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07-21-2015 BOS adj meetingAdjourned Meeting July 21, 2015 Pittsylvania County Board of Supervisors Monday, July 21, 2015 Adjourned Meeting VIRGINIA: The Adjourned Meeting of the Pittsylvania County Board of Supervisors was held on Monday, July 21, 2015 in the General District Courtroom of the Edwin R. Shields Addition in Chatham, Virginia. Brenda H. Bowman, Chair, called the meeting to order at 7:00p.m. The following members were present: Tim R. Barber Tunstall District Coy E. Harville Westover District James H. Snead Dan River District Jerry A. Hagerman Callands-Gretna District Elton W. Blackstock Staunton River District Jessie L. Barksdale Banister District Mr. Clarence C. Monday, County Administrator, Mr. J. Vaden Hunt, County Attorney, Mr. Odie H. Shelton, Jr., Director of Code Compliance, and Ms. Rebecca Flippen, Deputy Clerk to the Board were also present. Ms. Bowman led the Pledge of Alliance. Approval of Agenda Motion was made by Mr. Snead, seconded by Mr. Barber, to approve the agenda with the following additions and deletion: Additions: (a) Sandy River Medical Center Compactor Site: Approval of Power Line Easement and Contract to Install Power Line from the City of Danville (b) Under “Appointments”; Acceptance of Letter of Declination and Nomination for Appointment to Institute for Advanced Learning & Research Board of Trustees (c) Under “Appointments”; Other Appointment Considerations by the Board of Supervisors (d) Under “Consent Agenda”; Letter of Appreciation to Glenda Clark-Motley Deletion: (a) Discussion of Recording Board Meetings (Postponed to a future meeting) Mr. Snead’s motion was unanimously approved by the Board. Hearing of the Citizens Jordan Kee of the Chatham-Blairs District commented and compared cat kill rate statistics between Franklin County and Pittsylvania County; and felt Pittsylvania County’s rate was so high due in part that the County has no low cost spay/neuter program and no Trap- Neuter-Release Program. Ms. Kee also commented that the Danville Animal Humane Society lobbied against both programs. Ms. Kee’s closing comments were in support of immediately hiring an animal facility manager and the County co-working with the SPCA of Pittsylvania County. Matthew Speck of the Staunton River District offered a word of prayer. Deborah Dix of the Chatham-Blairs District read the definitions of different kinds of activists. Adjourned Meeting July 21, 2015 Buddy Shelton of the Callands-Gretna District gave an open invitation to the Board of Supervisors and to the public to attend Virginia Angus Association and Breeders’ Show being held at the Olde Dominion Agricultural Complex July 31 and August 1-2, 2015. Thomas Buettner of the Dan River District made comments on his opinion of the cleaning agents used by Animal Control to disinfect the shelter; and his opinion of the Animal Humane Society, both national and local, and what he felt was their lack of interest in saving animals. Dennis Owen of the Chatham-Blairs District questioned whether the County was planning on building a new animal shelter or renovating the ex isting building on the property under consideration for an animal shelter site; asked where the money was coming from for the project, gave his opinion on possible contaminants on the property. This concluded the Hearing of the Citizens. Consent Agenda Motion was made by Mr. Barber, seconded by Mr. Snead, to approve the Consent Agenda, and to vote on the Letter of Appreciation to Glenda Clark-Motley separately. Consent Agenda: (a) Racecourse Approval – Annual Chatham 5K Race/1 Mile Walk (Sartomer Race) (b) Letters of Congratulation – Pittsylvania County Sports Hall of Fame (c) Letter of Congratulation – Cherrystone Missionary Baptist Church’s 100th Anniversary (d) Resolution – Dan River High School 2015 Girls Varsity Softball Team (e) Appreciation Award – Tim Davis Mr. Barber’s motion was unanimously approved by the Board. Motion was made by Mr. Harville, seconded by Mr. Barber, to approve the Letter of Appreciation to Ms. Glenda Clark-Motley for her service on the Institute for Advanced Learning and Research Board of Trustees, which was unanimously approved by the Board. Coach Ryan Scolpini and members of the 2015 Dan River High School Wildcats 2015 Girls Varsity Softball Team were present to accept Resolution 2015-07-02 from the Board of Supervisors, congratulating Coach Scolpini on his award of VHSL 2A Conference 37 Girls Varsity Softball ”Coach of the Year”; Wildcat’s pitcher Kaitlyn Aherron on her second consecutive VHSL 2A Conference 37 Girls Varsity Softball “Pitcher of the Year” and the players on their capture of the VHSL 2A Conference 37 Girls Varsity Softball Championship. Pittsylvania County Board of Supervisors RESOLUTION 2015-07-02 VIRGINIA: At the adjourned meeting of the Pittsylvania County Board of Supervisors held on