01-04-2016 Re-Organizational Meeting
January 4, 2016
Re-organizational Meeting
Pittsylvania County Board of Supervisors
Re-Organizational Meeting
January 4, 2016
VIRGINIA: The re-organizational meeting of the Pittsylvania County Board of
Supervisors was held on Monday, January 4, 2016 in the General District Courtroom of the
Edwin R. Shields Courthouse Addition in Chatham, Virginia. Clarence C. Monday, County
Administrator, called the meeting to order at 7:00 p.m. The following members were present:
Tim R. Barber Tunstall District
Joe B. Davis Dan River District
Ronald S. Scearce Westover District
Jessie L. Barksdale Banister District
Jerry A. Hagerman Callands-Gretna District
Robert W. Warren Chatham-Blairs District
Elton W. Blackstock Staunton River District
Mr. Clarence C. Monday, County Administrator and Clerk of the Board; Mr. J. Vaden
Hunt, County Attorney; and Rebecca Flippen, Deputy Clerk were also present.
After a Moment of Silence, Mr. Monday led the Pledge of Allegiance.
Re-Organization of the Board:
Election of Chairman
Mr. Monday explained that under the By-laws adopted at the January 2015 Re-
organizational Meeting, nominations for chairman and vice-chairman required both a nomination
and a second, and that votes will be taken in the order that the nominations were made and that it
takes four votes, the majority of the board, in order to select a chairman. He further read the
responsibilities of the Chairman, as per named in the Board’s By-laws. Mr. Monday opened the
floor for nominations for Chairman of the Board of Supervisors for 2016.
Nomination was made by Mr. Blackstock, seconded by Mr. Warren, for Mr. Jessie L.
Barksdale as Chairman. A nomination was made by Mr. Hagerman, seconded by Mr. Scearce,
for Mr. Tim R. Barber as Chairman. No other nominations were made. Motion was made by Mr.
Blackstock, seconded by Mr. Hagerman, to close the nomination, which was unanimously
approved by the Board. The Board first voted on Mr. Blackstock’s nomination of Mr. Barksdale
as Chairman, which passed by a 4 to 3 vote of the Board, with Mr. Blackstock, Mr. Davis, Mr.
Warren and Mr. Barksdale approving; and Mr. Hagerman, Mr. Scearce, and Mr. Barber
opposing.
Mr. Monday then turned the meeting over to Mr. Barksdale as the newly elected Chair
for the Board.
Election of Vice-Chairman
Nomination was made by Mr. Warren, seconded by Mr. Davis, for Elton Blackstock as
Vice-Chairman. A nomination was made by Mr. Barber, seconded by Mr. Scearce, for Jerry
Hagerman as Vice-Chairman. No other nominations were made. Motion was made by Mr.
Re-Organization Meeting
January 4, 2016
Barber, seconded by Mr. Blackstock to close the nominations, which was unanimously approved
by the Board. The Board first voted on Mr. Warren’s nomination of Elton Blackstock for Vice-
Chairman, which passed by a 4-3 majority vote of the Board, with Mr. Warren, Mr. Davis, Mr.
Blackstock, and Mr. Barksdale approving; and Mr. Barber, Mr. Scearce and Mr. Hagerman
opposing.
By Laws and Rules of Order
Motion was made by Mr. Blackstock seconded by Mr. Davis, to approve the Board of
Supervisors’ By-Laws as presented in the Board packet. Mr. Blackstock’s motion passed by a 4-
3 majority vote of the Board, with Mr. Barber, Mr. Scearce, and Mr. Hagerman opposing.
Motion was made by Mr. Barber, seconded by Mr. Blackstock, to approve Robert’s Rules
of Order, Newly Revised 11th Edition, as modified, by the Board of Supervisors to meet the
necessary requirements of the State Code of the Commonwealth of Virginia as the official Rules
of Order for Pittsylvania County, Virginia, which was unanimously approved by the Board.
Set Day and Time of Regular Meeting
Motion was made by Mr. Blackstock, seconded by Mr. Barber, to adopt the Day/Time of
the Board meetings as presented, which was unanimously approved by the Board.
Appointments of Committees by Chairman:
Mr. Barksdale appointed the following Board members to:
Standing Committees
(a) Finance/Insurance Committee: Mr. Elton W. Blackstock- Chair, Mr.
Joe B. Davis; Mr. Robert W. Warren; and Mr. Jessie L. Barksdale
(b) Personnel Committee: Mr. Robert W. Warren- Chair, Mr. Joe B.
Davis, Mr. Ronald S. Scearce
(c) Property/Building Committee: Mr. Jerry A. Hagerman - Chair, Mr.
Tim. R. Barber, Mr. Ronald S. Scearce
(d) Legislative Committee: Mr. Joe B. Davis- Chair, Mr. Tim R.
Barber, Mr. Jessie L. Barksdale
Special Committees
(e) Solid Waste Committee: Mr. Robert S. Scearce-Chair, Mr. Jerry A.
