08-04-2014 BOS PKTBOARD PACKET
BOARD OF SUPERVISORS
REGULAR MEETING
AUGUST 4, 2014
a
1767
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
REGULAR MEETING
MONDAY, AUGUST 4, 2014
GENERAL DISTRICT COURTROOM
EDWIN R. SHIELDS COURTHOUSE ADDITION
El"l M1.
1. Call to Order — 7:00 p.m.
2. Roll Call HarvilleO Barber0 SneadOBlackstockO Bowman0 HagermanO Barksdale0
3. Pledge of Allegiance
4. Items to be Added to the Agenda
Motion by: Harville0 Barber0 SneadOBlackstock0 Bowman0 Hagerman0 Barksdale0
Seconded by: HarvilleO Barber17 SneadOBlackstockO BowmanO HagermanU Barksdale0
(a) Anthem Annual Renewal — Page 9
Motion by: Harville0 Barber0 SneadOBlackstockO BowmanO Hagerman0 BarksdaleO
Seconded by: Harville0 Barber0 SneadOBlackstock0 Bowman0 Hagerman0 Barksdale0
(b) Rescue Billing 2014 Appropriation — Requires a Motion and a Roll Call Vote —
Page 10
Roll Call Vote
(Roll Call Vote Yor N)
APPROVAL OF AGENDA
Motion by: HarvilleO BarberO SneadOBlackstockO BowmanO HagermanO BarksdaleO
Seconded by: Harville0 BarberO SneadOBlackstock0 Bowman0 Hagerman0 Barksdale0
P2
Y
N
A
Harville
❑
❑
❑
Barber
❑
❑
❑
Snead
❑
❑
❑
Blackstock
❑
❑
❑
Bowman
❑
❑
❑
Hagerman
❑
❑
❑
Barksdale
❑
❑
❑
(Roll Call Vote Yor N)
APPROVAL OF AGENDA
Motion by: HarvilleO BarberO SneadOBlackstockO BowmanO HagermanO BarksdaleO
Seconded by: Harville0 BarberO SneadOBlackstock0 Bowman0 Hagerman0 Barksdale0
P2
HEARING OF CITIZENS
CONSENT AGENDA
Motion by: Harville0 Barber0 SneadOBlackstockO BowmanO HagermanO BarksdaleO
Seconded by: HarvilleO Barber0 SneadOBlackstockO BowmanO HagermanO Barksdale0
5. (a) Minutes: July 7, 2014 — Regular Meeting; Special Call Meeting — Pages 13 -20
July 22, 2014 — Adjourned Meeting — Pages 21 -29
Motion by: Harville0 BarberO SneadOBlackstock0 Bowman0 HagermanO BarksdaleO
Seconded by: HarvilleO Barber0 SneadOBlackstock0 BowmanO HagermanO Barksdale0
(b) Bill List — July 2014 (online)
Motion by: HarvilleO Barber0 SneadOBlackstock0 Bowman0 Hagerman0 Barksdale0
Seconded by: Harville0 Barber0 SneadOBlackstock0 Bowman0 HagermanO Barksdale0
(c) Annual Sartomer Race — Racecourse Approval — Pages 30 -32
Motion by: HarvilleO BarberO SneadOBlackstockO BowmanO Hagerman0 BarksdaleO
Seconded by: HarvilleO BarberO SneadOBlackstockO BowmanO HagermanO BarksdaleO
(d) Proclamation — Farmers' Market Week, August 3 -9, 2014 — Pages 33 -35
P3
PUBLIC HEARINGS
Motion by: HarvilleO Barbera SneadOBlackstocka Bowntan0 Hagermana Barksdalea
Seconded by: HarvilleO Barbera SneadOBlackstockO Bowman0 Hagermana Barksdale0
Open: Close:
6. The Virginia Department of Transportation and the Board of Supervisors of Pittsylvania
County, in accordance with Section 33.1 -70.01 of the Code of Virginia, will conduct a joint
public hearing for the purpose receive public comment on the proposed Secondary Six -Year
Plan for Fiscal Years 2015 through 2020 in Pittsylvania County and on the Secondary
System Construction Budget for Fiscal Year 2015 — Pages 37 -45
Requires a Motion and a Roll Call Vote
Roll Call Vote
(Roll Call Vote Yor N)
PRESENTATIONS
7. Retirement Plaque — Donna Meeks — Page 47
Motion by: HarvilleO Barbera SneadOBlackslockO BowmanO HagermanO Barksdale0
Seconded by: Harville0 Barbera SneadOBlackstockO BowmanO Hagermana Barksdalea
8. Laurie Moran — Danville - Pittsylvania County Chamber of Commerce 2013/14 Business
Services Report — Page 48
NEW BUSINESS
9. Recommendations from Legislative Committee — The Legislative Committee will meet on
Monday, August 4, 2014 at 4:30pm and any recommendations will be presented to the full
Board - Pages 50 -51
Motion by: HarvilleO Barbera SneadOBlackstockO Bowman0 HagermanO BarksdaleO
Seconded by: HarvilleO Barbera SneadOBlackstockO Bowman0 Hagerman0 Barksdalea
(a) Household Goods Tax Exemption
P4
Y
N A
Harville
❑
❑ ❑
Barber
❑
❑ ❑
Snead
❑
❑ ❑
Blackstock
❑
❑ ❑
Bowman
❑
❑ ❑
Hagerman
❑
❑ ❑
Barksdale
❑
❑ ❑
(Roll Call Vote Yor N)
PRESENTATIONS
7. Retirement Plaque — Donna Meeks — Page 47
Motion by: HarvilleO Barbera SneadOBlackslockO BowmanO HagermanO Barksdale0
Seconded by: Harville0 Barbera SneadOBlackstockO BowmanO Hagermana Barksdalea
8. Laurie Moran — Danville - Pittsylvania County Chamber of Commerce 2013/14 Business
Services Report — Page 48
NEW BUSINESS
9. Recommendations from Legislative Committee — The Legislative Committee will meet on
Monday, August 4, 2014 at 4:30pm and any recommendations will be presented to the full
Board - Pages 50 -51
Motion by: HarvilleO Barbera SneadOBlackstockO Bowman0 HagermanO BarksdaleO
Seconded by: HarvilleO Barbera SneadOBlackstockO Bowman0 Hagerman0 Barksdalea
(a) Household Goods Tax Exemption
P4
Motion by: HarvilleO BarberO SneadOBlackstockO Bowman] Hagerman] Barksdale]
Seconded by: HarvilleO Barber] SneadOBlackstock0 BownianO HagermanO BarksdaleO
(b) Revision to Land Use Form 2
Motion by: Harville] Barber] SneadOBlackstockO Bowman] Hagerman] BarksdaleO
Seconded by: Harville0 Barber] SneadOBlackstock0 BowmanO HagermanO BarksdaleO
(c) Revalidation Late Fee
Motion by: Harville0 Barber] SneadOBlackstock[7 BowmanO Hagerman] Barksdale]
Seconded by: HarvilleO Barber] SneadOBlackstockO BowmanO Hagerman] BarksdaleO
(d) By -law Revision — Participating in Public Meetings from Remote Location
Motion by: HarvilleO BarberO SneadOBlackstockO Bowman] HagermanO Barksdale]
Seconded by: Harville0 Barber] SneadOBlackstock0 Bowman] Hagerman] Barksdale]
10. Resolution of Support — HR 4976; Supporting Home Owners Rights Enforcement (SHORE)
Act — Pages 52 -59
Motion by: HarvilleO BarberO SneadOBlackstock0 BowmanO HagermanO BarksdaleO
Seconded by: Harville0 Barber] SneadOBlackstockO Bowman] Hagerman] Barksdale]
11. Expenditure Refunds — Requires a Motion and a 10 -Day Layover — Pages 60 -61
APPOINTMENTS
Motion by: Harville0 Barber] Snead17Blackstock0 Bowman] HagermanO Barksdale]
Seconded by: HarvilleO Barber] Snead]Blackstock0 Bowman] Hagerman] BarksdaleO
12. Re- appointment to the Danville- Pittsylvania Community Services Board — Banister District
— Page 63
P5
Motion by: Harville0 Barber0 SneadOBlackstock0 BowmanO HagermanO Barksdale0
Seconded by: HarvilleO BarberO Snead17Blackstock0 Bowman0 HagermanO Barksdale0
13. Appointments to the Pittsylvania County Youth Commission and Pittsylvania County Youth
Commission Advisory Board — Pages 64 -65
BOARD ANNOUNCEMENTS
REPORTS FROM LEGAL COUNSEL
REPORTS FROM COUNTY ADMINISTRATOR
14. (a) Update on Procurement of Food for the Pittsylvania County Jail —Pages 69 -70
(b) Code Compliance Monthly Reports — July 2014 — Page 71
(c) Building & Grounds Monthly Reports — July 2014 —Pages 72 -73
(d) Animal Control /Conservator of the Peace Monthly Reports — July 2014 —
Pages 74 -75
CLOSED SESSION
Motion by: HarvilleO Barber0 SneadOBlackstock l Bowman0 Hagerman0 BarksdaleO
Seconded by: Harville0 Barber0 SneadOBlackstockU Bowman0 Hagerman0 BarksdaleO
Enter Closed Session: Time
15. Discussion or consideration of assignment, promotion, performance, or salaries of specific
employees of a public body
Authority: §2.2- 3711(A)(1) of the Code of Virginia, 1950, as amended
Subject Matter: County Attorney
Purpose: Employment Contract
P6
Return to Open Session: Time
Motion by: HarvilleO Barber0 SneadOBlackstockU Bowman0 HagermanO BarksdaleO
Seconded by: HarvilleO Barber0 SneadOBlackstock0 Bowman0 Hagerman0 BarksdaleO
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
CERTIFY CLOSED MEETING
BE IT RESOLVED that at a regular meeting of the Pittsylvania County Board of Supervisors on Monday,
August 4, 2014, the Board hereby certifies by a recorded vote that to the best of each board member's knowledge
only public business matters lawfully exempted from the open meeting requirements of the Virginia Freedom of
Information Act and identified in the motion authorizing the closed meeting were heard, discussed or considered in
the closed meeting. If any member believes that there was a departure from the requirements of the Code, he shall so
state prior to the vote indicating the substance of the departure. The statement shall be recorded in the minutes of the
Board.
Motion by: Harville0 Barber0 SneadOBlackstockO Bowman0 Hagerman0 BarksdaleO
Seconded by: HarvilleO Barber0 SneadOBlackstockO Bowman0 Hagerman0 BarksdaleO
Motion from Board:
ADJOURNMENT
Motion by: HarvilleO Barber0 SneadOBlackstockO BowmanO Hagerman0 BarksdaleO
Seconded by: Harville0 Barber0 SneadOBlackstockO Bowman0 Hagerman0 BarksdaleO
Time Adjourned:
P7
Vote
Coy E. Harville
Yes/No
Tim R. Barber
Yes/No
James H. Snead
Yes/No
Elton W. Blackstock, Jr.
Yes/No
Brenda Bowman
Yes/No
Jerry A. Hagerman
Yes/No
Jessie L. Barksdale
Yes/No
Motion by: Harville0 Barber0 SneadOBlackstockO Bowman0 Hagerman0 BarksdaleO
Seconded by: HarvilleO Barber0 SneadOBlackstockO Bowman0 Hagerman0 BarksdaleO
Motion from Board:
ADJOURNMENT
Motion by: HarvilleO Barber0 SneadOBlackstockO BowmanO Hagerman0 BarksdaleO
Seconded by: Harville0 Barber0 SneadOBlackstockO Bowman0 Hagerman0 BarksdaleO
Time Adjourned:
P7
TO BE ADDED
P8
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE:
Anthem Insurance Renewal
SUBJECT/PROPOSAL/REOUEST:
Approval to continue to cover 100% of the KeyCare
30 (employee only coverage) at an annual total of
$5,952.96 (an increase of $199.68 per covered
employee)
STAFF CONTACT(S):
AGENDA DATE:
8 -04 -14
ACTION:
Yes
ITEM NUMBER:
4(a)
INFORMATION:
CONSENT AGENDA:
ACTION: INFORMATION:
ATTACHMENTS:
No DW\ REVIEWED BY:
BACKGROUND:
Anthem Blue Cross Blue Shield is the County's health insurance provider for employees. The County
recently received renewal rates from Anthem.
DISCUSSION:
The renewal rates from Anthem include a 4.7% increase over the rates used for FY2014. Currently, the
Board of Supervisors pays 100% of the employee's share of the KeyCare 30 insurance plan. The Board pays
$5,753.28 per covered employee. This annual amount would increase by $199.68 per covered employee. A
rate increase was already anticipated when preparing the 2015 budget so funds have already been
appropriated to include this increase.
Staff recommends that the Board of Supervisors approve to continue to fund 100% of the KeyCare 30
insurance plan for all enrolled employees.
