Loading...
04-22-2014_Adjourned_MeetingAdjourned Meeting April 22, 2014 Pittsylvania County Board of Supervisors Tuesday, April 22, 2014 Adjourned Meeting VIRGINIA: The Adjourned Meeting of the Pittsylvania County Board of Supervisors was held on Tuesday, April 22, 2014 in the General District Courtroom of the Edwin R. Shields Addition in Chatham, Virginia. Jessie L. Barksdale, Chairman, called the meeting to order at 7:00 p.m. The following members were present: Jessie L. Barksdale Banister District Tim R. Barber Tunstall District Coy E. Harville Westover District James H. Snead Dan River District Brenda H. Bowman Chatham-Blairs District Jerry A. Hagerman Callands-Gretna District Elton W. Blackstock Staunton River District Mr. Otis S. Hawker, Interim County Administrator, Mr. Greg L. Sides, Assistant County Administrator, Mr. J. Vaden Hunt, County Attorney, Mr. Odie Shelton, Jr., Director of Code Compliance, and Ms. Rebecca Flippen, Deputy Clerk to the Board, were also present. Mr. Barksdale led the Pledge of Allegiance. Approval of Agenda Motion was made by Mr. Blackstock, seconded by Ms. Bowman, to approve the agenda, with the following additions: (a) Virginia Association of Counties (VACo) Achievement Awards Application (b) Appointment – Regional Industrial Facilities Authority (RIFA) (c) Request for Candlelight Memorial by Gracie Mays to be held at 7:30pm on May 13, 2014 at the Fallen Officers Memorial behind the Moses Building in Chatham, VA during National Police Officers Week (to be moved and approved under the Consent Agenda) (d) Recommendations for Joint Setback Study Subcommittee Mr. Blackstock’s motion was unanimously approved by the Board. Hearing of the Citizens Arlene Pilser of the Callands/Gretna District and resident of Climax Road, made comments concerning the community meeting held on April 16, 2014 and quotes attendees’ remarks on safety concerns, road damage, and impaired quality of life due to the heavy truck traffic on SR 799/Climax Road and requested consideration for a No Thru Truck Traffic Restriction for that Road. Sammy Thompson of the Tunstall District made comments opposing the high reassessment values, questioned whether cemeteries were supposed to be taxed, comments that Christianity should be allowed in public schools and for public prayer at meetings, and closed with asking the Board to look into the recent reassessment values. Ellen Mayhew of the Callands/Gretna District and teacher at Mt. Airy Elementary School thanked the Board of Supervisors for giving money above state requirements last year, and to please pass the advertised FY 2014/15 School Budget, and closed by challenging the Board of Supervisors to give to the schools the amount of money the Board would invest in the Mega Park. Richard Shumate of the Westover District offered a word of prayer, then commented opposing the budget, felt the schools overspent as well as the County, and opposed the increased reassessments. Jordan Dalton of the Callands/Gretna District and a 10th grader at Faith Christian Academy offered a word of prayer. William Wiegking, Councilman for the Town of Chatham, commented on a need to continue looking for an alternate route for truck diversion besides through Chatham, noting very serious wrecks have already occurred at the traffic light where Hwy 57W and Main Street (Bus 29) intersect, and there was a need for a VDOT Safety Study on the matter. This concluded the Hearing of the Citizens. Consent Agenda Motion was made by Mr. Snead, seconded by Mr. Barber, to approve the Consent Agenda, which was unanimously approved by the Board. (a) Resolution – Dan River Wildcats VHSL Group 2A Boys Basketball State Championship Adjourned Meeting April 22, 2014 The Board of Supervisors presented the 2014 Dan River Wildcats Boys Basketball Team/Coaches with the following resolution, congratulating them on their recent state championship. Pittsylvania County Board of Supervisors RESOLUTION 2014-04-05 VIRGINIA: At the