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04-21-2015 BOS adj meetingAdjourned Meeting April 21, 2015 Pittsylvania County Board of Supervisors Tuesday, April 21, 2015 Adjourned Meeting VIRGINIA: The Adjourned Meeting of the Pittsylvania County Board of Supervisors was held on Tuesday, April 21, 2015 in the General District Courtroom of the Edwin R. Shields Addition in Chatham, Virginia. Brenda H. Bowman, Chair, called the meeting to order at 7:00 p.m. The following members were present: Coy E. Harville Westover District James H. Snead Dan River District Jerry A. Hagerman Callands-Gretna District Elton W. Blackstock Staunton River District Jessie L. Barksdale Banister District Tim R. Barber, Tunstall District Representative, was absent. Mr. Clarence C. Monday, County Administrator, Mr. J. Vaden Hunt, County Attorney, Mr. Greg L. Sides, Assistant County Administrator for Planning and Development, Mr. Odie H. Shelton, Director of Code Compliance, Ms. Kim Van Der Hyde, Director of Finance, Mr. Jim Davis, Director of Emergency Management and Ms. Rebecca Flippen, Deputy Clerk to the Board were also present. Ms. Bowman led the Pledge of Alliance. Approval of Agenda Motion was made by Mr. Snead, seconded by Mr. Blackstock, to approve the agenda which was unanimously approved by the Board with the exception of Mr. Barber, who was absent. Hearing of the Citizens Dawn Hankins of the Chatham-Blairs District asked what measures the County was taking on water coming from the Dan River that county residents received as customers of the Pittsylvania County Service Authority; and questioned the contract between the County and City for water. Frank Hill of the Westover District made comments opposing the motor homes tax rate in Pittsylvania County, stating it was too high compared to other localities. Allen Hollie, Jr., of the Chatham-Blairs District, also opposed the motor homes tax rate in Pittsylvania County, feeling it was too high. Ann Cockrell of the Chatham-Blairs District thanked the Board and Planning Commission for the Joint Meeting on April 16, 2015, but wished there has been more explanation on the proposed setbacks. Karen Maute of the Westover District questioned what was the protocol for rezoning property to A-1 that was not going to be used for agricultural purposes, using the placement of a mobile home for residential purposed on the property being rezoned to A-1 as an example. Ms. Maute also questioned that if there is an ethics policy in the Board of Supervisors’ By-Laws, then why is the Board not requiring their sub-boards/committees to sign the same policy. Scott Lipford of the Westover District and Jerry Shaver of the Chatham-Blairs District also made comments that the County’s taxes on motor homes were too high This concluded the Hearing of the Citizens. Adjourned Meeting April 21, 2015 Consent Agenda Motion was made by Mr. Snead, seconded by Mr. Barksdale, to approve the Consent Agenda, which was unanimously approved by the Board, with the exception of Mr. Barber who was absent. Consent Agenda: (a) Road Name Change – Adams Lane, Hurt, VA to James Lane, Hurt, VA Public Hearings Rezoning Cases Case 1: Ralph D. Stonebunner & Others-Dan River Election District; R-15-005 R-1, Residential Suburban Subdivision District to A-1, Agricultural District Ms. Bowman opened the hearing at 7:25pm. Mr. Shelton explained that Ralph D. Stoneburner & Others had petitioned to rezone 15.49 acres, located off State Road 710/Double Creek Road, in the Dan River Election District from R-1, Residential Suburban Subdivision District to A-1, Agricultural District (to make the zoning consistent with the adjacent parcels of land zoned A-1). The Planning Commission, with opposition, recommended granting the petitioners’ request. Fred Shanks, III, was present to represent the petition. No one signed up to speak and Ms. Bowman closed the hearing at 7:26pm. Motion was made by Mr. Snead, seconded by Mr. Harville, to rezone Case R-15-005 from R-1 to A-1 and the following Roll Call Vote was recorded: Mr. Harville-Yes; Mr. Barber-Absent; Mr. Snead-Yes; Mr. Blackstock-Yes; Mr. Barksdale-Yes; Mr. Hagerman-Yes; and Ms. Bowman-Yes. The Board unanimously approved rezoning Case R-15- 005 from R-1 to A-1, with the exception of Mr. Barber, who was absent. Case 2: Charles E. Bernard & Trudy Payne Bernard – Westover Election District; R-15-006 B-1, Business District, Limited to R-1, Residential Suburban Subdivision District Ms. Bowman opened the public hearing at 7:27pm. Mr. Shelton explained that Case 2, R-15- 006, Charles and Trudy Bernard had petitioned to rezone 0.79 acre, located on State Road 869/Stony Mill Road, in the Westover