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06-16-2015 BOS adj meetingAdjourned Meeting June 16, 2015 Pittsylvania County Board of Supervisors Monday, June 16, 2015 Adjourned Meeting VIRGINIA: The Adjourned Meeting of the Pittsylvania County Board of Supervisors was held on Monday , June 16, 2015 in the General District Courtroom of the Edwin R. Shields Addition in Chatham, Virginia. Brenda H. Bowman , Chair, cal led the meeting to order at 7:0 3 p.m. The following members were present: Tim Barber Tunstall District Coy E. Harville Westover District James Snead Dan River District Jerry A. Hagerman Callands-Gretna District Elton W. Blackstock Staunton River District Jessie L. Barksdale Banister District Mr. Clarence C. Monday , County Administrator , Mr. J. Vaden Hunt, County Attorney , Mr. Odie H. Shelton, Jr., Director of Code Compliance, and Ms. Rebecca Flippen, Deputy Clerk to the Board were also present. Ms. Bowman asked everyone to keep in their thoughts the family of Jenny Lee Saunders, General Registrar of Pittsylvania County who has passed away on June 12, 2015. Ms. Bowman led the Pledge of Alliance. Approval of Agenda Motion was made by Mr. Snead , seconded by Mr. Barber, to approve the agend a with the following addition: (a)Request to purchase assigned duty weapon – this item to be included in the vote under “Consent Agenda” Mr. Snead’s motion was unanimously approved by the Board. Hearing of the Citizens Everlena Ross, Executive Director for Pittsylvania County Community Action (PCCA), gave a year-end summary of how PCCA’s 2014/15 activities impacted the County, and the amount of citizens that received various services. Consent Agenda Motion was made by Mr. Snead , seconded by Mr. Blackstock, to approve the Consent Agenda. Consent Agenda: (a)Resolution 2015-06-02 – Dan River High School Boys Varsity Baseball Team (b)Ratify Resolution 2015-06-03 – Chatham High School Boys Varsity Soccer Team Mr. Snead’s motion was unanimously approved by the Board. Coach Sammy McCormick and members of the 2015 Dan River High School Boys Varsity Baseball Team were present to accept Resolution 2015-06-02 from the Board of Adjourned Meeting June 16, 2015 Supervisors, congratulating Coach McCormick on his award of VHSL 2A Conference 37 Boys Varsity Baseball “Coach of the Year” and the players on their capture of the VHSL 2A Conference 37 Boys Varsity Baseball Championship. Pittsylvania County Board of Supervisors RESOLUTION 2015-06-02 VIRGINIA : At the adjourned meeting of the Pittsylvania County Board of Supervisors held on Tuesday, June 16, 2015, the following resolution was presented and adopted congratulating the Dan River Wildcats Boys Varsity Baseball Team on their successful 2015 season, and their capture of the VHSL 2A Conference 37 Boys Varsity Baseball Championship. WHEREAS, the 2015 Dan River Wildcats Boys Varsity Baseball Team had an highly successful winning season; and WHEREAS, the Dan River Wildcats Boys Varsity Baseball Team went on to capture the Conference 37 Boys Varsity Baseball title by defeating the Appomattox High School Raiders; and WHEREAS, the Wildcats’ Head Coach Sammy McCormick was voted VHSL 2A Conference 37 Boys Varsity Baseball “Coach of the Year” for 2015; and WHEREAS, the Dan River High School Wildcats ended 2015 with a 16-4 winning season; and WHEREAS, the Dan River Wildcats Boys Varsity Baseball Team exhibited exemplary sportsmanship and talent as they defeated their opponents for the 2A Conference 37 Championship; and WHEREAS, under the direction of Head Coach Sammy McCormick, the Dan River Wildcats Boys Varsity Baseball Team has performed admirably throughout their winning season of 2015, bringing recognition not only to themselves but to their school, their County, and its citizens; then BE IT HEREBY RESOLVED, that the Pittsylvania County Board of Supervisors, on the behalf of all the citizens of Pittsylvania County, express their sincere appreciation, admiration and congratulations to Coach Sammy McCormick and the 2015 Dan River Wildcats Boys Varsity Baseball Team for their winning season and their