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06-21-2016 Adjourned MeetinAdjourned Meeting June 21, 2016 Pittsylvania County Board of Supervisors Tuesday, June 21, 2016 Adjourned Meeting VIRGINIA: The Adjourned Meeting of the Pittsylvania County Board of Supervisors was held on Tuesday, June 21, 2016 in the General District Courtroom of the Edwin R. Shields Addition in Chatham, Virginia. Jessie L. Barksdale, Chair, called the meeting to order at 7:00 p.m. The following members were present: Jessie L. Barksdale Banister District Elton W. Blackstock Staunton River District Tim Barber Tunstall District Ronald S. Scearce Westover District Jerry A. Hagerman Callands-Gretna District Robert W. Warren Chatham-Blairs District Joe B. Davis Dan River District Mr. Clarence C. Monday, County Administrator, Mr. J. Vaden Hunt, County Attorney, Mr. Greg L. Sides, Assistant County Administrator for Planning and Development, Mr. Matthew D. Rowe, Director of Economic Development, Ms. Kim Van Der Hyde, Director of Finance, Ms. Lisette Jordan, Human Resource Manager, Mr. Odie H. Shelton, Jr., Director of Code Compliance, and Ms. Rebecca Flippen were also present. Mr. Barksdale led the Moment of Silence, and then the Pledge of Allegiance. Approval of Agenda Motion was made by Mr. Barber, seconded by Mr. Blackstock, to approve the agenda, which was unanimously approved by the Board. Hearing of the Citizens Donald Powell of the Tunstall District made comments opposing the proposed rate increase by Danville Utilities. This concluded the Hearing of the Citizens. Consent Agenda Motion was made by Mr. Blackstock, seconded by Mr. Barber, to approve the Consent Agenda, which was approved by the Board of Supervisors. (a) Letters of Congratulation – Pittsylvania County Sports Hall of Fame; 2016 Inductees (b) Resolution 2016-06-01-VDOT Rural Additions; Bennett Street (c) Ratify Resolution 2016-06-02-VDOT 6 Year Plan FY2016/17-2021/22 (d) Pittsylvania County Personnel Policies Manual – Language Modification to Section 6.15; Family Medical Leave Act (FMLA) Mr. Blackstock’s motion was unanimously approved by the Board. Adjourned Meeting June 21, 2016 Adjourned Meeting June 21, 2016 Pittsylvania County Board of Supervisors RESOLUTION 2016-06-02 At a regular meeting of the Board of Supervisors of the County of Pittsylvania, held in the General District Courtroom of the Edwin R. Shields Courthouse Addition in Chatham, Virginia on Tuesday, June 21, 2016 at 7:00 p.m., the following resolution was presented and ratified: At the regular meeting of the Pittsylvania County Board of Supervisors held on Monday, June 6, 2016, the following Board members were present were: Joe B. Davis Dan River District Jessie L. Barksdale Banister District Tim R. Barber Tunstall District Jerry A. Hagerman Callands-Gretna District Ronald S. Scearce Westover District Elton Blackstock, Sr. Staunton River District Robert W. Warren Chatham-Blairs District On motion by Elton W. Blackstock, Jr., seconded by Jerry A. Hagerman, and carried by a 7 to 0 vote of the Board of Supervisors: WHEREAS, Sections 33.2-358 and 33.2-364 of the Code of Virginia, 1950, as amended, provides the opportunity for each county to work with the Virginia Department of Transportation in developing the Secondary Six-Year Road Plan; and WHEREAS, this Board has previously agreed to assist in the preparation of this Plan, in accordance with the Virginia Department of Transportation policies and procedures, and participated in a public hearing on the proposed Plan (2017 through 2022) on Monday, June 6, 2016 after duly advertised so that all citizens of the County had the opportunity to participate in said hearing and to make comments and recommendations concerning the proposed Plan; and WHEREAS, Joseph Craddock, Assistant Residency Administrator, Virginia Department of Transportation, appeared before the Board and recommended approval of the Six -Year Plan for Secondary Roads (2017 through 2022); then NOW, THEREFORE, BE IT RESOLVED that since said Plan appears to be in the best interests of the Secondary Road System in Pittsylvania County and of the citizens residing on the Secondary System, said Secondary Six-Year Plan (2017 through 2022) is hereby approved as presented at the public hearing. Public Hearing Rezoning Cases Case 1: Vicky N. Adams & Gayle N. Deel – Callands/Gretna Election District: R-16-012 R-1, Residential Suburban Subdivision