05-19-2015 BOS adj meetingAdjourned Meeting
May 19, 2015
Pittsylvania County Board of Supervisors
Tuesday, May 19, 2015
Adjourned Meeting
VIRGINIA: The Adjourned Meeting of the Pittsylvania County Board of Supervisors
was held on Tuesday, May 19, 2015 in the General District Courtroom of the Edwin R. Shields
Addition in Chatham, Virginia. Brenda H. Bowman, Chair, called the meeting to order at 7:00
p.m. The following members were present:
Coy E. Harville Westover District
James H. Snead Dan River District
Jerry A. Hagerman Callands-Gretna District
Elton W. Blackstock Staunton River District
Jessie L. Barksdale Banister District
Tim R. Barber Tunstall District
Mr. Clarence C. Monday, County Administrator, Mr. J. Vaden Hunt, County Attorney,
Mr. Odie H. Shelton, Director of Code Compliance and Ms. Rebecca Flippen, Deputy Clerk to
the Board were also present.
Ms. Bowman led the Pledge of Alliance.
Approval of Agenda
Motion was made by Mr. Barber, seconded by Mr. Blackstock, to approve the agenda
with the addition of one item; Request for a Traffic Light Study at the intersection of US
Highway 58 and State Road 841/Whispering Pines Road; and the removal of the Closed Session
and Item #14-Appointment to the Institute for Advanced Learning and Research Board of
Trustees, which was unanimously approved by the Board.
Hearing of the Citizens
Charlene Doss of the Staunton River District offered a word of prayer.
Stanley Shelton of the Callands-Gretna District asked the Board to look into getting more
internet access throughout the County. Mr. Shelton stated there were still several communities in
the County that remained without internet access.
Jay Calhoun, Chairman of the Agricultural Development Board, told the Board of
Supervisors that May was National Beef Month and gave the Board several statistics on
Pittsylvania County’s Beef Industry. Mr. Calhoun stated that the beef industry generated $50
million sales for Pittsylvania County.
This concluded the Hearing of the Citizens.
Consent Agenda
Motion was made by Mr. Snead, seconded by Mr. Barber, to approve the Consent
Agenda, which was unanimously approved by the Board.
Consent Agenda:
(a) Letter of Support – 5K Walk/Run sponsored by Pittsylvania County Department of
Social Services
Public Hearings
Rezoning Cases
Case 1: Brenda T. Hudgins-Tunstall Election District; R-15-011
R-1, Residential Suburban Subdivision District to RC-1, Residential Combined
Subdivision District
Ms. Bowman opened the hearing at 7:12pm. Mr. Shelton explained that Brenda Hudgins had
petitioned to rezone 1.26 acres, located on State Road 848/Riley Farm Road, in the Tunstall
Election District from R-1, Residential Suburban Subdivision District to RC-1, Residential
Combined Subdivision District (to allow for placement of a second dwelling, a 1995 single-wide
mobile home, on the property for her personal residence). The Planning Commission, with no
opposition, recommended granting the petitioner’s request. Greg Hudgins was present to
represent the petition. No one signed up to speak and Ms. Bowman closed the hearing at
7:214pm. Motion was made by Mr. Barber, seconded by Mr. Snead, to rezone Case R-15-011
from R-1 to RC-1 and the following Roll Call Vote was recorded: Mr. Harville-Yes; Mr.
Barber-Yes; Mr. Snead-Yes; Mr. Blackstock-Yes; Mr. Barksdale-Yes; Mr. Hagerman-Yes; and
Adjourned Meeting
May 19, 2015
Ms. Bowman-Yes. The Board unanimously approved rezoning Case R -15-0011 from R-1 to
RC-1.
Case 2: Arlene D. Cundiff – Callands/Gretna Election District; R-15-012
R-1, Residential Suburban Subdivision District to A-1, Agricultural District
Ms. Bowman opened the public hearing at 7:14pm. Mr. Shelton explained that Arlene Cundiff
had petitioned to rezone 3.15 acres, located on State Road 903/Galveston Road, in the Callands-
Gretna Election District from R-1, Residential Suburban Subdivision District to A-1,
Agricultural District (to allow for restoration of a second dwelling, an old farmhouse, located on
the property). The Planning Commission, with no opposition, recommended granting the
petitioner’s request. Ms. Cundiff was present to represent the petition. No one signed up to speak
and Ms. Bowman closed the hearing at 7:15pm. Motion was made by Mr. Hagerman, seconded
by Mr. Barksdale, to approve rezoning Case R-15-012 from R-1 to A-1 and the following Roll
Call Vote was recorded: Mr. Harville-Yes; Mr. Barber-Yes; Mr. Snead-Yes; Mr. Blackstock-
Yes; Mr. Barksdale-Yes; Mr. Hagerman-Yes; and Ms. Bowman-Yes. The Board unanimously
approved rezoning Case R-15-012 from R-1 to A-1.
