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03-02-2015 Regular MeetingRegular Meeting March 2, 2015 Pittsylvania County Board of Supervisors Monday, March 2, 2015 Regular Meeting VIRGINIA: The Regular Meeting of the Pittsylvania County Board of Supervisors was held on Monday, March 2, 2015 in the General District Courtroom of the Edwin R. Shields Addition in Chatham, Virginia. Elton W. Blackstock, Vice- Chair, called the meeting to order at 7:00 p.m. The following members were present: Tim R. Barber Tunstall District Coy E. Harville Westover District James H. Snead Dan River District Jerry A. Hagerman Callands-Gretna District Jessie L. Barksdale Banister District Mr. Blackstock made the following statement: “In compliance with Virginia Code §2.15, the Deputy Clerk is to record into the minutes that Chair Bowman, due to illness, is legal ly remotely participating in tonight’s (March 2, 2015) Pittsylvania County Board of Supervisors’ meeting, via telephone, from her home located at 300 Bowman Drive, Dryfork, Virginia, 24549. Chair Bowman has authorized me, Elton Blackstock, as Vice-Chairman, to lead tonight’s meeting. Please be aware that Chair Bowman will be remotely participating in only the regular portion of tonight’s meeting and not the Closed Session portion. Finally, please note that a quorum of the Board of Supervisors is physically assembled at the primary meeting location, and arrangements have been made for Chair Bowman’s voice to be heard via speakerphone by all persons in attendance at tonight’s primary meeting location.” Mr. Clarence C. Monday, County Administrator, Mr. J. Vaden Hunt, County Attorney, and Ms. Rebecca Flippen, Deputy Clerk to the Board were also present. Mr. Blackstock led the Pledge of Alliance. Approval of Agenda Motion was made by Mr. Snead, seconded by Mr. Barber, to approve the agenda and the following Roll Call Vote was recorded: Mr. Harville-Yes; Mr. Barber-Yes; Mr. Snead-Yes; Mr. Barksdale-Yes; Mr. Hagerman-Yes; Ms. Bowman-Yes; and Mr. Blackstock-Yes. Mr. Snead’s motion was unanimously approved by the Board. Hearing of the Citizens Richard Shumate of the Westover District offered a word of prayer. Afterwards, Mr. Shumate questioned if any of the money borrowed for school renovations was being paid back; and made comments opposing integrated poultry complexes in the county. This concluded the Hearing of the Citizens Consent Agenda Motion was made by Mr. Barber, seconded by Mr. Barksdale to approve the Consent Agenda. Consent Agenda: (a) Minutes: February 2, 2015 – (i) Regular Meeting February 17, 2015 - (ii) Adjourned Meeting February 19, 2015 – (iii) Special Call Meeting (b) Bill List – February 2015 (on line) (c) Resolution 2015-03-01- Centra Health (d) Proclamation – American Red Cross Month – March 2015 (e) Proclamation - National Agricultural Day – March 18, 2015 The following Roll Call Vote was recorded: Mr. Harville-Yes; Mr. Barber-Yes; Mr. Snead-Yes; Mr. Barksdale-Yes; Mr. Hagerman-Yes; Ms. Bowman-Yes; and Mr. Blackstock-Yes. Mr. Barber’s motion was unanimously approved by the Board. Pittsylvania County Board of Supervisors RESOLUTION 2015-03-01 WHEREAS, the Pittsylvania County Board of Supervisors, during the development of a comprehensive plan for the future of Pittsylvania County, realized a need for emergency and Regular Meeting March 2, 2015 regular medical care facilities to be located in the urbanizing areas of Pittsylvania County, included but not limited to, the incorporated areas of the Towns of Chatham, Gretna, and Hurt and with the arrival of the new Gretna Medical Center by Centra, it is further realized that advanced medical equipment needs to be located in Pittsylvania County; and WHEREAS, Mobile Magnetic Resonance Imaging (MRI) is a non -invasive imagining technology that produces three dimensional detailed anatomical images without the use of damaging radiation and is often used for disease detection, diagnosis for both diseases and injuries, and treatment monitoring; and