District to A-1, Agricultural District Mr. Barksdale opened the public hearing at 7:10pm. Mr. Shelton explained that Vicky Adams and Gayle Deel had petitioned to rezone 1.00 acre, located off State Road 794/Old Mine Road, in the Callands-Gretna Election District from R-1, Residential Suburban Subdivision District to A-1, Agricultural District. Once the property is rezoned to A-1, all uses listed under Section 35-178 are a permitted use. The Planning Commission, with no opposition, recommended granting the petitioners’ request. Richard Armstrong was there to represent the petition. No one signed up to speak and Mr. Barksdale closed the hearing at 7:15pm. Motion was made by Mr. Hagerman, seconded by Mr. Blackstock to approve the petitioners’ request to rezone Case R-16-012 from R-1 to A-1 and the following Roll Call Vote was recorded: Mr. Barber-Yes; Mr. Hagerman-Yes; Mr. Blackstock-Yes; Mr. Scearce-Yes; Mr. Davis-Yes; Mr. Warren-Yes; and Mr. Blackstock-Yes. Mr. Hagerman’s motion was unanimously approved by the Board. Adjourned Meeting June 21, 2016 Case 2: James Cocke Moon, Jr.-Staunton River Election District: R-16-013 R-1, Residential Suburban Subdivision District to A-1, Agricultural District Mr. Barksdale opened the public hearing at 7:18 pm. Mr. Shelton explained that James Moon, Jr., had petitioned to rezone 3.16 acres, located off State Road 668/Grit Road (on Creeks Bank Road), in the Staunton River Election District from R-1, Residential Suburban Subdivision District to A-1, Agricultural District. Once the property is rezoned to A-1, all uses listed under Section 35-178 are a permitted use. The Planning Commission, with no opposition, recommended granting the petitioner’s request. James Moon, Jr., was there to represent the petition. No one signed up to speak and Mr. Barksdale closed the hearing at 7:19 pm. Motion was made by Mr. Blackstock, seconded by Mr. Barber, to approve the petitioner’s request to rezone Case R-16-013 from R-1 to A-1 and the following Roll Call Vote was recorded: Mr. Barber-Yes; Mr. Hagerman-Yes; Mr. Blackstock-Yes; Mr. Scearce-Yes; Mr. Davis-Yes; Mr. Warren-Yes; and Mr. Blackstock-Yes. Mr. Blackstock’s motion was unanimously approved by the Board. Case 3: Mitchell 29 Properties, LLC-Banister Election District: R-16-014 RC-1, Residential Combined Subdivision District to B-2, Business District, General Mr. Barksdale opened the public hearing at 7:20 pm. Mr. Shelton explained Mitchell 29 Properties, LLC, had petitioned to rezone 1.73 acres, located on U.S. Highway 29, in the Banister Election District from RC-1, Residential Combined Subdivision District to B-2, Business District, General. Once the property is rezoned to B-2, all uses listed under Section 35- 365 are a permitted use. The Planning Commission, with no opposition, recommended granting the petitioner’s request. Roger Mitchell was there to represent the petition. No one signed up to speak and Mr. Barksdale closed the hearing at 7:21 pm. Motion was made by Mr. Blackstock, seconded by Mr. Warren, to approve the petitioners’ request to rezone Case R-16-014 from RC-1 to B-2 and the following Roll Call Vote was recorded: Mr. Barber-Yes; Mr. Hagerman-Yes; Mr. Blackstock-Yes; Mr. Scearce-Yes; Mr. Davis-Yes; Mr. Warren-Yes; and Mr. Blackstock-Yes. Mr. Blackstock’s motion was unanimously approved by the Board. This concluded the Public Hearing. Unfinished Business At the Board of Supervisors June 6, 2016, a motion was made by Mr. Blackstock, seconded by Mr. Warren, for the total appropriation of $650,000 to the CPMT Budget Pool Funds, which includes local funds of $130,000 from unassigned fund balance (100-4-053500- 7004) and $520,000 from State CSA Funds (100-4-053500-7003). Mr. Blackstock’s motion required a 10-Day Layover that had now been met and the following Roll Call Vote was recorded: Mr. Barber-Yes; Mr. Hagerman-Yes; Mr. Blackstock-Yes; Mr. Scearce-Yes; Mr. Davis-Yes; Mr. Warren-Yes; and Mr. Blackstock-Yes. Mr. Blackstock’s motion was unanimously approved by the Board. At the Board of Supervisors June 6, 2016, a motion was made by Mr. Blackstock, seconded by Mr. Barber, for the reappropriation of $36,551.17 as follows: $222.60 to Board of Supervisors-Advertising (100-4-011010-3600), $498.40 to Clerk of Court-Telephone (100-4- 021600-5230), $275.00 to Clerk of Court-Copier Lease (100-4-021600-60051), $21.70 to Sheriff-Subsistence & Lodging (100-4-031200-5530), $2,105.60 