Case 3: Clifton W. Parrish & Jean L. Parrish – Westover Election District; R-15-013
A-1, Agricultural District to B2, Business District, General
Ms. Bowman opened the public hearing at 7:16pm. Mr. Shelton explained that Clifton and Jean
Parrish had petitioned to rezone a parcel of land with no size on file in the Commissioner of
Revenue’s Office, located on U.S. Highway 58/Martinsville Highway, in the Westover Election
District from A-1, Agricultural District to B-2, Business District, General (to make the zoning
consistent with the adjacent parcels of land zoned B-2 and to bring the property into compliance
with its current use – a flea market). The Planning Commission, with no opposition,
recommended granting the petitioners’ request. Henry Sayor was present to represent the
petition. No one signed up to speak and Ms. Bowman closed the hearing at 7:14pm. Motion was
made by Mr. Harville, seconded by Mr. Barber, to approve rezoning Case R-15-013 from A-1 to
B-2 and the following Roll Call Vote was recorded: Mr. Harville-Yes; Mr. Barber-Yes; Mr.
Snead-Yes; Mr. Blackstock-Yes; Mr. Barksdale-Yes; Mr. Hagerman-Yes; and Ms. Bowman-
Yes. The Board unanimously approved rezoning Case R-15-013 from A-1 to B-2.
Case 4: Betty D. Dudley Estate, C. Melvin Dudley, Executor – Staunton River Election
District; R-15-014
A-1, Agricultural District Portion to R-1, Residential Suburban Subdivision District
Ms. Bowman opened the hearing at 7:19pm. Mr. Shelton explained that Betty D. Dudley Estate,
C. Melvin Dudley, Executor, had petitioned to rezone the A-1, Agricultural District portion of
1.13 acres (0.22 acre), located on State Road 638/Roark Mill Road, in the Staunton River
Election District to R-1, Residential Suburban Subdivision District (to make the zoning
consistent and to combine with the adjacent parcels of land zoned R-1). The Planning
Commission, with no opposition, recommended granting the petitioner’s request. Mr. Dudley
was present to represent the petition. No one signed up to speak and Ms. Bowman closed the
hearing at 7:20pm. Motion was made by Mr. Blackstock, seconded by Mr. Barksdale, to
approve rezoning Case R-15-014 from A-1 to R-1 and the following Roll Call Vote was
recorded: Mr. Harville-Yes; Mr. Barber-Yes; Mr. Snead-Yes; Mr. Blackstock-Yes; Mr.
Barksdale-Yes; Mr. Hagerman-Yes; and Ms. Bowman-Yes. The Board unanimously approved
rezoning Case R-15-014from A-1 to R-1.
Case 5: Ted A. Waller & Doris B. Waller – Staunton River Election District; R-15-015
R-1, Residential Suburban Subdivision District to A-1, Agricultural District
Ms. Bowman opened the hearing at 7:21pm. Mr. Shelton explained that R-15-015, Ted and
Doris Waller have petitioned to rezone 10.22 acres, located on State Road 940/Owens Mill Road,
in the Staunton River Election District from R-1, Residential Suburban Subdivision District to A-
1, Agricultural District (to allow for subdivision of the property). The Planning Commission,
with no opposition, recommended granting the petitioners’ request. Mr. Waller was present to
represent the petition. No one signed up to speak. Ms. Bowman closed the hearing at 7:22pm.
Motion was made Mr. Blackstock, seconded by Mr. Barksdale, to rezone Case R-15-015 from R-
1 to A-1 and the following Roll Call Vote was recorded: Mr. Harville-Yes; Mr. Barber-Yes; Mr.
Snead-Yes; Mr. Blackstock-Yes; Mr. Barksdale-Yes; Mr. Hagerman-Yes; and Ms. Bowman-
Yes. The Board unanimously approved rezoning Case R-15-015from R-1 to A-1.
This concluded the Rezoning Cases.