P9
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA DATE:
AGENDA TITLE: 1 8 -04 -14
Rescue Billing Appropriation -This item requires a roll ACTION:
call vote. I Yes
SUBJECT/PROPOSAL/REQUEST:
Rescue Billing Appropriation
STAFF CONTACT(S):
CONSENT AGENDA:
ACTION:
ATTACHMENTS:
No
ITEM NUMBER:
4b
INFORMATION:
INFORMATION:
During the budget process, a total of $244,070.00 was appropriated to the Rescue Billing Fund. This fund
was established to collect and distribute rescue billing payments to the 6 volunteer rescue and fire agencies
participating in the County's rescue billing program.
During FY 2014, the County made distribution payments to the rescue and fire agencies participating in the
County's rescue billing program totaling $256,988.34. Because total distribution payments exceeded the
amount originally appropriated, an additional appropriation is required of $12,918.34 to cover the negative
budget balance. This fund operates solely on the payments received from the rescue billing program and
requires no additional supplements from the General Fund.
RECOMMENDATION:
Staff recommends that the Board of Supervisors appropriate $12,918.34 to the Rescue Billing Fund. This
item requires a roll call vote.
P10
HEARING OF
CITIZENS
pl,
CONSENT
AGENDA
P12
Regular Meeting
July 7, 2014
Pittsylvania County Board of Supervisors
Monday, July 7, 2014
Regular Meeting
VIRGINIA: The Regular Meeting of the Pittsylvania County Board of Supervisors was
held on Monday, July 7, 2014 in the General District Courtroom of the Edwin R. Shields
Addition in Chatham, Virginia. Jessie L. Barksdale, Chairman, called the meeting to order at
7:01 p.m. The following members were present:
Jessie L. Barksdale
Tim R. Barber
Coy E. Harville
James H. Snead
Brenda H. Bowman
Jerry A. Hagerman
Elton W. Blackstock
Banister District
Tunstall District
Westover District
Dan River District
Chatham - Blairs District
Callands- Gretna District
Staunton River District
Mr. Clarence C. Monday, County Administrator, Mr. Greg L. Sides, Assistant County
Administrator for Planning & Development, Mr. J. Vaden Hunt, County Attorney, and Ms.
Rebecca Flippen, Deputy Clerk to the Board, were also present.
Mr. Barksdale led the Pledge of Allegiance.
Approval of Agenda
Motion was made by Mr. Harville, seconded by Mr. Snead, to approve the agenda with
the following additions:
(a) Presentation by Ralph Hogg, Executive Director for the Dan River Business
Development Center
(b) Appointment to the Beautification Committee — Callands /Gretna District Representative
(c) Appointment to the Southern Area Agency on Aging
(d) Drought Disaster Relief Resolution
Mr. Harville's motion was unanimously approved by the Board.
Hearing of the Citizens
Jason Andrews of the Callands- Gretna District offered a word of prayer.
Nathan Hammock, a dairy owner and resident in the Callands- Gretna District, made
comments concerning the need for road improvements on the Museville Road.
Arlene Pilser of the Callands- Gretna District and resident on Climax Road wanted to
know why there has not been a public hearing yet concerning a No Thru Truck Traffic restriction
for Climax Road, and stated the truck traffic on that road continues to increase, and the safety
concerns still exist.
Brenda Amos of the Callands- Gretna Road and resident of Climax Road presented
pictures she had taken of road, and residential roadway damage from large trucks, and also
voiced her safety concerns from the truck traffic on Climax Road.
Jeff Hand of the Callands- Gretna District made comments about the unnecessary addition
of fluoride to drinking water.
Pl3
Regular Meeting
July 7, 2014
Phillip Lovelace of the Callands- Gretna District voiced his concerns for the safety and
welfare of the Climax Road residents in relation to the heavy truck traffic on that road. Mr.
Lovelace also thanked the Board for showing signs of working together.
Richard Shumate of the Westover District voiced his appreciation to the Board of
Supervisors and Senator Bill Stanley on their continuing efforts against the ACLU on the prayer
issue. Mr. Shumate also thanked the Board of Supervisors for their newsletter coming out in the
Chatham Star Tribune
This concluded the Hearing of the Citizens.
Consent Agenda
Motion was made by Mr. Barber, seconded by Mr. Snead, to approve the Consent
Agenda.
Consent Agenda:
(a) Minutes: June 2, 2014 — Regular Meeting
June 17, 2014 — Adjourned Meeting
(b) Bill List June 2014 (Online)
(c) Letters of Congratulation — Pittsylvania County Sports Hall of Fame; 2014
Inductees
Mr. Barber's motion was unanimously approved by the Board.
Presentations
Motion was made by Mr. Harville, seconded by Ms. Bowman, to approve Resolution
2014- 07 -01, recognizing LGK of Tightsqueeze, Inc. of Chatham, Virginia on their 2014
Southern Small Business of the Year Award (Danville Region). The Board of Supervisors then
presented Resolution 2014 -07 -01 to LGK of Tightsqueeze, Inc. in recognition of their 2014
Southern Small Business of the Year Award, Danville Region. Owners Rachel del Camp
Gatewood, Susan R. and Daniel S. Lambert, and W. Tyrone and Linda Kelly were present to
accept the resolution.
,pittgpCbania County 72416oarb of 6uperbi oro
RESOLUTION
2014 -07 -01
VIRGINIA: At the regular meeting of the Pittsylvania County Board of Supervisors held on Monday,
July 7, 2014, the following resolution was presented and adopted congratulating LGK of Tightsqueeze,
Inc. of Chatham, Virginia on receiving the 2014 Southern Virginia Small Business of the Year Award for
the Danville Region.
WHEREAS, LGK of Tightsqueeze, Inc. is a sub -S corporation owned by Rachel del Campo Gatewood,
Susan S. Lambert, Daniel S. Lambert, W. Tyrone Kelly, and Linda J. Kelly that currently owns and
operates Tightsqueeze Hardware store in Chatham, Virginia; and
WHEREAS, Tightsqueeze Hardware is a full service retail hardware and equipment rental store that
began operations in 1993 and was purchased by LGK, Inc. in June 2007, and offers a full line of retail
hardware, electrical and plumbing supplies, and screen and glass repair. Furthermore, it also has a full
time certified mechanic offering small engine parts and repairs, propane refills, live plants, fishing
supplies and ammunition and offers a full service website; and
P14
Regular Meeting
July 7, 2014
WHEREAS, Tightsqueeze Hardware is affiliated with the Do it Best Corporation, a full -line supplier co-
op with over 4000 member stores throughout the United States and fifty other countries; and
WHEREAS, by focusing on outstanding customer service, adding product lines missing within the
community, involving themselves in the community, Tightsqueeze Hardware survived during the
economic slump suffered by businesses of all sizes across the nation while maintaining its labor force;
and
WHEREAS, the LGK team has made a commitment to be fully invested in the community and over the
years has financially supported the Pittsylvania County Public Schools, local private schools, the local
fire and rescue agencies, youth sports teams, Habitat for Humanity, Relay for Life, local churches, and
other good causes; and
WHEREAS, the Longwood Small Business Development Center and LGK have worked together since
2007 with the SBDC assisting with research, business advice and funding strategies to help the LGK team
succeed as a local small business; and
WHEREAS, it was through this close working relationship between the Longwood Small Business
Development Center and LGK that the Danville office of the Longwood Small Business Development
Center nominated LGK of Tightsqueeze, Inc. for the 2014 Southern Virginia Small Business of the Year
Award for the Danville region; then
BE IT HEREBY RESOLVED, that the Pittsylvania County Board of Supervisors, on the behalf of all
the citizens of Pittsylvania County, express their sincere congratulations to LGK of Tightsqueeze, Inc. on
receiving the 2014 Southern Virginia Small Business of the Year Award for the Danville Region, offer
their thanks for being a model of business excellence, and wish LGK many more successful years of
operation in Pittsylvania County; and
BE IT FURTHER RESOLVED that a copy of this Resolution be presented to LGK of Tightsqueeze,
Inc. of Chatham.
Ralph Hogg, Executive Director for the Dan River Business Development Center
(DRBDC), presented the DRBDC's Capital Improvement Plan to the Board of Supervisors and
requested $25,000 of funding from the Board that would go towards those improvements, noting
to the Board that a private foundation has agreed to match that amount if both the County and
City give $25,000 each towards the DRBDC's improvement plan. Motion was made by Ms.
Bowman, seconded by Mr. Harville, to provide $25,000 of funding to the DRBDC's Capital
Improvement Plan for 2014/15 contingent upon the City of Danville providing a matched
amount, which was unanimously approved by the Board.
Mr. Harville amended his motion to approve that agenda in order to add a presentation by
Davis Montgomery, District Manager for Duke Energy, which was seconded by Mr. Snead and
unanimously approved by the Board.
David Montgomery, District Manager for Duke Energy, provided the Board with an
update on the status of ongoing coal ash spill cleanup in the Dan River. Mr. Montgomery stated
Duke Energy was in receipt of the resolution sent by the Board to Duke Energy. Mr.
Montgomery stated that dredging continued behind the Schoolfreld School site and the site
behind the dam, noting that clean up at both sites was expected to be completed soon. The
Environmental Protection Agency has been directing their work, Mr. Montgomery stated, and
completed March/April and April /May studies from the Dan River stream station at Kerr Dam.
P15
Regular Meeting
July 7, 2014
The EPA's studies compared the coal ash percentage from the March/April readings to the
April/May readings and at this time, the readings are non- detect for coal ash. Currently, the EPA
has not detected any coal ash past the Schoolfield Dam. Mr. Montgomery said that a board of
trustees for natural resource assessment has been setup between US Fish and Wildlife and the
VA DEQ that will be looking to the health of the river assess damages from the coal ash spill and
turn over their damage findings to Duke Energy for compensation. Mr. Montgomery said the
State of North Carolina has passed a bill identifying the Dan River as a high priority for coal ash
cleanup process, along with three other rivers, and that the Dan River is first to be addressed.
Mr. Montgomery closed with an invitation to the Board of Supervisors to attend all meetings
Duke Energy has concerning the cleanup.
New Business
Motion was made by Mr. Harville, seconded by Ms. Bowman, for staff to continue
working with the Virginia Department of Transportation (VDOT) on the caution lights project on
US 29 near the Blairs Volunteer Fire Department and to include the addition of caution lights in
the southbound lane of US 29, and search for funding to pay for the additional caution lights, and
to report back to the Board with their findings, which was unanimously approved by the Board.
Motion was made by Mr. Snead, seconded by Mr. Barber, to award a bid to Cavalier
Equipment Corporation, at a cost of $133,215 for a roll off truck for the Pittsylvania County
Landfill, noting funds were already appropriated in the landfill fund in Line Item 520-4-094110-
8123, and authorize the County Administration to sign all necessary documentation, which was
unanimously approved by the Board.
Motion was made by Mr. Harville, seconded by Ms. Bowman, to approve setting a public
hearing in accordance with §15.2- 1800(B) of the Code of Virginia, 1950, as amended, to be held
at 7:00 pm on July 22, 2014 concerning Centra Health's request for the use of the White Oak
Mountain and Gretna communication towers, which was unanimously approved by the Board.
Motion was made by Mr. Hagerman, seconded by Ms. Bowman, to hold a public hearing
for citizen input on a No Thru Truck Traffic Restriction Engineering Study for SR 790/Piney
Road (from Hwy 40 to SR 790/Piney Road); SR 799 /Climax Road - entire length from Hwy 57 to
Hwy 40; SR 750 /Green Pond (from Hwy 57 to SR 649 /Anderson Mill Road); and SR
649 /Anderson Mill Road (from SR 750 /Oxford to Green Pond /SR 750 to SR799 /Climax Road),
noting the alternate route would be SR969 /Sago Road off Hwy 57 to the intersection of SR
626 /Museville Road, and continuing north until reaching Hwy 40. The public hearing would be
held as soon as staff, working with VDOT, is able to properly advertise the public hearing. Mr.
Hagerman's motion was unanimously approved by the Board.
Motion was made by Mr. Snead, seconded by Mr. Barber, to reappropriate funds as
follows: $123.97 to County Attomey - Office Supplies (100 -4- 012210 - 6001), $199.67 to Clerk of
Courts- Copier Lease (100 -4- 021600 - 60051), $125.00 to Sheriff - Wrecker Service (100 -4-
031200- 3170), $2,281.99 to Sheriff - Project Lifesaver (100 -4- 031200 - 5882), $1,350.00 to
Sheriff - Sheriffs Night Out (100-4-031200-5880), $60.00 to Sheriff -Parts (100 -4- 031200 - 6030),
$29.84 to VFD- United Way Contribution (100 -4- 032200 - 5667), $483.69 to Jail- Extradition
(100 -4- 033100 - 5550), $1,930.00 to E911- Emergency Contingencies (100 -4- 035500 - 583999),
$2,033.01 to E911 -Tower Rental (100 -4- 035500- 8108), $105.00 to B &G- Building Maintenance
Supplies (100 -4- 043100 -6007, $20,521.24 to WIA -Other Operating (251 -4- 353853 - 6014). Mr.