adjourned meeting of the Pittsylvania County Board of Supervisors held on Tuesday, April 22, 2014, the following resolution was presented and adopted congratulating the Dan River Wildcats Boys Varsity Basketball Team on their successful 2014 Season, and their capture of the VHSL Group 2A Boys Basketball State Championship. WHEREAS, the 2014 Dan River Wildcats Boys Varsity Basketball Team had an undefeated winning season; and WHEREAS, the Dan River Wildcats Boys Varsity Basketball Team went on to capture the 2A West Region title by defeating Floyd County High School, Virginia High School, and Martinsville High School consecutively in that title tournament; and WHEREAS, the Wildcats of Dan River High School went on to defeat Brunswick High School in the Group 2A semifinals and continued on to defeat the Bruton Panthers and captured Dan River High School’s first VHSL Group 2A Boys Basketball State Championship; and WHEREAS, the Dan River High School Wildcats ended their 2013/14 season as the only undefeated team in public or private high school boys’ basketball in Virginia with a record of 25-0; and WHEREAS, the Dan River Wildcats Boys Varsity Basketball Team exhibited exemplary sportsmanship and talent as they defeated their opponents in the 2A West Region tournament and in the VHSL Group 2A Boys Basketball State Championship games; and WHEREAS, the Dan River Wildcats Boys Varsity Basketball Team has performed admirably throughout their winning season of 2014, bringing recognition not only to themselves but to their school, their County, and its citizens; then BE IT HEREBY RESOLVED, that the Pittsylvania County Board of Supervisors, on the behalf of all the citizens of Pittsylvania County, express their sincere appreciation, admiration and congratulations to the 2014 Dan River Wildcats Boys Varsity Basketball Team for their winning season and bringing the VHSL Group 2A Boys Basketball State Championship to Pittsylvania County; and BE IT FURTHER RESOLVED that a copy of this Resolution be presented to the Coach and the Members of the 2014 Dan River Wildcats Boys Varsity Basketball Team. Public Hearings Rezoning Cases Case 1: Duane and Eva Blevins – Dan River Election District: R-14-016 Mr. Barksdale opened the public hearing at 7:35pm. Mr. Shelton explained that Duane and Eva Blevins had petitioned to rezone 1.44 acres, located on SR 726/Ringgold Depot Road, in the Dan River Election District, from R-1, Residential Suburban Subdivision District to M-1, Industrial District, Light Industry (for metal fabrication and welding operations). The Planning Commission, with no opposition, recommended granting the petitioners’ request. No one signed up to speak and Dwayne Dickens was present to represent the petition. Mr. Barksdale closed the public hearing at 7:37pm. Motion was made by Mr. Snead, seconded by Mr. Barber, to approve rezoning Case R-14-016 from R-1 to M-1 and the following Roll Call Vote was recorded: Mr. Harville-Yes; Mr. Barber-Yes; Mr. Snead-Yes; Mr. Blackstock-Yes; Ms. Bowman-Yes; Mr. Hagerman-Yes; and Mr. Barksdale-Yes. Mr. Snead’s motion to rezone Case R-14-016 from R-1 to M-1 was unanimously approved by the Board. This concluded the Rezoning Cases. Presentation Eric Deaton, CEO for Danville Regional Medical Center (DRMC) and Marketing President for Lifepoint, updated the Board of Supervisors on programs ongoing with DRMC, including DRMC’s residency program that in 2010 had 6 interns and now has a maximum number of 50 interns which has a $6.6 million economic impact on the area. Mr. Deaton discussed ways DRMC and Martinsville Memorial Hospital (a Lifepoint partner) are working together to serve the people of the Southside region. Plans for finalizing the Chatham Imaging Center were discussed as well as the opening of the Gretna facility, and the various services both facilities will offer the public were discussed. Mr. Deaton informed the Board that DRMC was in the process of opening a facility in Yanceyville, that