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06-17-2014_Adjourned_Meeting1Adjourned Meeting June 17, 2014 Pittsylvania County Board of Supervisors Tuesday, June 17, 2014 Adjourned Meeting VIRGINIA: The Adjourned Meeting of the Pittsylvania County Board of Supervisors was held on Tuesday, June 17, 2014 in the General District Courtroom of the Edwin R. Shields Addition in Chatham, Virginia. Jessie L. Barksdale, Chairman, called the meeting to order at 7:00 p.m. The following members were present: Jessie L. Barksdale Banister District Tim Barber Tunstall District Coy E. Harville Westover District James Snead Dan River District Brenda H. Bowman Chatham-Blairs District Jerry A. Hagerman Callands-Gretna District Elton W. Blackstock Staunton River District Mr. Otis S. Hawker, Interim County Administrator, Mr. J. Vaden Hunt, County Attorney, Mr. Greg L. Sides, Assistant County Administrator for Planning & Development, and Ms. Rebecca Flippen, Deputy Clerk to the Board, were also present. Mr. Barksdale led the Pledge of Allegiance. Approval of Agenda Motion was made by Mr. Barber, seconded by Mr. Snead, to approve the agenda, with the following additions: Additions: (a) Presentation by the Honorable M. Kate Berger, Treasurer (b) Tri-County Lake Administrative Commission Appointments Mr. Barber’s motion was unanimously approved by the Board. Hearing of the Citizens Jeff Hand of the Callands-Gretna District made comments to the Board that supported the removal of fluoride from public water supplies. Richard Shumate of the Westover District offered a word of prayer and made comments concerning the displeasure of his increased tax bill; and made comments opposing spending money on the Town of Hurt and Blairs sewer line projects. Deborah Lovelace of the Callands-Gretna District thanked the Board for the new County website, and thanked Mr. Hawker for all his work during his period of interim county administrator. This concluded the Hearing of the Citizens. Consent Agenda There were no Consent Agenda items. Presentation The Honorable M. Kate Berger, Treasurer for Pittsylvania County, introduced Vernon Berry, of BMS Direct, who explained how the error occurred on the tax tickets his company had printed for Pittsylvania County and the steps his company has taken so that could not happened again in the future, as well as how they were able to determine which group of tax tickets had the wrong tax year and treasurer’s name on the header, and how the printing company printed new tickets and mailed them at no cost to the County. Public Hearings Rezoning Cases Case 1: Donald N. Polsky & Colette H. Polsky – Westover District: R-14-019 Mr. Barksdale opened the public hearing at 7:23pm. Mr. Hawker explained Donald and Colette Polsky had petitioned to rezone 5.00 acres, located on State Road 1521/Oakland Drive, in the Westover Election District, from M-1, Industrial District, Light Industry to R-1, Residential Suburban Subdivision District (for construction of a single-family dwelling for their personal residence).The Planning Commission, with no opposition, recommended granting the Adjourned Meeting June 17, 2014 petitioners’ request. Donna Pruitt with American Showcase Modulars was present to represent the petition. No one signed up to speak and Mr. Barksdale closed the hearing at 7:24pm. Motion was made by Mr. Harville, seconded by Mr. Barber, to approve rezoning Case R-14-019 from M-1 to R-1 and the following Roll Call Vote was recorded: Mr. Harville-Yes; Mr. Barber-Yes; Mr. Snead- Yes; Mr. Blackstock-Yes; Ms. Bowman-Yes; Mr. Hagerman-Yes; and Mr. Barksdale-Yes. Mr. Harville’s motion was unanimously approved by the Board. Case 2: David K. Walker & Others – Callands/Gretna District: R-14-020 Mr. Barksdale opened the public hearing at 7:26pm. Mr. Hawker explained David Walker and Others had petitioned to rezone a total of 13.11 acres, two parcels of land, located on State Road 741/Friendly Drive, in the Callands-Gretna Election District from R-1, Residential Suburban Subdivision District to A-1, Agricultural District (to make the zoning consistent with the adjacent parcels of land zoned A-1). The Planning Commission, with