Tuesday, July 21, 2015, the following resolution was presented and adopted congratulating the Dan River Wildcats Girls Varsity Softball Team on their successful 2015 season, and their capture of the VHSL 2A Conference 37 Girls Varsity Softball Championship. WHEREAS, the 2015 Dan River Wildcats Girls Varsity Softball Team had an highly successful winning season; and Adjourned Meeting July 21, 2015 WHEREAS, the Dan River Wildcats Girls Varsity Softball Team went on to capture the Conference 37 Girls Varsity Softball title by defeating the Appomattox High School Raiders; and WHEREAS, the Wildcats’ Head Coach Ryan Scolpini was voted VHSL 2A Conference 37 Girls Varsity Softball “Coach of the Year” for 2015; and WHEREAS, the Wildcats’ Pitcher Kaitlyn Aherron was voted VHSL 2A Conference 37 Girls Varsity Softball “Pitcher of the Year” for 2015, this being the second consecutive season Ms. Aherron has received this distinction; and WHEREAS, the Dan River High School Wildcats ended 2015 with a 18-3 winning season; and WHEREAS, the Dan River Wildcats Girls Varsity Softball Team exhibited exemplary sportsmanship and talent as they defeated their opponents for the 2A Conference 37 Championship; and WHEREAS, under the direction of Head Coach Ryan Scolpini, the Dan River Wildcats Girls Varsity Softball Team has performed admirably throughout their winning season of 2015, bringing recognition not only to themselves but to their school, their County, and its citizens; then BE IT HEREBY RESOLVED, that the Pittsylvania County Board of Supervisors, on the behalf of all the citizens of Pittsylvania County, express their sincere appreciation, admiration and congratulations to Coach Ryan Scolpini and the 2015 Dan River Wildcats Girls Varsity Softball Team for their winning season and their VHSL 2A Conference 37 Girls Varsity Softball Championship Title; and BE IT FURTHER RESOLVED that a copy of this Resolution be presented to the Coach and the Members of the 2015 Dan River Wildcats Girls Varsity Softball Team. The Board of Supervisors presented Tim Davis, resigning as Editor of the Chatham Star Tribune, with an Appreciation Award for 30 years of journalism excellence. Public Hearings Rezoning Cases Case 1: EST Enterprises, LLC – Westover District: R-15-021 Mr. Shelton explained that EST Enterprises, LLC, had petitioned to rezone 25.97 acres of land, located on U.S. Highway 58/Martinsville Highway, in the Westover Election District from R -1, Residential Suburban Subdivision District to A-1, Agricultural District (for agricultural use and to bring the property into compliance with its current use - cattle). The Planning Commission, with no opposition, recommended granting the petitioner’s request. Scott Thompson was present to represent the petition. No one signed up to speak and Ms. Bowman closed the hearing at 7:29pm. Motion was made by Mr. Harville, seconded by Mr. Barber, to approve the petitioners’ request to rezone Case R-15-021 from R-1 to A-1 and the following Roll Call Vote was recorded: Mr. Harville-Yes; Mr. Barber-Yes; Mr. Snead-Yes; Mr. Blackstock-Yes; Mr. Barksdale-Yes; Mr. Hagerman-Yes; and Ms. Bowman-Yes. The Board unanimously approved Mr. Harville’s motion to rezone Case R-15-021 from R-1 to A-1. Case 2: Heath K. Hylton & Kristi G. Hylton – Tunstall District: R-15-022 Ms. Bowman opened the hearing at 7:29pm. Mr. Shelton explained that Heath and Kristi Hylton had petitioned to rezone 15.00 acres of land, located off U.S. Highway 41/Franklin Turnpike, in Adjourned Meeting July 21, 2015 the Tunstall Election District from R-1, Residential Suburban Subdivision District to A-1, Agricultural District (to allow for a second dwelling, a modular home, on the property which has no state-maintained road frontage). The Planning Commission, with no opposition, recommended granting the petitioners’ request. Heath Hylton was present to represent the petition. No one signed up to speak and Ms. Bowman closed the hearing at 7:31pm. Motion was made by Mr. Barber, seconded by Mr. Harville, to approve the petitioners’ request to rezone Case R-15-022 from R-1 to A-1 and the following Roll Call Vote was recorded: Mr. Harville- Yes; Mr. Barber-Yes; Mr. Snead-Yes; Mr. Blackstock-Yes; Mr. Barksdale-Yes; Mr. Hagerman- Yes; and Ms. Bowman-Yes. The Board unanimously approved Mr. Barber’s motion to rezone Case R-15-022 from R-1 to A-1. This concluded the Public Hearings. Presentations Mr. Monday introduced Lisette “Liz” Jordan, as the first Human Resources Manager for Pittsylvania County. Unfinished Business At their regular meeting on July 6, 2015 a motion was made by Mr. Barber, seconded by Mr. Harville, for the reappropriation of $26,755.64 as follows: $212.00 to Board of Supervisors - Advertising (100-4-011010-3600), $55.00 to Board of Supervisors (100-4-011010-5810), $23.41 to County Administration (100-4-012100-6001), $27.31 to County Attorney-Office