the Danville lab was being updated, and that the Brosville facility was Adjourned Meeting April 22, 2014 doing well. Mr. Deaton also commented on the importance of Virginia Medicaid Expansion being approved. Mr. Hagerman asked the Board if Resolution 2014-03-03 could be rescinded and was told it would have to be brought up at a future meeting since it was a topic not on the approved agenda. Unfinished Business At their adjourned meeting on March 18, 2014, a Motion was made by Mr. Harville, seconded by Mr. Barber, to approve the appropriation of $145,500.00 to line item 310-4-094150- 818612, Jail Shower Renovations from the following: $20,000.00 from Jail Telephone Commissions (100-3-000000-160501), $50,000.00 from Jail Procession Fund (Fund 315), and $75,000.00 from Jail Inmate Management Fund (Fund 311). This motion required a 10-Day Layover that had now been met and the following Roll Call Vote was recorded: Mr. Harville-Yes; Mr. Barber-Yes; Mr. Snead-Yes; Mr. Blackstock-Yes; Ms. Bowman-Yes; Mr. Hagerman-Yes; and Mr. Barksdale-Yes. Mr. Harville’s motion was unanimously approved by the Board. At their regular meeting on April 7, 2014, a Motion was made by Mr. Harville, seconded by Mr. Barber, for the reappropriation of funds as follows: $199.67 to Clerk of Courts-Copier Lease (100- 4-021600-60051), $234.87 to Jail-Extradition (100-4-033100-5550), $35.00 to Animal Control- Donations (100-4-035100-5883), $10,175.28 to E911-Telephone (100-4-035500-5230), $4,319.52 to Library-Full-Time Salaries (100-4-073100-1100), $260.00 to Library-Postage (100-4-073100- 5210), $1,331.60 to Library-Computer Supplies (100-4-073100-6021), $1,311.75 to Ag Development-Travel (100-4-082500-5500), $2600.00 to Memorial Gifts Fund-Books (265-4- 073310-6012), $12,893.14 to WIA-Other Operating (251-4-353853-6014). Mr. Harville’s motion required a 10-Day Layover that had now been met and the following Roll Call Vote was recorded: Mr. Harville-Yes; Mr. Barber-Yes; Mr. Snead-Yes; Mr. Blackstock-Yes; Ms. Bowman-Yes; Mr. Hagerman- Yes; and Mr. Barksdale-Yes. Mr. Harville’s motion was unanimously approved by the Board. New Business Motion was made by Mr. Snead, seconded by Mr. Blackstock, to approve the advertised FY 2014/15 School Budget in the amount of $92,143,378 and the following Roll Call Vote was recorded: : Mr. Harville-Yes; Mr. Barber-Yes; Mr. Snead-Yes; Mr. Blackstock-Yes; Ms. Bowman-Yes; Mr. Hagerman-Yes; and Mr. Barksdale-Yes. Mr. Snead’s motion was unanimously approved by the Board. SCHOOL BOARD Adopted Proposed Budget Budget 2013-2014 2014-2015 REVENUES From Sales Tax 9,411,495 9,278,215 From State Funds 46,915,949 48,288,156 From Federal Funds 8,620,468 8,829,847 From Local Funds 15,630,178 16,482,595 Cafeteria Receipts 5,071,523 5,141,120 From Other Funds 4,123,445 4,123,445 Total $ 89,773,058 $92,143,378 EXPENDITURES Instruction 62,218,661 63,985,897 Admn./Attend & Health Svcs 3,136,135 3,259,461 Pupil Transportation 6,123,704 6,157,019 Operation & Maintenance 7,575,800 7,696,077 Non-Instructional Operations 3,075,922 3,205,979 Facilities - - Technology 2,571,313 2,697,825 Cafeteria 5,071,523 5,141,120 Total $ 89,773,058 $92,143,378 Motion was made by Mr. Blackstock, seconded by Mr. Snead, to adopt the budget and Resolution 2014-04-03 with the following amendment: Mr. Blackstock proposed to cut line item 100-4-033100-317400, Boarding of Prisoners External, from $500,000.00 to $250,000.00, after Adjourned Meeting April 22, 2014 discussion with the Sheriff and his approval. Mr. Blackstock and Sheriff Taylor stated this could save the citizens of the County some money and still remain safe; and with that amendment, Mr. Blackstock asked the Board to approve the County budget in the amount of $175,554,277.00. The following Roll Call Vote was recorded: Mr. Harville-No Mr. Barber-No; Mr. Snead-Yes; Mr. Blackstock- Yes; Ms. Bowman-Yes; Mr. Hagerman-Yes; and Mr. Barksdale-Yes. Mr. Blackstock’s motion was approved by a 5-2 majority vote of the