Election District from B-1, Business District, Limited to R-1, Residential Suburban Subdivision District (to make the zoning consistent with the adjacent parcels of land zoned R-1 and for future sale of the property).The Planning Commission, with no opposition, recommended granting the petitioners’ request. Charles Bernard was present to represent the petition. No one signed up to speak and Ms. Bowman closed the hearing at 7:28pm. Motion was made by Mr. Harville, seconded by Mr. Blackstock, to approve rezoning Case R-15- 006 from B-1 to R-1 and the following Roll Call Vote was recorded: Mr. Harville-Yes; Mr. Barber-Absent; Mr. Snead-Yes; Mr. Blackstock-Yes; Mr. Barksdale-Yes; Mr. Hagerman-Yes; and Ms. Bowman-Yes. The Board unanimously approved rezoning Case R-15-006 from B-1 to R-1, with the exception of Mr. Barber, who was absent. Case 3:Tarpleys Chapel Baptist Church Trustees – Tunstall Election District; R-15-007 R-1, Residential Suburban Subdivision District to A-1, Agricultural District Ms. Bowman opened the public hearing at 7:28pm. Mr. Shelton explained that Tarpleys Chapel Baptist Church Trustees had petitioned to rezone the R-1, Residential Suburban Subdivision District portion of a total of 15.00 acres (approximately1.50 acre), three (3)parcels of land, to A- 1, Agricultural District (to make the parcels one zoning designation and for construction of a church).The parcels are located on State Road 844/Mount Cross Road, in the Tunstall Election District. The Planning Commission, with no opposition, recommended granting the petitioners’ request. Rev. Robert Divens, James Carter and Barbara Baize were present to represent the petition. No one signed up to speak and Ms. Bowman closed the hearing at 7:29pm. Motion was made by Mr. Harville, seconded by Mr. Snead, to approve rezoning Case R-15-007 from R- Adjourned Meeting April 21, 2015 1 to A-1 and the following Roll Call Vote was recorded: Mr. Harville-Yes; Mr. Barber-Absent; Mr. Snead-Yes; Mr. Blackstock-Yes; Mr. Barksdale-Yes; Mr. Hagerman-Yes; and Ms. Bowman-Yes. The Board unanimously approved rezoning Case R-15-007 from R-1 to A-1, with the exception of Mr. Barber, who was absent. Case 4: Gary N. Duren & Andrea H. Duren – Westover Election District; R-15-008 A-1, Agricultural District to R-1, Residential Suburban Subdivision District Ms. Bowman opened the hearing at 7:30pm. Mr. Shelton explained that Gary and Andrea Duren had petitioned to rezone a total of 0.88 acre, four (4) parcels of land, located off State Road1570/Poplar Falls Drive, in the Westover Election District from A -1, Agricultural District to R-1, Residential Suburban Subdivision District (to allow for extension of lot lines for Lots 1-A, 2-A, and 3-A zoned R-1).The Planning Commission, with no opposition, recommended granting the petitioners’ request. Gary Duren was present to represent the petition. No one signed up to speak and Ms. Bowman closed the hearing at 7:30pm. Motion was made by Mr. Harville, seconded by Mr. Barksdale, to approve rezoning Case R-15-008 from A-1 to R-1 and the following Roll Call Vote was recorded: Mr. Harville-Yes; Mr. Barber-Absent; Mr. Snead-Yes; Mr. Blackstock-Yes; Mr. Barksdale-Yes; Mr. Hagerman-Yes; and Ms. Bowman-Yes. The Board unanimously approved rezoning Case R-15-008 from A-1 to R-1, with the exception of Mr. Barber, who was absent. Case 5: Derek Fleming Holley – Tunstall Election District; R-15-009 R-1, Residential Suburban Subdivision District to A-1, Agricultural District Ms. Bowman opened the hearing at 7:31pm. Mr. Shelton explained that R-15-009, Derek Fleming Holley had petitioned to rezone 14.43 acres, located on State Road 838/Johnson Road, in the Tunstall Election District from R-1, Residential Suburban Subdivision District to A-1, Agricultural District (to make the zoning consistent with the adjacent parcel of land zoned A-1 and to permit an addition to an existing single-wide mobile home on the property which is a nonconforming use).The Planning Commission, with no opposition, recommended granting the petitioner’s request. No one was present to represent the petition. Karen Maute of the Westover District, pointed out that this was a case of rezoning to A-1 in order to use the property for a non- agricultural use. The Board reminded Ms. Maute the County was in the process of addressing that issue, but until a new zoning ordinance was passed they were required to operate within the existing ordinances. No one else signed up to speak. Ms. Bowman closed the hearing at 7:35pm. Motion was made Mr. Snead, seconded by Mr. Harville, to rezone Case R-15-009 from R-1 to A-1 and the following Roll Call Vote was recorded: