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02-17-2015 BOS adj meetingAdjourned Meeting February 17, 2015 Pittsylvania County Board of Supervisors Tuesday, February 17, 2015 Adjourned Meeting VIRGINIA: The Adjourned Meeting of the Pittsylvania County Board of Supervisors was held on Tuesday, February 17, 2015 in the General District Courtroom of the Edwin R. Shields Addition in Chatham, Virginia. Brenda H. Bowman, Chair, called the meeting to order at 7:00 p.m. The following members were present: Tim Barber Tunstall District Coy E. Harville Westover District James Snead Dan River District Jerry A. Hagerman Callands-Gretna District Elton W. Blackstock Staunton River District Jessie L. Barksdale Banister District Mr. Clarence C. Monday, County Administrator, Mr. J. Vaden Hunt, County Attorney, and Ms. Rebecca Flippen, Deputy Clerk to the Board were also present. Ms. Bowman led the Pledge of Alliance. Approval of Agenda Motion was made by Mr. Snead, seconded by Mr. Blackstock to approve the agenda, which was unanimously approved by the Board Hearing of the Citizens No one signed up to speak. Consent Agenda Motion was made by Mr. Harville, seconded by Mr. Barksdale to approve the Consent Agenda. Consent Agenda: (a) Road Name Change – Mill Creek Lane (b) Proclamation – National Future Farmers of America (FFA) Week (c) Resolution – Jessica Jones; 1st Runner-Up for the 2015 National Young Farmers and Ranchers Excellence in Agriculture Award (d) Emergency Operations Plan Update Mr. Harvilles’s motion was unanimously approved by the Board. Pittsylvania County Board of Supervisors Proclamation NATIONAL FUTURE FARMERS OF AMERICA WEEK February 21-28, 2015 Whereas, the Future Farmers of America (FFA) and agricultural education provide a strong foundation for the youth of America and the future of the food, fiber and natural resources systems; and Whereas, FFA promotes premier leadership, personal growth and career success among its members; and Whereas, agricultural education and FFA ensure a steady supply of young professionals to meet the growing needs in science, business and technology of agriculture; and Whereas, the FFA motto – “learn to do, doing to learn, earning to live, living to serve”-gives direction of purpose to these students who take an active role in succeeding in agricultural education; and Whereas, FFA promotes citizenship, volunteerism, patriotism and cooperation; then Now, Therefore, Be It Resolved, proclaim February 21-28, 2015 as National Future Farmers of America Week in Pittsylvania County, Virginia, and request all of the County’s citizens to Adjourned Meeting February 17, 2015 participate with the middle and high schools’ FFA Chapters and the designated activities occurring between February 21 through February 28, 2015 in Pittsylvania County commemorating National Future Farmers of America (FFA) Week. Pittsylvania County Board of Supervisors RESOLUTION 2015-02-01 VIRGINIA: At the adjourned meeting of the Pittsylvania County Board of Supervisors held on Tuesday, February 17, 2015, the following resolution was presented and adopted congratulating Jessica Jones on her award as First Runner Up for the American Farm Bureau’s 2015 National Young Farmers and Ranchers Excellence in Agriculture Award in January 2015. WHEREAS, Jessica Jones is a Pittsylvania County citizen who is the Agriscience teacher and Future Farmers of America Advisor at Chatham Middle School, as well as a cater with former students to give them on-the-job training; and WHEREAS, Ms. Jones also manages the greenhouse for Chatham Middle School as a cooperative, serves as a Director on the Olde Dominion Agricultural Foundation Board, is Vice- Chair for the Middle Border Forward Board, is President for the Virginia Association of Agricultural Educators, and serves as a State Commissioner for the Virginia Department of Agriculture and Consumer Services; and WHEREAS, Ms. Jones’ first step towards earning her national recognition began with application to the Virginia Farm Bureau’s Excellence in Agriculture Award and her ability in meeting the qualifications in service, contributions in agriculture and promoting growth in