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08-16-2016 Adjourned MeetingAdjourned Meeting August 16, 2016 Pittsylvania County Board of Supervisors Monday, August 16, 2016 Adjourned Meeting VIRGINIA: The Adjourned Meeting of the Pittsylvania County Board of Supervisors was held on Monday, August 16, 2016 in the General District Courtroom of the Edwin R. Shields Addition in Chatham, Virginia. Jessie L. Barksdale, Chair, called the meeting to order at 7:00 p.m. The following members were present: Jessie L. Barksdale Banister District Elton W. Blackstock Staunton River District Tim Barber Tunstall District Jerry A. Hagerman Callands-Gretna District Robert W. Warren Chatham-Blairs District Joe B. Davis Dan River District Mr. Ronald S. Scearce, Westover District, was absent from the meeting. After a Moment of Silence, Mr. Blackstock led the Pledge of Allegiance. Mr. Clarence C. Monday, County Administrator, Mr. J. Vaden Hunt, County Attorney, Mr. Greg L. Sides, Assistant County Administrator for Planning and Development, Ms. Kim Van Der Hyde, Director of Finance, Ms. Lisette Jordan, Human Resource Manager, and Ms. Rebecca Flippen, Deputy Clerk to the Board were also present. Mr. Blackstock led the Moment of Silence, and then the Pledge of Alliance. Approval of Agenda Motion was made by Mr. Blackstock, seconded by Mr. Barber, to approve the agenda without the Closed Session, which was unanimously approved by the Board with the exception of Mr. Scearce who was absent. Hearing of the Citizens Steve East of the Callands/Gretna District and on the Board of the Pittsylvania County SPCA said that despite the hard work Animal Control has done to try to maintain the facility, the current County Animal Pound has outlived its service. Mr. East stated now was the time to build the new facility. Coy Harville of the Westover District, stated he supported building a new facility but not at the cost of $3.1 million dollars. He felt fundraising should have occurred before reaching this point in the project and that no one would donate any money now that the County was going to pay for the build. Mr. Harville suggested postponing the vote to award the contract and form a committee with citizen representative to work towards fundraising to help offset the cost to the taxpayers. Richard Shumate of the Westover District offered a word of prayer. Mr. Shumate said he agreed with Mr. Harville, and that he felt the County paid too much for the property the shelter was going to be built on, and the County should have looked elsewhere for property. Phillip Lovelace of the Callands-Gretna District supported both Mr. Harville’s and Mr. Shumate’s comments. Adjourned Meeting August 16, 2016 Charles Hawkins, of the Chatham/Blairs District and former Virginia State Senator for the 21st District, supported building the facility. Mr. Hawkins stated that building this facility not only met the needs of the animals, but facilities like this are what people are looking for in communities they are considering working and living it, as it is one of the representations of services local government provides for the quality of life of its constituents. Furthermore, Mr. Hawkins stated, it was time the Board of Supervisors looked at the County from a global perspective. When the County seeks to economically develop this region, services offered to the citizens is a reflection of what kind of place the County is to work and live in. Now was the time, Mr. Hawkins stated, to move on with this project and build this facility. This concluded the Hearing of the Citizens. Consent Agenda Motion was made by Mr. Barber, seconded by Mr. Warren, to approve the Consent Agenda Item (c), which was unanimously approved by the Board of Supervisors with the exception of Mr. Scearce who was absent. (a)Road Name Addition – Shiane Circle (b)Road Name Addition - Lindy Lane (c)Proclamation – National Preparedness Month: September 2016 Motion was made by Mr. Blackstock, seconded