Mr. Harville-Yes; Mr. Barber-Absent; Mr. Snead-Yes; Mr. Blackstock-Yes; Mr. Barksdale-Yes; Mr. Hagerman-Yes; and Ms. Bowman- Yes. The Board unanimously approved rezoning Case R-15-009 from R-1 to A-1, with the exception of Mr. Barber, who was absent. Case 6: Terry R. Karnes & Mary Karnes – Westover Election District; R-15-010 R-1, Residential Suburban Subdivision District to RC-1, Residential Combined Subdivision District Ms. Bowman opened the public hearing at 7:40pm. Mr. Shelton explained that Terry and Mary Karnes had petitioned to rezone 2.13 acres, located on State Road 868/Silver Creek Road, in the Westover Election District from R-1, Residential Suburban Subdivision District to RC-1, Residential Combined Subdivision District (to allow for placement of a second dwelling, a single-wide mobile home, on the property for their son’s residence). The Planning Commission, with no opposition recommended granting the petitioners’ request. Terry Karnes was there to represent the petition. No one signed up to speak and Ms. Bowman closed the hearing at 7:41pm. Motion was made by Mr. Harville, seconded by Mr. Snead, to rezone Case R -15-010 from R-1 to RC-1 and the following Roll Call Vote was recorded: Mr. Harville-Yes; Mr. Barber- Adjourned Meeting April 21, 2015 Absent; Mr. Snead-Yes; Mr. Blackstock-Yes; Mr. Barksdale-Yes; Mr. Hagerman-Yes; and Ms. Bowman-Yes. The Board unanimously approved rezoning Case R-15-010 from R-1 to RC-1, with the exception of Mr. Barber, who was absent. This concluded the Public Hearings. Presentations Mark Moore, Director of Parks and Recreation, gave an update to the Board of Supervisors on the plan that was submitted to the RiverBank Fund, in care of The Community Foundation of the Dan River Region. The proposed plan, if implemented, could cost approximately $450,000 to realize, and the application to the RiverBank Fund was in the amount of $50,000. Unfinished Business At the Board of Supervisors meeting on April 6, 2015, a motion was made by Mr. Harville, seconded by Mr. Barksdale, to approve the purchase request made by Danville Life Saving Crew for two (2) mobile two-way radios and two (2) portable radios for a total cost of $15,800.18, and that Mr. Jim Davis, Director of Emergency Management, would make the purchase to insure the radios purchased were compatible with the County’s E911 communication system; and that the funds for making the purchase would come from unappropriated General Funds. Mr. Harville’s motion required a 10-Day Layover that had now been met. Mr. Jim Davis, Director for Emergency Management, was present to provide the board with information regarding communication between agencies during incident of February 17, 2015 so that the Board a better understanding of communication abilities between outside agencies when giving the matter at hand due consideration. Mr. Blackstock amended the original motion to include that all future requests be forwarded to the Fire & Recuse Association to include in their budget process, which was seconded by Mr. Harville. The following Roll Call Vote was recorded: Mr. Harville-Yes; Mr. Barber-Absent; Mr. Snead-Yes; Mr. Blackstock-Yes; Mr. Barksdale-Yes; Mr. Hagerman-Yes; and Ms. Bowman-Yes. Mr. Blackstock’s amended motion was unanimously approved by the Board with the exception of Mr. Barber who was absent. At the Board of Supervisors meeting on April 6, 2015, a motion was made by Mr. Harville, seconded by Mr. Barber, for the reappropriation of $197,757.20 as follows: $40.99 to County Attorney-Office Supplies (100-4-012210-6001), $10.03 to Treasurer-Office Supplies (100-4-012410-6001), $199.67 to Clerk of Courts-Copier Lease (100-4-021600-60051), $60.00 to Sheriff-Parts (100-4-031200-6030), $30.00 to Animal Control-Donations (100-4-035100- 5883), $143.60 to Animal Control-Medical Supplies (100-4-035100-6004), $300.00 to B&G- Building Supplies (100-4-043100-6007, $150.00 to Recreation-Recreation Supplies (100-4- 071100-6014), $275.00 to Youth Commission (100-4-081200-5696), $8,022.29 to WIA-Other Operating (251-4-353853-6014), $3,957.27 to Vo-Tech-Capital Outlay (325-4-081004-8102), $8,916.00 to Landfill-Repairs & Maintenance (520-4-042300-3310). Mr. Harville’s motion required a 10-Day Layover that had now been met and the following Roll Call Vote was recorded: Mr. Harville-Yes; Mr. Barber-Absent; Mr. Snead-Yes; Mr. Blackstock-Yes; Mr. Barksdale-Yes; Mr. Hagerman-Yes; and Ms. Bowman-Yes. Mr. Harville’s amended motion was unanimously approved by the Board with the exception of Mr. Barber who was absent. New Business Motion was made by Mr. Harville, seconded by Mr. Blackstock, for an appropriation of funds as outlined to follow totaling $296,131.64 for