agriculture, leadership abilities, and involvement and participation in Farm Bureau and other civic, service and community organizations-all of which Ms. Jones continues to make great contributions; and WHEREAS, ideal candidates for the Excellence in Agricultural Award is an individual or married couple who are non-production agriculturists (more than 50% of income acquired off the farm) that promote the agricultural industry through their daily routine and derive a majority of their income from a non-production agriculture enterprise for the past three years; and WHEREAS, after winning the Virginia State finals, which included an interactive 20-minute interview, Ms. Jones then was required to prepare and present a 25-minute interview at which time she had the opportunity to share with judges at the American Farm Bureau Convention (AFBC); and WHEREAS, in being selected as 1st Runner Up for the American Farm Bureau’s 2015 National Young Farmers and Ranchers Excellence in Agriculture Award, Ms. Jones received a Case IS Farmall 45A Tractor, merchandise from STIHL, and $3000 in cash; then BE IT HEREBY RESOLVED, that the Pittsylvania County Board of Supervisors, on the behalf of all the citizens of Pittsylvania County, express their sincere congratulations to Jessica Jones on receiving the American Farm Bureau’s 2015 National Young Farmers and Ranchers Excellence in Agriculture Award, and offer their many thanks to Ms. Jones for being an outstanding educator, promoter, and role model for agriculture in Pittsylvania County; and BE IT FURTHER RESOLVED that a copy of this Resolution be presented to Jessica Jones. Pittsylvania County Board of Supervisors RESOLUTION 2015-02-02 EMERGENCY OPERATIONS PLAN VIRGINIA: At a regular meeting of the Board of Supervisors of Pittsylvania County, Virginia, held on Tuesday, February 17, 2015, the following resolution was presented and adopted: Adjourned Meeting February 17, 2015 WHEREAS, the Board of Supervisors of Pittsylvania County, Virginia, recognizes the need to prepare for, respond to, and recover from natural and manmade disasters; and WHEREAS, Pittsylvania County has a responsibility to provide for the safety and well- being of its citizens and visitors; and WHEREAS, Pittsylvania County has established and appointed a Director and Coordinator of Emergency Management; and NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Pittsylvania County, Virginia, this Emergency Operations Plan as revised is officially adopted; and IT IS FURTHER RESOLVED AND ORDERED, that the Director and Coordinator of Emergency Management, or his/her designee, is tasked and authorized to maintain and revise as necessary this document over the next four (4) year period, or until such time be ordered to come before this Board. Public Hearings Rezoning Cases Case 1: Ronald Lee Watson, II & Leslie Worrell Watson – Tunstall District: R-15-002 Ms. Bowman opened the hearing at 7:04pm. Mr. Shelton explained that Ronnie and Leslie Watson had petitioned to rezone a total of 29.97 acres, three (3) parcels of land, located on SR 622/Cascade, in the Tunstall Election District from R-1, Residential Suburban Subdivision District to A-1, Agricultural District (to combine with the adjacent parcel of land zoned A-1 for agricultural use). The Planning Commission, with no opposition, recommended granting the petitioners’ request. Mr. Watson was present to represent the petition. No one signed up to speak. Ms. Bowman closed the hearing at 7:05pm. Motion was made by Mr. Barber, seconded by Mr. Snead, to approve the petitioners’ request to rezone Case R-15-002 from R-1 to A-1 and the following Roll Call Vote was recorded: Mr. Harville-Yes; Mr. Barber-Yes; Mr. Snead-Yes; Mr. Blackstock-Yes; Mr. Barksdale-Yes; Mr. Hagerman-Yes; and Ms. Bowman-Yes. The Board unanimously approved Mr. Barber’s motion to rezone Case R-15-002 from R-1 to A-1. Case 2: Doris G. Reynolds – Chatham/Blairs District: R-15-003 Ms. Bowman opened the hearing at 7:06pm. Mr. Shelton explained Doris G. Reynolds had petitioned to rezone 0.150 acre, located on SR 744/Ridgecrest Drive, in the Chatham-Blairs Election District from A-1, Agricultural District to