Supplies (100-4-012210-6001), $199.67 to Clerk of Courts-Copier Lease (100-4-021600-60051), $231.00 to Sheriff-Subsistence & Lodging (100-4-031200-5530), $110.00 to Sheriff-Parts (100-4- 031200-6030), $118.00 to Jail-Food Supplies (100-4-033100-6002), $249.00 to B&G-Building Supplies (100-4-043100-6007), $85.68 to CPMT-Travel (100-4-053500-5500), $2,502.50 to CPMT-CSA Pool Program (100-4-053500-7003), $260.00 to Library-Postage (100-4-073100- 5210), $50.00 to Library-Awards & Certificates (100-4-073100-5840), $3,315.00 to Library- Furniture & Fixtures (100-4-073100-6003), $38.00 to Library-Fuel (100-4-073100-60085), $17,641.21 to WIA-Other Operating (251-4-353853-6014), $1,337.86 to Memorial Book Fund- Books (265-4-073310-6012), $300.00 to Solid Waste Collections-Repairs & Maintenance (5204- 042300-3310). This motion required a 10-Day Layover that had now been met and the following Roll Call Vote was recorded: Mr. Harville-Yes; Mr. Barber-Yes; Mr. Snead-Yes; Mr. Blackstock-Yes; Mr. Barksdale-Yes; Mr. Hagerman-Yes; and Ms. Bowman-Yes. The Board unanimously approved Mr. Barber’s motion. New Business The Finance Committee met at 5:00pm on Tuesday, July 21, 2015. The committee submitted the following recommendations for consideration at a future meeting of the Board of Supervisors: (a) to move forward with the process to refund current long term debt on the General Obligation School Bonds; Series 2007-$10,000,000 and Series 2008B-$40,000,000; and the County would wait for the next round of Literary Loan Funds for $15,000,000 of the $19,945,000 General Obligation School Bond, Series 2012 and fund the $4,945,000 balance of that bond from Unassigned General Funds, or finance that balance along with Series 2007 and Series 2008B; (b) consider use of Unassigned General Funds to a potential animal shelter; (c) approve draft revisions of the Financial Management Policies presented to the Board of Supervisors at their July 6, 2015 meeting. Adjourned Meeting July 21, 2015 The Board of Supervisors approved by a 6-0 majority vote, with Mr. Harville abstaining, for the consideration at a future meeting of the Board of Supervisors the recommendations from the Finance Committee. Mr. Monday explained that the County’s adopted FY2015/16 adopted budget included $102,580 in State Funds and $85,412 in Local Cash Match for the four (4) School Resource Officers. The County applied for and received four (4) approved grants under the Department of Criminal Justice Services’ School Resource Grant Program in the amount of $144,444 in State Funds and $48,328 in Local Cash Match; which was an additional $41,864 in State funds than was originally budgeted. Motion was made by Mr. Blackstock, seconded by Mr. Hagerman, to accept the four (4) grants under the Department of Criminal Justice Services’ Sch ool Resource Grant Program, appropriate the additional $41,864 in state funds, and authorize the County Administrator to sign all necessary documents related to the grant award process. The following Roll Call Vote was recorded: Mr. Harville-Yes; Mr. Barber-Yes; Mr. Snead-Yes; Mr. Blackstock-Yes; Mr. Barksdale-Yes; Mr. Hagerman-Yes; and Ms. Bowman-Yes. The Board unanimously approved Mr. Blackstock’s motion. Motion was made by Mr. Blackstock, seconded by Mr. Harville, to approve the July 1, 2015 – June 30, 2016 contract with Dewberry for engineering services for the Pittsylvania County Landfill; the grand total for all services being $177,300, which includes: 1) Gas monitoring for Phase I & Phase II for Pittsylvania County Landfill, DEQ Permit #571, at a cost totaling $6,800; and 2) Groundwater monitoring for Phase I and Phase II, including laboratory fees, for the Pittsylvania County Landfill, DEQ Permit #571, at a cost totaling $95,500; and 3) Storm water monitoring of the Pittsylvania County Landfill, VPDES Permit No. VAR051524, to include laboratory fees for a total estimated cost of $15,000; 4) Authorize the County Administrator to sign all necessary documentation. Mr. Blackstock’s motion was unanimously approved by the Board. Items Added Mr. Monday explained that the Board of Supervisors awarded a contract to Concrete Solutions out of Gretna, Virginia to install the new compactor site at Sandy River Medical Center to improve the Solid Waste Collection for that community. The site is presently being constructed. In order to supply power to operate the compactor equipment, staff has worked with the Utility Department of the City of Danville to extend 3 phase power from the end of Whispering Pines Road to the site on Sandy River Medical Center Ro ad. Danville Power & Light is requesting the Board of Supervisors to grant an easement for installation of the 3 phase power pole at the County site to supply power. Mr. Monday said that according to §15.2- 1800(D) of the Code of Virginia, 1950, as amended, easements for public utilities are exempt from the public