01-20-2015 Adjourned MeetingAdjourned Meeting
January 20, 2015
Pittsylvania County Board of Supervisors
Tuesday, January 20, 2015
Adjourned Meeting
VIRGINIA: The Adjourned Meeting of the Pittsylvania County Board of Supervisors
was held on Tuesday, January 20, 2015 in the General District Courtroom of the Edwin R.
Shields Addition in Chatham, Virginia. Brenda H. Bowman, Chair, called the meeting to order at
7:00 p.m. The following members were present:
Jessie L. Barksdale Banister District
Tim R. Barber Tunstall District
Coy E. Harville Westover District
James H. Snead Dan River District
Brenda H. Bowman Chatham-Blairs District
Jerry A. Hagerman Callands-Gretna District
Elton W. Blackstock Staunton River District
Mr. Clarence C. Monday, County Administrator, Mr. Greg L. Sides, Assistant County
Administrator, Mr. J. Vaden Hunt, County Attorney, Mr. Odie Shelton, Jr., Director of Code
Compliance, and Ms. Rebecca Flippen, Deputy Clerk to the Board, were also present.
Ms. Bowman led the Pledge of Allegiance.
Approval of Agenda
Motion was made by Mr. Barksdale, seconded by Mr. Blackstock, to approve the agenda,
which was unanimously approved by the Board.
Hearing of the Citizens
Matthew Speck of the Staunton River District offered a word of prayer.
James Dehart of the Westover District stated he felt the Board of Supervisors should have
had more questions for Everlena Ross, Director of Pittsylvania County Community Action
(PCCA) when she appeared before the Board of Supervisors at their December 1, 2014 meeting,
concerning missing documentation on services performed by PCCA, and the County’s agreement
with PCCA on the re-payment of WIA funds.
No one else signed up to speak and this concluded the Hearing of the Citizens.
Public Hearings
Rezoning Cases
Case 1: Danville-Pittsylvania Regional Industrial Facilities Authority – Dan River
Election District: R-15-001
Ms. Bowman opened the hearing at 7:09pm. Mr. Sides explained the Danville-Pittsylvania
Regional Industrial Facilities Authority (RIFA) had petitioned to rezone a total of 1.72 acre, five
(5) parcels of land, located on SR 655/Tom Fork Road, in the Dan River Election District from
R-1, Residential Suburban Subdivision District to M-1, Industrial District, Light Industry, to
combine with the adjacent parcel of land zoned M-1 and be added to the Cane Creek Centre
Industrial Park. The Planning Commission, with no opposition, recommended granting the
petitioner’s request. Mr. Sides was representing RIFA’s petition. No one signed up to speak and
Ms. Bowman closed the hearing at 7:11pm. Motion was made by Mr. Snead, seconded by Mr.
Harville, to approve rezoning Case R-15-001 from R-1
to M-1 and the following Roll Call Vote was recorded: Mr. Harville-Yes; Mr. Barber-Yes; Mr.
Snead-Yes; Mr. Blackstock-Yes; Mr. Barksdale-Yes; Mr. Hagerman-Yes; and Ms. Bowman-
Yes. Mr. Snead’s motion to rezone Case R-15-001 from R-1 to M-1 had been unanimously
approved by the Board.
This concluded the Rezoning Cases.
New Business
Motion came from the Finance Committee to accept and approve the FY14 Audit as
presented by Robinson, Farmer and Cox Associates, which was unanimously approved by the
Board.
Kim Van Der Hyde, Director of Finance, presented the Board with a Year-to-date (July 1
– December 31, 2014) Financial Report.
Adjourned Meeting
January 20, 2015
Motion came from the Finance Committee to approve the budget calendar as presented,
which was unanimously approved by the Board.
Motion was made by Mr. Snead, seconded by Mr. Barksdale, for a reappropriation of
$50,738.19 as follows: $199.67 to Clerk of Courts-Copier Lease (100-4-021600-60051),
$485.12 to Sheriff-Training & Education (100-4-031200-5540), $1,162.96 to Sheriff-Parts (100-
4-031200-6030), $2,295.73 to Sheriff-Labor (100-4-031200-6031), $8,352.53 to Sheriff-Capital
Outlay Vehicle (100-4-031200-8105), $72.05 to Extradition (100-4-033100-5550), $7,597.28 to
E911-Telephone (100-4-035500-5230), $2,686.25 to Recreation-Capital Outlay-Equip. (100-4-
071100-8102), $10.00 to Awards & Certificates (100-4-091200-5840), $22,568.60 to WIA-Other
Operating (251-4-353853-6014), $850.00 to Capital Outlay-Financial Management System (310-
4-094100-8118), $4,458.00 to Landfill-Repairs & Maintenance (520-4-042300-3310). This
motion required a 10-Day Layover.
Motion was made by Mr. Barksdale, seconded by Mr. Hagerman, to authorize the Co unty
Administrator to move forward with Virginia Logos for the design and installation for four (4)
scenic river designation signs at a cost of $3,500 and the following Roll Call Vote was recorded:
Mr. Harville-Yes; Mr. Barber-Yes; Mr. Snead-Yes; Mr. Blackstock-Yes; Mr. Barksdale-Yes;
Mr. Hagerman-Yes; and Ms. Bowman-Yes. Mr. Barksdale’s motion was unanimously approved
by the Board.
Motion was made by Mr. Barksdale, seconded by Mr. Blackstock, to approve the draft
survey as presented by the Youth Commission which they plan to distribute to 3,050 high school
students in Pittsylvania County. Mr. Barksdale’s motion was unanimously approved by the
Board.
Motion was made by Mr. Snead, seconded by Mr. Barksdale, to authorize the County
Administrator to sign three (3) contract amendments with Intrado concerning Intrado’s obtaining
agreements with Verizon and Century Link Telephone recognizing Intrado as the County’s new
sole E-911 telephone directory service. “Billing Agent Agreements with Verizon and Century
Link” Amendments 1 & 2 will continue the County’s reimbursements until December 1, 2015,
and the “IEN 9-1-1 Routing and ALI Management Statement of Work” Amendment 2, amends
the original contract terms to expire on December 1, 2015. The Board unanimou sly approved
Mr. Snead’s motion.
Motion was made by Mr. Barber, seconded by Mr. Harville, to approve Change Order
No. 2 from Haymes Brothers, Inc. in the amount of $6,500 for work requested by the County at
Lots 7 & 9 at the Brosville Industrial Park and authorize the County Administrator to sign any
necessary documentation. This work directive from the County included the installation of 8’ x
8’ posts on 10’ centers with a gated entrance, located at the cul-de-sac adjacent to the
aforementioned lots, as a safety precaution from a vehicle coming over the embankment at the
cul-de-sac and dropping in excess of 20 feet onto the graded lots. Mr. Barber’s motion was
unanimously approved by the Board.
Board Appointments
Motion was made by Mr. Blackstock, seconded by Mr. Barber, to appoint Richard
Donnelly as the Staunton River District representative on the Pittsylvania County Building Code
Board of Appeals, for a four (4) year term beginning January 1, 2015 through December 31,
2018, which was unanimously approved by the Board.
Adjournment
Motion was made by Mr. Barber, seconded by Mr. Snead, to adjourn, which was
unanimously approved by the Board. The meeting adjourned at 7:49pm.
__________________________________________
Brenda H. Bowman, Chair
Pittsylvania County Board of Supervisors
__________________________________________
Clarence C. Monday, Clerk
Pittsylvania County Board of Supervisors