WHEREAS, the closest locations for MRI imaging is currently more than 35-60 miles away from many of the residents in Pittsylvania County; and WHEREAS, having MRI technology at the new Gretna Medical Center two days a week will eliminate health disparities in our community and provide the citizens a choice of healthcare providers and achieve health equity; therefore BE IT HEREBY RESOLVED that the Board of Supervisors supports Centra Health in their application for a Certificate of Public Need to the Virginia State Health Commission for Mobile Magnetic Resonance Imaging (MRI) services to be located at the Gretna facility proposed by Centra Health in Pittsylvania County. Pittsylvania County Board of Supervisors Proclamation AMERICAN RED CROSS MONTH March 1-31, 2015 Whereas, American Red Cross Month is a special time to recognize and thank our Everyday Heroes-those who reach out to help people in need; and Whereas, American Red Cross heroes assist their communities in a variety of ways, such as donating blood or visiting injured service members; and Whereas, the Board of Supervisors would like to remember its heroes here in Pittsylvania County who help people in need, tirelessly assisting their neighbors; and Whereas, across the country and around the world, the American Red Cross responds to disasters; and Whereas, our communities can depend on the American Red Cross; and Whereas, the Pittsylvania County Board of Supervisors dedicates the month of March to those who support the American Red Cross mission to prevent and alleviate human suffering in the face of emergencies; and Whereas, the citizens of Pittsylvania County are encouraged, especially during this special month, to support the humanitarian mission of the American Red Cross and help their fellow citizens by donating their time and resources; then Now, Therefore, as the Board of Supervisors of Pittsylvania County, we hereby proclaim March 2015 as American Red Cross Month in Pittsylvania County. Pittsylvania County Board of Supervisors Proclamation NATIONAL AGRICULTURE DAY March 18, 2015 "AGRICULTURE: SUSTAINING FUTURE GENERATIONS" WHEREAS, agriculture development in Pittsylvania County is one of the major economic resources of the County and ranks in the top 10 of Agribusiness Counties in the Commonwealth; and Regular Meeting March 2, 2015 WHEREAS, the Virginia Department of Agriculture and Consumer Services suggests this a perfect opportunity to give credit to the farmers of our state and county; and WHEREAS, National Agriculture Day is an important celebration in Virginia because agriculture is the Commonwealth’s largest industry that contributes $55 billion to the state’s economy each year, and over $62 million in agriculture receipts based on crops and livestock in Pittsylvania County; and WHEREAS, agriculture in the Commonwealth is a diversified industry with products encompassing livestock, field crops, fruits, vegetables, poultry, dairy, aquaculture, vineyards, and more; and the mild climate and rich soil of Virginia provide an environment in which crops are harvested nearly year-around; and WHEREAS, in the 1960s one farmer supplied food for 25.8 persons in the U.S. and abroad. Today, one farmer supplies food for 155 people in the U.S. and abroad; and WHEREAS, every Virginian should understand how food, fiber and renewable resource products are produced and should value the essential role of agriculture in maintaining a strong economy, and appreciate the role Virginia agriculture plays in providing safe, abundant, and affordable products; and WHEREAS, because only two percent of the population is engaged in production of agriculture, basic knowledge about and experience with the industry is on the decline, and Nati onal Agriculture Day helps young people to understand and consider career opportunities in the agriculture, food and fiber industries; then BE IT HEREBY PROCLAIMED by the Pittsylvania County Board of Supervisors that March 18, 2015 be proclaimed “National Agriculture Day” in