hearing requirements. The City is also requesting the Board of Supervisors approve the advanced payment contract in the amount of $4,400 to build the new 3 phase power extension to the site. Funds for the $4,400 are available in budget. Motion was made by Mr. Barber, seconded by Mr. Harville, to grant the City of Danville an easement for installation of the 3 phase power pole at the County site to supply power; approve the advanced payment contract in the amount of $4,400 to build the new 3 phase power extension to the site; and authorize the County Administrator to sign any necessary documentation, which was unanimously approved by the Board. Adjourned Meeting July 21, 2015 Appointments Motion was made by Mr. Snead, seconded by Mr. Harville, to accept a Letter of Declination from Shannon Hair concerning his appointment by the Board of Supervisors on June 16, 2015 as a representative for Pittsylvania County on the Board of Trustees for the Institute of Advanced Learning and Research, which was unanimously approved by the Board. Motion was made by Mr. Hagerman, seconded by Mr. Harville, to appoint Joyce Wright as a representative for Pittsylvania County on the Board of Trustees for the Institute of Advanced Learning and Research for a three (3) year term beginning July 1, 2015 through June 30, 2015. No other nominations were made. Motion was made by Mr. Harville, seconded by Mr. Snead, to close the nominations, which was unanimously approved by the Board. Mr. Harville stated he regretted the mess that was made on this appointment and if the right thing had been done to begin with none of it would have happened. He thanked Ms. Wright for her interest in this position and she should have been appointed the last time. Mr. Barksdale entered the following prepared statement: Of the five candidates interested in serving on the Institute’s Board of Trustees, Mr. Shannon Hair was my first choice. Mr. Hair has an engineering degree, and his hard work and success in promoting Economic and Workforce Development within this region is nothing less than stellar. In light of Mr. Hair declining the appointment, it appears that his interest in serving on the Board of Trustees was not favorable to those who have the ability to affect his future and career. No matter how subtle it may be, I believe that it is wrong to use intimidation, coercion, and retaliation as a condition of employment, or to prevent someone from having the opportunity to advance his or her career. I want to make it clear that I have nothing against Ms. Wright, as I consider her a friend. I applaud her for her valiant service to Pittsylvania County, and her interest in serving on the Board of Trustees. However, our task was to review the information on the five applicants and rank them in order (1–5), and that is exactly what I did. The Board of Supervisors is accountable for insuring that the process for choosing a nominee is fair and equitable. I take exception to the argument that an African American citizen should serve on the Board to represent the “African American Community.” That line of thinking is outdated, and there is no legal precedent to use race in the decision-making process. Individuals appointed by the Board of Supervisors should be able to represent all citizens in their respective district and/or the county. If each of us looked closely at the information that was provided, we would know that the different educational attainments and work experiences were sufficient to justify the ranking order of the applicants. When it comes to appointing citizens to represent Pittsylvania County on boards, commissions or councils, race and other non-merit factors should have NO weight, and the person who has been determined to have the “best qualifications” should be nominated and appointed. Ms. Bowman entered the following prepared statement In cases of appointments, each supervisor makes an appointment to most boards if the make-up is of 7 members, one from each magisterial district. In the case of the appointment to the IALR, and a few other joint region committees, there are guidelines from those Boards/Commissions as Adjourned Meeting July 21, 2015 to the make-up of the committee and who makes the appointments; such as, they can be one or more appointees from any part of the county, with no emphasis on district. Therefore, all supervisors have input and can make suggestions. Below is an explanation of how the Board of Supervisors came to the decision for the IALR appointment on June 16, 2015. Section 23-231.20 of the Code of Virginia, outlines that the membership for the 15-member Board of Trustees for the IALR, includes presidents or their designees of Averett University, Danville Community College, and Virginia Polytechnic Institute and State University, the chairman or his designee of the Board of the Future of the Piedmont Foundation; one resident of the City