Hagerman, Mr. Joe B. Davis
(f) Computer/Radio/Telecommunications Committee: Mr. Ronald S.
Scearce- Chair, Mr. Jerry A. Hagerman, Mr. Tim R. Barber
(g) Board of Supervisors/School Board Liaison Committee: Mr. Ronald
S. Scearce-Chair, Mr. Robert W. Warren, Mr. Jessie L. Barksdale
(h) Fire & Rescue Policies and Procedures Committee: Mr. Tim R.
Barber-Chair, Mr. Jerry A. Hagerman, Mr. Joe B. Davis
(i) Economic Development Committee: Mr. Robert W. Warren-Chair,
Mr. Joe B. Davis, Mr. Elton W. Blackstock
(j) Agricultural Development Board: Mr. Robert W. Warren
(a) Animal Welfare Facility Committee: Mr. Elton W. Blackstock-
Chair, Mr. Jessie L. Barksdale, Mr. Tim R. Barber
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January 4, 2016
Other Appointments by Mr. Barksdale were:
(a) Board Member (1) to the Pittsylvania County Planning Commission
– Mr. Joe B. Davis
(b) Board Member (1) to the Virginia Association of Counties (VAC0)
– Mr. Jessie L. Barksdale
(c) Board Members (3) to the Metropolitan Planning Organization
(MPO) – Mr. Jessie L. Barksdale, Mr. Ronald S. Scearce, Mr. Joe B.
Davis (Assistant County Administrator for Planning & Development
is the Alternate)
(d) Elected Officials (2) to the SARA Title III (LEPC) – Mr. Elton W.
Blackstock, Mr. Tim R. Barber
(e) Board Member (1) to the Pittsylvania County Social Services Board
– Mr. Jessie L. Barksdale
(f) Board Member (1) to the Roanoke River Basin Association – Mr.
Jessie L. Barksdale
(g) Board Member to the Dan River Business Development Center
(DRBDC) – Mr. Joe B. Davis
(h) Board Members (2) to the West Piedmont Planning District
Commission (WPPD) – Mr. Ronald S. Scearce; Mr. Joe B. Davis
(i) Board Member (1) to the Fire/Rescue Emergency Medical Advisory
Committee (EMAC)
(j) Board Member (1) to the Local Elected Officials (LEO) – Mr. Jessie
L. Barksdale
(k) Board Member (1) to the Tri-County Lake Administrative
Commission (TLAC) – Mr. Jerry A. Hagerman
Approval of Agenda
Motion was made by Mr. Barber, seconded by Mr. Blackstock, to approve the agenda,
which was unanimously approved by the Board.
Hearing of the Citizens
Richard Shumate of the Westover District offered a word of prayer. Afterwards, he
questioned if any of the parked vehicles in the storage field around the proposed animal shelter
site on U.S. Hwy 29 were usable by the County.
No one else signed up to speak.
Consent Agenda
Motion was made by Mr. Blackstock, seconded by Mr. Barber, to approve the Consent
Agenda, which was unanimously approved by the Board.
(a) Minutes: December 7, 2015 Regular Meeting
December 15, 2015 Adjourned Meeting
Bill List: December 2015 (Online)
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January 4, 2016
News Business
Appointments by the Board
Motion was made by Mr. Davis, seconded by Mr. Barksdale, to appointment Mr.
Robert W. Warren as the local government representative to the Community Policy Man agement
Team (CPMT), which was unanimously approved by the Board.
Motion was made by Mr. Warren, seconded by Mr. Blackstock, to appoint Clarence
Monday to the Tri-County Lake Administrative Commission for a one (1) year term beginning
February 1, 2016 through January 31, 2017, which was unanimously approved by the Board.
Motion was made by Mr. Hagerman, seconded by Mr. Blackstock, to appoint Sherwood
Zimmerman as the Leesville Lake Association Representative to the Tri-Lakes Administrative
Commission for a one (1) year term beginning February 1, 2016 through January 31, 2017,
which was unanimously approved by the Board.
Motion was made by Mr. Blackstock, seconded by Mr. Davis, to appoint Jessie L.
Barksdale and Robert W. Warren as Pittsylvania County Board of Supervisors representatives on
the Regional Industrial Facility Authority, and to appoint Elton W. Blackstock as an alternate
Pittsylvania County Board of Supervisors representative on the Regional Industrial Facility
Authority; which passed by a majority vote of 5 to 2, with Mr. Barber and Mr. Scearce opposing.
Adjournment
Motion was made by Mr. Barber, seconded by Mr. Davis, to adjourn, which was
unanimously approved by the Board. The meeting adjourned at 7:40pm.
__________________________________________
Jessie L. Barksdale, Chair
Pittsylvania County Board of Supervisors
__________________________________________
Clarence C. Monday, Clerk
Pittsylvania County Board of Supervisors