01-05-2015 Re-organizational MeetingJanuary 5, 2015
Re-organizational Meeting
Pittsylvania County Board of Supervisors
Re-Organizational Meeting
January 5, 2015
VIRGINIA: The re-organizational meeting of the Pittsylvania County Board of
Supervisors was held on Monday, January 5, 2015 in the General District Courtroom of the
Edwin R. Shields Courthouse Addition in Chatham, Virginia. Clarence C. Monday, County
Administrator, called the meeting to order at 7:00 p.m. The following members were present:
Tim R. Barber Tunstall District
James H. Snead Dan River District
Coy E. Harville Westover District
Jessie L. Barksdale Banister District
Jerry A. Hagerman Callands-Gretna District
Brenda H. Bowman Chatham-Blairs District
Elton W. Blackstock Staunton River District
Mr. Clarence C. Monday, County Administrator and Clerk of the Board; Mr. J. Vaden
Hunt, County Attorney; and Rebecca Flippen, Deputy Clerk were also present.
Mr. Monday led the Pledge of Allegiance.
Re-Organization of the Board:
Election of Chairman
Mr. Monday explained that under the By-laws adopted at the January 2014 Re-
organizational Meeting, nominations for chairman and vice-chairman required both a nomination
and a second, and that votes will be taken in the order that the nominations were made and that it
takes four votes, the majority of the board, in order to select a chairman. He further read the
responsibilities of the Chairman, as per named in the Board’s By-laws. Mr. Monday opened the
floor for nominations for Chairman of the Board of Supervisors for 2015.
Nomination was made by Mr. Harville, seconded by Mr. Barber, for Mr. Jessie L.
Barksdale as Chairman. A nomination was made by Mr. Barksdale, seconded by Mr.
Blackstock, for Ms. Brenda H. Bowman as Chairman. No other nominations were made. Motion
was made by Mr. Snead, seconded by Mr. Blackstock, to close the nomination, which was
unanimously approved by the Board. The Board first voted on Mr. Harville’s nomination of Mr.
Barksdale as Chairman, which failed by a 3 to 4 vote of the Board, wi th Mr. Barksdale, Ms.
Bowman, Mr. Hagerman and Mr. Blackstock opposing. The Board then voted on Mr.
Barksdale’s nomination of Ms. Bowman as Chairman, which was approved by a 4 to 3 majority
vote
Mr. Monday then turned the meeting over to Ms. Bowman as the newly elected Chair for
the Board.
Election of Vice-Chairman
Nomination was made by Mr. Hagerman, seconded by Mr. Barksdale, for Elton
Blackstock as Vice-Chairman. A nomination was made by Mr. Barber, seconded by Mr.
Harville, for Jessie Barksdale as Vice-Chairman. No other nominations were made. Motion was
made by Mr. Snead, seconded by Mr. Barber to close the nominations, which was unanimously
approved by the Board. The Board first voted on Mr. Hagerman’s nomination of Elton
Blackstock for Vice-Chairman, which passed by a 4-3 majority vote of the Board, with Mr.
Harville, Mr. Barber and Mr. Snead opposing.
By Laws and Rules of Order
Motion was made by Mr. Barksdale seconded by Mr. Blackstock, to approve the Board
of Supervisors’ By-Laws as presented in the Board packet. Mr. Barksdale’s motion passed by a
4-3 majority vote of the Board, with Mr. Harville, Mr. Barber and Mr. Snead opposing.
Motion was made by Mr. Harville, seconded by Mr. Snead, to approve Robert’s Rules of
Order, Newly Revised 11th Edition, as modified, by the Board of Supervisors to meet the
Re-Organization Meeting
January 5, 2015
necessary requirements of the State Code of the Commonwealth of Virginia as the official Rules
of Order for Pittsylvania County, Virginia, which was unanimously approved by the Board.
Set Day and Time of Regular Meeting
Motion was made by Mr. Harville, seconded by Mr. Snead, to adopt the Day/Time of the
Board meetings as presented, which was unanimously approved by the Board.
Appointments of Committees by Chairman:
Ms. Bowman appointed the following Board members to:
Standing Committees
(a) Finance/Insurance Committee: Mr. Elton W. Blackstock – Chair,
Mr. Jerry A. Hagerman; Mr. James H. Snead; and Mr. Jessie L.
Barksdale
(b) Personnel Committee: Mr. Jessie L. Barksdale-Chair, Mr. Elton W.
Blackstock, Ms. Brenda H. Bowman
(c) Property/Building Committee: Mr. Jessie L. Barksdale-Chair, Mr.
Coy E. Harville, Mr. James H. Snead
(d) Legislative Committee: Mr. Jerry A. Hagerman – Chair, Mr. Jessie
L. Barksdale, Mr. Tim R. Barber
Special Committees
(e) Solid Waste Committee: Mr. Coy E. Harville-Chair, Mr. James H.
Snead, Mr. Tim R. Barber
(f) Computer/Radio/Telecommunications Committee: Mr. James H.
Snead- Chair, Mr. Coy E. Harville, Mr. Tim R. Barber
(g) Board of Supervisors/School Board Liaison Committee: Mr. James
H. Snead-Chair, Mr. Jessie L. Barksdale, Mr. Coy E. Harville
(h) Fire & Rescue Policies and Procedures Committee: Mr. Tim R.