by Mr. Davis, to approve naming a private drive located beside 136 Penny Lane in Hurt, Virginia to Shiane Drive, noting Mr. Curtis Arthur has agreed to pay the $200 fee for the Road sign, which was unanimously approved by the Board of Supervisors with the exception of Mr. Scearce who was absent. Motion was made by Mr. Blackstock, seconded by Mr. Barber, to approve changing the name of a private drive known as Tucks Cemetery Road in the Staunton River District to Lindy Lane Drive, noting that all the properties adjoining Tucks Cemetery Road are owned by the William Bartley, who has agreed to pay the $200 road sign fee, which was unanimously approved by the Board of Supervisors with the exception of Mr. Scearce who was absent. Public Hearings Rezoning Cases Case 1:  Charles M. Butcher, Jr., & Cynthia P. Butcher: Staunton River Election District; R-16-016; R-1, Residential Suburban Subdivision District to A-1, Agricultural District Mr. Barksdale opened the public hearing at 7:22 pm. Mr. Shelton explained Charles and Cynthia Butcher had petitioned to rezone 7.35 acres, located on State Road 685/Telegraph Road, in the Staunton River Election District from R-1, Residential Suburban Subdivision District to A-1, Agricultural District. Once the property is rezoned to A-1, all uses listed under Section 35-178 are a permitted use. The Planning Commission, with no opposition, recommended granting the petitioners’ request. Charles and Cynthia Butcher were there to represent the petition. No one signed up to speak and Mr. Barksdale closed the hearing at 7:23 pm. Motion was made by Mr. Blackstock, seconded by Mr. Barber, to approve rezoning Case R-16-016 from R-1 to A-1 and the following Roll Call Vote was recorded: Mr. Barber-Yes; Mr. Hagerman-Yes; Mr. Blackstock-Yes; Mr. Davis-Yes; Mr. Warren-Yes; and Mr. Barksdale-Yes. Mr. Blackstock’s motion was unanimously approved by the Board with the exception of Mr. Scearce who was absent. Adjourned Meeting August 16, 2016 Case 2: Corey D. Rowland & Kellie P. Rowland: Callands/Gretna Election District; R-16-017 R-1, Residential Suburban Subdivision District to A-1, Agricultural District Mr. Barksdale opened the hearing at 7:24 pm. Mr. Shelton explained Corey and Kellie Rowland had petitioned to rezone a total of 11.02 acres, fifteen (15) parcels of land, located on State Road 665/Rockford School Road, in the Callands-Gretna Election District from R-1, Residential Suburban Subdivision District to A-1,Agricultural District. Once the properties are rezoned to A-1, all uses listed under Section 35-178 are a permitted use. The Planning Commission, with no opposition, recommended granting the petitioners’ request. Corey Rowland was there to represent the petition. No one signed up to speak and Mr. Barksdale closed the hearing at 7:26pm. Motion was made by Mr. Hagerman, seconded by Mr. Blackstock, to approve rezoning Case R-16-017 from R-1 to A-1 and the following Roll Call Vote was recorded: Mr. Barber-Yes; Mr. Hagerman-Yes; Mr. Blackstock-Yes; Mr. Davis-Yes; Mr. Warren-Yes; and Mr. Barksdale-Yes. Mr. Hagerman’s motion was unanimously approved by the Board with the exception of Mr. Scearce who was absent. Case 3: Danny & Elizabeth Pruitt, Calvin L. Hedrick, Jr.: Callands/Gretna Election District; R-16-018; M-1, Industrial District, Light Industry to A-1, Agricultural District Mr. Barksdale opened the public hearing at 7:27 pm. Mr. Shelton explained Danny and Elizabeth Pruitt and Calvin L. Hedrick, Jr., had petitioned to rezone a total of 22.72 acres, two (2) parcels of land, located off U.S. Highway 29 (on Dual Track Road), in the Callands-Gretna Election District from M-1, Industrial District, Light Industry to A-1, Agricultural District. Once the properties are rezoned to A-1, all uses listed under Section 35-178 are a permitted use. The Planning Commission, with no opposition, recommended granting the petitioners’ request. Danny Pruitt was there to represent the