Board with Mr. Harville and Mr. Barber opposing. Presented: April 22, 2014 Adopted: April 22, 2014 RESOLUTION 2014-04-03 VIRGINIA: At an adjourned meeting of the Pittsylvania County Board of Supervisors on Monday, April 22, 2014 in the General District Courtroom in the Edwin R. Shields Courthouse Addition in Chatham, Virginia, the following resolution on the annual budget for Fiscal Year 2015 was presented and adopted. WHEREAS, the laws of the Commonwealth of Virginia require the governing body to prepare and approve a budget for fiscal and planning purposes, not withstanding additional requirements for the schools, including revenues and expenditures for the ensuing year by May 1, 2014; and WHEREAS, the laws of the Commonwealth of Virginia control the distribution of funds by appropriations giving the Board of Supervisors authority to set such appropriations at such periodic basis as outlined in Section 15.2-2506 of the Code of Virginia, being further identified in this Resolution with Exhibit A and Exhibit B; and WHEREAS, a public hearing has been properly advertised and held on April 10, 2014, in accordance with state statute as shown by the affidavit of the publisher; then, BE IT HEREBY RESOLVED, by the Board of Supervisors of the County of Pittsylvania, that there be hereby adopted and appropriated a budget for Fiscal Year 2015, the full and complete budget is contained in the document entitled: "PITTSYLVANIA COUNTY ADOPTED BUDGET" FISCAL YEAR 2015 JULY 1, 2014 - JUNE 30, 2015 TOTALING: $ 175,554,277 BE IT FURTHER RESOLVED, that the estimated budget total of $175,554,277 includes $16,482,595 total local effort for the Pittsylvania County Schools, and $1,885,747 in reallocated carryovers for Industrial Development Local. Included in this budget is an approval of supplements for employees of the Sheriff’s Department including the jail. In addition, it includes a continued supplement of $10,000 each for the Treasurer, Commissioner of Revenue and Clerk of Courts and $5,000 for the Commonwealth’s Attorney for salary supplements. BE IT STILL FURTHER RESOLVED, that the funds of the School Budget, the Library Board, and the Welfare Board shall be expended only by order and approval of those respective boards and that no money shall be paid out for such contemplated expenditures unless and until there has first been made an appropriation for such contemplated expenditures by the Board of Supervisors; and, BE IT STILL FURTHER RESOLVED that the School Budget estimate for FY 2014- 2015 be set at $92,143,378 with the local funds provided b y the Board of Supervisors set at $16,482,595 to be funded by classification as allowed by the Code of Virginia, 1950 as amended, and the school board to report back in amounts requested to be funded in each classification if different than shown in the approved budget. The local funds include the following: General Fund Local $16,482,595 (Includes $45,000 Solid Waste) BE IT STILL FURTHER RESOLVED, that the Board of Supervisors shall receive quarterly revenue and expenditure reports comparing receipts and expenditures to the approved budget from the Office of the County Administrator; and, Adjourned Meeting April 22, 2014 BE IT STILL FURTHER RESOLVED, that the unit tax levy for the year commencing January 1, 2014 shall be as follows: Real Property: $.59 per $100 of assessed value, 100% market value Mobile Homes and Barns: $.59 per $100 of assessed value, 100% market value Machinery and Tools: $ 4.50 per $100 of assessed value at 10% of original cost Contract Carrier: $4.50 per $100 of assessed value at fair market value Personal Property: $8.75 per $100 of assessed value, 30% of market value. In accordance with the requirements set forth in Section 58.1-3524 (C) (2) and Section 58.1-3912 (E) of the Code of Virginia, as amended by Chapter 1 of the Acts of Assembly (2004 Special Session 1) and as set forth in Item 503.E (Personal Property Tax Relief Program) of Chapter 951 of the 2005 Acts of