to Sheriff-Project Lifesaver (100-4-031200-5882), $220.00 to Sheriff-Undercover Work (100-4-031200-6024), $1,166.28 to Sheriff-Parts (100-4-031200-6030), $1,030.70 to Sheriff-Labor (100-4-031200-6031), $24.30 to VFD-United Way Contribution (100-4-032200-5667), $628.90 to Extradition (100-4-033100- 5550), $80.00 to Jail-Food Supplies (100-4-033100-6002), $10,529.82 to E911-Telephone (100- 4-035500-5230), $75.00 to B&G-Building Supplies (100-4-043100-6048), $275.00 to CSA- Training & Education (100-4-053500-5540), $1,907.83 to CSA-Pool Program (100-4-053500- 7003), $2,000.00 to Recreation-Part-time Salaries (100-4-071100-1300), $260.00 to Library- Postage (100-4-073100-5210), $35.49 Library-Office Supplies (100-4-073100-6001), $474.80 to Library-Furniture & Fixtures (100-4-073100-6003), $125.00 to Ag Development-Farmer’s Market (100-4-082500-6014), $11,349.75 to WIA-Rent (251-4-353853-6014), $2,500.00 to WIA-Other Operating Supplies (251-4-353878-6014), $745.00 to Landfill Collections-Wrecker Service (520-4-042300-3170). This motion required a 10-Day Layover that had now been met and the following Roll Call Vote was recorded: Mr. Barber-Yes; Mr. Hagerman-Yes; Mr. Blackstock-Yes; Mr. Scearce-Yes; Mr. Davis-Yes; Mr. Warren-Yes; and Mr. Blackstock-Yes. Mr. Blackstock’s motion was unanimously approved by the Board. Adjourned Meeting June 21, 2016 New Business John Anzivino, Senior Vice-President with Waters & Company, discussed the hiring process for the new county administrator’s position. Mr. Anzivino covered several questions with the Board of Supervisors in order to develop a profile of what the Board was looking for in their next county administrator. Mr. Anzivino covered a draft time table of the advertisement, interview, and hiring process. Once developed, Mr. Anzivino anticipated having a final draft of the new county administrator profile and advertisement available for the Board’s review and approval to advertise no later than mid-July. Motion was made by Mr. Barber, seconded by Mr. Warren, to award the bid to Crews Construction Company, Inc. in the amount of $120,891.46 for paving of the Callahan Hill, Medical Center Road, and, W.I. Powell Compactor sites, and to authorize the County Administrator to execute the contract, noting funds were already budgeted for this project. Mr. Barber’s motion was unanimously approved by the Board. Motion was made by Mr. Hagerman, seconded by Mr. Scearce, to award Architectural and Engineering Services for Courthouse Crime Prevention though Environmental Design to Dewberry Engineers and authorize the County Administrator to execute the agreement, which was unanimously approved by the Board. Motion was made by Mr. Barber, seconded by Mr. Davis, to approve Resolution 2016 - 06-03, opposing the proposed rate increase by Danville Utilities; requesting additional representation of Pittsylvania County on the Danville Utility Commission; and authorize a copy of the resolution be sent to the City of Danville Council, which was unanimously approved by the Board. PITTSYLVANIA COUNTY BOARD OF SUPERVISORS RESOLUTION 2016-06-03 ______________________________________________________________________________ A RESOLUTION OPPOSING DANVILLE UTILITIES’ ELECTRICAL RATE HIKE ______________________________________________________________________________ WHEREAS, the City of Danville, Virginia, Utilities Department (“Danville Utilities”) serves approximately 42,000 customers in Danville, southern Pittsylvania County, and portions of Henry and Halifax Counties; and WHEREAS, approximately 17,000 of said customers are located in Pittsylvania County, representing approximately 40.5% of the total number of Danville Utilities’ customers; and WHEREAS, despite the above, currently there is only one (1) Pittsylvania County resident serving on the seven (7) member Utility Commission that governs Danville Utilities; and WHEREAS, in May of 2016, Danville City Council voted 7-2 to increase Danville Utilities’ electric rate, effective August 1, 2016, as detailed in the two (2) attachments. NOW THEREFORE, BE IT RESOLVED BY THE PITTSYLVANIA COUNTY BOARD OF SUPERVISORS, that it opposes Danville Utilities’ electrical rate hike, and asks Danville City Council to reconsider its actions due to the potential negative financial implications said rate hike will have on approximately 17,000 Pittsylvania County customers; and BE IT FURTHER RESOLVED, that