Pittsylvania County and all citizens of Pittsylvania County are encouraged to thank a farmer for the products they provide which enrich our daily lives and urges parents, grandparents, and educators to inform young children on the importance of local agriculture and to consider career opportunities in the agriculture, food and fiber industries. Unfinished Business At their meeting on February 17, 2015, a motion was made by Mr. Blackstock, seconded by Mr. Barksdale, to approve Altavista RS’s request for $10,000.00 to enable them to acquire three (3) additional portable radios. This Board voted to begin the required 10-Day Layover process which has now been met and the following Roll Call Vote was recorded: Mr. Harville- Yes; Mr. Barber-Yes; Mr. Snead-Yes; Mr. Blackstock-Yes; Mr. Barksdale-Yes; Mr. Hagerman- Yes; and Ms. Bowman-Yes. The Board unanimously approved Mr. Blackstock’s motion. New Business The Finance Committee met at 5:00pm on Monday, March 2, 2015 and the following motion came as a recommendation to the full Board of Supervisors: The Finance Committee moved the Pittsylvania County Board of Supervisors hold two separate public hearings to be held at the Pittsylvania County Schools’ Cultural Center at 7:00pm on Monday, March 23, 2015 to (1) received public input on the FY2015-2016 proposed Pittsylvania County School Budget totaling $92,571,081, and (2) received public input on the FY 2015-2016 proposed Pittsylvania County Budget totaling $176,206,294.00, noting that the County budget does not propose a tax increase. The following Roll Call Vote was recorded: Mr. Harville-No; Mr. Barber-No; Mr. Snead-Yes; Mr. Barksdale-Yes; Mr. Hagerman-Yes; Ms. Bowman-Yes; and Mr. Blackstock-Yes. The Finance Committee’s motion passed by a majority 5-2 vote of the Board, with Mr. Harville and Mr. Barber opposing. Motion was made by Mr. Snead, seconded by Mr. Harville, to approve and appropriate a total of $1,402,031.00 in additional grant funds from the Virginia Community College System for the Workforce Investment Act for a Job Driven National Emergency grant that would be used to serve the dislocated worker population in the area. The following Roll Call Vote was recorded: Mr. Harville-Yes; Mr. Barber-Yes; Mr. Snead-Yes; Mr. Barksdale-Yes; Mr. Hagerman-Yes; Ms. Bowman-Yes; and Mr. Blackstock-Yes. Mr. Snead’s motion was unanimously approved by the Board. Motion was made by Mr. Barksdale, seconded by Mr. Snead, for the reappropriation of $34,749.48 as follows: $120.00 to Indigent Court Cost (100-4-012210-3152), $15.48 to County Attorney-Office Supplies (100-4-012210-6001), $38.56 to Finance-Office Supplies (100-4- Regular Meeting March 2, 2015 012430-6001), $29.98 to Purchasing-Office Supplies (100-4-012530-6001), $199.67 to Clerk of Courts-Copier Lease (100-4-021600-60051), $4,000.00 to Sheriff-DARE Supplies (100-4- 031200-6002), $60.00 to Sheriff-Parts (100-4-031200-6030), $500.00 to B&G-Building Supplies (100-4-043100-6007), $1,349.00 to Recreation-Capital Outlay-Equip. (100-4-071100-8102), $371.93 to Library-Postage (100-4-073100-5210), $.34 to Library-Telephone (100-4-073100- 5230), $652.74 to Library-Building Supplies (100-4-073100-6007), $125.85 to Youth Commission (100-4-081200-5696), $27,215.93 to WIA-Other Operating (251-4-353853-6014), $70.00 to WIA-Other Operating (251-4-353855-6014). This motion required a 10-Day Layover. Motion was made by Mr. Harville, seconded by Mr. Barber, to approve a Farmers’ Market Lease between the Pittsylvania County Board of Supervisors and the Olde Dominion Agricultural Foundation. The following Roll Call Vote was recorded: Mr. Harville-Yes; Mr. Barber-Yes; Mr. Snead-Yes; Mr. Barksdale-Yes; Mr. Hagerman-Yes; Ms. Bowman-Yes; and Mr. Blackstock-Yes. Mr. Harville’s motion was unanimously approved by the Board. The Honorable Michael W. Taylor, Sheriff for Pittsylvania County, and Angela Freedman from the Virginia Attorney General’s Office appeared before the Board about a program sponsored by the Virginia Attorney