Assembly any qualifying vehicle sitused within the county commencing January 1, 2014, shall receive personal property tax relief in the following manner:  Personal use vehicles valued at $1,000 or less will be eligible for 100% tax relief;  Personal use vehicles valued at $1,001 to $20,000 will be eligible for 57% tax relief;  Personal use vehicles valued at $20,001 or more shall only receive 57% tax relief on the first $20,000 of value; and  All other vehicles which do not meet the definition of “qualifying” (business use vehicles, farm use vehicles, motor home, etc.) will not be eligible for any of tax relief under this program. Generating Equipment: $.59 per $100 of assessed value, 100% of market value Capital Merchant Tax: $ 2.75 per $100 of assessed value, 30% of inventory value Consumer Utility Tax: 20% of the first $15.00 monthly for residential users and 20% of the first $100.00 monthly for commercial or industrial users, except as required for Gas and Electricity, as defined by Chapter 6 Section 13 of the Pittsylvania County Code 1975 as amended AND BE IT FURTHER RESOLVED that the following fees will also be collected by Pittsylvania County for tax year beginning January 1, 2013 and for the fiscal year beginning on July 1, 2013: Motor Vehicle Fee: $38.75 per vehicle, except as specified by ordinance Solid Waste Fee: $5.00 per household per month, except as specified by ordinance AND BE IT FURTHER RESOLVED by the Pittsylvania County Board of Supervisors that, for the fiscal year beginning on July 1, 2014, and ending on June 30, 2015, the following sections are hereby adopted. Section 1. The cost center shown on the attached table labeled Appropriations Resolution, Exhibit A, are hereby appropriated from the designated estimated revenues as shown on the attached table labeled Appropriations Resolution, Exhibit A. This appropriation does include the unappropriated surplus. Funds may be appropriated by the Board of Supervisors as needed during FY 2015 subject to the Board’s by-laws for appropriations. Adjourned Meeting April 22, 2014 Section 2. Appropriations, in addition to those contained in this general Appropriations Resolution, may be made by the Board of Supervisors only if there is available in the fund unencumbered or unappropriated sums sufficient to meet such appropriations. Section 3. All appropriations herein authorized shall be on the basis of cost centers for all departments and agencies excluding schools. The regular school fund is specifically appropriated by category as listed on Exhibit A. Section 4. The School Board and the Social Services Board are separately granted authority for implementation of the appropriated funds for their respective operations. By this resolution the School Board and the Social Services Board are authorized to approve the transfer of any unencumbered balance or portion thereof from one line item of expenditure to another within the same classification in their respective funds in any amount. Transfers between classification or funds require approval of the Board of Supervisors. Section 5. The County Administrator is expressly authorized to transfer any unencumbered balance or portion thereof from one line item of expenditure to another within the same cost center for the efficient operation of government. Section 6. All outstanding encumbrances, both operating and capital, at June 30, 2014 shall be reappropriated to the FY 2015 fiscal year to the same cost center and account for which they are encumbered in the previous year. A report of which shall be submitted to the Board. Section 7. At the close of the fiscal year, all unencumbered appropriations lapse for budget items other than the School Cafeteria Receipts Fund 209, the State Restricted Seizure Fund - Sheriff 241, the Federal Restricted Seizure Fund 242, the State Restricted Seizure Fund – Commonwealth’s Attorney 243, the Federal Restricted Seizure Fund – Commonwealth’s Attorney 244, the Animal Friendly Plates