09-02-2014 BOS reg meetingRegular Meeting
September 2, 2014
Pittsylvania County Board of Supervisors
Tuesday, September 2, 2014
Regular Meeting
VIRGINIA: The Regular Meeting of the Pittsylvania County Board of Supervisors was
held on Tuesday, September 2, 2014 in the General District Courtroom of the Edwin R. Shields
Addition in Chatham, Virginia. Jessie L. Barksdale, Chairman, called the meeting to order at
7:01 p.m. The following members were present:
Jessie L. Barksdale Banister District
Tim R. Barber Tunstall District
Coy E. Harville Westover District
James H. Snead Dan River District
Brenda H. Bowman Chatham-Blairs District
Jerry A. Hagerman Callands-Gretna District
Elton W. Blackstock Staunton River District
Mr. Clarence C. Monday, County Administrator, Mr. Greg L. Sides, Assistant County
Administrator for Planning & Development, Mr. J. Vaden Hunt, County Attorney, and Ms.
Rebecca Flippen, Deputy Clerk to the Board were also present.
Mr. Barksdale led the Pledge of Alliance.
Approval of Agenda
Motion was made by Mr. Barber, seconded by Mr. Harville, to approve the agenda with
the following addition:
(a) Resolution 2014-09-03; Support of Diverse Agribusiness
Mr. Barber’s motion was unanimously approved by the Board.
Hearing of the Citizens
Acie Brumfield of the Callands-Gretna District submitted a petition signed by nineteen
(19) residents in the subdivision of property owned by Elizabeth Boggs, 24099 U.S. Highway 29,
in Gretna, Virginia concerning the current state of severe neglect and were concerned that they
their property values were steadily decreasing. Mr. Brumfield stated that Ms. Boggs had left 26
months ago, abandoning the property. Mr. Brumfield asked, on the behalf of the subdivision
property owners, if the Board of Supervisors would look into this matter. The Board respectfully
stated that the County had no grass ordinance, and that perhaps their subdivision covenants had
something within them to enforce property maintenance.
Matthew Speck of the Staunton River District thanked the Board for their continued stand
on the public prayer issue and then offered a word of prayer.
Deborah Dix of the Chatham-Blairs District made comments opposing proposed
Resolution 2014-09-03; Support of Diverse Agribusiness, mentioning the pollution of streams,
waterways and land in other localities from certain types of agribusinesses.
Phillip Lovelace of the Callands-Gretna District cautioned the Board of Supervisors on
approving Resolution 2014-09-03; Support of Diverse Agribusiness, until the Agriculture &
Forestry Industries Development Fund study was complete and the results made public.
This concluded the Hearing of the Citizens.
Consent Agenda
Motion was made by Mr. Snead, seconded by Mr. Barber, to approve the Consent
Agenda.
Consent Agenda:
(a) Proclamation – National Teach Ag Day, September 25, 2014
(b) Purchase of Service Weapon
(c) Minutes: August 4, 2014 – Regular Meeting
August 19, 2014 – Special Call Meeting
August 19, 2014 – Adjourned Meeting
(d) Bill List August 2014 (Online)
Mr. Snead’s motion was unanimously approved by the Board.
Regular Meeting
September 2, 2014
The Board of Supervisors presented Ms. Jessica Jones, Agricultural Science Educator/FFA
Advisor at Chatham Middle School with the following resolution, thanking her and all educators
like her, for teaching Agriculture in the Pittsylvania County Public Schools.
Pittsylvania County Board of Supervisors
Proclamation
Teaching Ag: It’s more than just a career…It’s a way of life.