the Clerk of Circuit Court, the Jail, the Community and Policy Management Team and J&D Court Services Unit. Adjourned Meeting April 21, 2015 1.) Clerk of Circuit Court-The Honorable H.F. Haymore has requested the use of Technology Trust Funds (TTF) (100-3-000000-2307) from the state in the amount of $10,631.64 be used for part-time salaries and service contracts as outlined in the attached memo. 2.) Jail-Captain James Crews has requested the use of $25,000 of jail telephone commission revenue (100-3-000000-160501). A total of $28,200.33 has currently been received for telephone commissions in the jail that has not been previously appropriated. The amounts requested and reason for each request is attached. 3.) Community Policy and Management Team (CPMT)-The CPMT recently changed the procedure for agencies to pay Comprehensive Services Act (CSA) related invoices. In the past, the School Board was responsible for paying 100% of CSA expenditures and then was required to request a reimbursement back from the County. Since the schools were responsible for paying the State back for ineligible expenses totaling $250,000 per year for 10 years, the County would withhold the $250,000 from reimbursements to the Schools. With the recent CPMT change for the County to start paying vendors direct, the schools will now have to pay the County the $250,000. This amount will now be accounted for as revenue to the County and not as a reduction in expense. This revenue line item (100-3-000000-240411) needs to be appropriated to the CSA-Pool Program line item in order to have sufficient funds to cover CSA expenditures (100-4-053500-7003) until year-end. The schools made this payment to the County on 3-19-15. 4.) J&D Court Services Unit-The County pays a set dollar figure each year for 6 guaranteed beds at W.W. Moore Detention Center. This amount is paid monthly. At year-end, the City of Danville evaluates the usage and compares it with the amount that has been paid. The County received a refund in the amount of $70,524.33 on 10-01-14 from the City of Danville (100-3-000000-190102) since we did not use our allotment for FY 2014. The Court Service Unit (CSU) has recently experienced some changes that require more funds be spent on the Electronic Monitoring Program (EMP). They would like to have $10,500 of this refund be appropriated to the EMP line item 100-4-033300- 3182. Mr. Harville’s motion required a 10-Day Layover. Motion was made by Mr. Snead, seconded by Mr. Barksdale, to approve the following transfers, which includes a transfer from the Memorial Gifts Fund to the Library local budget in the amount of $2,481.71. This motion required a 10-Day Layover Adjourned Meeting April 21, 2015 Kim Van Der Hyde, Director of Finance, presented the Board with the 3rd quarter Finance Report. No Action was taken. Motion was made by Mr. Harville, seconded by Mr. Blackstock, to approve Resolution 2015-04-05, VRS Members Contributions by Salary Reduction for Counties, Cities, Towns, and Other Political Subdivisions, which was unanimously approved by the Board with the exception of Mr. Barber, who was absent. Pittsylvania County Board of Supervisors RESOLUTION 2015-04-05 Member Contributions by Salary Reduction for Counties, Cities, Towns, and Other Political Subdivisions (In accordanc e with Chapter 822 of the 2012 Acts of Assembly (SB497)) WHEREAS, the Board of Supervisors of Pittsylvania County 55171 employees who are Virginia Retirement System members who commence or recommence employment on or after July 1, 2012, shall be required to contribute five percent of their creditable compensation by salary reduction pursuant to Internal Revenue Code § 414(h) on a pre-tax basis upon commencing or recommencing employment; and WHEREAS, the Board of Supervisors of Pittsylvania County employees who are Virginia Retirement System members and in service on June 30, 2012, shall be required to contribute five percent of their creditable compensation by salary reduction pursuant to Internal Revenue Code § 414(h) on a pre-tax basis no later than July 1, 2016; and WHEREAS, such employees in service on June 30, 2012, shall contribute a minimum of an additional one percent of their creditable compensation beginning on each July 1 of 2012, 2013, 2014, 2015, and 2016, or until the employees’ contributions equal five percent of creditable compensation; and WHEREAS, the Board of Supervisors of Pittsylvania County may elect to require such employees in service on June 30, 2012, to contribute more than an additional one percent each year, in whole percentages, until the employees’ contributions equal five percent of creditable compensation; and WHEREAS, the second