no opposition, recommended granting the petitioners’ request. Mr. James Kent with Kent & Kent, P.C., was present to represent the petition. No one signed up to speak and Mr. Barksdale closed the hearing at 7:27pm. Motion was made by Mr. Hagerman, seconded by Mr. Blackstock, to approve rezoning Case R-14-020 from R-1 to A-1 and the following Roll Call Vote was recorded: Mr. Harville- Yes; Mr. Barber-Yes; Mr. Snead-Yes; Mr. Blackstock-Yes; Ms. Bowman-Yes; Mr. Hagerman- Yes; and Mr. Barksdale-Yes. Mr. Hagerman’s motion was unanimously approved by the Board. Case 3: Phillip Michael Henry – Staunton River Election District: R-14-021 Mr. Barksdale opened the public hearing at 7:29pm. Mr. Hawker explained that Phillip Henry had petitioned to rezone 0.85 acre, located on State Road 606/Edmunds Road, in the Staunton River Election District from R-1, Residential Suburban Subdivision District to A-1, Agricultural District (to make the zoning consistent and to combine with the adjacent parcel of land zoned A- 1).The Planning Commission, with no opposition, recommended granting the petitioner’s request. Stephanie Dawn Lloyd, Mr. Henry’s wife, was present to represent the petition. No one signed up to speak and Mr. Barksdale closed the public hearing at 7:30pm. Motion was made by Mr. Blackstock, seconded by Mr. Snead, to approve rezoning Case R-14-021 from R-1 to A-1 and the following Roll Call Vote was recorded: Mr. Harville-Yes; Mr. Barber-Yes; Mr. Snead- Yes; Mr. Blackstock-Yes; Ms. Bowman-Yes; Mr. Hagerman-Yes; and Mr. Barksdale-Yes. Mr. Blackstock’s motion was unanimously approved by the Board. Case 4: Denis & Leslie Auger– Callands-Gretna Election District: R-14-022 Mr. Barksdale opened the public hearing at 7:30pm. Mr. Hawker explained that Denis and Leslie Auger had petitioned to rezone 21.85 acres, located on State Road 797/Riddle Road, in the Callands-Gretna Election District from R-1, Residential Suburban Subdivision District to C-1, Conservation District (to allow for construction of a barn for their two (2) horses). The Planning Commission, with no opposition, recommended granting the petitioners’ request. Evelyn Goff and Ramsey Yeatts, realtors, were present to represent the petition. No on signed up to speak and Mr. Barksdale closed the public hearing at 7:31pm. Motion was made by Mr. Barber, seconded by Mr. Blackstock, to approve rezoning Case R-14-022 from R-1 to C-1 and the following Roll Call Vote was recorded: Mr. Harville-Yes; Mr. Barber-Yes; Mr. Snead-Yes; Mr. Blackstock-Yes; Ms. Bowman-Yes; Mr. Hagerman-Yes; and Mr. Barksdale-Yes. Mr. Barber’s motion was unanimously approved by the Board. Case 5: Withdrawn This concluded the Rezoning Cases. Public Hearing to receive citizen input on proposed amendments to the Pittsylvania County Code involving revision to Section 9-47 and the insertion of new Sections 6.6-5 and 6.6-6. Mr. Barksdale opened the public hearing at 7:35pm. Mr. Hawker explained the three (3) proposed changes as follows: (1): SEC. _____. TREASURER’S DISCRETION FOR APPLICATION OF TAX PAYMENTS. The treasurer shall not be required to apply any tax payments to the oldest outstanding account provided the taxpayer has made a bona fide arrangement for payment of the existing tax delinquency. (2): SEC. _______. BAD CHECK FEE. Pittsylvania County, Virginia, and any and all of its associated Constitutional Officers, shall have the authority to charge and collect up to $35.00 for the uttering, publishing or passing of any check, draft, or order for payment of taxes or any other sums due, which is subsequently Adjourned Meeting June 17, 2014 returned for insufficient funds, or because there is no account or the account has been closed, or because such check, draft, or order was returned because of a stop-payment order placed in bad faith on the check, draft, or order by the drawer. (3): SEC. 9-47. ASSESSMENT OF LICENSE FEE. A. There is hereby assessed to any person owning or leasing a motor vehicle, trailer or semi - trailer, normally garaged, stored or parked in Pittsylvania County on January 1 of each year a Pittsylvania County motor vehicle license fee. B. Reserved. C. The chief