General’s Office called Virginia Rules. Ms. Freedman explained that Virginia Rules is an educational program especially designed to help instructors, parents and students under the law as it applies to teens in their everyday lives. Sheriff Taylor stated the Pittsylvania County Sheriff’s Office participates in this program and one aspect of the program is a training camp. The cost of the training camp for 10 participants is $5,000, of which Virginia Rules funds will pay 100%. Motion was made by Mr. Barber, seconded by Mr. Snead, to approve the $5,000.00 of grants funds from Virginia Rules and authorize the County Administrator to sign any necessary documentation. The following Roll Call Vote was recorded: Mr. Harville-Yes; Mr. Barber-Yes; Mr. Snead-Yes; Mr. Barksdale-Yes; Mr. Hagerman-Yes; Ms. Bowman-Yes; and Mr. Blackstock-Yes. Mr. Barber’s motion was unanimously approved by the Board. Motion was made by Mr. Harville, seconded by Mr. Barber, for staff to draft a pro poultry industry resolution that would be brought back to the Board at their next meeting on March 17, 2015. The following Roll Call Vote was recorded: Mr. Harville-Yes; Mr. Barber-Yes; Mr. Snead-Yes; Mr. Barksdale-Yes; Mr. Hagerman-Yes; Ms. Bowman-Yes; and Mr. Blackstock-Yes. Mr. Harville’s motion was unanimously approved by the Board. Board Announcements Mr. Harville asked the County Administrator to set up a joint meeting between the Pittsylvania County Board of Supervisors and the Pittsylvania County Planning Commission. Ms. Bowman ended her meeting via telephone with the Board of Supervisors. Closed Session Motion was made by Mr. Harville, seconded by Mr. Barber to enter into Closed Session for the following: (a) Legal Authority: §2.2-3711(A)(3) of the Code of Virginia, 1950, as amended Subject: Animal Shelter Purpose: Discussion or consideration of acquisition of real property for a public purpose where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body. (b) Legal Authority: §2.2-3711(A)(5) of the Code of Virginia, 1950, as amended Subject: Active Projects: Cogenra Aurora Lignum Einstein Lettuce Rain Cooperative Tire 332 1975 Goldstar Talking Bird Weld Regular Meeting March 2, 2015 Purpose: Discussion concerning a prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made of the business’ or industry’s interest in locating or expanding its facilities in the community. Mr. Harville’s motion was unanimously approved by the Board, with the exception of Ms. Bowman, who was absent from this portion of the meeting, and the Board present entered into Closed Session at 8:02pm. Motion was made by Mr. Harville, seconded by Mr. Barber to re-enter into Open Session. PITTSYLVANIA COUNTY BOARD OF SUPERVISORS CERTIFY CLOSED MEETING BE IT RESOLVED that at a Regular Meeting of the Pittsylvania County Board of Supervisors on Monday, March 2, 2015, the Board hereby certifies by a recorded vote that to the best of each board member’s knowledge only public business matters lawfully exempted from the open meeting requirements of the Virginia Freedom of Information Act and identified in the motion authorizing the closed meeting were heard, discussed or considered in the closed meeting. If any member believes that there was a departure from the requirements of the Code, he shall so state prior to the vote indicating the substance of the departure. The statement shall be recorded in the minutes of the Board. Vote Coy E. Harville Yes Tim R. Barber Yes James H. Snead Yes Jessie L. Barksdale Yes Elton W. Blackstock Yes Jerry A. Hagerman Yes Brenda Bowman Absent The Board returned to Open Session at 8:32pm. No action was taken Adjournment Motion was made by Mr. Harville seconded by Mr. Snead, to adjourn, which was unanimously approved by the Board. The meeting ended at 8:33 pm. _______________________________________ Elton W. Blackstock, Jr., Vice-Chair Pittsylvania County Board of Supervisors _______________________________________ Clarence C. Monday, Clerk Pittsylvania County Board of Supervisors