enactment clause of Chapter 822 of the 2012 Acts of Assembly (SB497) requires an increase in total creditable compensation, effective July 1, 2015, to each such employee in service on June 30, 2015, to offset the cost of the member contributions, such increase in total creditable compensation to be equal to the percentage inc rease of the member contribution paid by such pursuant to this resolution. (For example, if the member contribution paid by the employee increases from two to three percent pursuant to this resolution, the employee must receive a one percent increase in creditable compensation.) BE IT THEREFORE RESOLVED, that the Board of Supervisors of Pittsylvania County does hereby certify to the Virginia Retirement System Board of Trustees that it shall effect the Adjourned Meeting April 21, 2015 implementation of the member contribution requirements of Chapter 822 of the 2012 Acts of Assembly (SB497) according to the following schedule for the fiscal year beginning July 1, 2015: (Note: Each column must add up to 5 percent.); and BE IT FURTHER RESOLVED, that such contributions, although designated as member contributions, are to be made by the Board of Supervisors of Pittsylvania County in lieu of member contributions; and BE IT FURTHER RESOLVED, that pick up member contributions shall be paid from the same source of funds as used in paying the wages to affected employees; and BE IT FURTHER RESOLVED, that member contributions made by the Board of Supervisors of Pittsylvania County under the pick up arrangement shall be treated for all purposes other than income taxation, including but not limited to VRS benefits, in the same manner and to t he same extent as member contributions made prior to the pick up arrangement; and BE IT FURTHER RESOLVED, that nothing herein shall be construed so as to permit or extend an option to VRS members to receive the pick up contributions made by the Board of Supervisors of Pittsylvania County directly instead of having them paid to VRS; and BE IT FURTHER RESOLVED, that notwithstanding any contractual or other provisions, the wages of each member of VRS who is an employee of the Board of Supervisors of Pittsylvania County shall be reduced by the amount of member contributions picked up by the Board of Supervisors of Pittsylvania County on behalf of such employee pursuant to the foregoing resolutions; and BE IT FURTHER RESOLVED, that no salary increases provided solely to offset the cost of required member contributions to the Virginia Retirement System under § 51.1 -144 of the Code of Virginia will be used to certify that any salary increases required by the Appropriation Act have been provided. NOW, THEREFORE, the officers are hereby authorized and directed in the name of the Board of Supervisors of Pittsylvania County to carry out the provisions of this resolution, and said officers are authorized and directed to pay over to the Treasurer of Virginia from time to time such sums as are due to be paid by the Board of Supervisors of Pittsylvania County for this purpose. PLAN 1 Percent Employer Paid Member Contribution 1% Employee Paid Member Contribution 4% Total 5% PLAN 2 Percent Employer Paid Member Contribution 1% Employee Paid Member Contribution 4% Total 5% Adjourned Meeting April 21, 2015 Motion was made by Mr. Blackstock, seconded by Mr. Barksdale, to award Auditing Services to Robinson, Farmer & Cos Associates as follows: This would be for three years with possible 2 -one year renewals. The Board unanimously approved Mr. Blackstock’s motion with the exception of Mr. Barber who was absent. Mr. Hawker presented a Solid Waste Enforcement update to the Board of Supervisors concerning the monitoring of compactor sites for illegal dumping of trash by non-county residents. Mr. Hawker informed the Board that of the 3 Animal Control Officers, only 2 officers were Conservators of the Peace, as the third officer was still in training and not authorized by the Courts to perform duties by a Conservator of the Peace. Furthermore, the demands of the Animal Control Officers had increased significantly since that plan had been put in place by the Board. Motion was made by Mr. Harville, seconded by Mr. Barksdale, to direct the County Administrator and staff to meet with Sheriff Taylor to develop a Solid Waste Enforcement Plan, perhaps using retired deputies, and to include the cost of such plan, and report back to the Board at their May 4, 2015 meeting, which was unanimously approved by the Board with the exception of Mr. Barber who was absent. The Board discussed the possibility of live-streaming meetings so that the public who could not attend meetings would have that