VHSL 2A Conference 37 Boys Varsity Baseball Championship Title; and BE IT FURTHER RESOLVED that a copy of this Resolution be presented to the Coach and the Members of the 2015 Dan River Wildcats Boys Varsity Baseball Team. Adjourned Meeting June 16, 2015 Ms. Bowman presented Resolution 2015-06-03 to the 2015 Chatham High School Boys Soccer Team at their awards banquet on Monday, June 15, 2015. Pittsylvania County Board of Supervisors RESOLUTION 2015-06-03 VIRGINIA : At the adjourned meeting of the Pittsylvania County Board of Supervisors held on Tuesday, June 16, 2015, the following resolution was presented and adopted congratulating the Chatham Cavaliers Boys Varsity Soccer Team on their successful 2015 season, and their capture of the Courthouse Conference 37 Boys Varsity Soccer Championship. WHEREAS, the 2015 Chatham Cavaliers Boys Varsity Soccer Team had a perfect winning season of 14-0; and WHEREAS, the Chatham Cavaliers Boys Varsity Soccer Team was one of only two boys varsity soccer teams in the Commonwealth of Virginia that ended a conference season undefeated; and WHEREAS, the Chatham Cavaliers Boys Varsity Soccer Team went on to capture the Courthouse Conference 37 Boys Varsity Soccer title by defeating the Appomattox High School Raiders and having a perfect conference season with a 15-0 record; and WHEREAS, the Cavaliers’ Head Coach Chad Byrd was voted VHSL Courthouse Conference 37 Boys Varsity Soccer “Coach of the Year” for 2015; and WHEREAS, the Chatham Cavaliers Boys Varsity Soccer Team exhibited exemplary sportsmanship and talent as they defeated their opponents for the Courthouse Conference 37 Championship; and WHEREAS, under the direction of Head Coach Chad Byrd, the Chatham Cavaliers Boys Varsity Soccer Team has performed admirably throughout their winning season of 2015, bringing recognition not only to themselves but to their school, their County, and its citizens; then BE IT HEREBY RESOLVED, that the Pittsylvania County Board of Supervisors, on the behalf of all the citizens of Pittsylvania County, express their sincere appreciation, admiration and congratulations to the 2015 Chatham Cavaliers Boys Varsity Soccer Team and Coach Chad Byrd for their winning season and their VHSL Courthouse Conference 37 Boys Varsity Soccer Championship Title; and BE IT FURTHER RESOLVED that a copy of this Resolution be presented to Coach Byrd and the Members of the 2015 Chatham Cavaliers Boys Varsity Soccer Team. Public Hearings Adjourned Meeting June 16, 2015 Rezoning Cases Case 1: Mark Winston Stevens – Dan River District: R-15-016 Ms. Bowman opened the hearing at 7: 17 pm. Mr. Shelton explained that Mark Winston Stevens had petitioned to rezone 7.07 acres, located off SR 360/Old Richmond Road, in the Dan River Election District from R-1, Residential Suburban Subdivision District to A-1, Agricultural District for agricultural use . The Planning Commission, with no opposition, recommended granting the petitioners’ request. Mr. Stevens was present to represent the petition. No one signed up to speak. Ms. Bowman closed the hearing at 7: 18 pm. Motion was made by Mr. Snead , seconded by Mr. Harville , to approve the petitioners’ request to rezone Case R-15-0 16 from R-1 to A-1 and the following Roll Call Vote was recorded: : Mr. Harville-Yes; Mr. Barber- Yes; Mr. Snead-Yes; Mr. Blackstock-Yes; Mr. Barksdale-Yes; Mr. Hagerman-Yes; and Ms. Bowman-Yes. The Board unanimously approved Mr. Barber’s motion to rezone Case R-15-0 16 from R-1 to A-1. Case 2: Roger L. Goodman & Others – Staunton River District: R-15-017 Ms. B owman opened the hearing at 7:20 pm. Mr. Shelton explained Roger L. Goodman & Others had petitioned to rezone a total of 4.98 acres, three (3) parcels of land, located off SR 900/Glenland Road (on Goodman Lane), in the Staunton River Election District from R-1, Residential Suburban Subdivision District to A-1, Agricultural District, to make the zoning consistent with its current use-farming . The Planning Commission, with no opposition, recommended granting the petitioner’s request. Lesley Goodman was present to represent