the Pittsylvania County Board of Supervisors respectfully asks Danville City Council to consider increasing Pittsylvania County’s resident representation on the Danville Utility Commission commensurate with its percentage of total utility customers; and BE IT FINALLY RESOLVED, that a copy of this Resolution be sent to Danville City Council and the Danville Utility Commission. Adjourned Meeting June 21, 2016 Appointments Motion was made by Mr. Blackstock, seconded by Mr. Barber, to appoint Jackie Satterfield as the Staunton River District representative to the Danville-Pittsylvania Community Services Board for a three-year term beginning July 1, 2016 through June 30, 2019, which was unanimously approved by the Board. Motion was made by Mr. Davis, seconded by Mr. Blackstock, to appoint Nancy Eanes as the Dan River District representative to the 2016 Board of Assessors, which was unanimously approved by the Board. Motion was made by Mr. Barksdale, seconded by Mr. Davis, to appoint Mollie Holmes as the Banister District representative to the 2016 Board of Assessors, which was unanimously approved by the Board. Motion was made by Mr. Warren, seconded by Mr. Davis, to appoint Dan Angell as the Chatham-Blairs District representative to the 2016 Board of Assessors, which was unanimously approved by the Board. Motion was made by Mr. Barber, seconded by Mr. Blackstock, to appoint Leon Griffith as the Tunstal District representative to the 2016 Board of Assessors, which was unanimously approved by the Board. Board Announcements Mr. Barksdale told the Board it was time to review and update their Strategic Development Plan as it has been two years since the Board’s last work session concerning the plan. Mr. Barksdale directed staff to begin working on planning a one-day work session for the Board concerning this matter. Closed Session Motion was made by Mr. Blackstock, seconded by Mr. Barber, to enter into Closed Session and to include Mr. Hunt, Mr. Sides and Mr. Rowe in Closed Session for discussion of the following: (a) Discussion concerning a prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made of the business' or industry's interest in locating or expanding its facilities in the community. Legal Authority: Virginia Code Section 2.2-3711(A)(5) Subject: Project Axis Purpose: Discussion of Potential Economic Development Incentives (b) Discussion concerning a prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made of the business' or industry's interest in locating or expanding its facilities in the community. Legal Authority: Virginia Code Section 2.2-3711(A)(5) Subject: Project Cardinal Purpose: Discussion of Potential Economic Development Incentives The following Roll Call Vote was recorded: Mr. Barber-Yes; Mr. Hagerman-Yes; Mr. Blackstock-Yes; Mr. Scearce-Yes; Mr. Davis-Yes; Mr. Warren-Yes; and Mr. Blackstock-Yes. Mr. Blackstock’s motion was unanimously approved by the Board. The Board entered into Closed Session at 8:30 PM. Motion was made by Mr. Blackstock, seconded by Mr. Warren, to re-enter into Open Session. Adjourned Meeting June 21, 2016 PITTSYLVANIA COUNTY BOARD OF SUPERVISORS CERTIFY CLOSED MEETING BE IT RESOLVED that at the Meeting of the Pittsylvania County Board of Supervisors on Tuesday, June 21, 2016, the Committee hereby certifies by a recorded vote that to the best of each board member’s knowledge only public business matters lawfully exempted from the open meeting requirements of the Virginia Freedom of Information Act and identified in the motion authorizing the closed meeting were heard, discussed or considered in the closed meeting. If any member believes that there was a departure from the requirements of the Code, he shall so state prior to the vote indicating the substance of the departure. The statement shall be recorded in the minutes of the Board. Vote Tim R. Barber Yes Jerry A. Hagerman Yes Elton W. Blackstock Yes Joe B. Davis Yes Ronald S. Scearce Yes Robert W. Warren Yes Jessie L. Barksdale Yes The Board re-entered into Open Session at 8:49 PM. Adjournment Motion was made by Mr. Barber, seconded by Mr. Warren, to adjourn the meeting, which was unanimously approved by the Board. The meeting ended at 8:50 PM. __________________________________________ Jessie L. Barksdale, Chair Pittsylvania County Board of Supervisors __________________________________________ Clarence C. Monday, Clerk Pittsylvania County Board of Supervisors