option. Scott Budd, Director of Information Technology was present and stated that before live-streaming could occur, the Board would need permission from the Judge to install cameras and internet service in the Courtroom. The Chair directed staff to meet with the Honorable George Jones, General District Judge for the 22nd District, to discuss the matter, and report back to the Board with their findings. Ms. Bowman stated she had received calls from County citizens complaining about the taste and smell of waste received as customers of the Service Authority from water out of the Dan River. Ms. Bowman stated she has advised these customers to contact the Service Authority with their questions. Motion was made by Mr. Harville, seconded by Mr. Snead, to refer review of the County’s tax on motor homes to the Finance Committee for review, which was unanimously approved by the Board with the exception of Mr. Barber who was absent. Appointments Motion was made by Mr. Harville, seconded by Mr. Snead, to appoint Alice Shelton as the Town of Chatham representative on the Pittsylvania County Public Library Board of Trustees for a four year term beginning July 2, 2015 - June 30, 2019 which was unanimously approved by the Board with the exception of Mr. Barber who was absent. Motion was made by Mr. Snead, seconded by Mr. Harville, to re-appoint Chris Eastwood to the Danville Community College Board for a second four-year term beginning July 1, 2015- June 30, 2019, which was unanimously approved by the Board with the exception of Mr. Barber who was absent. Adjourned Meeting April 21, 2015 Closed Session Motion was made by Mr. Snead, seconded by Mr. Harville, to enter into Closed Session for the following purpose: Legal Authority: §2.2-3711(A)(7) of the Code of Virginia, 1950, as amended Subject: Duke Energy Coal Ash Spill Purpose: Consultation with and provision of Legal Advice by Legal Counsel regarding status of retention of outside Legal Counsel to protect the County’s interests in aforementioned subject Legal Authority: §2.2-3711(A)(3) of the Code of Virginia, 1950, as amended Subject: Ringgold East Industrial Park Purpose: Discussion or consideration of acquisition of real property for a public purpose where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body. Legal Authority: §2.2-3711(A)(3) of the Code of Virginia, 1950, as amended Subject: Animal Shelter Purpose: Discussion or consideration of acquisition of real property for a public purpose where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body. 24. Legal Authority: §2.2-3711(A)(1) of the Code of Virginia, 1950, as amended Subject: County Administrator Purpose: Employment Contract The Board unanimously approved Mr. Snead’s motion and they entered into Closed Session at 9:25pm. Motion was made by Mr. Barksdale, seconded by Mr. Snead to re-enter into Open Session, which was unanimously approved by the Board. PITTSYLVANIA COUNTY BOARD OF SUPERVISORS CERTIFY CLOSED MEETING BE IT RESOLVED that at the Meeting of the Pittsylvania County Board of Supervisors on April 21, 2015, the Board hereby certifies by a recorded vote that to the best of each committee member’s knowledge only public business matters lawfully exempted from the open meeting requirements of the Virginia Freedom of Information Act and identified in the motion authorizing the closed meeting were heard, discussed or considered in the closed meeting. If any member believes that there was a departure from the requirements of the Code, he shall so state prior to the vote indicating the substance of the departure. The statement shall be recorded in the minutes of the Board. Vote Coy E. Harville Yes Tim R. Barber Absent James H. Snead Yes Adjourned Meeting April 21, 2015 Elton W. Blackstock Yes Jessie L. Barksdale Yes Jerry A. Hagerman Yes Brenda H. Bowman Yes The Board re-entered into Open Session at 10:05pm. No action was taken by the Board. Motion was made by Mr. Barksdale, seconded by Mr. Blackstock, to execute the three- year contract agreement for the County Administrator and the following Roll Call Vote was recorded: Harville-No; Mr. Barber-Absent; Mr. Snead-Yes; Mr. Blackstock-Yes; Mr. Barksdale- Yes; Mr. Hagerman-No; and Ms. Bowman-Yes. Mr. Barksdale’s motion was approved by a 4-2 majority vote of the Board. Adjournment Motion was made by Mr. Harville, seconded by Mr. Blackstock to adjourn the meeting, which was unanimously approved by the Board. The meeting adjourned at 10:10 pm. _______________________________________ Brenda H. Bowman, Chair Pittsylvania County Board of Supervisors _______________________________________ Clarence C. Monday, Clerk Pittsylvania County Board of Supervisors