Adjourned Meeting
May 19, 2015
Public Hearings
The Virginia Department of Transportation and the Board of Supervisors of Pittsylv ania
County, in accordance with Section 33.1-70.01 of the Code of Virginia, will conduct a joint
public hearing for the purpose of receiving public comment on the proposed Six -Year
Secondary System Construction Program Plan for Fiscal Years 2016 through 2021 in
Pittsylvania County
Ms. Bowman opened the public hearing at 7:24pm. Kenneth Martin, Residency Maintenance
Manager for Halifax and Pittsylvania Counties, VDOT; Joseph Craddock, Assistant Residency
Maintenance Manager and Area Land Use Engineer, and Rick Youngblood, VDOT District
Planner, were present for the joint hearing. Mr. Youngblood discussed HB2 and HB 1887 with
the Board and its potential impact on local districts. Mr. Craddock reviewed the proposed Six -
Year System Construction Program Plan for Fiscal Years 2016 through 2021 in Pittsylvania
County. No one signed up to speak and Ms. Bowman closed the hearing at 7:50pm. Motion was
made by Mr. Blackstock, seconded by Mr. Harville, to approve the proposed Six -Year System
Construction Program Plan for Fiscal Years 2016 through 2021 in Pittsylvania County as
presented, and to approve Resolution 2015-06-03, and to authorize the County Administrator to
sign all necessary documentation. The following Roll Call Vote was recorded: Mr. Harville-
Yes; Mr. Barber-Yes; Mr. Snead-Yes; Mr. Blackstock-Yes; Mr. Barksdale-Yes; Mr. Hagerman-
Yes; and Ms. Bowman-Yes. The Board unanimously approved Mr. Blackstock’s motion.
Pittsylvania County Board of Supervisors
RESOLUTION
2015-05-03
At an adjourned meeting of the Board of Supervisors of the County of Pittsylvania, held in the
General District Courtroom of the Edwin R. Shields Courthouse Addition in Chatham, Virginia
on Tuesday, May 19, 2015 at 7:00 p.m., the following resolution was presented and adopted:
Present were:
James H. Snead Dan River District
Jessie L. Barksdale Banister District
Tim R. Barber Tunstall District
Jerry A. Hagerman Callands-Gretna District
Coy E. Harville Westover District
Elton Blackstock, Sr. Staunton River District
Brenda H. Bowman Chatham-Blairs District
On motion by Elton W. Blackstock, Jr., seconded by Coy E. Harville, and carried by a 7 to 0
vote of the Board of Supervisors:
WHEREAS, Sections 33.2-358 and 33.2-364 of the Code of Virginia, 1950, as amended,
provides the opportunity for each county to work with the Virginia Department of Transportation
in developing the Secondary Six-Year Road Plan; and
WHEREAS, this Board has previously agreed to assist in the preparation of this Plan, in
accordance with the Virginia Department of Transportation policies and procedures, and
participated in a public hearing on the proposed Plan (2016 through 2021) on Tuesday, May 19,
2015 after duly advertised so that all citizens of the County had the opportunity to participate in
said hearing and to make comments and recommendations concerning the proposed Plan; and
WHEREAS, Joseph Craddock, Assistant Residency Administrator, Virginia Department
of Transportation, appeared before the Board and recommended approval of the Six -Year Plan
for Secondary Roads (2016 through 2021); then
NOW, THEREFORE, BE IT RESOLVED that since said Plan appears to be in the best
interests of the Secondary Road System in Pittsylvania County and of the citizens residing on the
Secondary System, said Secondar y Six-Year Plan (2016 through 2021) is hereby approved as
presented at the public hearing.
Motion was made by Mr. Barber, seconded by Mr. Snead, for Mr. Monday to draft a
request to VDOT that a traffic light study be performed at the intersection of US Highway 58
and State Road 841/Whispering Pines Road in number of accidents, many resulting in fatalities,
that have occurred in that area and with the new business additions, it had been a very hazardous
Adjourned Meeting
May 19, 2015
area to drive though. Mr. Barber’s motion was unanimously approved by the Board. Mr. Barber
also asked the VDOT representatives that were still present to re-install the traffic signs that has
been knocked down from the most recent accident in that area.
The Board of Supervisors of Pittsylvania County, Virginia, will hold a public hearing to
receive citizen input on proposed addition to Pittsylvania County Code (“PCC”) Chapter 6,
Finance and Taxation. The proposed addition would be § 6 -16, for the purpose of
authorizing participation by Pittsylvania County, Virginia, in the VACo/VML Virginia
Investment Pool Trust Fund for investment purposes in accordance with Virginia Code §
2.2-4501.