WHEREAS, over 12,000 secondary and post-secondary agricultural educators teach in over
7,500 public middle schools and high schools in the United States; and
WHEREAS, approximately one million students receive agricultural education in the United
States; and
WHEREAS, more than 500,000 of these students are members of the National Future Farmers of
America (FFA) Organization; and
WHEREAS, more than 700 Ag teachers will retire over the next three years, while 100+ new Ag
programs opened during the 2012-2013 academic year, expanding the national teacher shortage in
agricultural education, causing many agricultural education programs to suffers from lack of qualified
teachers; and
WHEREAS, The National Association for Agricultural Educations, on the behalf of the National
Council for Agricultural Education, is organizing National Teach Ag Day on September 25, 2014 as one
component for the National Teach Ag Campaign; and
WHEREAS, the goal of National Teach Ag Day is to have every agricultural educator in
America teaching a lesson to encourage their students to consider a career in agricultural education; and
WHEREAS, Ag educators share their passion for agriculture by creating lessons that are hands-
on, reaching students of all abilities and interests through diverse curriculum options and engaging
delivery methods by working with new and emerging agriculture, food and natural resource technology;
and
WHEREAS, agricultural educators contribute a strong and effective education in public schools;
and
WHEREAS, a student’s growth and future are positively impacted by the dedication and quality
teaching of agricultural educators; then
NOW, THEREFORE, BE IT PROCLAMED that the Pittsylvania County Board of Supervisors
proclaims September 25, 2014 as National Teach Ag Day in Pittsylvania County, Virginia, and wishes to
express their gratitude to the County’s local agricultural educators for their dedication and contribution
in agricultural education, and supports the goals and purposes of National Teach Ag Day.
Presentations
Mr. Gregory L. Sides, Assistant County Administrator for Planning & Development gave
a brief update on economic development activity.
Unfinished Business
At their August 19, 2014 meeting a motion was made by Mr. Snead, seconded by Mr.
Harville, to approve Twin Branch LP’s request for reimbursement of Solid Waste Fees paid in
the taxable year of 2013 totaling $5,040.00 and directed the Treasurer’s Office to reimburse this
amount to Twin Branch LP. The Board of Supervisors approved Mr. Snead’s motion. The
Honorable M. Kate Berger, Treasurer for Pittsylvania County, contacted the County
Administrator’s office after the Board’s action to note that the County must also refund not only
the Solid Waste Fee paid by Twin Branch L P, but also any penalty and interest paid as pursuant
to §58.1-3900. Refunds of local taxes erroneously paid, of the Code of Virginia, 1950, as
amended, and of Sec. 6-6-2. Refund of Local Taxes Assessed and Paid in Error, of the
Pittsylvania County Code. Motion was then made by Mr. Snead, seconded by Mr. Barber, to
amend the Board’s action of August 19, 2014, and authorize the Treasurer of Pittsylvania County
to refund $5,636.58, which includes penalty and interest accrued on the $5,040, and the
following Roll Call Vote was recorded: Mr. Harville-Yes; Mr. Barber-Yes; Mr. Snead-Yes; Mr.
Regular Meeting
September 2, 2014
Blackstock-Yes; Ms. Bowman-Yes; Mr. Hagerman-Yes; and Mr. Barksdale-Yes. Mr. Snead’s
motion was unanimously approved by the Board.
New Business
At the August 19, 2014 meeting of the Board of Supervisors, a motion was made by Mr.
Snead, seconded by Mr. Barber, to approve the appropriations total of $881,531.93 in 2014
carryovers, which required a 10-Day Layover. Mr. Blackstock stated that he was in opposition
of the $30,000 concerning the current animal facility, and the additional $105,000 for the Blairs
water/sewer line, and felt both of these items needs to be referred back for discussion in the
Finance Committee, and the animal facility money in the Animal Welfare Facility Committee
also. Both committees met on September 2, 2014. Motion came from the Finance Committee to
approve the appropriations, with the following recommendations: the $30,000.00 for the Animal
Welfare Facility would be spent towards issuing an RFP for Feasibility Study. Also, in
approving the additional $105,000.00 for the Blairs water/sewer line that total amount approved
for the project would be $185,000 and the Board of Supervisors would direct staff to notify the
Pittsylvania County Service Authority the Board’s approval to spend up to $185,000 to extend
water and sewer lines across US 29 near Toy Lane in Blairs. The County will reimburse for
expenditures up to $185,000.00 once invoices have been received from the Service Authority.