Barber-Chair, Mr. Jerry A. Hagerman, Mr. Elton W. Blackstock
(i) Economic Development Committee: Mr. Elton W. Blackstock-
Chair, Mr. Jessie L. Barksdale, Mr. Jerry A. Hagerman
(j) Agricultural Development Board: Mr. Elton W. Blackstock
(k) Animal Welfare Facility Committee: Mr. Coy E. Harville-Chair,
Mr. Tim R. Barber, Mr. James H. Snead
Other Appointments by Ms. Bowman were:
(a) Dan River Business Development Center: Ms. Brenda H. Bowman
(b) Danville-Pittsylvania Community Services Board: Mr. Jessie L.
Barksdale
(c) DPC Local Emergency Planning Commission (LEPC): Mr. Elton W.
Blackstock, Mr. Tim R. Barber
(d) Fire/Rescue Emergency Medical Services Advisory Committee
(EMAC): Mr. Elton W. Blackstock
(e) Local Elected Officials (LEO): Ms. Brenda H. Bowman
(f) Metropolitan Planning Organization: Mr. Jessie L. Barksdale, Mr.
James H. Snead, Mr. Coy E. Harville
(g) Pittsylvania County Community Action Agency: Mr. Jessie L.
Barksdale
(h) Pittsylvania County Planning Commission: Mr. Jerry A. Hagerman
(i) Pittsylvania County Social Services Board: Mr. Jessie L. Barksdale
(j) Roanoke River Basin Association: Mr. Jessie L. Barksdale
(k) Sara Title III (LEPC): Mr. Tim R. Barber, Mr. Elton W. Blackstock
(l) Social Services Board: Mr. Jessie L. Barksdale
(m) Tri-County AEP Relicensing Committee: Mr. Jerry A. Hagerman,
Mr. Elton W. Blackstock
(n) Tri-County Lakes Administrative Commission: Mr. Jerry A.
Hagerman
(o) Virginia Association of Counties Committee: Ms. Brenda H.
Bowman
(p) West Piedmont Planning Commission: Mr. Jessie L. Barksdale, Mr.
James H. Snead
Re-Organization Meeting
January 5, 2015
Approval of Agenda
Motion was made by Mr. Barber, seconded by Mr. Barksdale, to approve the agenda,
which was unanimously approved by the Board.
Hearing of the Citizens
Mr. Matthew Speck of the Staunton River District thanked the Board on their
commitment to the prayer issue case and then offered a word of prayer.
No one else signed up to speak.
Consent Agenda
Motion was made by Mr. Harville, seconded by Mr. Barber, to approve the Consent
Agenda, which was unanimously approved by the Board.
(a) Minutes: December 1, 2014 Regular Meeting
December 16, 2014 Adjourned Meeting
Unfinished Business
At the December 16, 2014 Board of Supervisors meeting, a motion was made by Mr.
Harville, seconded by Ms. Bowman, to appropriate $4,677 for the software for the check
scanning equipment needed by the Treasurer’s Office to the Capital Improvements Fund (310-4-
094100-8118) and $4,823, needs to be placed in the Treasurer’s operating budget in order to pay
for the additional amount required for the new letter opener (100-4-012410-3320-Svc Contracts-
Office Equipment (497.00) and 100-4-012410-6003-Furniture & Fixtures, for a total
appropriation of $9,500.00. Mr. Harville’s motion required a 10-Day Layover that had now been
met and the following Roll Call Vote was recorded: Mr. Harville-Yes; Mr. Barber-Yes; Mr.
Snead-Yes; Mr. Blackstock-Yes; Mr. Barksdale-Yes; Mr. Hagerman-Yes; and Ms. Bowman-
Yes. Mr. Harville’s motion was unanimously approved by the Board.
Appointments by the Board
Motion was made by Mr. Snead, seconded by Mr. Barksdale, to accept Ms. Fran Elgin’s
request to appoint Amy Rice, Probation Supervisor of the 22nd District Court Services Unit as the
CSU’s representative on the Community Policy Management Team, with an appointment date
effective February 1, 2015, as Ms. Elgin is retiring as the 22nd District CSU Director. Mr.
Snead’s motion was unanimously approved by the Board.
Motion was made by Mr. Hagerman, seconded by Mr. Blackstock, to appoint John
Lindsey as the citizen representative to the Tri-Lakes Administrative Commission for a one (1)
year term beginning February 1, 2015 through January 31, 2016, which was unanimously
approved by the Board.
Motion was made by Mr. Hagerman, seconded by Mr. Blackstock, to appoint Paul
McGuire as the Callands-Gretna District representative to the Pittsylvania County Road Viewers
for a four (4) year term beginning February 1, 2015 through January 31, 2019, which was
unanimously approved by the Board.
Motion was made by Mr. Harville, seconded by Mr. Snead, to recommend to the
Pittsylvania County Circuit Court Judge the re-appointment of Carroll Yeaman to the
Pittsylvania County Board of Zoning Appeals, which was unanimously approved by the Board.
Adjournment
Motion was made by Mr. Barber, seconded by Mr. Snead, to adjourn, which was
unanimously approved by the Board. The meeting adjourned at 7:30pm.
__________________________________________
Brenda H. Bowman, Chair
Pittsylvania County Board of Supervisors
__________________________________________
Clarence C. Monday, Clerk
Pittsylvania County Board of Supervisors