Fund 245, the Grants Fund 250, the Work Force Investment Act Fund 251, Law Library Fund 260, the Library Memorial Gift Fund 265, Cash Bonds Fund 305, the County Capital Improvements Fund 310, the Jail Inmate Management Fund 311, the Courthouse Maintenance Fund 312, the Courthouse Security Fund 314, the Jail Processing Fund 315, the Rural Roads Fund 320, the Industrial Development Local Fund 325, the Industrial Development Cyclical Fund 330, the School Bond Fund 410, the Landfill Bond Fund 415, the E911 Bond Fund 416, the Social Services Bond Fund 420, the Debt Service Reserve Fund 425, the Bond Fund-Schools 435, the Landfill Enterprise Fund 520, the Rescue Billing Fund 530, the Special Welfare Fund 733 and the Pittsylvania County Employees Health Plan 734. Thus, all cancelled cash balances shall revert back to the General Fund. Section 8. Appropriations designated for capital projects will not lapse at the end of the fiscal year but shall remain appropriated until the completion of the project or until the Board of Supervisors, by appropriate ordinance or resolution, changes or eliminates the appropriation. Upon completion of a capital project, the County Administrator is hereby authorized to close out the project and transfer to the funding source any remaining balances. This section applies to all existing appropriations for capital projects at June 30, 2014 and appropriations in the FY 2015 Budget. The County Administrator is hereby authorized to approve construction change orders to contracts up to an increase of $10,000.00 and approve all change order for reduction of contracts. Section 9. The approval of the Board of Supervisors of any grant of funds to the County shall constitute the appropriation of both the revenue to be received from the grant and the County’s expenditure required by the terms of the grant, if any. The appropriation of grant funds will not lapse at the end of the fiscal year but shall remain appropriated until completion of the project or until the Board of Supervisors, by appropriate resolution, changes or eliminates the appropriation. The County Administrator may increase or Adjourned Meeting April 22, 2014 reduce any grant appropriation to the level approved by the granting agency during the fiscal year. The County Administrator may approve necessary accounting transfers between cost centers and funds to enable the grant to be accounted for the in correct manner. Upon completion of a grant project, the County Administrator is authorized to close out the grant and transfer back to the funding source any remaining balance. This section applies to appropriations for grants outstanding at June 30, 2014 and appropriations in the FY 2015 Budget. Section 10. The County Administrator may reduce revenue and expenditure appropriations related to programs funded all or in part by the Commonwealth of Virginia and/or the Federal Government to the level approved by the responsible state or federal agency. Section 11. The County Administrator is authorized to make transfers to the various funds for which there are transfers budgeted. The County Administrator shall transfer funds only as needed up to amounts budgeted or in accordance with any existing bond resolutions that specify the matter in which transfers are to be made. Section 12. The Treasurer may advance monies to and from the various funds of the County to allow maximum cash flow efficiency. The advances must not violate County bond covenants or other legal restrictions that would prohibit an advance. Section 13. All purchases with funds appropriated herein shall be made in accordance with the County purchasing ordinance and applicable state statutes. Section 14. It is the intent of this resolution that funds be expended for the purposes indicated in the budget; therefore, budgeted funds may not be transferred from operating expenditures to capital projects or from capital projects to operating expenses without the prior approval from the Board of