The following Roll Call Vote was recorded: Mr. Harville-Yes; Mr. Barber-Yes; Mr. Snead-Yes;
Mr. Blackstock-Yes; Ms. Bowman-Yes; Mr. Hagerman-Yes; and Mr. Barksdale-Yes. The
Finance Committee’s motion was unanimously approved by the Board.
Motion came from the Animal Welfare Facility Committee to authorize the County
Administrator to issue Requests For Proposals (RFP) for a feasibility study on a new animal
welfare facility for Pittsylvania County, and to communicate to the Commonwealth of Virginia’s
Office of Animal Care and Health Policy on the County’s intent for a long term strategy for the
County’s animal facility, which was unanimously approved by the Board.
Motion was made by Mr. Blackstock, seconded by Ms. Bowman, to approve Resolution
2014-09-01, supporting Renan Volunteer Fire Department’s application for designation as an
EMS Agency, First Responder to the Virginia Department of Health, Office of Emergency
Medical Services and approving their request to provide these services and their obtaining
licensure from the VDH; Office of EMS, and authorized the County Administrator to sign any
documentation necessary during Renan VFD’s application process. The following Roll Call
Vote was recorded: Mr. Harville-Yes; Mr. Barber-Yes; Mr. Snead-Yes; Mr. Blackstock-Yes;
Ms. Bowman-Yes; Mr. Hagerman-Yes; and Mr. Barksdale-Yes. Mr. Blackstock’s motion was
unanimously approved by the Board.
Pittsylvania County Board of Supervisors
RESOLUTION
2014-09-01
RESOLUTION APPROVING THE APPLICATION OF STATE EMERGENCY MEDICAL
SERVICES (EMS) LICENSING AND ESTABLISHING SUCH EMS FIRST RESPONDER
RESPONSE SERVICE AREA
At a regular meeting of the Board of Supervisors of the County of Pittsylvania, held in the
General District Courtroom of the Edwin R. Shields Courthouse Addition in Chatham, Virginia
on Monday, September 2, 2014 at 7:00pm, the following resolution was presented and adopted:
WHEREAS, Section 12 VAC5-31-420, Application for EMS Agency License, of the Virginia
Emergency Medical Services Regulations, requires a resolution from the governing body of each
locality where the agency maintains an office and stations an EMS vehicle for response within a
locality confirming approval; and
WHEREAS, the Renan Volunteer Fire Department is applying to the Virginia Department of
Health, Office of Emergency Medical Services, for designation as an EMS Agency; First
Response designation; and
WHEREAS, the Pittsylvania County Board of Supervisors understands the importance of such
service to the community and supports such approval of said application; and
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September 2, 2014
WHEREAS, the boundaries of service for the EMS First Responder Program shall parallel the
Renan Volunteer Fire Department’s already established fire response district, as depicted on the
attached map; then
NOW, THEREFORE, BE IT RESOLVED, the Pittsylvania County Board of Supervisors
grants approval to the Renan Volunteer Fire Department to provide these services and obtain its
agency license per approval of the Virginia Department of Health, Office of Emergency Medical
Services.
Motion was made by Mr. Harville, seconded by Mr. Blackstock, to approve the
recommended EMS rate change recommended by the Emergency Medical Advisory Committee
and set the effective date of the rate change for October 1, 2014, and authorized the County
Administrator to send a notice to all non-participating agencies of this new rate change so they
can change their rates accordingly with the County Code. The following Roll Call Vote was
recorded: Mr. Harville-Yes; Mr. Barber-Yes; Mr. Snead-Yes; Mr. Blackstock-Yes; Ms.
Bowman-Yes; Mr. Hagerman-Yes; and Mr. Barksdale-Yes. Mr. Harville’s motion was
unanimously approved by the Board.