Ms. Bowman opened the public hearing at 7:52pm. Mr. Monday explained the purpose of the
public hearing was to receive public input on the Board’s consideration of adopting an ordinance
that would allow the Treasurer to sign a Trust Joinder Agreement with the Virginia Investment
Pool (VIP) as investment option available at the time money is available for a possible vehicle to
diversify Pittsylvania County funds. M. Kate Berger, Treasurer of Pittsylvania County, has
requested the Board to consider this proposed ordinance. The first person signed up to speak
was Deborah Lovelace of the Callands-Gretna District, who asked the Board to delay voting that
night on the ordinance until more information could be collected on VIP. Mr. James Dehart of
the Westover District agreed with Ms. Lovelace’s comments and added he was opposed to
investing and risking County money in the stock market. Barber Hudson of the Callands-Gretna
District agreed with some of the comments mentioned by the previous speakers, and also asked if
any of this had been mentioned to the financial advisors the County had hired and who were in
attendance at the Finance Committee meeting earlier that afternoon. No one else signed up to
speak. Ms. Berger, along with representatives from VIP, were present to answer questions. Ms.
Berger stated that the General Assembly required a local ordinance in order for any treasurer to
participate in the VIP. Ms. Berger further stated that these types of investments were not new to
Pittsylvania County; the former treasurer had already made investments that still awaited
maturity, and that the passing of this ordinance were merely to allow the option of another
investment vehicle. No one else spoke and Ms. Bowman closed the hearing at 8:30pm. Motion
was made by Mr. Blackstock, seconded by Mr. Barksdale, to approve the proposed ordinance
and the following Roll Call Vote was recorded: Mr. Harville-No; Mr. Barber-No; Mr. Snead-
Yes; Mr. Blackstock-Yes; Mr. Barksdale-Yes; Mr. Hagerman-No; and Ms. Bowman-Yes. The
motion passed by a majority 4-3 vote of the Board, with Mr. Harville, Mr. Barber and Mr.
Hagerman opposing, feeling there was no guarantee the monies would not be at risk if invested.
This concluded the public hearings.
Presentations
Mr. Monday explained that the Pittsylvania County Board of Supervisors has acted as
sponsor for a transportation enhancement project to purchase, preserve, and restore the 1918
Southern Railway Depot in Chatham. Five grant applications were awarded for a total of
$1,214,150. These federal reimbursable funds required a twenty percent (20%) match making
the total project cost $1,517,687. Total reimbursement funds received from the Virginia
Department of Transportation (VDOT) to date is $1,087,598. The Pittsylvania Historical Society
has provided $271,900 in the 20% matching funds of the amount spent to date. Unspent grant
funds remaining in the project amount to $118,686. The Pittsylvania Historical Society
collected and spent $488,000 on this project with proceeds coming from grants, property gifts,
cash donations, and in-kind services. Although the restored facility has operated as the
Pittsylvania County History Research Center and Library for the past two years, this is still an
open project. The Grants Administrator must file quarterly reports regarding utilization of these
unspent funds with VDOT. Mr. Glen Giles of the Pittsylvania County Historical Society was
present to answer any questions the Board had on the project. Motion was made by Mr. Harville,
seconded by Mr. Snead, to appropriate $30,000 to this project from unappropriated General
Funds and authorize the County Administrator to sign all necessary documentation. This motion
required a 10-Day Layover.
Unfinished Business
At the Board of Supervisors meeting on May 4, 2015, a motion was made by Mr.
Harville, seconded by Mr. Barber, for the reappropriation of $18,548.70 as follows: $89.05 to
County Attorney-Office Supplies (100-4-012210-6001), $9.00 to Purchasing-Travel (100-4-
012530-5500), $199.67 to Clerk of Courts-Copier Lease (100-4-021600-60051), $548.20 to
Sheriff-Parts (100-4-031200-6030), $602.60 to Sheriff-Labor (100-4-031200-6031), $26.00 to
VFD-United Way Contribution (100-4-032200-5667), $2,207.26 to VFD-Communication
Equipment (100-4-032200-6004), $423.49 to Extradition (100-4-033100-5550), $67.85 to Jail-
Food Supplies (100-4-033100-6002), $300.00 to B&G-Building Supplies (100-4-043100-6007),
Adjourned Meeting
May 19, 2015
$653.00 to CPMT-CSA Pool Program (100-4-053500-7003), $1,875.00 to Recreation-Field
Maintenance (100-4-071100-6006), $11,107.79 to WIA-Other Operating (251-4-353853-6014),
$439.79 to WIA-Unobligated (251-4-353868-6014). Mr. Harville’s motion required a 10-Day
Layover that had now been met. The following Roll Call Vote was recorded: Mr. Harville-Yes;
Mr. Barber-Yes; Mr. Snead-Yes; Mr. Blackstock-Yes; Mr. Barksdale-Yes; Mr. Hagerman-Yes;
and Ms. Bowman-Yes. Mr. Harville’s amended motion was unanimously approved by the
Board.