Snead's motion required a 10 -Day Layover.
P16
Regular Meeting
July 7, 2014
Motion was made by Mr. Snead, seconded by Mr. Barber, to approve Library Year -End
Transfers from Library — Memorial Gifts Fund to the General Fund in the amount of $16,560.67,
which was unanimously approved by the Board.
Motion was made by Mr. Snead, seconded by Mr. Harville, to approve and appropriate a
grant fund in the amount of $4,245.69 received from the Virginia Wireless Board for the E911
Department and the following Roll Call Vote was recorded: Mr. Harville -Yes; Mr. Barber -Yes;
Mr. Snead -Yes; Mr. Blackstock -Yes; Ms. Bowman-Yes; Mr. Hagerman-Yes; and Mr.
Barksdale -Yes. Mr. Snead's motion was unanimously approved by the Board.
Added Items
Motion was made by Mr. Hagerman, seconded by Ms. Bowman, to appoint Marie Young
as the Callands- Gretna District Representative to the Beautification Committee, which was
unanimously approved by the Board.
Motion was made by Mr. Barber, seconded by Mr. Harville, to appoint Phillip Stanley
Adams to fulfill the term left vacant by the passing of Rev. John Clark as one of two Pittsylvania
County Representatives on the Southern Area Agency on Aging's Board of Directors, with Mr.
Adam's term to begin immediately and end June 5, 2015. Mr. Barber's motion was
unanimously approved by the Board.
Board Announcements
Mr. Blackstock announced there would be an Economic Development Committee
meeting on Tuesday, June 17, 2014 at 5:00 PM in the main conference room of the Captain
Martin Building.
Mr. Barksdale reminded everyone the Danville - Pittsylvania Chamber of Commerce
would be holding a Business Appreciation event in the main conference room of the Captain
Martin Building beginning at 8:00 AM on June 5, 2014.
Motion was made by Mr. Barber, seconded by Mr. Harville, to direct staff to draft a
resolution for drought disaster relief in Pittsylvania County that would be forwarded to Governor
McAuliffe, which was unanimously approved by the Board.
County Administrator's Reports
Mr. Hawker stated the Board needed to be prepared by their June 17, 2014 meeting if a
state budget was not passed by that time, then guidance by the Board would be needed and a plan
needed to be in place. Mr. Hawker stated county staff was already working on contingency plans
and the question placed to the Board would be if and for how long could the County carry
essential departments funded by the state, noting the risk of not getting reimbursements. Mr.
Harville asked that if it came down to the County determining what funding it could afford, the
Board would need itemized essentials and the amount required.
Adiournment
Motion was made by Mr. Harville, seconded by Mr. Barber, to adjourn, which was
unanimously approved by the Board. The meeting ended at 9:03 pm.
P17
Regular Meeting
July 7, 2014
Jessie L. Barksdale, Chairman
Pittsylvania County Board of Supervisors
Clarence C. Monday, Clerk
Pittsylvania County Board of Supervisors
P18
Special Call Meeting
July 7, 2014
Pittsylvania County Board of Supervisors
Monday, July 7, 2014
Special Session
VIRGINIA: The Special Session of the Pittsylvania County Board of Supervisors was
held on Monday, July 7, 2014 in the Main Conference Room of the Captain Martin Building
located a 1 Center Street in Chatham, Virginia. Jessie L. Barksdale, Chairman, called the
meeting to order at 5:00 p.m. The following members were present:
Jessie L. Barksdale Banister District
Coy E. Harville Westover District
James H. Snead Dan River District
absent.
Brenda H. Bowman Chatham - Blairs District
Jerry A. Hagerman Callands- Gretna District
Elton W. Blackstock Staunton River District
Mr. Tim R. Barber, Tunstall District Representative for the Board of Supervisors, was
Mr. Clarence C. Monday, County Administrator and Ms. Rebecca Flippen, Deputy Clerk
to the Board, were also present.
Approval of Aaenda
Motion was made by Mr. Harville, seconded by Mr. Snead, to approve the agenda, which
was unanimously approved by the Board with the exception of Mr. Barber who was absent.
Closed Session
Motion was made by Mr. Harville, seconded by Mr. Blackstock, to enter into Closed
Session for the following:
Discussion or consideration of assignment, promotion, performance, or salaries of specific
employees of a public body
Authority: §2.2- 3711(A)(1) of the Code of Virginia, 1950, as amended
Subject Matter: County Attorney
Purpose: Employment Contract
Mr. Harville's motion was unanimously approved by the Board with the exception of Mr. Barber
who was absent. The Board entered into Closed Session at 5:02pm.
Motion was made by Mr. Snead, seconded by Mr. Harville, to return to Open Session.
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
CERTIFY CLOSED MEETING
BE IT RESOLVED that at a Special Call Meeting of the Pittsylvania County Board of
Supervisors on Monday, July 7, 2014, the Board hereby certifies by a recorded vote that to the
best of each board member's knowledge only public business matters lawfully exempted from
the open meeting requirements of the Virginia Freedom of Information Act and identified in the
motion authorizing the closed meeting were heard, discussed or considered in the closed
P19
Special Call Meeting
July 7, 2014
meeting. If any member believes that there was a departure from the requirements of the Code,
he shall so state prior to the vote indicating the substance of the departure. The statement shall
be recorded in the minutes of the Board.
Vote
Coy E. Harville Yes/No
Tim R. Barber Absent
James H. Snead Yes/No
Brenda Bowman Yes/No
Elton W. Blackstock Yes/No
Jerry A. Hagerman Yes/No
Jessie L. Barksdale Yes/No
The Board unanimously approved Mr. Snead's motion to return to Open Session with the
exception of Mr. Barber who was absent. The Board returned to Open Session at 6:06pm.
No action was taken.
Adiournment
Motion was made by Mr. Snead, seconded by Mr. Blackstock, to adjourn, which was
unanimously approved by the Board with the exception of Mr. Barber who was absent. The
meeting adjourned at 6:06pm.
Jessie L. Barksdale, Chairman
Pittsylvania County Board of Supervisors
Clarence C. Monday, Clerk
Pittsylvania County Board of Supervisors
P20
Adjourned Meeting
July 22, 2014
Pittsylvania County Board of Supervisors
Tuesday, July 22, 2014
Adjourned Meeting
VIRGINIA: The Adjourned Meeting of the Pittsylvania County Board of Supervisors
was held on Tuesday, July 22, 2014 in the General District Courtroom of the Edwin R. Shields
Addition in Chatham, Virginia. Jessie L. Barksdale, Chairman, called the meeting to order at
7:00 p.m. The following members were present:
Jessie L. Barksdale
Tim R. Barber
Coy E. Harville
James H. Snead
Jerry A. Hagerman
Elton W. Blackstock
Banister District
Tunstall District
Westover District
Dan River District
Callands- Gretna District
Staunton River District
Ms. Brenda H. Bowman, Representative for the Chatham/Blairs Election District, was
absent from the meeting.
Mr. Clarence C. Monday, County Administrator, Mr. J. Vaden Hunt, County Attorney,
Mr. Greg L. Sides, Assistant County Administrator for Planning & Development, Mr. Odie
Shelton, Jr., Director of Code Compliance, and Ms. Rebecca Flippen, Deputy Clerk to the Board,
were also present.
Mr. Barksdale led the Pledge of Allegiance.
Approval of Agenda
Motion was made by Mr. Harville, seconded by Mr. Barber, to approve the agenda. Mr.
Harville's motion was unanimously approved by the Board with the exception of Ms. Bowman
who was absent.
Hearing of the Citizens
Dr. Robert Elliot, a physician with Central Virginia Family Physicians in Hurt, Virginia,
presented the Board of Supervisors with a resolution from the physicians and staff of that
facility, thanking the Board for their funds to the Staunton River Medical Center, Inc. in 2013.
Dr. Elliot stated that after the July 2012 fire that destroyed their facility, the $50,000 the Board
gave in 2013 to Staunton River Medical Center, Inc. in turn were given to Central Virginia
Family Physicians which paid a portion of the cost for digital radiologic machine for the newly
constructed facility on the original office site at 527 Pocket Road.
This concluded the Hearing of the Citizens.
Consent Agenda
Motion was made by Mr. Harville, seconded by Mr. Snead, to approve the Consent
Agenda, which was unanimously approved by the Board, with the exception of Ms. Bowman
who was absent.
(a) Resolution — Elton Pruitt
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Adjourned Meeting
July 22, 2014
Vittotbania Countp WDarb of *upeCbi ,5Drg;
RESOLUTION
2014 -07 -03
WHEREAS, Lester Elton Pruitt loved the Town of Chatham and believed in serving the
community and church; and
WHEREAS, Mr. Pruitt and Betty Pruitt, his wife of nearly 54 years, were affiliated
with the Western Auto store on Main Street in Chatham from 1953 until 1997, including 22
years as co- owners and operators, where Mr. Pruitt exhibited his exemplary customer service
skills; and
WHEREAS, after being first elected in 1992, Elton Pruitt served eight years as a
Councilman for the Town of Chatham, including two terms as Mayor of Chatham; and
WHEREAS, Elton Pruitt helped implement a number of improvements for the Town,
including the construction of a new fire station, a website, and was involved with many
upgrades to the Town's infrastructure; and
WHEREAS, during his long -time membership with the Chatham Presbyterian
Church, Mr. Pruitt served as Ruling Elder and a Sunday school teacher; and
WHEREAS, Mr. Pruitt served in the National Guard, and was a member of many
organizations, including Chatham First, the Board of Directors for both Oak Grove Residential
Care and Faith Home, and served over thirty years with and was president of the Chatham
Lions Club; then
NOW, THEREFORE, BE IT RESOLVED, that the Pittsylvania County Board of
Supervisors expresses its sincere regret and grief over the loss of the Lester Elton Pruitt, an
honored and respected citizen in the Town of Chatham and in Pittsylvania County, and for the
outstanding example he provided for the citizens of Town of Chatham and Pittsylvania County
through his dedication to helping make Chatham a better place to live and do business. The
Board of Supervisors expresses its heartfelt condolences to the family of the Lester Elton
Pruitt for their loss; and
BE IT FURTHER RESOLVED that the Board of Supervisors directs that a copy of
this resolution be given to the family of the Lester Elton Pruitt.
Public Hearin¢s
Rezoning Cases
Case 1: Joseph B. Hairston & Mona H. Hairston — Tunstall Election District: R -14 -024
Mr. Barksdale opened the public hearing at 7:07pm. Mr. Shelton explained that Joseph & Mona
Hairston had petitioned to rezone 1.01 acre, located on U.S. Highway 58 West/Martinsville
Highway, in the Tunstall Election District from RMF, Residential Multi - Family District to RC -1,
Residential Combined Subdivision District to allow for placement of a single -wide mobile home
for rental purposes. The Planning Commission, with no opposition, recommended granting the
P22
Adjourned Meeting
July 22, 2014
petitioners' request. Joseph Hairston was present to represent the petition. No one signed up to
speak and Mr. Barksdale closed the hearing at 7:08pm. Motion was made by Mr. Barber,
seconded by Mr. Harville, to approve rezoning Case R -14 -024 from RMF to RC -1 and the
following Roll Call Vote was recorded: Mr. Harville -Yes; Mr. Barber -Yes; Mr. Snead -Yes; Mr.
Blackstock -Yes; Ms. Bowman- Absent; Mr. Hagerman-Yes; and Mr. Barksdale -Yes. Mr.
Barber's motion was unanimously approved by the Board with the exception of Ms. Bowman
who was absent.
Case 2: Wayne R. & Lisa Schandelmeier — Dan River Election District: R -14 -025
Mr. Barksdale opened the public hearing at 7:1 Opm. Mr. Shelton explained that Wayne & Lisa
Schandelmeier had petitioned to rezone 9.12 acres of land, located on Highway 360/01d
Richmond Road, in the Dan River Election District from R -1, Residential Suburban Subdivision
District to A -], Agricultural District for agricultural use — alpacas, chickens and a gourmet
popcorn shop. The Planning Commission, with no opposition, recommended granting the
petitioners' request. The Schandelmeiers were present to represent their petition and no one
signed up to speak. Mr. Barksdale closed the public hearing at 7:1lpm. Motion was made by
Mr. Snead, seconded by Mr. Harville to approve rezoning Case R -14 -025 from R -1 to A -1 and
the following Roll Call Vote was recorded: Mr. Harville -Yes; Mr. Barber -Yes; Mr. Snead -Yes;
Mr. Blackstock -Yes; Ms. Bowman- Absent; Mr. Hagerman-Yes; and Mr. Barksdale -Yes. Mr.
