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11-17-2015 BOS adj meetingAdjourned Meeting November 17, 2015 Pittsylvania County Board of Supervisors Tuesday, November 17, 2015 Adjourned Meeting VIRGINIA: The Adjourned Meeting of the Pittsylvania County Board of Supervisors was held on Monday, November 17, 2015 in the General District Courtroom of the Edwin R. Shields Addition in Chatham, Virginia. Brenda H. Bowman, Chair, called the meeting to order at 7:00 p.m. The following members were present: Brenda H. Bowman Chatham-Blairs District Elton W. Blackstock Staunton River District Tim Barber Tunstall District Coy E. Harville Westover District Jerry A. Hagerman Callands-Gretna District Jessie L. Barksdale Banister District James H. Snead Dan River District Mr. Clarence C. Monday, County Administrator, Mr. J. Vaden Hunt, County Attorney, Mr. Greg L. Sides, Assistant County Administrator for Planning & Development, Mr. Odie H. Shelton, Jr., Director for Code Compliance, Ms. Kim Van Der Hyde, Director of Finance, and Ms. Rebecca Flippen, Deputy Clerk to the Board were also present. Ms. Bowman led the Pledge of Alliance. Approval of Agenda Motion was made by Mr. Harville, seconded by Mr. Barber, to approve the agenda, which was unanimously approved by the Board. Ms. Bowman recognized the Danville-Pittsylvania County Chamber of Commerce’s Southside Leadership Class in attendance for the meeting. Hearing of the Citizens Rev. Pharrell Campbell of the Mill Creek Community Church presented a check in the amount of $1,000 to the Board of Supervisors to go towards accrued legal fees from the prayer case; and offered a word of prayer. Karen Maute of the Westover District read her email of complaint of Agricultural Development Board (ADB) agendas containing Closed Sessions regarding economic development updates that had not been presented to the Board of Supervisors, feeling this was a violation of procedure and the Board of Supervisors to have such Closed Sessions removed from the 11-19-2015 ADB agenda. This concluded the Hearing of the Citizens. Consent Agenda Motion was made by Mr. Barber, seconded by Mr. Barksdale, to approve the Consent Agenda, which was approved by the Board of Supervisors. (a) Acceptance of Funds – Department of Motor Vehicles Animal Friendly License Plate Program Adjourned Meeting November 17, 2015 This motion contained an appropriation of state funds received in the amount of $885 and the following Roll Call Vote was recorded: Mr. Harville-Yes; Mr. Barber-Yes; Mr. Snead-Yes; Mr. Blackstock-Yes; Mr. Barksdale-Yes; Mr. Hagerman-Yes; and Ms. Bowman-Yes. Mr. Barber’s motion was unanimously approved by the Board. Public Hearings Rezoning Cases Case 1: William Grabbert – Staunton River Election District: R-15-032 R-1, Residential Suburban Subdivision District to A-1, Agricultural District Ms. Bowman opened the public hearing at 7:14pm. Mr. Shelton explained that William and Lori Grabbert had petitioned to rezone a total of 15.25 acres, two (2) parcels of land, located off Cemetery Road, in the Staunton River Election District from R-1, Residential Suburban Subdivision District to A-1, Agricultural District (for agricultural use (horses) and for sale of the properties). The Planning Commission, with no opposition, recommended granting the petitioners’ request. Lori Grabbert was present to represent the petition. No one signed up to speak and Ms. Bowman closed the hearing at 7:15pm. Motion was made by Mr. Blackstock, seconded by Mr. Harville, to rezone Case R-15-032 from R-1 to A-1 and the following Roll Call Vote was recorded: Mr. Harville-Yes; Mr. Barber-Yes; Mr. Snead-Yes; Mr. Blackstock-Yes; Mr. Barksdale-Yes; Mr. Hagerman-Yes; and Ms. Bowman-Yes. Mr. Blackstock’s motion was unanimously approved by the Board. Case 2: Wesley Lee Francis – Chatham/Blairs Election District: R-15-033 R-1, Residential Suburban Subdivision District to B-2, Business District, General Ms. Bowman opened the public hearing at 7:16pm. Mr. Shelton explained that Wesley Lee Francis had petitioned to rezone 2.94 acres, located on U.S. Highway 29, in the Chatham-Blairs Election District from R-1, Residential Suburban Subdivision District to B-2, Business District, General (for future commercial development). The Planning Commission, with no opposition, recommended granting the petitioner’s request. Wesley Francis and Bill Rogers were present to represent the petition. Mr. Clinton