At the Board of Supervisors meeting on May 4, 2015, a motion was made by Mr.
Harville, seconded by Mr. Blackstock, to appropriate $7,548.76 from unappropriated General
Funds to pay Virginia Logos, LLC for the design and installation of four (4) Scenic River
Designation signs for the Dan and Banister Rivers. This motion required a 10-Day Layover. Mr.
Harville’s motion required a 10-Day Layover that had now been met and the following Roll Call
Vote was recorded: Mr. Harville-Yes; Mr. Barber-Yes; Mr. Snead-Yes; Mr. Blackstock-Yes; Mr.
Barksdale-Yes; Mr. Hagerman-Yes; and Ms. Bowman-Yes. Mr. Harville’s amended motion was
unanimously approved by the Board.
New Business
Mr. Monday explained that the Workforce Investment Act recently granted an award of
$50,000 to the Area 17 Work Force Investment Board (WIB). This amount was awarded to the
Area 17 office for incentives for dislocated workers. This award does not require a local match.
Motion was made by Mr. Snead, seconded by Mr. Barber, to appropriate $50,000 to the WIA
budget (Fund 251) for Dislocated Worker Incentives. And the following Roll Call Vote was
recorded: Mr. Harville-Yes; Mr. Barber-Yes; Mr. Snead-Yes; Mr. Blackstock-Yes; Mr.
Barksdale-Yes; Mr. Hagerman-Yes; and Ms. Bowman-Yes. Mr. Snead’s amended motion was
unanimously approved by the Board.
Motion was made by Mr. Harville, seconded by Mr. Barber, to approve Resolution 2015 -
05-02 and authorize said resolution be forwarded to the Virginia Department of Transportation
concerning the abandonment of a portion of State Route 876/Grays Park Road, which was
unanimously approved by the Board.
Pittsylvania County Board of Supervisors
RESOLUTION 2015-05-02
The Board of Supervisors of Pittsylvania County, Virginia (the “Board”), at
its adjourned meeting on the 19th day of May, 2015, adopted the following:
WHEREAS, public notice was posted as prescribed under § 33.2- 909, Code
of Virginia, 1950, as amended, announcing the Board’s intent to a bandon the
road described below from the secondary system of state highways, and
offering to hold a public hearing on the same, if so requested by any interested party; and
WHEREAS, the Commissioner of the Virginia Department of Transportation
(“VDOT”) was provided the prescribed notice of this Board's intent to abandon the subject
section of road; and
WHEREAS, no person requested a public hearing on this matter during the statutory
posting notice period; and
WHEREAS, after considering all evidence available, this Board is satisfied that no
public necessity exists for the continuance of the section of Secondary Route 876,
approximately 150 feet of the old U.S. 58 East spur that proceeds directly off Grays Park Road
(St. Rte. 876) in the Westover Magisterial District of Pittsylvania County, Virginia, and 0.29
acres of adjacent right-of-way, and hereby deems that section of road is no longer necessary
as a part of the secondary system of state highways.
WHEREAS, this Board has provided VDOT with a plat dated January 15,
2015, depicting the above-referenced portion of the secondary system of state highways
to be abandoned, which plat is hereby incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED, this Board abandons the above-described
section of road and removes it from the secondary system of state highways pursuant to §
Adjourned Meeting
May 19, 2015
3 3.2-909, Code of Virginia, 1950, as amended; and
BE IT FURTHER RESOLVED that a certified copy of this Resolution is forwarded
to the County’s VDOT Residency Administrator.
Certification
I hereby certify that the foregoing Resolution was duly considered by the Board of Supervisor of
Pittsylvania County, Virginia, at the adjourned meeting in Pittsylvania County, Virginia, at
which a quorum was present and that same was passed by a vote of 7 in favor and 0 opposed,
this 19th day of May, 2015.
Recorded Vote:
Moved by Supervisor: Coy E. Harville
Second by Supervisor: Tim R. Barber
Yeas: 7
Nays: 0
Appointments
Motion was made by Mr. Snead, seconded by Mr. Barber, to appoint Brian Horne as the
Dan River District representative on the Planning Commission for the remainder of that term;
present to December 31, 2017, which was unanimously approved by the Board.
Adjournment
Motion was made by Mr. Harville, seconded by Mr. Snead, to adjourn the meeting,
which was unanimously approved by the Board. The meeting adjourned at 8:55 pm.
_______________________________________
Brenda H. Bowman, Chair
Pittsylvania County Board of Supervisors
_______________________________________
Clarence C. Monday, Clerk
Pittsylvania County Board of Supervisors