of each volunteer fire department and volunteer emergency rescue squad will prepare and certify a list of active members and active auxiliary members or former members who served at least ten (10) years in the County of his department or squad and who regularly respond or responded to calls or perform or performed other duties for the department or squad and who reside in the County outside the corporate limits of the Towns of Chatham, Gretna, and Hurt. The certified list and affidavit by the chief will include the complete name of each individual, his residence address and dates of service of active member, active auxiliary member, or former member who served at least ten (10) years in the County to be certified for exemption. Each individual so certified will complete the required application form which shall include the name of the individual, his residence address, the department making the certification, vehicle identification number and description of the vehicle owned or leased by such active member, active auxiliary or former member who served at least ten (10) years, and which shall include an affidavit swearing to its contents, submit it to his chief who will attach all individual applications to the certified listing and submit to the Treasurer of the County by March 1 of each year. After reviewing and comparing the certified listing, applications, and affidavits, with the Virginia Division of Motor Vehicle records, and the personal property tax rolls, the Treasurer will issue an exemption certificate to each certified member without charge except the Treasurer shall deny for the current year the issuance of the vehicle license fee without charge to an otherwise qualified applicant who has failed to pay any personal property taxes for any prior years due the County which is unpaid by the March 1 due date of the application. No member of a volunteer rescue squad or volunteer fire department shall be issued an exemption certificate for more than one (1) vehicle free of charge. No one signed up to speak and Mr. Barksdale closed the hearing at 7:35 pm. Motion was made by Ms. Bowman, seconded by Mr. Blackstock, to approve the amendment to Section 9 -45 and insertions of new Sections 6.6 -5 and 6.6-6 of the Pittsylvania County Code as presented by Mr. Harville, and the following Roll Call Vote was recorded: Mr. Harville-Yes; Mr. Barber-Yes; Mr. Snead-Yes; Mr. Blackstock-Yes; Ms. Bowman-Yes; Mr. Hagerman-Yes; and Mr. Barksdale- Yes. Ms. Bowman’s motion was unanimously approved by the Board. Mr. Harville asked Ms. Berger for a follow up report in one year on the Treasurer’s discretion of payment applied. This concluded the Public Hearings. Presentation Amy Childress, Comprehensive Services Act Coordinator for Pittsylvania County, presented the Community Policy Management Team (CPMT) quarterly attendance records, reviewed the CMPT 2014 annual audit and submitted the following CMPT member appointments for review, consideration and approval by the Board of Supervisors for one (1) year appointments, effective July 1, 2014 thru June 30, 2015: Parent Representative – Kim Van Der Hyde Government Representative – James Snead Representative of a Private Organization – Tonya Fowler Representative of the Pittsylvania County Sheriff’s Office – Mike Taylor Director of Pittsylvania County Community Action – Everlena Ross Motion was made by Mr. Harville, seconded by Mr. Blackstock, to approve the appointments as submitted by Ms. Childress, which the Board unanimously approved. Unfinished Business At the Board of Supervisors June 2, 2014 meeting, a motion was made by Mr. Barber, seconded by Mr. Harville, for the reappropriation of funds as follows: $25.33 to County Attorney-Office Supplies (100-4-012210-6001), $49.53 to Purchasing-Salaries & Wages (100-4- 012530-1100), $49.53 to Registrar-Salaries & Wages (100-4-013200-1100), $49.53 to Clerk of Court-Salaries & Wages (100-4-021600-1100), $199.67 to Clerk of Courts-Copier Lease (100-4- 021600-60051), $99.06 to Sheriff-Policemen (100-4-031200-1039), $1,412.58 to Sheriff-Parts (100-4-031200-6030), $1,478.60 to Sheriff-Labor (100-4-031200-6031), $4,300.00 to