Previous EMS Rates New Approved EMS Rates
Basic Live Support Services $400.00 $500.00
Advanced Life Support Service 1 $550.00 $650.00
Advanced Life Support Service 2 $700.00 $800.00
Load Mileage Charges to Hospitals $10.00 $14.00 per loaded mile
Motion was made by Mr. Snead, seconded by Mr. Harville, to approve Resolution 2014-
09-02, supporting the request to the Virginia Department of Conservation and Recreation
(VDCR) that the 38.6 mile segment of the Dan River from the North Carolina state line to
Halifax County to its confluence with Aarons Creek be designated as a Virginia Scenic River,
conditioned on approval and support by the governing bodies of Halifax County and the Town of
South Boston; and authorize the County Administrator to forward the resolution to the VDCR
and legislative representatives, which was unanimously approved by the Board.
Pittsylvania County Board of Supervisors
SCENIC RIVER DESIGNA TION – DAN RIVER
RESOLUTION
2014-09-02
VIRGINIA: At the regular meeting of the Pittsylvania County Board of Supervisors on
Tuesday, September 02, 2014 in the General District Courtroom of the Edwin R. Shields
Courthouse Addition, the following resolution was presented and adopted:
WHEREAS, the Virginia Scenic Rivers Program was enacted by the Virginia General
Assembly in 1970 for the purpose of identification, protection, and preservation of certain rivers,
or sections of rivers, which possess high quality natural beauty; and
WHEREAS, the Virginia Department of Conservation and Recreation has been charged
with administering the Scenic Rivers Program and developing an objective evaluation process to
judge the suitability of river segments; and
WHEREAS, elected officials and staff from Halifax County and the Town of South
Boston requested that the Virginia Department of Conservation and Recreation evaluate the
portion of the Dan River located within Halifax County and the Town of South Boston, including
a very small portion located in Pittsylvania County, and determine its eligibility for Scenic River
designation; and
WHEREAS, the Virginia Department of Conservation and Recreation completed its
evaluation and determined that the 38.6 mile segment of the Dan River under review was found
to qualify as a Virginia Scenic River; then
THEREFORE, BE IT RESOLVED, that the Pittsylvania County Board of Supervisors
does hereby support the designation of the 38.6 mile segment of the Dan River from the North
Regular Meeting
September 2, 2014
Carolina state line in Halifax County to its confluence with Aarons Creek, including the small
portion within Pittsylvania County, as a Virginia Scenic River, conditioned on approval and
support by the governing bodies of Halifax County and the Town of South Boston; and
NOW, THEREFORE, BE IT FURTHER RESOLVED, that Pittsylvania County will
contact our General Assembly representatives to request that they serve as patrons for the
legislation that will codify the Scenic River designation.
Mr. Monday explained the Pittsylvania County Public Library recently received
notification from the Commonwealth of Virginia that Pittsylvania County would receive an
additional $6,395.00 for a State Library Grant, and therefore that grant amount would need to be
appropriated by the Board of Supervisors as follows:
250-4-073300-3320 Service contracts $6.00
250-4-073300-6012 Books & Subscriptions $6,389.00
TOTAL $6,395.00
Motion was made by Mr. Harville, seconded by Mr. Barber, to amend the State Library Grant
budget and appropriate $6,395.00 to line items as presented by Mr. Monday. The following Roll
Call Vote was recorded: Mr. Harville-Yes; Mr. Barber-Yes; Mr. Snead-Yes; Mr. Blackstock-
Yes; Ms. Bowman-Yes; Mr. Hagerman-Yes; and Mr. Barksdale-Yes. Mr. Harville’s motion was
unanimously approved by the Board.