petition. No one signed up to speak and Mr. Barksdale closed the hearing at 7:28 pm. Motion was made by Mr. Hagerman, seconded by Mr. Barber, to rezone Case R-16-018 from M-1 to A-1 and the following Roll Call Vote was recorded: Mr. Barber-Yes; Mr. Hagerman- Yes; Mr. Blackstock-Yes; Mr. Davis-Yes; Mr. Warren-Yes; and Mr. Barksdale-Yes. Mr. Hagerman’s motion was unanimously approved by the Board with the exception of Mr. Scearce who was absent. Case 4: Ronald J. McBride & Jennifer E. McBride – Staunton River Election; R-16-019 R-1, Residential Suburban Subdivision District to A-1, Agricultural District Mr. Barksdale opened the public hearing at 7:29 pm. Mr. Shelton explained Ronald and Jennifer McBride had petitioned to rezone a total of 4.74 acres (per survey), two (2) parcels of land, located on State Road 640/Wards Road, in the Staunton River Election District from R-1,Residential Suburban Subdivision District to A-1, Agricultural District. Once the properties are rezoned to A-1, all uses listed under Section 35-178 are a permitted use. The Planning Commission, with opposition, recommended granting the petitioners’ request with the following condition: The mobile home willbe located behind the house and will be removed when the father no longer occupies it. Jennifer McBride is here to represent the petition. No one signed up to speak and Mr. Barksdale closed the hearing at 7:32 pm. Motion was made by Mr. Blackstock, seconded by Mr. Barber, to rezone Case R-16-019 from R-1 to A-1, and the following Roll Call Vote was recorded: Mr. Barber- Yes; Mr. Hagerman-Yes; Mr. Blackstock-Yes; Mr. Davis-Yes; Mr. Warren-Yes; and Mr. Barksdale- Yes. Mr. Blackstock’s motion was unanimously approved by the Board with the exception of Mr. Scearce who was absent. Adjourned Meeting August 16, 2016 Case 5: Corey Daniel Rowland – Banister & Calland/Gretna Election District; R-16-020 R-1, Residential Suburban Subdivision District portion to A-1, Agricultural District Mr. Barksdale opened the public hearing at 7:34pm Mr. Shelton explained Corey Rowland had petitioned to rezone the R-1, Residential Suburban Subdivision District portion of 63.40 acres (approximately 21.13 acres) to A-1, Agricultural District.The property is located on State Road 665/Rockford School Road and Route 40/E Gretna Road, in the Banister and Callands-Gretna Election Districts. Once the property is rezoned to A-1, all uses listed under Section 35-178 are a permitted use. The Planning Commission, with no opposition, recommended granting the petitioner’s request. Corey Rowland was there to represent the petition. No one signed up to speak and Mr. Barksdale closed the hearing at 7:35pm. Motion was made by Mr. Hagerman, seconded by Mr. Adjourned Meeting August 16, 2016 Blackstock, to rezone Case R-16-020 from R-1 to A-1, and the following Roll Call Vote was recorded: Mr. Barber-Yes; Mr. Hagerman-Yes; Mr. Blackstock-Yes; Mr. Davis-Yes; Mr. Warren- Yes; and Mr. Barksdale-Yes. Mr. Hagerman’s motion was unanimously approved by the Board with the exception of Mr. Scearce who was absent. This concluded the public hearing. Unfinished Business At the Board of Supervisor’s meeting on August 1, 2016, motion was made by Mr. Warren, seconded by Mr. Barber, to appropriate a total of $254,646.93 and approve transfers of $137,041.92 for a grand total adjustment of $391,688.85, which will be adjusted in the FY2016 Budget. This motion required a 10-Day Layover that had now been met and the following Roll Call Vote was recorded: Mr. Barber-Yes; Mr. Hagerman-Yes; Mr. Blackstock-Yes; Mr. Davis-Yes; Mr. Warren- Yes; and Mr. Barksdale-Yes. Mr. Warren’s motion was unanimously approved by the Board with the exception of Mr. Scearce who was absent. New Business Mr. Monday explained that at a recent Board of Supervisors’ meeting, the Board authorized the purchase of real property located at 123 Tightsqueeze Industrial Road, Chatham, Virginia, utilizing Sheriff Asset Forfeiture money. The