Snead's motion was unanimously approved by the Board with the exception of Ms. Bowman
who was absent.
Case 3: Julio Diaz Cabrales — Tunstall Election District: R -14 -026
Mr. Barksdale opened the public hearing at 7:12pm. Mr. Shelton explained that Julio Diaz
Cabrales had petitioned to rezone 3.40 acres, located on SR 845 /Hinesville Road, in the Tunstall
Election District from R -1, Residential Suburban Subdivision District to A -1, Agricultural
District to allow for placement of a second dwelling for his personal residence. The Planning
Commission, with no opposition, recommended granting the petitioner's request. Mr. Cabrales
was present to represent his petition and no one signed up to speak. Mr. Barksdale closed the
hearing at 7:14pm. Motion was made by Mr. Barber, seconded by Mr. Snead, to approve
rezoning Case R -14 -026 from R -I to A -1, and the following Roll Call Vote was recorded: Mr.
Harville -Yes; Mr. Barber -Yes; Mr. Snead -Yes; Mr. Blackstock -Yes; Ms. Bowman- Absent; Mr.
Hagerman-Yes; and Mr. Barksdale -Yes. Mr. Barber's motion was unanimously approved by the
Board with the exception of Ms. Bowman who was absent.
Case 4: Fred D. Curl & Sylvia C. Curl — Callands- Gretna Election District: R -14 -027
Mr. Barksdale opened the public hearing at 7:15pm. Mr. Shelton explained that Fred & Sylvia
Curl had petitioned to rezone 2.34 acres, located on SR 751 /Grassland Drive, in the Callands-
Gretna Election District from A -1, Agricultural District to B -2, Business District, General for a
dance hall. The Planning Commission, with no opposition, recommended granting the
petitioners' request. Mr. Curl was present to represent his petition and no one signed up to
speak. Mr. Barksdale closed the hearing at 7:17pm. Motion was made by Mr. Hagerman,
seconded by Mr. Blackstock, to approve rezoning Case R -14 -027 from A -1 to B -2, and the
following Roll Call Vote was recorded: Mr. Harville -Yes; Mr. Barber -Yes; Mr. Snead -Yes; Mr.
Blackstock -Yes; Ms. Bowman- Absent; Mr. Hagerman -Yes; and Mr. Barksdale -Yes. Mr.
Hagerman's motion was unanimously approved by the Board with the exception of Ms. Bowman
who was absent.
P23
Adjourned Meeting
July 22, 2014
Case 5: Mark T. & Melissa T. Hagood — Staunton River Election District: R -14 -028
Mr. Barksdale opened the hearing at 7:17pm. Mr. Shelton explained that Mark & Melissa
Hagood had petitioned to rezone 0.71 acre, located on SR 924 /Pocket Road, in the Staunton
River Election District from R -1, Residential Suburban Subdivision District to A -1, Agricultural
District to combine with the adjacent parcel of land zoned A -1. The Planning Commission, with
no opposition, recommended granting the petitioners' request. Mr. Gordon Kent with Kent &
Kent, P.C., was present to represent the petitioners' request. No one signed up to speak and Mr.
Barksdale closed the hearing at 7:17pm. Motion was made by Mr. Blackstock, seconded by Mr.
Harville, to approve rezoning Case R -14 -028 from R -1 to A -1 and the following Roll Call Vote
was recorded: Mr. Harville -Yes; Mr. Barber -Yes; Mr. Snead -Yes; Mr. Blackstock -Yes; Ms.
Bowman- Absent; Mr. Hagerman -Yes; and Mr. Barksdale -Yes. Mr. Blackstock's motion was
unanimously approved by the Board with the exception of Ms. Bowman who was absent.
Case 6: Michael Leblanc, Jr. — Banister District: R -14 -029
Mr. Barksdale opened the public hearing at 7:19pm. Mr. Shelton explained that Michael
Leblanc, Jr. had petitioned to rezone 10.00 acres, located on SR 686/Markham Road, in the
Banister District from R -1, Residential Suburban Subdivision District to A -1, Agricultural
District for agricultural use - farming. The Planning Commission, with no opposition,
recommended granting the petitioner's request. Aaron Vesterfelt was present to represent the
petitioner's request. No one signed up to speak and Mr. Barksdale closed the hearing at 7:20pm.
Motion was made by Mr. Hagerman, seconded by Mr. Blackstock, to approve rezoning Case R-
14 -029 from R -1 to A -1 and the following Roll Call Vote was recorded: Mr. Harville -Yes; Mr.
Barber -Yes; Mr. Snead -Yes; Mr. Blackstock -Yes; Ms. Bowman- Absent; Mr. Hagerman -Yes;
and Mr. Barksdale -Yes. Mr. Hagerman's motion was unanimously approved by the Board with
the exception of Ms. Bowman who was absent.
Case 7: JRayl/Rayl Properties — Westover Election District: R -14 -030
Mr. Barksdale opened the public hearing at 7:21pm. Mr. Shelton explained that JRayl /Rayl
Properties had petitioned to rezone a total of 9.34 acres, three parcels of land, located on State
Road 1140 /Princeton Road, in the Westover Election District, from R -1, Residential Suburban
Subdivision District and B -2, Business District, General to M -2, Industrial District, Heavy
Industry(for a trucking terminal).The petitioner had submitted a proffer stating the 9.34 acres
would not be used for any permitted uses, listed by right, under Section 35 -402 that are not
solely related to the trucking business. The petitioner had proffered any other uses, other than
the uses permitted in M -2, Industrial District, Heavy Industry use, would require a new petition
with a Public Hearing and approval by the Board of Supervisors. The petitioner had also
proffered should the trucking terminal cease operation, the petitioner would petition the
Pittsylvania County Board of Supervisors to rezone the properties back to B -2, Business District,
General. JRayl trucking business is a pre- existing, grandfathered nonconforming business. Mr.
Shelton further explained that should the Board of Supervisors deny this rezoning request, JRayl
trucking would be allowed to continue its operation in accordance with Nonconformities Section
35 -161 Continuation. The business would have to discontinue its operation for a period of two
(2) years to lose its grandfather clause to continue operation. The Planning Commission, with
opposition, recommended granting the petitioner's request. Matt Selby was present to represent
the petition. Ms. Patricia White, resident on Old Mayfield Road, was in opposition of granting
the rezoning, commenting that her house shook when the trucks were going down the road and
the noise was deafening. Ms. White submitted a petition from residents living in the surrounding
area who were also in opposition of granting the rezoning request. Pastor Demetrius Crews was
in opposition of rezoning the property, citing noise and environmental pollution from the trucks
P24
Adjourned Meeting
July 22, 2014
and safety concerns from the truck traffic as his reasons for opposing. Furthermore, Ms. White
stated that JRayl should postpone the rezoning case until VDOT decided what they planned to do
with that road. Pastor Crews believed that JRayl should be required to construct a new ingress
and egress to the property. James Price supported Pastor Crews' reason for opposing rezoning
the property and believed JRayl should make more improvements to the property. James Adams
stated it seems more like an interstate route with trucks coming in and out 24 hours a day and
wanted the company to find an alternate truck route and did not want the Board of Supervisors to
rezone the property until that time. No one else signed up to speak. Matt Selby from JRayl
stated the company needed 4 of the 9.35 acres rezoned for a safe maneuverable space for the
company's trucks. Mr. Selby stated that 17 loads of millet had been put down from the road to
the building to help eliminate the dust from the trucks and JRay] had also planted cypress trees as
a barrier and the following proffer was presented for recordation in the minutes:
STATE OF VIRGINIA
COUNTY OF PiTTSYLVANIA
BEFORE THE PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
RE: CASE 7, R -14-030 — JRayl /Rayl Properties
Retione the pmpertiesjrorn R -1, Residential Suburban Snbhvi lien Di itnct and B -2, Bnfiness District,
General to M -2, Industrial District, Healy Induslr -y jor a making terminal, located on State Road
1140 / Princeton Road, namely Tax Map Numbers 1395-69 -2427/ 176D -3 -5C 139569-
6234/ 176D -3-4 and 1395-68-68231176D-35B, wx1aining a total of 9.34 apes, tbree parcels of land.
PROFFER OF CONDITIONS:
1Ray1 /Rayl Properties hereby voluntarily proffers to the Pittsylvania County Board of
Supervisors to deed restrict the above- referenced properties to the following conditions:
1. JRayl /Rayl Properties will not use the 9.34 acres (a total of three (3) parcels
of land) for any permitted uses, listed by right, under Section 35 -402.
PERMITTED USES. that are not solely related to the trucking business.
2. Any other uses, other than the uses permitted in M -2, Industrial District,
Heavy Industry use, will require a new petition with a Public Hearing and
approval by the Board of Supervisors.
3. Should the trucking terminal cease operation, JRayl /Rayl Properties shall
petition the Pittsylvania County Board of Supervisors to rezone the
properties back to B -2, Business District, General.
Kathy H. Belton
Commonwealth of Wginla
Notary Public
Commission No. 7188352
My Conn mian Exoras8t IMS
ile for
Properties
�.. '�/ .• •• �L
JLFA If
P25
,I
to
Public
Adjourned Meeting
July 22, 2014
Mr. Barksdale closed the public hearing at 7:37pm. Motion was made by Mr. Harville, seconded
by Mr. Snead, to rezone Case R -14 -030 from R -1 and B -2 to M -2. Mr. Harville stated he had
met with JRayl and the citizens of the area to try and work out some of the citizens' concerns,
and that JRayl had made a great deal of improvements to the property, plus had filed a proffer
that also helped eliminate some of the major concerns. The following Roll Call Vote was
recorded: Mr. Harville -Yes; Mr. Barber -Yes; Mr. Snead -Yes; Mr. Blackstock -Yes; Ms.
Bowman- Absent; Mr. Hagerman-Yes; and Mr. Barksdale -Yes. Mr. Harville's motion was
unanimously approved by the Board with the exception of Ms. Bowman who was absent.
This concluded the Rezoning Cases.
Public Hearin ¢ to receive citizen input on a proposed lease agreement between Centra
Health and Pittsylvania County that would allow Centra Health the use of two Pittsylvania
County towers; one located at White Oak Mountain and the second located in Gretna. The
proposed lease agreement would enable Centra to operate their radio system between
radios of rescue squads and Centra's new facility opening in Gretna.
Mr. Barksdale opened the public hearing at 7:45pm. Mr. Monday explained that the County has
been in negotiations concerning a lease between Centra Health/BREMS and Pittsylvania County
for the use of two (2) County -owned towers: one (1) tower is located at White Oak Mountain,
and one (1) tower is located in Gretna. Said lease will enable Centra Health/BREMS to operate
its radio system allowing communications between its emergency vehicle radios and its new
Gretna facility. Per §15.2- 1800(B) of the Code of Virginia, 1950, as amended, the County is
holding a public hearing, since the lease conveys a property interest in County -owned public
towers. No one signed up to speak and Mr. Barksdale closed the hearing at 7:45pm. Motion was
made by Mr. Blackstock, seconded by Mr. Hagerman, approve the attached lease, pending
approval by Legal Counsel for finalization of some minor negotiated details. The following Roll
Call Vote was recorded: Mr. Harville -Yes; Mr. Barber -Yes; Mr. Snead -Yes; Mr. Blackstock-
Yes; Ms. Bowman- Absent; Mr. Hagerman-Yes; and Mr. Barksdale -Yes. Mr. Blackstock's
motion was unanimously approved by the Board with the exception of Ms. Bowman who was
absent.
This concluded the Public Hearings.
Unfinished Business
At the Board of Supervisors meeting on July 7, 2014, a motion was made by Mr. Snead,
seconded by Mr. Barber, to reappropriate funds as follows: $123.97 to County Attorney - Office
Supplies (100 -4- 012210- 6001), $199.67 to Clerk of Courts- Copier Lease (100 -4- 021600 - 60051),
$125.00 to Sheriff - Wrecker Service (100-4-031200-3170), $2,281.99 to Sheriff - Project Lifesaver
(100-4-031200-5882), $1,350.00 to Sheriff - Sheriff's Night Out (100-4-031200-5880), $60.00 to
Sheriff -Parts (100-4-031200-6030), $29.84 to VFD- United Way Contribution (100- 4- 032200-
5667), $483.69 to Jail- Extradition (100-4-033100-5550), $1,930.00 to E911- Emergency
Contingencies (100 -4- 035500 - 583999), $2,033.01 to E911 -Tower Rental (100 -4- 035500- 8108),
$105.00 to B &G- Building Maintenance Supplies (100 -4- 043100 -6007, $20,521.24 to WIA-
Other Operating (251 -4- 353853- 6014). Mr. Snead's motion required a 10 -Day Layover that had
now been met and the following Roll Call Vote was recorded: Mr. Harville -Yes; Mr. Barber -
Yes; Mr. Snead -Yes; Mr. Blackstock -Yes; Ms. Bowman- Absent; Mr. Hagerman-Yes; and Mr.