Motion was made by Mr. Barber, seconded by Mr. Blackstock, to approve the
reappropriation of funds as follows: $7.74 to County Attorney-Office Supplies (100-4-012210-
6001), $199.67 to Clerk of Courts-Copier Lease (100-4-021600-60051), $1,073.95 to Sheriff-
Parts (100-4-031200-6030), $1,324.90 to Sheriff-Labor (100-4-031200-6031), $5,194.73 to
Sheriff-Capital Outlay-Vehicles (100-4-031200-8105), $668.57 to Building Inspections-
Telephone (100-4-034000-5230), $625.00 to Building Inspections-Books & Subscriptions (100-
4-034000-6012), $150.00 to Animal Control-Boarding of Animals (100-4-035100-3174),
$713.64 to Animal Control-Furniture & Fixtures (100-4-035100-6003), $4,596.67 to E911-
Emergency Contingencies (100-4-035500-583999), $260.00 to Library-Postage (100-4-073100-
5210), $20,816.34 to WIA-Other Operating (251-4-353853-6014), $20,000 to Economic
Development-Industrial Incentives (325-4-081500-8222), $4,513.00 to Landfill-Repairs &
Maintenance (520-4-082300-3310). This motion required a 10-Day Layover.
Added Items
Motion was made by Mr. Blackstock, seconded by Mr. Barber, to approve Resolution
2014-09-03, supporting the continued efforts of the farming community and the County’s Office
of Agribusiness Development to encourage the diversification of farm enterprises. Mr.
Hagerman made a motion, seconded by Ms. Bowman, to table the issue until having more time
to respond and study to present and educate the public. Mr. Hagerman’s motion failed by a 1-6
motion of the Board, with Ms. Bowman, Mr. Harville, Mr. Barber, Mr. Snead, Mr. Blackstock
and Mr. Barksdale in opposition. The main motion by Mr. Blackstock passed by a 6-1 majority
vote of the Board, with Mr. Hagerman in opposition.
Pittsylvania County Board of Supervisors
RESOLUTION
2014-09-03
VIRGINIA: At a regular meeting of the Board of Supervisors of Pittsylvania County,
Virginia, held in the General District Courtroom of the Edwin R. Shields Courthouse Addition in
Chatham, Virginia on Tuesday, September 2, 2014, the following resolution was presented and
adopted:
WHEREAS, Pittsylvania County, as the largest landmass county in the Commonwealth
of Virginia, is by nature a very rural county; and
WHEREAS, farming and farm enterprises have historically been the root of the
County’s economic success; and
WHEREAS, farming in the County generates nearly $1 billion dollars in economic
impact and employs nearly 7,000 persons; and
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September 2, 2014
WHEREAS, the County’s farmers and farming families are extremely successful in their
enterprises; and
WHEREAS, diversification in our agricultural enterprises today, reflects the rich history
in farming and innovative agribusiness initiatives that collectively will produce the food and
fiber for all Americans in the future; and
WHEREAS, the County’s geographic location, climatology, utility services, road and
rail infrastructure, soils, and farmer expertise are uniquely poised to support new and emerging
agriculture enterprises; and
WHEREAS, the County Board of Supervisors has supported the farming community and
our farming constituents in the past by signing numerous resolutions in favor of a multitude of
agriculturally related projects; then
BE IT HEREBY RESOLVED, that the Board of Supervisors of Pittsylvania County,
Virginia, fully supports the continued efforts of the farming community and the County’s
Office of Agribusiness Development to encourage the diversification of our farm enterprises
by engaging and soliciting integrated agriculture establishments, along with independent
agribusinesses, in their future considerations for commercial development that benefits,
promotes and enhances the health, safety, and general welfare of the citizens of Pittsylvania
County.
Board Announcements
Ms. Bowman announced there would be a Legislative Committee meeting on Tuesday,
September 16, 2014 at 5:00pm.
Adjournment
Motion was made by Mr. Barber, seconded by Mr. Harville, to adjourn, which was
unanimously approved by the Board. The meeting ended at 8:35 pm.
_______________________________________
Jessie L. Barksdale, Chairman
Pittsylvania County Board of Supervisors
_______________________________________
Clarence C. Monday, Clerk
Pittsylvania County Board of Supervisors