Taylor signed up to speak in opposition of the property being rezoning to business and did not want it in the community. It was noted by Mr. Francis that his property did not adjoin Mr. Taylor’s and that he had used additional property on his own to develop a buffer of evergreens. No one else signed up to speak and Ms. Bowman closed the hearing at 7:21pm. Motion was made by Mr. Barksdale, seconded by Mr. Snead, to approve rezoning Case R-15-033 from R-1 to B-2 and the following Roll Call Vote was recorded: Mr. Harville-Yes; Mr. Barber-Yes; Mr. Snead-Yes; Mr. Blackstock-Yes; Mr. Barksdale-Yes; Mr. Hagerman-Yes; and Ms. Bowman-Yes. Mr. Barksdale’s motion was unanimously approved by the Board. 3. Mountain Land Company, LLC – Chatham/Blairs Election District: R-15-034 R-1, Residential Suburban Subdivision District to B-2, Business District, General Ms. Bowman opened the public hearing at 7:25pm. Mr. Shelton explained that Mountain Land Company, LLC had petitioned to rezone 4.60 acres, located on U.S. Highway 29, in the Chatham-Blairs Election District from R-1, Residential Suburban Subdivision District to B-2, Business District, General (for future commercial development). The Planning Commission, with no opposition, recommended granting the petitioner’s request. William Thomas Rogers was present to represent the petition. No one signed up to speak and Ms. Bowman closed the hearing at 7:26pm. Motion was made by Mr. Blackstock, seconded by Mr. Barber, to approve rezoning Adjourned Meeting November 17, 2015 Case R-15-034 from R-1, Residential Suburban Subdivision District to B-2, Business District, General and the following Roll Call Vote was recorded: Mr. Harville-Yes; Mr. Barber-Yes; Mr. Snead-Yes; Mr. Blackstock-Yes; Mr. Barksdale-Yes; Mr. Hagerman-Yes; and Ms. Bowman- Yes. Mr. Blackstock’s motion was unanimously approved by the Board. 4. William H. Rogers, Jr. & Judith R. Rogers – Chatham/Blairs Election District: R-15-035 R-1, Residential Suburban Subdivision District to B-2, Business District, General Ms. Bowman opened the public hearing at 7:27pm. Mr. Shelton explained that William and Judith Rogers had petitioned to rezone 0.58 acre, located on U.S. Highway 29, in the Chatham- Blairs Election District from R-1, Residential Suburban Subdivision District to B-2, Business District, General (for future commercial development). The Planning Commission, with no opposition, recommended granting the petitioners’ request. Bill Rogers was present to represent the petition. No one signed up to speak and Ms. Bowman closed the hearing at 7:28pm. Motion was made by Mr. Barksdale, seconded by Mr. Snead, to approve rezoning Case R-15-035 from R-1, Residential Suburban Subdivision District to B-2, Business District, General and the following Roll Call Vote was recorded: Mr. Harville-Yes; Mr. Barber-Yes; Mr. Snead-Yes; Mr. Blackstock-Yes; Mr. Barksdale-Yes; Mr. Hagerman-Yes; and Ms. Bowman-Yes. Mr. Barkdales’s motion was unanimously approved by the Board. 5. William H. Rogers, Jr. & Judith R. Rogers – Banister Election District: R-15-036 B-2, Business District General & M-1, Industrial District, Light Industry to M-2, Industrial District, Heavy Industry Ms. Bowman opened the public hearing at 7:29pm. Mr. Shelton explained that William and Judith Rogers had petitioned to rezone a total of four (4) parcels of land from B-2, Business District, General and M-1, Industrial District, Light Industry to M-2, Industrial District, Heavy Industry. One (1) parcel contains 6.16 acres, Lot 16 contains 23,659 square feet, Lot 17 contains 26,028 square feet, and Lot 18 contains 27,033 square feet. This is in accordance with Map Book 17, Page 14, recorded in the Pittsylvania County Clerk of Court’s office. The parcels are located on U.S. Highway 29 and on State Road 719/ Lawless Creek Road, in the Banister Election District. The Planning Commission, with no opposition, recommended granting the petitioners’ request. Bill Rogers was present to represent the petition. No one signed up to speak and Ms. Bowman closed the hearing at 7:30pm. Motion was made by Mr. Blackstock, seconded by Mr. Barber, to approve rezoning Case R-15-035 from B-2, Business District General and M- 1, Industrial District, Light Industry to M-2, Industrial District, Heavy Industry and the following Roll Call Vote was recorded: Mr. Harville-Yes; Mr. Barber-Yes; Mr. Snead-Yes; Mr. Blackstock-Yes; Mr. Barksdale-Yes; Mr. Hagerman-Yes; and