Sheriff will use the building primarily for storage purposes. The Trustees of United Steelworkers Local Union 9428 seek to continue to lease approximately 1,100 square feet on the premises for use as an office and Union meeting place. A proposed Lease Agreement was included in the Board’s packet. Since the property is now publicly owned, per Virginia Code §15.2-1800(B), a public hearing is required before execution of the Lease Agreement. Motion was made by Mr. Blackstock, seconded by Mr. Hagerman, to authorize staff to advertise for a public hearing, which was unanimously approved by the Board with the exception of Mr. Scearce who was absent. The Personnel Committee met at 3:30 pm on Tuesday, August 16, 2016. Motion came from the Committee to approve increasing the County’s contribution to Premium-Contribution Adjusted so employees would only pay an additional 15% more for coverage, that being an appropriation of $103,271.90 in order to increase the employer’s share of health insurance coverage for the upcoming year. This motion required a 10-Day Layover. The Finance Committee met at 5:00 pm on Tuesday, August 16, 2016. Motion came from the Committee to approve setting a public hearing for citizen input on a proposed change to the Merchants’ Capital Tax Assessment Methodology as follows: MERCHANTS’ CAPITAL TAX $2.75 rate (applied to all below tiers; effective January 1, 2016) Tier 1 Tier 2 Tier 3 30% of original inventory cost 10% of original inventory cost 5% of original inventory cost $1 to $1,000,000 $1,000,001 to $5,000,000 $5,000,001 to unlimited The Board of Supervisors approved authorizing staff to advertise for a public hearing for citizen input on the proposed change to the Merchants’ Capital Tax Assessment Methodology as presented by the Finance Committee, with the exception of Mr. Scearce who was absent. Adjourned Meeting August 16, 2016 Ms. Kim Van Der Hyde, Director of Finance, presented the 4th Quarter 2016 Financial Report to the Board of Supervisors and concluded by acknowledging the County was financially sound. Motion was made by Mr. Blackstock, seconded by Mr. Davis, to approve awarding the construction bid to Blairs Construction for the amount of $3,149,000, and to include Alternate 2, small addition on north (83,000) and Alternate 5, Acoustical Panels ($11,000), for a total of $3,243,000 and to authorize the County Administrator to take such steps as necessary to move the project forward. This motion was approved by the Board via a 5-1-1 vote, with Mr. Barber opposing and Mr. Scearce absent. Motion was made by Mr. Blackstock, seconded by Mr. Barber, to approve an Agreement with The Community Foundation of the Dan River Region for partnership related to fundraising for the purposed new County Animal Shelter. The following Roll Call Vote was recorded: Mr. Barber-Yes; Mr. Hagerman-Yes; Mr. Blackstock-Yes; Mr. Davis-Yes; Mr. Warren-Yes; and Mr. Barksdale-Yes. Mr. Blackstock’s motion was unanimously approved by the Board with the exception of Mr. Scearce who was absent. Motion came from Mr. Blackstock, seconded by Mr. Davis, to appropriate $3,243,000 to the Capital Improvement Funds 310 Account for the Animal Shelter Construction. This motion required a 10-Day Layover. Motion was made by Mr. Warren, seconded by Mr. Davis, to authorize staff to set a public hearing to receive citizen input on budget amendments for the FY2016/17 County Budget as required in Virginia Code §15.2-2507 when budget amendments exceed the 1% threshold of the approved budget. Mr. Warren’s motion was approved by the Board with the exception of Mr. Scearce who was absent. Board Announcements Mr. Barksdale reminded everyone of the State of the Region Breakfast on Tuesday, August 30, 2016 at 7:30 am at the Institute for Advanced Learning and Research. Adjournment Motion was made by Mr. Barber, seconded by Mr. Blackstock, to adjourn the meeting, which was unanimously approved by the Board. The meeting ended at 8:25 pm.