of Danville to be appointed by the Danville City Council; one resident of Pittsylvania County to be appointed by the Pittsylvania County Board of Supervisors, and other appointments by the Governor, the House of Delegates and the Senate. The process for the IALR appointment started months ago. One candidate approached me indicating he was interested in the upcoming appointment. My research revealed there were 2 other members on the IALR Board who were affiliated with the same entity that this applicant was employed. In conversations with leadership in Danville & PC, I learned that although this was the case, it wasn’t necessarily a conflict, but perhaps not the best idea, as it could be perceived as this entity having too much influence with 3 Board members on the IALR Board. So I then backed off on my support of the candidate and even advised him of such and I further advised the leadership I had spoken to earlier that we would continue our search. Keep in mind that all Board of Supervisor members were aware this appointment was approaching so it is safe to say that there were many conversations with each other and community leaders. Time passed and we received one more application; one who also was very qualified. I then leaned towards supporting the second candidate. Then another candidate applied, and another and we soon had four. During this time, I learned that one of the 2 current IALR Board Members that I had been told represented the same entity was in fact no longer affiliated with that entity. I also noticed that another one of our applicants was affiliated with an entity that also had another representative on the IALR Board, so I no longer felt this to be an i ssue. I then decided that I would go back to supporting the original candidate. It was good news that this was the first time we received such interest for any one board vacancy since we adopted the “County Candidate Applicant Bank” in 2012, and since we have actively reached out searching for the talent we know exists in PC. Having received such citizen interest, I submitted a packet to each board member that included a cover letter with suggestions on how we would move forward, along with a copy of the Mission & Vision of the Institute, a copy of the legislation passed by the General Assembly in 2015 outlining the make-up of the Board, a listing of all current Board members of the IALR, a copy of all applications received, and a chart summarizing each candidate, with their respective backgrounds, and a column to rate the applicants 1-4. On Friday, June 12, a few days before our Board meeting on June 16, an additional notification of interest (in the form of an email) was sent to the County Administrator’s Office, and it was in turn forwarded to each supervisor. I then also forwarded that email to the Supervisors. At this point, all Supervisors had given their choice to me and after receipt of the 5th application, no one notified me of a change in their decision. The instructions to the supervisors were to indicate their choice 1-4, and if a majority (at least 4) selected one person, that person would be brought before the Board and the public, and would Adjourned Meeting July 21, 2015 be approved with a unanimous vote; if no majority, the one with the least votes would be eliminated and another vote taken. However, it did not need a second vote because a majority was reached in the first round. Our process, which aligns with how personnel decisions are made, was to bring f orth one candidate for a vote and there would be no disclosure of the names of the other candidates. This was to avoid any conversation or embarrassment for any of the candidates. I now regret that, as Chair, I did not hold a closed meeting since we had more than one applicant. I thought I had a good plan but if I had to do it over again, I would have held a closed meeting for the discussion. After all, this was the first time we had a situation such as this. I am glad our way of doing business now has made it possible for more talented and interested citizens to apply for the various boards, but I do believe we should visit how to handle appointments in the future. Many jurisdictions hold closed sessions to discuss appointments. Of the 5 very qualified applicants, 4 had already had long successful careers, and most are retired. We had one applicant who is a young rising star in our region who has already proven leadership, who has worked in the business world, helped bring jobs, raised money for higher education programs, and given scholarships to many young people as they pursue their dreams through higher education. He is invested in the community and is raising a family. How do we tell this young man that his hard work to move up in the business world is not enough and that even though the majority of the Board of Supervisors felt he was the best qualified and agreed that he has