Fund 733 and the Pittsylvania County
Employees Health Plan 734. Thus, all cancelled cash balances shall revert back
to the General Fund.
Section 8. Appropriations designated for capital projects will not lapse at the end of the
fiscal year but shall remain appropriated until the completion of the project or
until the Board of Supervisors, by appropriate ordinance or resolution, changes
or eliminates the appropriation. Upon completion of a capital project, the
County Administrator is hereby authorized to close out the project and transfer
to the funding source any remaining balances. This section applies to all
existing appropriations for capital projects at June 30, 2016 and appropriations
in the FY 2017 Budget. The County Administrator is hereby authorized to
approve construction change orders to contracts up to $50,000.00 and approve
all change order for reduction of contracts.
Section 9. The approval of the Board of Supervisors of any grant of funds to the County
shall constitute the appropriation of both the revenue to be received from the
grant and the County’s expenditure required by the terms of the grant, if any.
The appropriation of grant funds will not lapse at the end of the fiscal year but
shall remain appropriated until completion of the project or until the Board of
Supervisors, by appropriate resolution, changes or eliminates the appropriation.
The County Administrator may increase or reduce any grant appropriation to
the level approved by the granting agency during the fiscal year. The County
Administrator may approve necessary accounting transfers between cost
centers and funds to enable the grant to be accounted for the in correct manner.
Upon completion of a grant project, the County Administrator is authorized to
close out the grant and transfer back to the funding source any remaining
balance. This section applies to appropriations for grants outstanding at June
30, 2016 and appropriations in the FY 2017 Budget.
Section 10. The County Administrator may reduce revenue and expenditure appropriations
related to programs funded all or in part by the Commonwealth of Virginia
and/or the Federal Government to the level approved by the responsible state
or federal agency.
Section 11. The County Administrator is authorized to make transfers to the various funds
for which there are transfers budgeted. The County Administrator shall
transfer funds only as needed up to amounts budgeted or in accordance with
any existing bond resolutions that specify the matter in which transfers are to
be made.
Regular Meeting
April 4, 2016
Section 12. The Treasurer may advance monies to and from the various funds of the
County to allow maximum cash flow efficiency. The advances must not
violate County bond covenants or other legal restrictions that would prohibit an
advance.
Section 13. All purchases with funds appropriated herein shall be made in accordance with
the County purchasing ordinance and applicable state statutes.
Section 14. It is the intent of this resolution that funds be expended for the purposes
indicated in the budget; therefore, budgeted funds may not be transferred from
operating expenditures to capital projects or from capital projects to operating
expenses without the prior approval from the Board of Supervisors. Also,
funds may not be transferred from one capital project to another without the
prior approval of the Board of Supervisors.
Section 15. The County Administrator is authorized, pursuant to state statute, to issue
orders and warrants for payments where funds have been budgeted,
appropriated, and where sufficient funds are available. A warrant register shall
be presented to the Board of Supervisors not less frequently than monthly.
Section 16. Subject to the qualifications in this resolution contained, all appropriations are
declared to be maximum, conditional and proportionate appropriations – the
purpose being to make the appropriations payable in full in the amount named
herein if necessary and then only in the event the aggregate revenues collected
and available during the fiscal year for which the appropriations are made are
sufficient to pay all the appropriations in full. Otherwise, the said
appropriations shall be deemed to be payable in such proportion as the total
sum of all realized revenue of the respective funds is to the total amount of
revenue estimated to be available in the said fiscal year by the Board of
Supervisors.
Section 17. All revenue received by any agency under the control of the Board of
Supervisors or by the School Board or by the Social Services Board not
included in its estimate of revenue for the financing of the fund budget as
submitted to the Board of Supervisors may not be expended by said agency
under the control of the Board of Supervisors or by the School Board or by the
Social Services Board without the consent of the Board of Supervisors being
first obtained. Nor may any of these agencies or boards make expenditures,
which will exceed a specific item of an appropriation.
Section 18. Allowances out of any of the appropriations made in this resolution by any or
all county departments, bureaus or agencies under the control of the Board of
Supervisors to any of their officers and employees for expense on account of
the use of such officers and employees of their personal automobiles in the
discharge of their official duties shall be paid at the same rate as that
established by the Internal Revenue Service and shall be subject to change
from time to time to maintain like rates.
Section 19. The County Administrator is directed to maintain eight (8) petty cash accounts
and establish any other petty cash accounts authorized by the Board of
Supervisors. The current petty cash accounts are located in central purchasing,
the landfill, building inspections, zoning and recreation. These petty cash
accounts are maintained in accordance with Section 15.2-1229 of the Code of
Virginia as amended, 1950 with management plans as directed by the County
Auditor.
Section 20. All previous appropriation ordinances or resolutions to the extent that they are
inconsistent with the provisions of this resolution shall be and the same are
hereby repealed.