Barksdale -Yes. Mr. Snead's motion was unanimously approved by the Board with the exception
of Ms. Bowman who was absent.
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Adjourned Meeting
July 22, 2014
New Business
Motion was made by Mr. Barber, seconded by Mr. Snead, to approve Resolution 2014-
07-02. Drought Disaster Relief for Pittsylvania County and authorize the County Administrator
to forward it to Governor McAuliffe's office, noting that while some northern areas of the
County had received some rainfall, the southern area of the County had not. Mr. Barber's
motion was unanimously approved by the Board with the exception of Ms. Bowman who was
absent.
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
RESOLUTION
2014 -07 -02
VIRGINIA: At the regular meeting of the Pittsylvania County Board of Supervisors held in the General
District Courtroom of the Edwin R. Shields Courthouse Addition in Chatham, Virginia on Monday July
7, 2014, the following resolution was adopted:
WHEREAS, Pittsylvania County has experienced an intense early to mid season drought that
encompassed the entire geographical area of the County and has significantly affected many annual
crops and most perennial crops including hay and pasture; and
WHEREAS, livestock watering has been affected with creeks drying, wells drying up and report
of one well collapsing, producers are reducing herd numbers and feeding hay, and weight gain decreases
due to the severe nature of this drought and there is an increased incidence of pink eye; and
WHEREAS, the loss of revenue due to these environmental factors has caused a significant
financial burden on the agricultural community in Pittsylvania County; and
WHEREAS, conservative estimates of crop losses due to the environmental conditions
experienced thus far are being compiled, damages are expected to be significant; then
BE IT HEREBY RESOLVED, that the Pittsylvania County Board of Supervisors declare a
disaster area in Pittsylvania County due to the extreme drought and petition the Honorable Terry
McAuliffe, Governor of the Commonwealth of Virginia, to declare Pittsylvania County a disaster area
due to the extreme drought conditions in order to provide the means for those affected to qualify for any
available relief assistance; and
BE IT FURTHER RESOLVED, that a copy of this Resolution be forward to the Honorable
Terry McAuliffe, Governor of the Commonwealth of Virginia, respectfully requesting that he forward
this resolution to the U.S. Department of Agriculture on the behalf of Pittsylvania County.
Motion was made by Mr. Snead, seconded by Mr. Barber, to approve a carryover of
funds request to the 2014/15 budget from the Pittsylvania County School Board in the amount of
$925,850.28 and the following Roll Call Vote was recorded: Mr. Harville -Yes; Mr. Barber -Yes;
Mr. Snead -Yes; Mr. Blackstock -Yes; Ms. Bowman- Absent; Mr. Hagerman-Yes; and Mr.
Barksdale -Yes. Mr. Snead's motion was unanimously approved by the Board with the exception
of Ms. Bowman who was absent.
Motion was made by Mr. Harville, seconded by Mr. Snead, to approve the following
2014 budget adjustments as follows, including 2014 categorical changes requested by James
McDaniel, Division Superintendent of Schools: These departments included the Board of
Supervisors (011010) in the amount of $2,924.04, Central Accounting (012430) in the amount of
$183.52, Information Technology (012510) in the amount of $116.33 and the Court Services
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Adjourned Meeting
July 22, 2014
Unit (033300) in the amount of $24,397.72. The Court Services Unit was over because two
invoices for detention charges from 2013 were paid in the 2014 budget year, which resulted in
paying 14 months of detention charges out of a 12 month allowance. The total of these deficits
is $27,621.61. This amount can be covered by using funds located in the following line items,
which remained unspent at year -end:
100 -4- 081200 -5644 Soil & Water Conservation $ 9,000.00
100 -4- 081200 -5649 Smith Mtn Lake Assoc -TLAC $15,397.72
100 -4- 091200 -2300 Blue Cross Blue Shield $ 3,223.89
In addition to these General Fund corrections, the Jail Inmate Management Fund was in the red
by $5,117.93. This fund receives housing fees from inmates and in turn, these funds can only be
used for the benefit of the inmates. This amount should be appropriated from funds located in the
Jail Inmate Management Fund that have not been previously appropriated.
2013.2014 Categorical Budget
Yr -End Categorical Final Adjusted
Gteearies nAM-1
Instruction
62,218,661.11
75,178.69
62,293,83940
1,696,238.28
60,597,601.52
Attendance /Health Services (General Support)
3,136,135.49
0.00
3,136,135.49
72,498.13
3,208,633.62
Pupil Transportation
6,123,703.94
0.00
6,123,70194
93,398.73
6,217,102.67
Operation and Maintenance
7,575,799.51
274,244.73
7,850,044.24
788,103.50
8,638,147.74
Non- Inslructional0 rations
3,075,922.02
0.00
3,075,92102
87,504.92
3,163,426.94
Facilities
0.00
0.00
0.00
602,156.00
602,156.00
Technology
2,571,312.67
0.00
2,571,312.67
52,577.00
2,623,889.67
Total
84,701,534.74
349,423.42
85,050,958.16
0.00
8510501958.16
The following Roll Call Vote was recorded: Mr. Harville -Yes; Mr. Barber -Yes; Mr. Snead -Yes;
Mr. Blackstock -Yes; Ms. Bowman- Absent; Mr. Hagerman -Yes; and Mr. Barksdale -Yes. Mr.
Harville's motion was unanimously approved by the Board with the exception of Ms. Bowman
who was absent.
Motion was made by Mr. Snead, seconded by Mr. Harville, to approve Out of State
Travel for staff members of the E -911 Center to Greensboro, NC for training conference, which
was unanimously approved by the Board with the exception of Ms. Bowman who was absent.
Motion was made by Mr. Harville, seconded by Mr. Snead, to approve Out of State
Travel for the Director of Agricultural Development to Maryland during September 10 -12, 2014
as part of a joint meeting between officials in Maryland and the Virginia Agricultural
Development Officers (VADO), which was unanimously approved by the Board.
Motion was made by Mr. Barber, seconded by Mr. Harville, to set a public hearing for
citizen input to a proposed amendment to Chapter 5; Cemeteries, of the Pittsylvania County
Code that would include 0.90 acre of land on Telegraph Road for the purpose of forming a
cemetery for the Mr. Zion Baptist Church located in Gretna, Virginia and authorize the County
Administrator to place the required public hearing notice. Mr. Barber's motion was unanimously
approved by the Board with the exception of Ms. Bowman who was absent.
Board Announcements
Mr. Snead reminded everyone of the State of the Region Breakfast to be held at the
Institute for Advanced Learning and Research on Tuesday, August 29, 2014 at 7:30am.
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Adjourned Meeting
July 22, 2014
Mr. Blackstock questioned why Out of State Travel was placed on Board agendas for
their approval when that was something he felt was within the scope of the directors' and County
Administrator's authority to approve.
Adiournment
Motion was made by Mr. Harville, seconded by Mr. Barber, to adjourn, which was
unanimously approved by the Board with the exception of Ms. Bowman who was absent. The
meeting adjourned at 8:23pm.
Jessie L. Barksdale, Chairman
Pittsylvania County Board of Supervisors
Otis S. Hawker, Interim County Administrator
Pittsylvania County Board of Supervisors
P29
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE:
Letter of Support for annual Sartomer Race
SUBJECT/PROPOSAL/REOUEST:
Letter of Support
STAFF CONTACT(S):
Mr. Monday
AGENDA DATE:
08 -04 -2014
ACTION:
CONSENT AGENDA:
ACTION:
Yes
ATTACHMENTS:
Yes
ITEM NUMBER:
5 (c)
INFORMATION:
INFORMATION:
BACKGROUND:
The Sartomer Race has been an annual event in the Town of Chatham for the past several years, with
donations raised going to various non - profit groups. This year, donations raised will be going to the Chatham
Volunteer Fire Department, Chatham Rescue, and the Danville /Pittsylvania Chapter of the American Red
Cross.
DISCUSSION:
The Virginia Department of Transportation (VDOT) has informed organizers of the Cahtham 5K Race /1
Mile Walk ( Sartomer Race) that in order for VDOT to waive the typical permit and fees required of run the
race on public highways, VDOT would reuire the racecourse approval from the Pittsylvania County Board of
Supervisors, the Town of Chatham Council, the Pittsylvania County Sheriffs Office, and the Virginia State
Police for October 11, 2014 race. Attached hereto are the letter of approveal request from Captain Ron
Henderson and a copy of the Land Use Permit Special Events Approval Form from VDOT.
RECOMMENDATION:
Staff recommends the Pittsylvania County Board of Supervisors approve the racecourse for the annual
Chatham 5K Race /1 Mile Walk ( Sartomer Race) and authorize the County Administrator to sign the Land
Use Permit Special Events Approval Form from VDOT.
P30
07/17/2014 02:10 FAX
Chatham 5K Race Committee
242 North Main Street
Chatham, VA 24531
Virginia Department of Transportation (VDOT)
Attn: Mr. David W. Shelton
P.O. BOX 309
Chatham, VA 24531
Request for permit and fee - waivers for non -profit race
R002
July 17, 2014
The Chatham 5 K Race Committee is pleased to announce plans for the Fourteenth
Annual Chatham 5K Race /1 Mile Walk. The purpose of this letter is to request a permit for the
use of the streets and roads on the racecourse. We also seek permission to hang a Chatham 5K
banner across the designated area on Main Street in Chatham near Center Street at the end of
September.
The purpose of our race is to provide a first class event in Chatham with all proceeds of
the race going to the Chatham Volunteer Fire Department, Chatham Rescue Squad, and the
Danville/Pittsylvania County Chapter of the American Red Cross. Our desired date is Saturday,
October 11, 2014 beginning at 9:00 A.M and ending at approximately 10:30 A.M. There will be
no rain date. We are anticipating approximately 250 runners and 75 volunteers. We will follow
the same course that we used last year. A copy of the course is enclosed. A copy of city and
county approvals are also enclosed.
We do not intend to block any roads but we will request traffic control support again this
year from the Town of Chatham Police and the Pittsylvania County Sheri£i's Office. Tragic will
be halted intermittently to allow runners to cross Main Street at the intersections of Hurt and
Main and Holt and Main. This worked really well last year with runners passing safely across
Main Street without any significant delays of traffic. We will contact the Sheriffs Office for
their support along with the National Guard recruiters and the Chatham Army JROTC.
We therefore request your approval for the Chatham 5K racecourse again this year. We
thank you for the opportunity to continue bringing this worthwhile event to Chatham.
We appreciate all you have done in the past to support our race. If there are any questions
please contact Capt. Henderson at (434) 221 -9033.
Fax: 434432 -8351
Sincerely,
Rod Henderson
P31
07/17/2014 02:10 FAX
16003
Commonwealth of Virginia LUP -SEA
Department of Transportation LAND USE PERMIT
7/2010 Special Events
Approval Form
;APPROVAL DATE COUNTY ADMINISTRATOR / TOWN MANAGER OR DESIGNEE
Remarks:
APPROVAL DATE LOCAL LAW ENPORCEMENTAGENC'Y
Remarks:
APPROVAL DATE VIRQN iA STATE POLICE (Sergeant/Area/Divisi(n)
Remarks:
APPROVAL DATE VDOT REPRESENTATIVE
Remarks (include any changes that may be made by VDOT):
Cc County/T own Administration
Local Law Enforcement
Virginia State Police
VDOT Maintenance Residency Office / AHq
P32
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE:
Proclamation — National Farmers' Market Week
August 3 -9, 2014
SUBJECT/PROPOSAL/REQUEST:
Proclamation
STAFF CONTACT(S):
Mr. Monday
AGENDA DATE:
08 -04 -2014
ACTION:
CONSENT AGENDA:
ACTION:
Yes
ATTACHMENTS:
Yes
ITEM NUMBER:
5(d)
INFORMATION:
INFORMATION:
Secretary Thomas J. Vilsack of the U.S. Department of Agriculture had issued a proclamation recognizing
the important contributions of farmers' markets in America. (See attached).
Attached hereto, you will find a Proclamation from the Pittsylvania County Board of Supervisors recognizing
the week of August 3 -9, 2014, as National Farmers' Market Week in Pittsylvania County.
Staff submits this proclamation to the Board of Supervisors for their review, consideration and approval.