Supervisors. Also, funds may not be transferred from one capital project to another without the prior approval of the Board of Supervisors. Section 15. The County Administrator is authorized, pursuant to state statute, to issue orders and warrants for payments where funds have been budgeted, appropriated, and where sufficient funds are available. A warrant register shall be presented to the Board of Supervisors not less frequently than monthly. Section 16. Subject to the qualifications in this resolution contained, all appropriations are declared to be maximum, conditional and proportionate appropriations – the purpose being to make the appropriations payable in full in the amount named herein if necessary and then only in the event the aggregate revenues collected and available during the fiscal year for which the appropriations are made are sufficient to pay all the appropriations in full. Otherwise, the said appropriations shall be deemed to be payable in such proportion as the total sum of all realized revenue of the respective funds is to the total amount of revenue estimated to be available in the said fiscal year by the Board of Supervisors. Section 17. All revenue received by any agency under the control of the Board of Supervisors or by the School Board or by the Social Services Board not included in its estimate of revenue for the financing of the fund budget as submitted to the Board of Supervisors may not be expended by said agency under the control of the Board of Supervisors or by the School Board or by the Social Services Board without the consent of the Board of Supervisors being first obtained. Nor may any of these agencies or boards make expenditures, which will exceed a specific item of an appropriation. Section 18. Allowances out of any of the appropriations made in this resolution by any or all county departments, bureaus or agencies under the control of the Board of Supervisors to any of their officers and employees for expense on account of the use of such officers and employees of their personal automobiles in the discharge of their official duties shall be paid at the same Adjourned Meeting April 22, 2014 rate as that established by the Internal Revenue Service and shall be subject to change from time to time to maintain like rates. Section 19. The County Administrator is directed to establish eight (8) petty-cash accounts under non-departmental from funds in this budget for central purchasing, the landfill, building inspections, zoning and recreation in accordance with Section 15.2-1229 of the Code of Virginia as amended, 1950 with management plans as directed by the County Auditor. Section 20. All previous appropriation ordinances or resolutions to the extent that they are inconsistent with the provisions of this resolution shall be and the same are hereby repealed. Section 21. This resolution shall be effective on July 1, 2014. PITTSYLVANIA COUNTY BOARD OF SUPERVISORS APPROPRIATIONS RESOLUTION, EXHIBIT A EXPENDITURES BY COST CENTERS FOR FY 2015 COST CENTERS TOTAL ADOPTED ADOPTED BUDGET BUDGET ADMINISTRATION AND MANAGEMENT OF GOVERNMENT: Board of Supervisors 138,944 County Administrator 276,085 County Attorney 187,853 Auditors 80,500 Commissioner of Revenue 591,996 Treasurer 686,726 Central Accounting 313,275 Fleet Management 139,500 Information Technology 332,129 Central Purchasing 117,222 Grants Administration 76,424 Board of Elections 110,017 General Registrar 152,580 Non-Departmental 159,525 Total Administration and Management of Government 3,362,776 PUBLIC WORKS: Public Works 163,955 Building and Grounds 998,495 Zoning 242,791 Public Works 1,405,241 Adjourned Meeting April 22, 2014 ADMINISTRATION OF JUSTICE: Circuit Court 141,748 General District Court 11,706 Magistrates 4,500 Court Services 357,096 Juvenile & Domestic Relations Court 20,750 VJCCCA - J & D Court Services Grant 41,765 Misc - Records Preservation 5,000 Commissioner of Accounts 1,850 Clerk of Circuit Court 643,222 Commonwealth's