Section 21. This resolution shall be effective on July 1, 2016.
Regular Meeting
April 4, 2016
Regular Meeting
April 4, 2016
Regular Meeting
April 4, 2016
Regular Meeting
April 4, 2016
Regular Meeting
April 4, 2016
Regular Meeting
April 4, 2016
Regular Meeting
April 4, 2016
Regular Meeting
April 4, 2016
Motion was made by Mr. Blackstock, seconded by Mr. Davis, to award a proposal for
reassessment appraisal services to Wingate Appraisal Services for a cost proposal of $12.95 per
parcel, which was $9.05 less than the closest competitor, noting that after the initial assessment was
complete, Wingate would complete any new constructions for 2 years, 2019 and 2020; and that the
cost of reassessment, spread over two fiscal years, would be $644,133, not including new
construction after the reassessment is complete. The Board of Supervisors unanimously approved
Mr. Blackstock’s motion.
Motion was made by Mr. Warren, seconded by Mr. Barber, to approve a proclamation
declaring the month of April as the Annual Countywide Spring Cleanup Month in Pittsylvania
County, and to approve waiving tipping fees for citizens bringing their trash to the landfill from
7:30am until 3:30pm on Friday, April 22, 2016 and from 10:00am until 2:00pm on Saturday, April
23, 2016. The following Roll Call Vote was recorded: Mr. Barber-Yes; Mr. Hagerman-Yes; Mr.
Blackstock-Yes; Mr. Scearce-Yes; Mr. Davis-Yes; Mr. Warren-Yes; and Mr. Barksdale-Yes. Mr.
Warren’s motion was unanimously approved by the Board.
Pittsylvania County Board of Supervisors
Proclamation
COUNTYWIDE SPRING CLEANUP
April 2016
VIRGINIA: AT THE REGULAR MEETING OF THE PITTSYLVANIA COUNTY
BOARD OF SUPERVISORS IN THE GENERAL DISTRICT COURTROOM IN CHATHAM,
VIRGINIA ON MONDAY, APRIL 4, 2016, THE FOLLOWING PROCLAMATION WAS
PRESENTED AND ADOPTED:
Whereas, Pittsylvania County is rich in beauty and natural resources; and
Regular Meeting
April 4, 2016
Whereas, the Board of Supervisors of Pittsylvania County and the Pittsylvania County Beautification
Committee strive to improve the quality of life in our community through enhanced community
awareness, education, and public/private partnerships working together on projects that keep our
environment clean and free of debris, beautify our neighborhoods and public spaces, and instill pride
and a sense of ownership in our community; and
Whereas, Pittsylvania County Citizens realize a cleanup effort is needed to display pride in our
community for ourselves, our visitors, and for industrial prospects; and
Whereas, all people, regardless of race, gender, income, or geography, have a moral right to a
healthy, sustainable environment with economic growth; and
Whereas, all residents of Pittsylvania County have a citizenship responsibility to protect and care for
the beauty and natural resources of Pittsylvania County, and a countywide cleanup campaign will
encourage individuals to participate in the improvement of their community’s environment through
the three main focus areas of litter prevention, waste reductions and recycling, and beautification;
and
Whereas, the Pittsylvania County Board of Supervisors will sponsor a “Take Your Trash to the
Landfill On Us” from 7:30am until 3:30pm on Friday, April 22, 2016 AND from 10:00am until
2:00pm on Saturday, April 23, 2016, waiving tipping fees for citizens bringing their trash to the
landfill on that day; then
Now, Therefore, Be It Proclaimed, that the Pittsylvania County Board of Supervisors proclaims
April 2016 as Countywide Spring Cleanup Month in Pittsylvania County, Virginia, and encourages
all communities, civic and professional groups, businesses, churches, schools, families and individual
citizens to take an active role in making the communities in Pittsylvania County a more beautiful
place to live, work and play.
Board Announcements
Mr. Barksdale stated there would be: an Agribusiness Conference in South Boston on April
5/6, 2016; Danville-Pittsylvania County Community Services would have a ribbon cutting for a new
group home in the Mt. Hermon area on April 6, 2016 at 3:30pm; on April 7, 2016 at 8:30 am
Congressman Robert Hurt would be holding an appreciation breakfast for LEO (Local Elected
Officials); and on April 7, 2016 there would be a community Job Fair at the Institute for Advanced
Learning and Research.
Adjournment
Motion was made by Mr. Barber, seconded by Mr. Hagerman, to adjourn the meeting, which
was unanimously approved by the Board. The meeting ended at 7:45 pm.
__________________________________________
Jessie L. Barksdale, Chair
Pittsylvania County Board of Supervisors
__________________________________________
Clarence C. Monday, Clerk
Pittsylvania County Board of Supervisors