P33
P34
�odya97Ygypo<
S �B
Y
�O
UNITED STATES
DEPARTMENT OF AGRICULTURE
Office of the Secretary
Washington, D.C. 20250
NATIONAL FARMERS MARKET WEEK
August 3-9,2014
By the Secretary of Agriculture of the United States of America
A PROCLAMATION
WHEREAS farmers markets are important outlets for agricultural producers nationwide,
providing them with increased opportunities to meet consumer demand for a variety of
fresh, affordable, convenient, and healthful products sold directly from the farm; and
WHEREAS farmers markets play a key role in developing local and regional food systems
that support the sustainability of family farms, revitalize rural communities, and provide
opportunities for farmers and consumers to interact; and
WHEREAS farmers markets increasingly offer electronic benefits transfer technology for
use by Supplemental Nutrition Assistance Program recipients in redeeming their benefits
and also offer opportunities for low -income women, infants, and children and seniors
participating in the WIC and Senior Farmers' Market Nutrition Programs, respectively, to
redeem their benefits; and
WHEREAS the U.S. Department of Agriculture recognizes the myriad benefits of farmers
markets for producers and consumers and is fully committed to supporting farmers
markets' continued success through grants, technical assistance, directories, and more;
NOW, THEREFORE, to further awareness of farmers markets' contributions to American
life, I, Thomas J. Vilsack, Secretary of the U.S. Department of Agriculture, do hereby
proclaim the week of August 3-9, 2014, as National Farmers Market Week. I encourage the
American people to celebrate farmers markets with appropriate observances and activities.
IN WITNESS WHEREOF, I have hereunto set my hand this 24th day of June 2014, the
two - hundred thirty- eighth year of the Independence of the United States of America.
aZt4_. . vamlop
THOMAS ILSACK
T
Secretary
P34
PITTSYLVANL4 COUNTY BOARD OF SUPERVISORS
PROCLAMATION
NATIONAL FARMERS' MARKET WEEK
Augus13 -9, 2014
WHEREAS, shopping at a farmers' market is a wholly unique experience that benefits farmers and producers
directly, allowing them to go home with a greater share of the retail price than they would by selling wholesale; and
WHEREAS, The Virginia Department of Agriculture and Consumer Services (VDACS) reports farmers'
markets in Virginia continue to grow in popularity, from 88 markets in 2006 to more than 230 markets this year-a
growth of more than 160% in just seven years; and
WHEREAS, the continued growth of Virginia's farmers' markets helps maintain agriculture as the
Commonwealth's number one industry with an economic impact of $52 billion annually and 357,000 jobs to its credit;
and
WHEREAS, by patronizing your local farmers' market, you hand your money to the person who grew or
made the products in front of you; and
WHEREAS, farmers' markets bring business to neighboring stores and communities where the market is
located, and shopping at the markets keeps money circulating in the local community, helping to preserve and create
local jobs; and
WHEREAS, the Virginia Cooperative Extension reports show if each household in Virginia spent just $10 a
week in locally grown agricultural products, consumers would invest an additional $4.65 billion back into the local
economy each year; and
WHEREAS, shopping at farmers' markets offers the consumer fresher, more unique products, more heirloom
varieties, and more opportunities to build relationships and learn about healthy eating; and
WHEREAS, price comparison studies show that produce was less expensive at farmers' markets compared to
supermarkets, on average by 22 %, benefitting both the local agriculture industry and the local consumer; and
WHEREAS, shopping at farmers' market located at the Olde Dominion Agricultural Complex is a community
experience, where you can meet your neighbors, friends, and farmers, and where more dollars will stay in the
Pittsylvania County community; then
BE IT HEREBY PROCLAIMED by the Pittsylvania County Board of Supervisors that the week of August
3 -9, 2014 be proclaimed "National Farmers' Market Week" in Pittsylvania County and all citizens of Pittsylvania
County are encouraged to visit local farmers' markets and celebrate the benefits of the markets and their bountiful
fresh produce and products.
Given under my hand this 4a' day of August, 2014.
Jessie L. Barksdale, Chairman
Pittsylvania County Board of Supervisors
Clarence C. Monday, Clerk
Pittsylvania County Board of Supervisors
P35
PUBLIC HEARING
P36
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE:
Public Hearing — Virginia Department of
Transportation (VDOT) Secondary Six -Year Plan
SUBJECT/PROPOSAL/REOUEST:
Public Hearing
STAFF CONTACT(S):
Mr. Monday
AGENDA DATE:
08 -04 -2014
ACTION:
Yes
CONSENT AGENDA:
ACTION:
ATTACHMENTS:
Yes
ITEM NUMBER:
6
INFORMATION:
INFORMATION:
BACKGROUND:
Each year the Board of Supervisors and the Virginia Department of Transportation (VDOT) hold the required
public hearing in accordance with §33.1 -70.01 of the Code of Virginia, 1950, as amended, in order to receive
citizen input on the proposed Secondary Six -Year Plan.
The Board of Supervisors has properly advertised the required public hearing. A copy of the draft
construction program for the Secondary System Construction Program Six -Year Plan for 2015 - 2020 is
attached hereto. Also attached hereto, you will find a copy of Resolution 2014 -08 -02 approving the
Secondary System Construction Program Six -Year Plan (2015 through 2020).
RECOMMENDATION:
Staff recommends that the Board of Supervisors hold the required public hearing and then approve:
(1) Secondary System Construction Program Six -Year Plan (2015 through 2020);
(2) approve Resolution 2014- 08 -02; and
(3) Authorize the County Administrator to sign all necessary documentation; following input of the citizens
and VDOT Representatives.
P37
THE PUBLIC HEARING NOTICE BELOW WAS DISPLAYED IN THE
CHATHAM STAR TRIBUNE IN THEIR JULY 16 & JULY 23, 2014 EDITIONS
PUBLIC HEARING NOTICE
The Virginia Department of Transportation and
the Board of Supervisors of Pittsylvania Coun-
ty, in accordance with Section 33.1 -70.01 of
the Code of Virginia, will conduct a joint pub-
lic hearing in the General District Courtroom
of the Edwin R. Shields Courthouse Addition
located in Chatham, Virginia at 7:00pm on
Monday, August 4, 2014. The purpose of this
public hearing is to receive public comment
on the proposed Secondary Six -Year Plan for
Fiscal Years 2015 through 2020 in Pittsylvania
County and on the Secondary System Con-
struction Budget for Fiscal Year 2015. Copies
of the proposed Plan and Budget may be re-
viewed at the Lynchburg District Office of the
Virginia Department of Transportation, located
at 4219 Campbell Ave., Lynchburg, Va., 24501
or at the Pittsylvania County office located at
1 Center Street, Chatham, Virginia, or on the
County's website at www.pittgov.org .
All projects in the Secondary Six -Year Plan that
are eligible for federal funds will be included
in the Statewide Transportation Improvement
Program (STIP), which documents how Vir-
ginia will obligate federal transportation funds.
P38
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VitWplbauia (Couutp Jgoarb of 6uperbi orb
RESOLUTION
2014 -08 -02
At a regular meeting of the Board of Supervisors of the County of Pittsylvania, held in
the General District Courtroom of the Edwin R. Shields Courthouse Addition in
Chatham, Virginia on Monday, August 4, 2014 at 7:00pm, the following resolution was
presented and adopted:
Present were: James H. Snead
Jessie L. Barksdale
Elton W. Blackstock, Jr
Coy E. Harville
Brenda H. Bowman
Jerry A. Hagerman
Tim R. Barber
Dan River District
Banister District
Staunton River District
Westover District
Chatham- Blairs District
Callands- Gretna District
Tunstall District
On motion by , seconded by and carried by the
vote of the Pittsylvania County Board of Supervisors:
WHEREAS, Sections 33.1 -23.1 and 33.1 -23.4 of the 1950 Code of Virginia, as
amended, provides the opportunity for each county to work with the Virginia Department
of Transportation in developing a Secondary Six -Year Road Plan,
WHEREAS, this Board had previously agreed to assist in the preparation of this
Plan, in accordance with the Virginia Department of Transportation policies and
procedures, and participated in a public hearing on the proposed Secondary System
Construction Program Six -Year Plan (2015 through 2020) on Monday, August 4, 2014
after duly advertised so that all citizens of the County had the opportunity to participate
in said hearing and to make comments and recommendations concerning the proposed
Plan and Priority List,
WHEREAS, Kenneth Martin, Residency Administrator, Virginia Department of
Transportation, appeared before the board and recommended approval of the Secondary
System Construction Program Six -Year Plan (2015 through 2020) for Pittsylvania
County,
NOW, THEREFORE, BE IT RESOLVED that since said Plan appears to be in
the best interests of the Secondary Road System in Pittsylvania County and of the citizens
residing on the Secondary System, said Secondary System Construction Program Six -
Year Plan (2015 through 2020) is hereby approved as presented at the public hearing.
Clarence C. Monday, County Administrator
P45
PRESENTATIONS
P46
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE: I AGENDA DATE:
Presentation of Retirement Plaque — Donna Meeks 1 08 -04 -2014
ACTION:
SUBJECT/PROPOSAUREOUEST: No
Presentation of Plaque
CONSENT AGENDA:
ACTION:
STAFF CONTACT(S):
Mr. Monday
ATTACHMENTS:
No
BACKGROUND:
ITEM NUMBER:
7
INFORMATION:
INFORMATION:
DISCUSSION:
Donna Meeks, former Purchasing Manager for Pittsylvania County, retired July 1, 2014 after 36 years of
service with Pittsylvania County. Ms. Meeks will be present at the meeting to accept her plaque from the
Board of Supervisors.
RECOMMENDATION:
Staff submits this to the Board of Supervisors for their review and consideration.
P47
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE: AGENDA DATE: ITEM NUMBER:
Danville - Pittsylvania County Chamber of Commerce 08 -04 -2014 8
2013/14 Business Services Report
ACTION: INFORMATION:
No
SUBJECT/PROPOSAUREOUEST:
Presentation by Laurie Moran, Executive Director for CONSENT AGENDA:
the Danville - Pittsylvania County Chamber of ACTION: INFORMATION:
Commerce
ATTACHMENTS:
No
Mr. Monday
BACKGROUND:
Ms. Laurie Moran, Executive Director for the Danville - Pittsylvania County Chamber of Commerce, will
present to the Board the Chamber's 2013/14 Business Services Report.
Staff submits this to the Board of Supervisors for their review and consideration.
P48
NEW BUSINESS
P49
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE: I AGENDA DATE:
Recommendations from Legislative Committee 08 -04 -2014
ACTION:
SUBJECT/PROPOSAUREOUEST: Yes
Recommendations from committee
CONSENT AGENDA:
ACTION:
STAFF CONTACT(S):
Mr. Monday
ATTACHMENTS:
Yes
BACKGROUND:
ITEM NUMBER:
9
INFORMATION:
INFORMATION:
DISCUSSION:
The Legislative Committee will meet at 4:30 PM on Monday, August 4, 2014. Any Recommendation from
that committee will be presented to the Board of Supervisors. Attached hereto is the agenda for that meeting.
RECOMMENDATION:
Staff submits this to the Board of Supervisors for their review and consideration.
P50
LEGISLATIVE COMMITTEE
Pittsylvania County Board of Supervisors
Monday, August 4, 2014
4:30 pm
Conference Room
Captain Martin Building
1 Center Street
Chatham, Virginia
AGENDA
1. Call to Order 4:30 pm
2. Roll Call
3. Approval of Agenda
4. New Business:
(a) Household Goods Tax Exemption
(b) Revision to Land Use Form 2
(c) Revalidation Late Fee
(d) By -law Revision — Participating in Public Meetings from
Remote Location
5. Adjournment
P51
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE:
AGENDA DATE:
Resolution of Support — HR 4976; Supporting Home
08 -04 -2014
Owners Rights Enforcement (SHORE) Act
ACTION:
Yes
SUBJECT/PROPOSAL/REOUEST:
Resolution of Support
CONSENT AGENDA:
ACTION:
STAFF CONTACT(S):
Mr. Monday
Yes
ITEM NUMBER:
10
INFORMATION:
INFORMATION:
BACKGROUND:
Bill known as House Resolution 4976 (hereinafter H.R. 4976) was introduced in the United States Congress in June of
this year to require the Federal Energy Regulatory Commission (hereinafter FERC) to minimize infringement on the
exercise and enjoyment of private property rights when issuing hydro - electric power licenses, and for other purposes.
The Tri -County Lakes Administrative Commission (TLAC) has respectfully requested the Counties of Bedford,
Campbell, Franklin and Pittsylvania endorse the provisions of H.R. 4976 as being essential for the protection of
private property rights for owners of shoreline property along the nation's hydro - electric property.
Attached hereto, are the following documents:
(1) Resolution 2014-08-03, endorsing House Resolution 4976;
(2) a copy of the resolution passed July 14, 2014 by the Bedford County Board of Supervisors;
(3) a copy of TLAC's request for support; and
(4) a copy of H.R. 4976
RECOMMENDATION:
Staff submits this to the Board of Supervisors for their review and consideration. Should the Board of
Supervisors decide to support H.R. 4976, the motion should include:
(1) Approval Resolution 2014- 08 -03; and
(2) Authorization for the County Administrator to sign Resolution 2014 -08 -03 and forward to TLAC.