Ms. Bowman-Yes. Mr. Blackstock’s motion was unanimously approved by the Board. This concluded the public hearings. Committee Recommendations The Building and Properties Committee met at 4:00 pm on November 17, 2015. Motion came from the Committee to the full Board of Supervisors to authorize Staff to work with VDOT on bringing back to the Board for their approval a 50/50 Cost Share Agreement concerning the Watch of Children Sign Program, which was unanimously approved by the Board. Adjourned Meeting November 17, 2015 Motion came from the Building and Properties Committee to the full Board to authorize the County Administrator and staff to survey a designated 25x25 foot site at the former Southside High School/former Blairs Middle School and bring this back to the Board of Supervisors for approval prior to holding a public hearing. The Finance Committee met at 5:00 pm and did not bring forth any recommendations to the full Board. Unfinished Business At the Board of Supervisors meeting on November 17, 2015 a motion was made by Mr. Harville, seconded by Mr. Barber, to appropriate a total of $176,500 to cover the cost of Change Order No. 1 ($54,266.74) and the estimated cost for paving the Callahan’s Hill, Medical Center Road, and W.I. Powell Compactor Sites. This motion required a 10-Day Layover that had now been met and the following Roll Call Vote was recorded: Mr. Harville-Yes; Mr. Barber-Yes; Mr. Snead-Yes; Mr. Blackstock-Yes; Mr. Barksdale-Yes; Mr. Hagerman-Yes; and Ms. Bowman-Yes. Mr. Harville’s motion was unanimously approved by the Board. New Business Motion was made by Mr. Harville, seconded by Mr. Barber, for the reappropriation of $27,733.34 as follows: $2,000.00 to County Attorney-Legal Fees (100-4-012210-3150), $102.00 to Fleet-Parts (100-4-012520-6030), $102.00 to Fleet-Labor (100-4-012520-6031), $49.22 to Central Accounting-Travel (100-4-012430-5500), $53.28 to Sheriff-Subsistence & Lodging (100-4-031200-5530), $6,145.00 to Sheriff-Halloween Contributions (100-4-031200-5878), $100.00 to Sheriff-DARE (100-4-031200-6002), $2,073.04 to Sheriff-Parts (100-4-031200- 6030), $1,192.20 to Sheriff-Labor (100-4-031200-6031), $325.00 to Fire Marshall-Training & Education (100-4-037100-5540), $1,228.94 to Jail-Extradition (100-4-033100-5550), $66.00 to Jail-Food Supplies (100-4-033100-6002), $10,536.66 to E911-Telephone (100-4-035500-5230), $10.00 to Non-departmental-Awards (100-4-091200-5840), $3,750.00 to WIA-Other Operating (251-4-353878-6014). This motion required a 10-Day Layover. Motion was made by Mr. Blackstock, seconded by Mr. Barksdale, to hold a public hearing for citizen input to consider amending Pittsylvania County Code (PCC) Section 2.2 -22; Running At Large Restriction in Designated Areas, to include Jasper Woods Road in Hurt, Virginia, for a controlled area defined as from Highway View Road/SR 988 to Jasper Wood Road/ SR 753, and ending at Shula Drive/SR 642, and to hold the public hearing on Tuesday, December 17, 2015, which was unanimously approved by the Board. Motion was made by Mr. Harville, seconded by Mr. Blackstock, to hold a public hearing for citizen input to amend Pittsylvania County Code (PCC) Section 6-6.3; Property Exempt by Classification or Designation: Parcels #2426-35-2059 and #2329-45-4674 owned by Arc of Southside, Inc., and to hold the public hearing on Tuesday, December 17, 2015, which was unanimously approved by the Board. Mr. Harville discussed the problem of an unpaved section of less than 1000 feet of Bennett Street in the Westover District, to be taken into VDOT’s secondary system. Joseph A. “Jay” Craddock, Area Land Use Engineer & Assistant Resident Engineer, of the VDOT Halifax office stated this section of road was a good candidate for t he Rural Rustic Addition program with VDOT and funds would be available for such a project as this section of Bennett Street. Adjourned Meeting November 17, 2015 Motion was made by Mr. Harville, seconded by Mr. Barber, to have this section of Bennett Street included in the County’s Rural Rustic program, which was unanimously approved by the Board. Board Announcements Mr. Harville noted the sudden passing of County employee Kathy Parrish and asked everyone to keep her family in their thoughts. Adjournment Motion was made by Mr. Harville, seconded by Mr. Barber, to adjourn the meeting, which was unanimously approved by the Board. The meeting ended at 8:05pm.