the petition. No one signed up to speak. Ms. Bowman closed the hearing at 7: 21 pm. Motion was made by Mr. Blackstock , seconded by Mr. Barber, to approve the petitioner s ’ request to rezone Case R-15-17 from R -1 to A -1 and the following Roll Call Vote was recorded: Mr. Harville-Yes; Mr. Barber-Yes; Mr. Snead-Yes; Mr. Blackstock-Yes; Mr. Barksdale-Yes; Mr. Hagerman-Yes; and Ms. Bowman-Yes. The Board unanimously approved Mr. B lackstock ’s motion to rezone Case R-15-017 from R-1 to A-1. Case 3: Renan Fire Department – Staunton River District: R-17-018 Ms. Bowman opened the hearing at 7:21pm. Mr. Shelton explained Renan Fire Department had petitioned to rezone 0.44 acre, located off SR 761/Straightstone Road, in the Staunton River Election District from R-1, Residential Suburban Subdivision to M-1, Industrial District, Light Industry, to combine with the adjacent parcel of land zoned M-1. The Planning Commission, with no opposition, recommended granting the petitioner’s request. Scott Hutcherson was present to represent the petition. No one signed up to speak. Ms. Bowman closed the hearing at 7:24pm. Motion was made by Mr. Blackstock, seconded by Mr. Barber, to approve the petitioner’s request to rezone Case R-15-018 from R-1 to M-1 and the following Roll Call Vote was recorded: Mr. Harville-Yes; Mr. Barber-Yes; Mr. Snead-Yes; Mr. Blackstock-Yes; Mr. Barksdale-Yes; Mr. Hagerman-Yes; and Ms. Bowman-Yes. The Board unanimously approved Mr. Blackstock’s motion to rezone Case R-15-018 from R-1 to M-1. Case 4: Virginia S. Jacobs – Staunton River Election District: R-15-019 Ms. Bowman opened the public hearing at 7:25pm. Mr. Shelton explained that Virginia S. Jacobs had petitioned to rezone 11.61 acres, located on SR 685/Telegraph Road, in the Staunton River Election District from R-1, Residential Suburban Subdivision District to A-1, Agricultural District to make the zoning consistent with the adjacent parcels of land zoned A-1 and to make the existing single-wide mobile home on the property a permitted use. The Planning Commission, with no opposition, recommended granting the petitioner’s request. James Kent Adjourned Meeting June 16, 2015 with Kent & Kent, P.C., was present to represent the petition. No one signed up to speak and Ms. Bowman closed the hearing at 7:26pm. Motion was made by Mr. Blackstock, seconded by Mr. Barksdale, to approve rezoning Case R-15-019 from R-1 to A-1 and the following Roll Call Vote was recorded: Mr. Harville-Yes; Mr. Barber-Yes; Mr. Snead-Yes; Mr. Blackstock-Yes; Mr. Barksdale-Yes; Mr. Hagerman-Yes; and Ms. Bowman-Yes. The Board unanimously approved Mr. Blackstock’s motion to rezone Case R-15-019 from R-1 to A-1. Case 5: Jerry Fitzgerald – Banister Election District: R-15-020 Ms. Bowman opened the hearing at 7:27pm. Mr. Shelton explained that Jerry Fitzgerald had petitioned to rezone a total of 32.97 acres, seven (7) parcels of land, located on SR 686/Elkhorn Road, in the Banister District from R-1, Residential Suburban Subdivision District to A-1, Agricultural District for agricultural use – pastureland. The Planning Commission, with no opposition, recommended granting the petitioner’s request. Mr. Fitzgerald was present to represent his petition. No one signed up to speak and Ms. Bowman closed the hearing at 7:28pm. Motion was made by Mr. Barksdale, seconded by Mr. Snead, to approve the petitioner’s request to rezone Case R-15-020 from R-1 to A-1 and the following Roll Call Vote was recorded: Mr. Harville-Yes; Mr. Barber-Yes; Mr. Snead-Yes; Mr. Blackstock-Yes; Mr. Barksdale-Yes; Mr. Hagerman-Yes; and Ms. Bowman-Yes. The Board unanimously approved Mr. Barksdale’s motion to rezone Case R-15-020 from R-1 to A-1. This concluded the Public Hearings. Unfinished Business At their regular meeting on June 1 , 2015, a motion was made by Mr. Barber, seconded by Mr. Harville, for the reappropriation of $28,479.97 as follows: $97.88 to County Attorney- Office Supplies (100-4-012210-6001), $14.19 to IT-Office Supplies (100-4-012510-6001), $832.50 to Registrar-Repairs (100-4-013200-3310), $1,069.49 to Registrar-Furniture & Fixtures (100-4-013200-6003), $1,623.00 to Clerk of Court-Part-time Salaries (100-4-021600-1300), $199.67 to Clerk of Court-Copier Lease (100-4-021600-60051), $158.62 to Sheriff-Training & Education (100-4-031200-5540), $2,085.00 to Sheriff-National Night Out (100-4-031200-5880), $1,828.72 to Sheriff-Project Lifesaver (100-4-031200-5882), $1,493.00 to Sheriff-Police Supplies (100-4-031200-6010), $360.00 to Sheriff-Parts (100-4-031200-6030), $205.60 to Sheriff-Labor (100-4-031200-6031), $250.00 to Sheriff-Capital Outlay-Vehicle (100-4-031200- 8105), $980.35 to Extradition (100-4-033100-5550), $104.00 to Jail-Food Supplies (100-4- 033100-6002), $20.00 to Animal Control-Donations (100-4-035100-5883), $300.00 to B&G- Building Supplies (100-4-043100-6007, $790.00 to Ag Development-Farmer’s Market (100-4- 082500-6014), $16,067.95 to WIA-Other Operating (251-4-353853-6014). This motion required a 10-Day Layover. This motion required a 10-Day Layover that had now been met and the following Roll Call Vote was recorded: Mr. Harville-Yes; Mr. Barber-Yes; Mr. Snead-Yes; Mr. Blackstock-Yes; Mr. Barksdale-Yes; Mr. Hagerman-Yes; and Ms. Bowman-Yes. The Board unanimously approved Mr. Barber’s motion. At their regular meeting on June 1 , 2015, a motion was made by Mr. Snead, seconded by Mr. Barksdale, to approve amending the library’s budget and appropriating $10,289.30 the library collected in fax machine receipts from July 2014 through May 2015 to the library’s telephone line item #100-4-073100-5230. This motion required a 10-Day Layover that had now been met and the following Roll Call Vote was recorded: Mr. Harville-Yes; Mr. Barber-Yes; Mr. Snead-Yes; Mr. Blackstock-Yes; Mr. Barksdale-Yes; Mr. Hagerman-Yes; and Ms. Bowman- Yes. The Board unanimously approved Mr. Snead’s motion. Adjourned Meeting June 16, 2015 New Business Motion was made by Ms. Bowman, seconded by Mr. Hagerman, to approve an application made by Anthony Walker for a Music Festival Permit, authorize the County Administrator to sign all necessary documents to issue the permit, and to waive the twenty-one (21) days before the festival submission requirement since it was only out by four (4) days. The festival would be held on July 27, 2015 from 1:00pm until 9:00pm at the White Oak Mountain Amphitheater & Family Campground located at 500 Carson Lester Lane, Danville, Virginia. The following Roll Call Vote was recorded: Mr. Harville-Yes; Mr. Barber-Yes; Mr. Snead-Yes; Mr. Blackstock-Yes; Mr. Barksdale-Yes; Mr. Hagerman-Yes; and Ms. Bowman-Yes. The Board unanimously approved Ms. Bowman’s motion. Motion was made by Mr. Barksdale, seconded by Mr. Snead, to approve Resolution 2015-06-04, in support of naming the overpass on SR 360 that crosses US Hwy 29 (heading towards Danville) the “Irvin C. Burton, Sr. Memorial Bridge” and authorized the County Administrator to submit the resolution to the Commonwealth Transportation Board, which was unanimously approved by the Board. Motion was made by Mr. Blackstock, seconded by Mr. Barksdale, to award a Request For Proposal for the County’s Bond Counsel to Hunton & Williams for one (1) year with the option to renew for up to ten (10) one (1) year terms, noting no payment is due at this time and the cost is controlled by the County and is defined for each particular financial transaction within an Engagement Letter. Mr. Blackstock’s motion passed by a 6-1 majority vote of the Board with Mr. Harville opposing. Appointments Motion was made by Mr. Barksdale, seconded by Mr. Hagerman, to nominate Mr. Shannon Hair as the Pittsylvania County representative to the Institute of Advanced Learning and Research (IARL) Board of Trustees for a 3-year term that would begin July 1, 2015 through June 30, 2018. A substitute motion was made by Mr. Harville, seconded by Mr. Blackstock , to nominate Ms. Joyce Wright as the Pittsylvania County representative to the Institute of Advanced Learning and Research (IARL) Board of Trustees for a 3-year term that would begin July 1, 2015 through June 30, 2018. No other nominations were made. The Board voted on the substitute