P52
Vittgfbanta Countp �Soarb of 6uperbffsor5
RESOLUTION
2014 -08 -03
ENDORSING HOUSE RESOLUTION 4976
AMENDING THE FEDERAL POWER ACT
PERTAINING TO THE FEDERAL ENERGY REGULATORY COMMISSION
At a regular meeting of the Board of Supervisors of the County of Pittsylvania, held in
the General District Courtroom of the Edwin R. Shields Courthouse Addition in
Chatham, Virginia on Monday, August 4, 2014 at 7:OOpm, the following resolution was
presented and adopted:
WHEREAS, a Bill known as House Resolution 4976 (hereinafter H.R. 4976) was
introduced in the United States Congress in June of this year to require the Federal
Energy Regulatory Commission (hereinafter FERC) to minimize infringement on the
exercise and enjoyment of private property rights when issuing hydro - electric power
licenses, and for other purposes, and
WHEREAS, the Tri- Counties Lakes Administrative Commission (hereinafter TLAC), of
which Pittsylvania County is a part, is calling upon its member jurisdictions to endorse
passage of H.R. 4976 as an important measure to safeguard against the overreach of
FERC in regulating shoreline development on hydro- electric power projects such as
Smith Mountain and Leesville Lakes across the nation;
NOW, THEREFORE, BE IT RESOLVED, by the Pittsylvania County Board of
Supervisors that the Board does hereby endorse the provisions of H.R. 4976 as being
essential for the protection of private property rights for owners of shoreline property
along the nation's hydro - electric power projects and calls for the Bill's adoption by
Congress without delay.
Clarence C. Monday, County Administrator
P53
Resolution # R072814 -01
At a regular meeting of the Board of Supervisors of the County of Bedford, Virginia held at the Bedford
County Administration Building on the 14th day of July 2014 beginning at 7:30 p.m.
MEMBERS:
VOTE:
John Sharp, Chairman
Yes
Tammy Parker, Vice - Chairman
Yes
Bill Thomasson
Yes
Curry Martin
Yes
Steve Wilkerson
Yes
Steve Arrington
Yes
Annie S. Pollard
Yes
On motion of Supervisor Arrington, which carried by a vote of 7 -0, the following was adopted:
A RESOLUTION
ENDORSING HOUSE RESOLUTION 4976 AMENDING THE FEDERAL POWER ACT
PERTAINING TO THE FEDERAL ENERGY REGULATORY COMMISSION
WHEREAS, a Bill known as House Resolution 4976 (hereinafter H.R. 4976) was introduced in the
United States Congress in June of this year to require the Federal Energy Regulatory Commission
(hereinafter FERC) to minimize infringement on the exercise and enjoyment of private property rights
when issuing hydro - electric power licenses, and for other purposes, and
WHEREAS, the Tri- Counties Lakes Administrative Commission (hereinafter TLAC), of which
Bedford County is a part, is calling upon its member jurisdictions to endorse passage of H.R. 4976 as an
important measure to safeguard against the overreach of FERC in regulating shoreline development on
hydro - electric power projects such as Smith Mountain and Leesville Lakes across the nation;
Now, THEREFORE, BE IT RESOLVED, by the Bedford County Board of Supervisors that the
Board does hereby endorse the provisions of H.R. 4976 as being essential for the protection of private
property rights for owners of shoreline property along the nation's hydro- electric power projects and calls
for the Bill's adoption by Congress without delay.
A Copy- Teste:
�W % 4- t^�
Mark K. Reeter
County Administrator
P54
TRI- COUNTY LAKES ADMINLWRATNE COMML43ION
Lcaai //c 4t.Fc SinilJr A�inm(ain Lakc
Memo
To: Mr. Rick Huff, Franklin County Administrator
Mr. David Laurrell, Campbell County Administrator
Mr. Clarence Monday, Pittsylvania County Administrator
Mr. Mark Reeter, Bedford County Administrator
From: Pain Collins, Executive Director
Date: July 17, 2014
Re: Recommendation of Support for HR 4976
The Tri -County Lakes Administrative Commission's (TLAC) Board of Directors, at their July 8, 2014 meeting,
moved to recommend to the individual Counties that they support HR 4976, the Supporting Home Owners
Rights Enforcement (SHORE) Act, recently introduced by Congressman Robert Hurt and cosponsored by
Congressman G.K. Butterfield. A copy of HR 4976 and the associated Federal Power Act Language (for your
convenience, the proposed changes are added in italics).
As you know, TLAC's responsibilities include the duty "to study and advise the Boards of Supervisors on
issues related to the overall well being of the lakes ". This responsibility includes recommendations for support
of legislative items to the member counties, but TLAC's charter does not provide for us to independently
support legislative items.
Congressman Hurt indicates that HR 4976 is in direct response of the Federal Energy Regulatory Commission's
(FERC) current disregard of private landownership rights, a core foundation of our Constitution, as it issues and
enforces licenses for hydro -power projects. The lack of property rights protections has led to increased costs
and complications for landowners when attempting to build docks or other structures on their land. This also
impacts property values. The SHORE Act, which will amend the Federal Power Act, addresses this problem by
requiring that FERC consider the private property ownership rights when exercising its authority to license the
use of federally regulated hydro -power projects, such as the Smith Mountain Project.
TLAC requests that each County provide written support of HR 4976 to their Congressional representatives.
Adoption of the SHORE Act will benefit residents at both Smith Mountain and Leesville Lakes.
Please let me know if you have any questions or if you need additional information. Thank you for your
consideration of this request for support.
P55
��menrx:nreu
N NWRN/.TIf1N r
GPO
I
113TH CONGRESS
2 H• R• 4976
D SESSION
To amend the Federal Power Act to require the Federal Energy Regulatory
Cmnmission to minimize infringpment on the exercise and ell yment
of property rights in issuing hydropower licenses, and for other purposes.
IN THE HOUSE OF REPRESENTATIVES
JUNF 26, 2014
Mr. IIURT (for himself, Mr. BUTTERFIELD, Mr. GOODLATTE, Mr. burTIIE-
MEYER, Air. LANAroRn, and Mrs. HAirmi,ER) introduced the following
bill; which was referred to the Committee on Energy and Commerce
To amend the Federal Power Act to require the Federal
Energy Regulatory Commission to minimize infringement
on the exercise and cir oyment of property rights in
issming hydropower licenses, and for other purposes.
1 Be it enacted by the Senate and House of Rep°esenta-
2 tives of the United States of America in Congress assembled,
3 SECTION I. SHORT TITLE.
4 This Act may be cited as the "Supporting Home
5 Owner Rights Enforcement Act ".
6 SEC. 2. HYDROPOWER LICENSES.
7 (a) Section 4(e) of the Federal Power Act (16 U.S.C.
8 797(e)) is amended—
P56
2
1 (1) by designating the first, second, and third
2 sentences as paragraphs (1) through (3) respec-
3 Lively; and
4 (2) in paragraph (3) (as so designated) -
5 (A) by striking "and" after "recreational
6 opportunities, "; and
7 (B) by inserting ", and minimizing in-
8 fringement on the useful exercise and enjoy -
9 nient of property rights held by nonlicensees"
10 after "aspects of environmental quality ".
11 (b) Section 10 of the Federal Power Act (16 U.S.C.
12 803) is amended-
13 (1) in subsection (a)(1), by inserting ", includ-
14 ing minimizing infringement on the useful exercise
15 and enjoyment of property rights held by non-
16 licensees" after "section 4(e) "; and
17 (2) by adding at the end the following:
18 "(k) PRWATE I ANDOWNERSmP. —In developing any
19 recreational resource within the project boundary, the li-
20 ceusee shall consider private landownership as a means to
21 encourage and facilitate-
22 "(1) private investment; and
23 "(2) increased tourism and recreational use. ".
-HR 4976 IH
m
P57
Federal Power Act
Sections 10 (A) (1) and 4 (e)
Section 4. (e)
1) To issue licenses to citizens of the United States, or to any association of such citizens,
or to any corporation organized under the laws of the United States or any State thereof,
or to any State or municipality for the purpose of constructing, operating, and
maintaining dams, water conduits, reservoirs, power houses, transmission lines, or other
project works necessary or convenient for the development and improvement of
navigation and for the development, transmission, and utilization of power across, along,
from, or in any of the streams or other bodies of water over which Congress has
jurisdiction under its authority to regulate commerce with foreign nations and among the
several States, or upon any part of the public lands and reservations of the United States
(including the Territories), or for the purpose of utilizing the surplus water or water
power from any Government dam, except as herein provided: Provided, That licenses
shall be issued within any reservation only after a finding by the Commission that the
license will not interfere or be inconsistent with the purpose for which such reservation
was created or acquired, and shall be subject to and contain such conditions as the
Secretary of the department under whose supervision such reservation falls shall deem
necessary for the adequate protection and utilization of such reservations: Provided
further, That no license affecting the navigable capacity of any navigable waters of the
United States shall be issued until the plans of the dam or other structures affecting the
navigation have been approved by the Chief of Engineers and the Secretary of the Army.
2) Whenever the contemplated improvement is, in the judgment of the Commission,
desirable and justified in the public interest for the purpose of improving or developing a
waterway or waterways for the use or benefit of interstate or foreign commerce, a finding
to that effect shall be made by the Commission and shall become a part of the records of
the Commission: Provided further, That in case the Commission shall find that any
Government dam may be advantageously used by the United States for public purposes
in addition to navigation, no license therefore shall be issued until two years after it shall
have reported to Congress the facts and conditions relating thereto, except that this
provision shall not apply to any Government dam constructed prior to June 10, 1920:
And provided further, That upon the filing of any application for a license which has not
been preceded by a preliminary permit under subsection (f) of this section, notice shall be
given and published as required by the proviso of said subsection.
3) In deciding whether to issue any license under this Part for any project, the Commission,
in addition to the power and development purposes for which licenses are issued, shall give
equal consideration to the purposes of energy conservation, the protection, mitigation of
damage to, and enhancement of, fish and wildlife (including related spawning grounds
and habitat), the protection of recreational opportunities, -arid the preservation of other
aspects of environmental quality, and minimizing infringement on the useful exercise and
enjoyment of property rights held by nonlicensees.
P58
Section 10. (a) (1)
That the project adopted, including the maps, plans, and specifications, shall be such as in
the judgment of the Commission will be best adapted to a comprehensive plan for
improving or developing a waterway or waterways for the use or benefit of interstate or
foreign commerce, for the improvement and utilization of water -power development, for
the adequate protection, mitigation, and enhancement offish and wildlife (including
related spawning grounds and habitat), and for other beneficial public uses, including
irrigation, flood control, water supply, and recreational and other purposes referred to in
section 4(e); including minimizing infringement on the useful exercise and enjoyment of
property rights held bynonlicensees and if necessary in order to secure such plan the
Commission shall have authority to require the modification of any project and of the plans and
specifications of the project works before approval.
(k) PRIVATE LANDOWNERSHIP— In developing any recreational resource within the project
boundary, the licensee shall consider private landownership as a means to encourage and
facilitate —
1) private investment; and
2) increased tourism and recreational use
P59
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA DATE:
AGENDA TITLE: 1 8 -04 -14
Expenditure Refunds- Requires a motion and a 10 -day I ACTION:
layover Yes
SUBJECTIPROPOSALIREOUEST:
Budget Amendment for expenditure refunds
STAFF CONTACT(S):
ITEM NUMBER:
11
INFORMATION:
CONSENT AGENDA:
ACTION: INFORMATION:
ATTACHMENTS:
Yes Cffl\ REVIEWED BY:
DISCUSSION:
Attached is a list of expenditure refunds for the month of July 2014 for review. As discussed earlier with the
Board, the simple routine of putting every refund back in the budget is extremely time consuming and leaves
room for errors. To stay in balance with the Treasurer, we need to reappropriate refunds into the budget so
the budget would increase with every expenditure refund.
RECOMMENDATION:
Staff recommends the reappropriation of funds as follows: $60.00 to County Attorney -Office Supplies (100-
4- 012210- 6001), $199.67 to Clerk of Courts- Copier Lease (100 -4- 021600 - 60051), $506.00 to Sheriff -Parts
(100 -4- 031200 - 6030), $300.00 to Sheriff -Labor (100-4-031200-6031), $11,395.92 to E911- Telephone (100-
4- 035500 - 5230), $35.40 to E911 -Office Supplies (100 -4- 035500- 6001), $14,537.45 to WIA -Other Operating
(251 -4- 353853- 6014). THIS ITEM REQUIRES A MOTION AND A 10 -DAY LAYOVER.