R-1, Residential Suburban Subdivision District (to combine with the adjacent parcel of land zoned R-1). The Planning Commission, with no opposition, recommended granting the petitioner’s request. Karen Gammons was present to represent the petition. No one signed up to speak. Ms. Bowman closed the hearing at 7:07pm. Motion was made by Mr. Barksdale, seconded by Mr. Harville, to approve the petitioner’s request to rezone Case R-15-003 from A-1 to R-1 and the following Roll Call Vote was recorded: Mr. Harville-Yes; Mr. Barber-Yes; Mr. Snead-Yes; Mr. Blackstock-Yes; Mr. Barksdale-Yes; Mr. Hagerman-Yes; and Ms. Bowman-Yes. The Board unanimously approved Mr. Barksdale’s motion to rezone Case R-15-003 from A-1 to R-1. This concluded the Public Hearings. Unfinished Business At their regular meeting on February 2, 2015, a motion was made by Mr. Barksdale, seconded by Mr. Barber, to approve an appropriation of the remaining FY2013 funds in the legal services line item, which was a balance of $57,058.71, to the current legal services line item, which will be used to pay legal fees incurred with the ongoing prayer case. This motion required a 10-Day Layover that had now been met and the following Roll Call Vote was recorded: Mr. Harville-Yes; Mr. Barber-Yes; Mr. Snead-Yes; Mr. Blackstock-Yes; Mr. Barksdale-Yes; Mr. Hagerman-Yes; and Ms. Bowman-Yes. The Board unanimously approved Mr. Barksdale’s motion. At their regular meeting on February 2, 2015, a motion was made by Mr. Barber, seconded by Mr. Snead, for the reappropriation of $34,749.48 as follows: $120.00 to Indigent Court Cost (100-4-012210-3152), $15.48 to County Attorney-Office Supplies (100-4-012210- 6001), $38.56 to Finance-Office Supplies (100-4-012430-6001), $29.98 to Purchasing-Office Supplies (100-4-012530-6001), $199.67 to Clerk of Courts-Copier Lease (100-4-021600-60051), $4,000.00 to Sheriff-DARE Supplies (100-4-031200-6002), $60.00 to Sheriff-Parts (100-4- 031200-6030), $500.00 to B&G-Building Supplies (100-4-043100-6007), $1,349.00 to Adjourned Meeting February 17, 2015 Recreation-Capital Outlay-Equip. (100-4-071100-8102), $371.93 to Library-Postage (100-4- 073100-5210), $.34 to Library-Telephone (100-4-073100-5230), $652.74 to Library-Building Supplies (100-4-073100-6007), $125.85 to Youth Commission (100-4-081200-5696), $27,215.93 to WIA-Other Operating (251-4-353853-6014), $70.00 to WIA-Other Operating (251-4-353855-6014). This motion required a 10-Day Layover that had now been met and the following Roll Call Vote was recorded: Mr. Harville-Yes; Mr. Barber-Yes; Mr. Snead-Yes; Mr. Blackstock-Yes; Mr. Barksdale-Yes; Mr. Hagerman-Yes; and Ms. Bowman-Yes. The Board unanimously approved Mr. Barber’s motion. New Business The Finance Committee met at 5:00pm on Tuesday, February 17, 2015. The committee did not forward any recommendations from that meeting to the full Board of Supervisors but will be holding a Work Session beginning at 11:00am on Wednesday, February 25, 2015, to continue budget discussion. Motion came from Mr. Blackstock, seconded by Mr. Barksdale, to begin the 10 -day layover process in the appropriation for a $10,000.00 request made by Altavista RS to enable them to purchase 3 Harris Unity Portable Radios. Mr. Monday explained Altavista RS originally came to the Board in 2013 and requested 10 portable radios to enable them to talk with the County’s dispatchers while on the scene of a call. The Board in 2013 voted to provide allocation of funds from the E911 loan fund if funds were sufficient at the end of the buildout of the system. No money was available at the end of the radio project. The County provided no portable radios to agencies outside of the County that have a service area. Since that time, Altavista RS had purchased portable radios themselves but not enough as requested previously and was requesting $10,000.00 to enable them to acquire 3 additional portable radios. The Pittsylvania County Fire & Rescue Association at its last meeting on January 28 th, 2015 voted to allow Altavista RS to come back before the Board and request the additional funds, however, if approved by the Board, the Association did not want it to come out of their