06-22-2015 Ag Development Board MinutesPage 1 of 3
MINUTES
SPECIAL MEETING OF THE PITTSYLVANIA COUNTY
AGRICULTURE DEVELOPMENT BOARD (“PCADB”) PURSUANT TO §
2.2-3707(D), CODE OF VIRGINIA, 1950, AS AMENDED; PITTSYLVANIA
COUNTY ADMINISTRATION BUILDING (CAPTAIN MARTIN
BUILDING); BOARD OF SUPERVISORS’ CONFERENCE ROOM; 1
CENTER STREET, CHATHAM, VIRGINIA 24531; MONDAY, JUNE 22,
2015; 6:00 PM
I. CALL TO ORDER
Chairman Calhoun called the PCADB Special Meeting to Order at 6:14 PM.
II. ROLL CALL
The following PCADB Voting Members were present at the Special Meeting: Shelton,
Roberts, Adams, Jefferson, Maxey, East, Peters (arrived at 7:30 PM), Calhoun, and Winn
(arrived at 8:16 PM). The following PCADB Voting Members were absent from the Special
Meeting: Griffin, Swanson, Harris, Moon, and Keatts. The following PCADB Non-Voting
Members were present at the Special Meeting: Blackstock, Angier, Sides, and Barts. The
following PCADB Non-Voting Members were absent from the Special Meeting: Mahan, Pollok,
Moran, Rigney, Cassada, Wilkerson, Johnson, and Mace.
III. APPROVAL OF AGENDA
The PCADB Special Meeting Agenda, attached hereto as Exhibit “A,” was passed via a
7-0 affirmative vote (Peters and Winn had not arrived at meeting yet) on a Motion from Maxey,
second by Roberts.
IV. CLOSED SESSION
The PCADB entered into Closed Session at 6:18 PM via a 8-0 affirmative vote (Peters no
present at meeting) on a Motion from Maxey, second by Roberts. Maxey’s Motion is written
verbatim below:
Consultation with legal counsel pertaining to actual litigation, where such
consultation or briefing in open meeting would adversely affect the negotiating or
litigating posture of the public body
Page 2 of 3
Authority: § 2.2-3711(A)(7), Code of Virginia, 1950, as amended
Subject Matter: Deborah Dix, et al. v. Pittsylvania County Agricultural
Development Board (Petition for Injunction or Mandamus and
Affidavit for Good Cause Code of Virginia 2.2-3713)
Purpose: Consultation with Legal Counsel Concerning Legal Strategy Issues
The PCADB exited Closed Session and entered Open Session at 8:41 PM via a 9-0
affirmative vote (Winn now present at meeting) on a Motion from East, second by Shelton.
Closed Meeting Certification
BE IT RESOLVED that at the Meeting of the Pittsylvania County Agricultural Board
on Monday, June 22, 2015, the Board hereby certifies by a recorded vote that to the best of each
Member’s knowledge only public business matters lawfully exempted from the Open Meeting
requirements of the Virginia Freedom of Information Act and identified in the Motion
authorizing the Closed Meeting were heard, discussed, or considered in the Closed Meeting. If
any M ember believes that there was a departure from the requirements of the Code, he/she shall
so state prior to the vote indicating the substance of the departure. The statement shall be
recorded in the minutes of the Board.
Voting
Members
Certification
Roll Call
Vote
Shelton Yes
Roberts Yes
Adams Yes
Griffin Absent
Jefferson Yes
Swanson Absent
Harris Absent
Maxey Yes
East Yes
Peters Yes
Calhoun Yes
Page 3 of 3
Moon Absent
Winn Yes
Keatts Absent
V. ADJOURN
The PCADB Special meeting was adjourned at 8:44 PM via a 9-0 affirmative vote on a
Motion by Shelton, second by Winn.
Respectfully Submitted: Approved:
Fred Wydner Jay Calhoun
PCADB Clerk/Staff Person PCADB Chairman
Date Meeting Minutes Approved by PCADB: _______________________________________