Sheriff- Adjourned Meeting June 17, 2014 Capital Outlay Vehicle (100-4-031200-8105), $35.30 to VFD-United Way Contribution (100-4- 032200-5667), $10,528.83 to Jail-Extradition (100-4-033100-5550), $3,798.64 to E911- Telephone (100-4-035500-5230), $49.53 to Public Works-Salaries & Wages (100-4-04100- 1100), $49.53 to Recreation-Salaries & Wages (100-4-071100-1100), $99.06 to Library-Salaries & Wages (100-4-073100-1100), $260.00 to Library-Postage (100-4-073100-5210), $49.53 to Planning-Salaries & Wages (100-4-081100-1100) $250.00 to Ag Development-Travel (100-4- 082500-5500), $198.12 to DSS-Social Worker (201-4-053100-1034), $43.49 to WIA Administration-Other Operating (251-4-353160-6014), $8,086.62 to WIA-Other Operating (251- 4-353853-6014). This motion required a 10-Day Layover that had now been met and the following Roll Call Vote was recorded Mr. Harville-Yes; Mr. Barber-Yes; Mr. Snead-Yes; Mr. Blackstock-Yes; Ms. Bowman-Yes; Mr. Hagerman-Yes; and Mr. Barksdale-Yes. Mr. Barber’s motion was unanimously approved by the Board. New Business Mr. Hawker informed the Board that a state budget had been adopted and no further action needed to be taken by the Board concerning that topic. There were no recommendations from the Economic Development Committee. Motion was made by Ms. Bowman, seconded by Mr. Harville, to approve the Interim County Administrator drafting a Letter of Support as requ ested by the Town of Chatham for the town to attached with their submittal of an application to the Virginia Tobacco Indemnification Commission for grants funds to assist the Town with upgrades to the potable water supply system that services Pittsylvania County facilities, which was unanimously approved by the Board. Motion was made by Mr. Harville, seconded by Mr. Snead, to amend the library’s budget and appropriate $3,312.05 of fax money collected to the telephone line item (100-4-073100- 5230) and the following Roll Call Vote was recorded: Mr. Harville-Yes; Mr. Barber-Yes; Mr. Snead-Yes; Mr. Blackstock-Yes; Ms. Bowman-Yes; Mr. Hagerman-Yes; and Mr. Barksdale- Yes. Mr. Harville’s motion was unanimously approved by the Board. Board Appointments Motion was made by Mr. Harville, seconded by Mr. Snead, to appoint Faith Stamps as the Westover District Representative on the Danville-Pittsylvania County Community Services Board of Directors for a three (3) year term beginning July 1, 2014 thru June 30, 2017, w hich was unanimously approved by the Board. Mr. Hawker explained that the Tri-County Lake Administrative Commission had a new Cooperative Agreement and due to that new agreement, it would be appropriate for each County to appoint/re-appoint the TLAC members for the remainder of this year. Motion was made by Mr. Snead, seconded by Mr. Barber, to approve the following appointments to the Tri -County Lake Administrative Commission for the remainder of this year, beginning July 1, 2014 thru January 31, 2015: County Administrator – Clarence Monday Board of Supervisors – Jerry Hagerman Citizen at Large – John Lindsey Mr. Harville’s motion was unanimously approved by the Board. Board Announcements Mr. Hagerman stated he had received several complaints from cit izens concerning their inability to reach some county departments by telephone; that no one answered the telephone and he would like this looked into. Mr. Blackstock stated he has also been contacted by citizens who complained they had been trying to reach the Treasurer’s office for several days and no one answered the phones. Mr. Snead said he had spoken with the School Board concerning the Board of Supervisor’s inquiry on combing the two boards’ central purchasing departments and that the School Board was did not wish to pursue that at this time. Mr. Barksdale thanked the Chamber of Commerce on their successful events during Business Appreciation Week. The entire Board of Supervisors thanked and commended Mr. Hawker for his hard work during his tenure as Interim County Administrator. Adjourned Meeting June 17, 2014 Adjournment Motion was made by Mr. Harville, seconded by Mr. Barber, to adjourn, which was unanimously approved by the Board. The meeting adjourned at 8:21pm.