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Finance Department
P.O. Box 426
Chatham, Virginia 24531
PITTSYLVANIA COUNTY
VIRGINIA
MEMO TO: Clarence C. Monday
County Administrator
FROM: Kim Van Der Hyde 4 /
Finance Director
SUBJECT: June Expenditure Refunds
DATE: July 29, 2014
Phone (434) 432 -7740
Fax (434) 432 -7746
Gretna /Hurt (434) 656 -6211
Bachelors Hall/WhitmeB (434) 797 -9550
The list below shows all expenditure refunds that were sent to the Finance Department
during the month of July. 1 am recommending that all of the following expenditure
refunds be reappropriated by the Board of Supervisors:
100 -4- 012210 -6001 County Attorney - Office Supply 60.00
FOIA payments
100 -4- 021600 -60051 Clerk of Court- Copier Lease 199.67
Reimbursement
100 -4- 031200 -6030 Sheriff -Parts 506.00
Insurance Claims /Restitution
100 -4- 031200 -6031 Sheriff -Labor 300.00
Insurance Claims
100 -4- 035500 -5230 E911- Telephone 11,395.92
Intrado Reimbursement
100 -4- 035500 -6001 E911- Emergency Office Supplies 35.40
FOIA Payment
251 -4- 353853 -6014 WIA -Rent 14,537.45
Rent Payments (251 -3- 000000 - 150201)
TOTAL JULY EXPENDITURE REFUNDS $27,034.44
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APPOINTMENTS
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PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE: AGENDA DATE:
Appointment: Danville - Pittsylvania Community 08 -04 -2014
Services Board of Directors — Banister District
Re- Appointment
STAFF CONTACT(S):
Mr. Monday
ACTION:
CONSENT AGENDA:
ACTION:
Yes
ATTACHMENTS:
No
ITEM NUMBER:
12
INFORMATION:
INFORMATION:
BACKGROUND:
Agencies, Boards, Commissions and Committees that operate under Pittsylvania County make nominations
to the Board of Supervisors for appointments representing each election district within the County. The
Danville - Pittsylvania County Community Services is a board in which a representative from each district as
well as an at -large seat that is appointed by the Board of Supervisors. Members of the Danville - Pittsylvania
County Board of Directors are limited to serving three consecutive 3 -year terms.
DISCUSSION:
In reviewing files, the County Administration office has found there was an omission of re- appointing Mr.
Jessie Barksdale to the Danville - Pittsylvania Community Services Board of Directors as the Banister District
representative. This would be Mr. Barksdale's second 3 -year term, for the period of July 1, 2013 through
June 30, 2016. To rectify the omission, it is requested the Board of Supervisors ratify Mr. Barksdale's re-
appointment.
RECOMMENDATION:
Staff recommends the Pittsylvania County Board of Supervisors ratify the re- appointment of Jessie Barksdale
as the Banister District representative to the Danville - Pittsylvania Community Services Board of Directors
for a term date of July 1, 2013 through June 30, 2016.
P63
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE:
Appointments : Pittyslvania County Youth
Commission
SUBJECT/PROPOSAL/REOUEST:
Appointments
STAFF CONTACT(S):
Mr. Monday
AGENDA DATE:
08 -04 -2014
ACTION:
CONSENT AGENDA:
ACTION:
Yes
ATTACHMENTS:
Yes
ITEM NUMBER:
13
INFORMATION:
INFORMATION:
BACKGROUND:
The Board of Supervisors approved the formation of the Pittyslvania County Youth Commission.
Applications from youths interested in serving on the commission have been received and reviewed. In
addition to youth participation, the Board also approved the formation of a Youth Advisory Committee for
the Youth Commission.
DISCUSSION:
Attached hereto is a list of approved youths to serve on the Youth Commission, as well as those to serve on
the Advisory Committee.
RECOMMENDATION:
Staff recommends the Pittyslvania County Board of Supervisors approve both lists -the youths to serve on the
Youth Commission and the Advisory Committee members, for terms beginning immediately and ending
August 1, 2015.
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Trenton Lovelace
Trevor Lovelace
Sarah Doss
Chad Monday
Johnte Lipford
Joshua Miller
Casey Sparks
Ethan Barnes
Joshua Arthur
Emilia Kinsley
Jesse Carey
YOUTH COMMISSION
ADVISORY COMMITTEE
Brenda Bowman, Pittsylvania County Board of Supervisor
Neal Oakes, Pittsylvania County School Board
Morris Stowe, Pittsylvania County School Board
Shannon Hair, Executive Director, Danville Community College Educational Foundation,
Danville Community College
Lesley Villarose, Director of Student Engagement and Leadership Development, Averett College
Carly Pearce, Senior Woman Administrator/Head Women's Soccer Coach, Averett College
Laurie Moran, President, Danville Pittsylvania County Chamber of Commerce
Mike Taylor, Sheriff, Pittsylvania County
P65
REPORTS FROM
C�� 1
MEMBERS
P66
REPORTS FROM
LEGAL COUNSEL
P67
REPORTS FROM
COUNTY
ADMINISTRATOR
P68
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE:
AGENDA DATE:
ITEM NUMBER:
Food/Food Supplies for Jail - Update
08 -04 -2014
14
SUBJECT/PROPOSAL/REOUEST:
ACTION:
INFORMATION:
Food/Food Supplies for Jail - Update
CONSENT AGENDA:
STAFF CONTACT(S):
ACTION:
INFORMATION:
Mr. Monday; Ms. Gibson
ATTACHMENTS:
Yes
REVIEWED BY: Op
Audit results released in FY13 by Robinson, Farmer, Cox Associates found that jail food services in 2012 -2013
were not put out for competitive bids as required by the Virginia Procurement Act. On May 20, 2014, the County
amended the Pittsylvania County Code, thus approving the revised Procurement Policy.
Section V of the Pittsylvania County's section on Cooperative Procurement allows the County to participate in the
purchase of goods and services through contracts awarded by other governmental bodies when: (i) the cooperative
procurement is in the best interest of the County; (ti) the cooperative procurement is based on competitive
procurement principles; and (iii) the cooperative procurement includes cooperative language within the
solicitation.
Henry County solicited competitive bids for jail food in July 2014. Henry County's solicitation contained language
for cooperative procurement, labelled as "piggyback" provision. Dan Valley Foods was the lowest bidder and was
awarded such a contract for a six month term ending December 2014. Staff intends to cooperatively participate in
Henry County's bid and thus contract with Dan Valley Foods for jail food immediately through December 31,
2014. The County will initiate an IFB in November with the goal of a longer overall term, with renewal options.
RECOMMENDATION:
This is for the Board's information to communicate that this will put the County into compliance with the auditor's
findings.
P69
MEMO TO: Clarence Monday,
County Administrator
FROM: Connie Gibson,
Purchasing Manager
SUBJECT: Food and Food Supplies for the Jail
DATE: July 29, 2014
The County's new procurement policy went into effect May 2014 and contains a
cooperative procurement clause that allows other State, Local and Government agencies
to use the bid as a basis for procuring items.
Henry County has a contract in place for Jail Food and Supplies. They have a piggy back
clause that allows a local government to use.
Henry County issued 8 bids to different vendors and received 2 responsive vendors. The
lowest bidder was Dan Valley Foods and was awarded the contract. We want to use this
clause to issue a contract with Dan Valley Foods through Dec. 31 2014. We will initiate
an IFB in November and hopefully have a longer term contract in place by Jan. 1, 2015.
Pao
PITTSYLVANIA COUNTY CODE COMPLIANCE
MONTHLY REPORT & FEES
July 2014
TYPES OF PERMITS
74
BUILDING PERMIT FEES COLLECTED
$6,867.23
74
LEVY COLLECTED
$137.56
1
SUBDIVISION FEES COLLECTED
$34.00
27
ZONING PERMIT FEES COLLECTED
$125.00
0
REINSPECTION FEES COLLECTED
$0.00
13
LAND DISTURBING FEES COLLECTED
$150.00
189
TOTAL FEES COLLECTED
$7,313.79
MONTHLY BUILDING VALUES
6
NEW DWELLINGS
$1,084,900.00
4
MOBILE HOMES /OFFICE TRAILERS
14,500.00
1
DOUBLE -WIDE MOBILE HOMES
107,129.00
3
MODULAR
472,925.00
0
COMMERCIAL CONSTRUCTION
0.00
59
MISCELLANEOUS
877,307.00
73
TOTAL
$2,556,761.00
NONTAXABLE: $562,288.00
$15,673,121.00
MONTHLY ACTIVITY REPORT
UMBER OF BUILDING INSPECTIONS MADE
NUMBER OF REJECTIONS OF WORK 30
NUMBER OF E & S INSPECTIONS 60
NUMBER OF MILES INSPECTORS TRAVELED 4,29
MONTHLY ZONING FEES
4
REZONING FEES COLLECTED
$872.08
0
SPECIAL USE PERMIT FEES COLLECTED
0.00
1
VARIANCE & APPEAL FEES COLLECTED
159.61
2
SIGN PERMIT FEES COLLECTED
319.22
7
TOTAL
$1,350.91
Respectfully Submitted,
0 ie Kelton, Jr.
Director of Code Compliance/
Zoning Administrator
P71
PITTSYLtTANIA COUNTY
VIRGINIA
S Y L
l
Darrell Dalton, Superintendent 9� Phone (434) 432 -7958
Building g &Grounds Department
o t' Fax 432 -2294
51 N. Main St. a �YL ( 434 )
P.O. Box 426
.,r ` z Gretna /Hurt 434 656 -6211
; w o N v ( )
Chatham, Virginia 24531 t 1767 Bachelors Hall /Whitmell (434) 797 -9550
E -mail: darrell.dalton @pittgov.org 15—'X
MEMORANDUM
To: Otis S. Hawker, Assistant County Administrator
From: Kaylyn Myers, Administrative Assistant II, County Administration- -lv J J A
Date: July 29, 2014
Subject: COMPLETED WORK ORDERS – JULY 2014
Attached please find a listing, by department, of completed work orders for the month of July.
This list does not reflect work orders in progress but not yet completed, actual expenses
incurred, or routine maintenance necessary for the smooth operation of the County facilities.
However, it does reflect the total number of man- hours.
Presently, there are approximately 23 work orders still outstanding.
If you have any questions concerning this, please do not hesitate to contact me.
KM
Attachment
cc: Clarence Monday, County Administrator
Darrell W. Dalton, Superintendent of Building & Grounds
P72
BUILUINU & GRUUNUS MAINZ LNANCE
WORK ORDERS COMPLETED FOR MONTH OF JULY 2014
P73
PITTSYLVANIA COUNTY
Otis Hawker, Interim
County Administrator
P.O. Box 426
Chatham, Virginia 24531
e -mail: dsleeper @pittgov.org
VIRGINIA
MEMORANDUM
To: Otis S. Hawker, Interim County Administrator
From: Pete Boswell., Chief Animal Control Officer
Date: July 30, 2014, Subject: Animal Control Activity Report
Phone (434) 432 -7710
Fax (434) 432 -7714
Gretna /Hurt (434) 656 -6211
During the period of July 1, 2014 through July 29, 2014, the Animal Control Officers responded to
_312 calls; _41_ follow up calls as per Pete Boswell, Chief Animal Control Officer, resulting in
the following:
Description
Number
Remarks
Animals taken into custody:
214
Dogs
86
Cats
127
Other
1
Charolais Bull
Animals on hand at month end
22
Animals dispatched
62
20cats 42 DOGS -
Licenses checked
57
Court cases
25
2 continued
Summons
12
Animals Adopted
3
3 out of 13 adoptable dogs
Animals returned to owners
9
Cats taken to the Humane Society
107
Animals Transferred
22
FC -8 MHCSPCA -13 DAHS -1
Injured animals picked up
4
Animals found in traps
96
Exposures: Human /Saliva
2
Exposures: Dogs/Cats/Wildlife
1
Dog Bites
6
Cat Bites
1
Cruelty Checks
0
Well -being Checks
16
Cat/Dog Fights
0
luvesti ated killings b dogs/cats
0
vesti ate killings by Coyotes
0
u you have any questions concerning this, please do not hesitate to contact me.
P74
PITTSYLVANIA COUNTY
VIRGINIA
S Y L `9+Y
l
Otis Hawker, Interim ¢ 9 434
County Administrator o � o Phone ( ) 432 -7710 426 d� o Fax 434 432 -7714
P.O. Box Virginia t z Gretna /Hurt tt 434 656 -6211
Chatham, Virginia 24531 w ti O � y � � )
e -mail: dsleeper @pittgov.org °' \ 1767 J
MEMORANDUM
To: Otis S. Hawker, Interim County Administrator
From: Pete Boswell., Chief Animal Control Officer
Date: July 30, 2014
Subject: Conservators of the Peace
Solid Waste Monitoring Report
The Animal Control Officers whom have been appointed to the position of Conservators of the Peace
monitoring solid waste sites in Pittsylvania County, as per Pete Boswell, Chief Animal Control Officer,
for the period of July 1, 2014 through July 29, 2014
Description
Number
Remarks
12
Total hours monitored
65
Vehicles entering sites
6
Vehicles checked
0
Summons' issued
0
Court Cases
0
Convictions
If you have any questions concerning this, please do not hesitate to contact me.
P75
CLOSED SESSION
P76
ADJOURNMENT
P77