FY14/15 budget. A substitute motion was made by Mr. Harville, seconded by Mr. Snead, to begin the 10- day layover process in the appropriation for a $10,000.00 request made by Altavista RS to enable them to purchase 3 Harris Unity Portable Radios and to approve doing the same for the other agencies who request such that provided services like Altavista ES. After discussion, Mr. Snead amended the substitute to begin the 10-day layover process in the appropriation for a $10,000.00 request made by Altavista RS to enable them to purchase 3 Harris Unity Portable Radios and to approve doing the same for North Halifax RS, Danville Lifesaving, and Smith Mountain Lake Marine F/R if they requested funding for radios. Mr. Snead’s amended substitute motion failed by a 3 to 4 vote of the Board, with Mr. Barksdale, Mr. Blackstock, Mr. Hagerman and Ms. Bowman opposing. The consensus of those opposing was that any future requests for radio funding should be considered an individual basis. Mr. Harville’s substitute motion failed by a 3 to 4 vote of the Board, with Mr. Barksdale, Mr. Blackstock, Mr. Hagerman and Ms. Bowman opposing. Mr. Blackstock’s motion passed by a 4 to 3 vote of the Board, with Mr. Harville, Mr. Barber and Mr. Snead opposing. The 10-day layover process began. Motion was made by Mr. Barber, seconded by Mr. Harville, to accept the Law Enforcement Mobile Forensics Grant for a Next Generation Secure View NUC Mobile Forensics Unit and two software licenses in the amount of $17,760, which included a $6,994 local match coming from the Sheriff’s Department budget line 100-4-031200-810900 Grants Local Match, and authorized the County Administrator to sign all necessary documentation. The following Roll Call Vote was recorded: Mr. Harville-Yes; Mr. Barber-Yes; Mr. Snead-Yes; Mr. Blackstock-Yes; Mr. Barksdale-Yes; Mr. Hagerman-Yes; and Ms. Bowman-Yes. The Board unanimously approved Mr. Barber’s motion. Appointments Motion was made by Mr. Hagerman, seconded by Mr. Barber, to approve the re- appointment of James Chaney as the representative for the Callands/Gretna District on the Building Code Board of Appeals for a 4-year term (of which term expired on September 30, 2014). This new term would begin on April 1, 2015, and expire on September 30, 2018. Mr. Hagerman’s motion was unanimously approved by the Board. Motion was made by Mr. Harville, seconded by Mr. Barksdale, to approve the re- appointment of Willie Fitzgerald as the Banister District representative on the Pittsylvania Adjourned Meeting February 17, 2015 County Service Authority, for a 4–year term beginning April 1, 2015 until March 30, 2019, which was unanimously approved b y the Board. Motion was made by Mr. Harville, seconded by Mr. Snead, to approve the appointment of Tim Barber as the Tunstall District representative on the Pittsylvania County Service Authority, for a 4–year term beginning April 1, 2015 until March 30, 2019, which was unanimously approved by the Board. Board Announcements Mr. Hagerman asked of a Letter of Support for Centra Health’s Gretna Medical Center’s Certificate of Public Need Request to the Virginia Health Commission for a Mobile MRI. The Board then directed the County Administrator to draft a Resolution of Support that the Board could ratify at their next meeting on March 2, 2015. Mr. Blackstock reminded everyone there would be a Budget Work Session of the Finance Committee on Wednesday, February 25, 2015 beginning at 11:00am. Ms. Bowman reminded everyone that there would be a Special Call Meeting of the Board of Supervisors at 3:00pm on Thursday, February 19, 2015 at the Olde Dominion Agricultural Complex for the Board to receive the findings of the Poultry Feasibility Study. Closed Session Closed Session was postponed until the Board of Supervisors March 2, 2015 meeting. Adjournment Motion was made by Mr. Harville seconded by Mr. Snead, to adjourn, which was unanimously approved by the Board. The meeting ended at 7:55 pm. _______________________________________ Brenda H. Bowman, Chair Pittsylvania County Board of Supervisors _______________________________________ Clarence C. Monday, Clerk Pittsylvania County Board of Supervisors