motion first and Mr. Harville’s substitute motion to appoint Ms. Wright failed by a 3-4 majority vote of the Board with Mr. Snead , Mr. Barksdale, Mr. Hagerman, and Ms. Bowman opposing. The Board then voted on the main motion and Mr. Barksdale’s motion to appoint Mr. Hair passed by a 4-3 majority vote of the Board, with Mr. Harville, Mr. Barber and Mr. Blackstock opposing. Motion was made by Mr. Barber, seconded by Mr. Harville, to re-appoint Gracie Mays for a 2 nd 3-year term as the Tunstall District representative to the Danville-Pittsylvania Community Services Board of Directors, which was unanimously approved by the Board. Board Announcements Adjourned Meeting June 16, 2015 Ms. Bowman reminded everyone there would be a Joint Meeting of the Pittsylvania County Board of Supervisors and Danville City Council on Tuesday, June 30, 2015 at 6:00pm at the Olde Dominion Agricultural Complex on US Hwy 29 North, Chatham, Virginia. Closed Session Motion was made by Mr. Snead , seconded by Mr. Harville to enter into Closed Session for the following: (a)Consultation with legal counsel and briefings by staff members or consultants    pertaining to actual or probable litigation, where such consultation or briefing in open meeting would adversely affect the negotiation and litigating posture of the public body. Authority:§2-2.3711(A)(7), Code of Virginia, 1950, as amended Subject Matter:Barbara Hudson v. Pittsylvania County, Virginia and Board of Supervisors of Pittsylvania County, Virginia Purpose:Discussion/Review of Appellate Options with Legal Counsel (b)Discussion or consideration of the acquisition of real property for a public purpose where discussion in open meeting would adversely affect the bargaining position ornegotiating strategy of the public body. Authority: §2-2.3711(A)(3), Code of Virginia, 1950, as amended Subject Matter:Animal Shelter Purpose: Discussion of Purchase of Specific Real Property for Potential Location of Future Constructed County Animal Shelter Mr. Snead’s motion was unanimously approved by the Board and they entered into Closed Session at 8:15pm. Motion was made by Mr. Snead, seconded by Mr. Harville, to return into Open Session. PITTSYLVANIA COUNTY BOARD OF SUPERVISORS CERTIFY CLOSED MEETING BE IT RESOLVED that at a Adjourned Meeting of the Pittsylvania County Board of Supervisors on Monday, June 16, 2015 , the Board hereby certifies by a recorded vote that to the best of each board member’s knowledge only public business matters lawfully exempted from the open meeting requirements of the Virginia Freedom of Information Act and identified in the motion authorizing the closed meeting were heard, discussed or considered in the closed meeting. If any member believes that there was a departure from the requirements of the Code, he shall so state prior to the vote indicating the substance of the departure. The statement shall be recorded in the minutes of the Board. Vote Coy E. Harville Yes Tim R. Barber Yes James H. Snead Yes Jessie L. Barksdale Yes Adjourned Meeting June 16, 2015 Elton W. Blackstock Yes Jerry A. Hagerman Yes Brenda Bowman Yes The Board returned to Open Session at 9:03pm. Motion was made by Mr. Blacksto ck, seconded by Mr. Harville to a uthorize the County Administrator to execute a Commercial Purchase Agreement with Forest Haven Estates, Inc. for the purchase of real property located at 11880 U.S. Highway 29 in Chatham, Virginia , which was unanimously approved by the Board. Motion was made by Mr. Blackstock, seconded by Mr. Harville to start the required ten (10) day layover for appropriation of $6,000 from Unappropriated Surplus of the County’s General Fund for deposit as required within the Purchase Agreement passed in the preceding action. Adjournment Motion was made by Mr. Harville, seconded by Mr. Snead , to adjourn, which was unanimously approved by the Board. The meeting ended at 9:05 pm. _______________________________________ Brenda H. Bowman, Chair Pittsylvania County Board of Supervisors _______________________________________ Clarence C. Monday, Clerk Pittsylvania County Board of Supervisors