the best interest of the entire community at heart, that others in the community who disagree could not respect the decision of our elected officials, and have turned it into something that I thought we were far beyond in today’s society. And we wonder why our brightest and best leave the area. How does he explain to his son and family that all his hard work caused him to be embarrassed in front of the entire community? How do I explain this to my Youth Commission as I am encouraging them to become engaged in local government and the importance of staying in the community? It was stated by a citizen that this is a sad day in our community. Well, I agree that yes, it is indeed a sad day in our community. Mr. Hagerman’s motion to appoint Ms. Wright was approved by a 5-2 vote of the Board, with Mr. Barksdale and Ms. Bowman opposing. Board Announcements Mr. Hagerman stated that on July 24th, the Danville Regional Foundation would be sponsoring Gretna Fest, which was open to the public, and on Saturday, July 25th, Centra Health would be sponsoring a Community Appreciation Day, also open to the public. Mr. Blackstock stated that on July 23rd, at 7:00 pm, the Gretna Theatre would be giving a free screening of the movie, Farmland that was open to the public. Mr. Blackstock also stated there had been a groundbreaking in the Town of Hurt for the new Family Dollar St ore. He also stated that there is a great deal of confusion for the public on how the personal property tax rate is calculated and applied, and planned on having a committee meeting in the near future to address that. Adjourned Meeting July 21, 2015 Mr. Barber asked that a Letter of Appreciation be drafted for Senator Bill Stanley on his efforts for the Board of Supervisors and bring back at the Board’s next meeting. Mr. Snead reminded everyone of the State of the Region Breakfast at the IALR on August 11, 2015 from 7:30 – 8:30 am. Ms. Bowman stated at 2:00pm on July 22, 2015 at the Callands War Memorial (at the Callands Clerk’s Office), the Marine Corp League would be presenting a Certificate of Appreciation to the Board of Supervisors for their public and proud display of the United States Flag. Ms. Bowman also reminded everyone that the 2015 County Newsletter would be distributed with the Chatham Star Tribune; and that on August 3, 2015, at 4:00 pm the Economic Development Committee would be meeting, and at 4:30pm that same date, the Animal Welfare Facility Committee would be meeting and Dominion 7 making a presentation on a possible facility. Closed Session Motion was made by Mr. Harville, seconded by Mr. Barber to enter into Closed Session for the following: Consultation with legal counsel and briefings by staff members or consultants pertaining to actual or probable litigation, where such consultation or briefing in open meeting would adversely affect the negotiation and litigating posture of the public body. Authority: §2-2.3711(A)(7), Code of Virginia, 1950, as amended Subject Matter: Deborah Dix, Karen Maute, and Phillip Lovelace v. Pittsylvania County Agricultural Development Board (Affidavit and Petition for Mandamus and/or Writ of Prohibition Pursuant to Code of Virginia §2.2-3713) Purpose: Discussion with Legal Counsel Concerning Legal Strategy Issues Mr. Harville’s motion was unanimously approved by the Board and they entered into Closed Session at 8:35pm. Mr. Hagerman excused himself during the Closed Session and left the Board meeting. Motion was made by Mr. Snead, seconded by Mr. Harville, to re-enter into Open Session. PITTSYLVANIA COUNTY BOARD OF SUPERVISORS CERTIFY CLOSED MEETING BE IT RESOLVED that at a Adjourned Meeting of the Pittsylvania County Board of Supervisors on Monday, July 21, 2015, the Board hereby certifies by a recorded vote that to the best of each board member’s knowledge only public business matters lawfully exempted from the open meeting requirements of the Virginia Freedom of Information Act and identified in the motion authorizing the closed meeting were heard, discussed or considered in the closed meeting. If any member believes that there was a departure from the requirements of the Code, he shall so state prior to the vote indicating the substance of the departure. The statement shall be recorded in the minutes of the Board. Vote Coy E. Harville Yes Tim R. Barber Yes James H. Snead Yes Jessie L. Barksdale Yes Adjourned Meeting July 21, 2015 Elton W. Blackstock Yes Jerry A. Hagerman Absent Brenda Bowman Yes The Board returned to Open Session at 9:50pm. No action was taken Adjournment Motion was made by Mr. Harville seconded by Mr. Snead, to adjourn, which was unanimously approved by the Board. The meeting ended at 9:50 pm. _______________________________________ Brenda H. Bowman, Chair Pittsylvania County Board of Supervisors _______________________________________ Clarence C. Monday, Clerk Pittsylvania County Board of Supervisors