Attorney 707,135 State Restricted Seizure - Commonwealth Attorney 20,000 Federal Restricted Seizure - Commonwealth Attorney 5,000 Law Library Fund 25,800 Victim/Witness Grant 71,648 Total Administration of Justice 2,057,220 LAW ENFORCEMENT: Sheriff 6,259,256 Corrections 3,938,497 State Seizure - Sheriff 120,091 Federal Seizure - Sheriff 40,000 Medical Examiner 2,500 Justice Assistance Grant (JAG) 25,000 DUI Select Enforcement 35,000 CVTS Traffic Enforcement Grant 5,000 DMV Occupant Grant 6,500 RASAP Grant 2,500 Crisis Intervention Prevention Team Grant 173,809 Checkpoint Strikeforce Mini-Grant 3,000 BJA-Bulletproof Vest Partner Grant 23,000 DCJS-Chatham SRO 47,488 DCJS-Dan River SRO 47,488 DCJS-Gretna SRO 47,632 DCJS-Tunstall SRO 47,632 Jail Inmate Management Fund 26,100 Jail Processing Fund 2,200 Courthouse Security 125,000 Total Law Enforcement 10,977,693 Adjourned Meeting April 22, 2014 PUBLIC SAFETY: Volunteer Fire/Rescue Departments 1,785,660 VA Fire Program Grant 185,000 Fire Marshal 90,757 State Forestry 33,984 E911 Wireless Grant 55,185 VA Emergency Management 22,800 PSAP-Wireless Education Program 2,000 VFIRS Computer Grant 4,000 Animal Control 269,875 Veterinary Fund 900 Building Inspections 315,737 Rescue Billing 207,500 Emergency Management Services 1,225,748 Total Public Safety 4,199,146 ENVIRONMENTAL PRESERVATION AND PROTECTION: Solid Waste Collections 1,172,003 Solid Waste Disposal 909,478 Litter Control Grant 25,000 VPI & SU Extension 79,314 Resource Conservation 121,370 Total Environmental Preservation and Protection 2,307,165 HUMAN AND SOCIAL SERVICES: Public Health 507,570 Mental Health 259,412 Comprehensive Services Act - Pool 4,500,427 Social Services Administration/Administrative Expense 4,850,252 Public Assistance 1,120,000 Family Preservation 45,000 Baby Care Grant 55,880 Total Human and Social Services 11,338,541 ECONOMIC DEVELOPMENT: Industrial Development - Local 10,349,408 Agricultural Economic Development Specialist 82,401 Industrial Development Authority Adjourned Meeting April 22, 2014 12,595 Workforce Investment Board 3,073,257 Community & Industrial Development 330,971 Total Economic Development 13,848,632 PLANNING, HOUSING AND COMMUNITY DEVELOPMENT: Planning Commission 171,078 Chatham Train Depot Restoration 118,687 CDBG - Clarkstown 2,300 IRP - Clarkstown 1,000 CDBG - Witcher Road Improvement 2,000 Total Planning, Housing and Community Development 295,065 PUBLIC LIBRARIES: Libraries 1,016,254 State Library Grant 149,442 Library Memorial Fund 65,000 Total Public Library 1,230,696 CULTURAL & RECREATIONAL PROGRAMS: Recreation Department 262,204 J.T. Minnie Maude-Recreation Grant 29,000 Total Cultural & Recreational Programs 291,204 CAPITAL INVESTMENTS: Debt & Interest-General Fund 12,449,570 Debt & Interest-Landfill Fund 389,595 Solid Waste - Capital Outlay 200,500 Computer - Capital Outlay 30,000 Building & Grounds - Capital Outlay 40,000 Landfill - Capital Outlay 120,000 Community & Industrial Development Capital Outlay 56,271 Rural Road Capital Outlay 50,000 Social Services IDA Bonds 114,936 Total Capital Investments 13,450,872 Adjourned Meeting April 22, 2014 PUBLIC EDUCATION: School Fund: Instruction 63,985,897 Admin./Attend & Health Services 3,259,461 Pupil Transportation 6,157,019 Operation & Maintenance 7,696,077 Non-Instructional Operations 3,205,979 Technology 2,697,825 Cafeteria 5,141,120 92,143,378 Danville Community College 8,781 Total Public Education 92,152,159 TRANSFERS: Law Library Transfer 9,800 Social Services Department Transfer 893,892 School Board Transfer 16,482,595 Courthouse Maintenance Fund to General Fund 30,000 Capital Improvements Fund Transfer 20,000 Economic Development Transfer 377,684 Landfill Fund Transfer 806,576 Transfer from Debt Reserve Fund to General Fund 17,320 Total Transfers 18,637,867 GRAND TOTAL ALL EXPENDITURES $ 175,554,277 Adjourned Meeting April 22, 2014 Motion was made by Mr. Snead, seconded by Mr. Blackstock, to approve Resolution 2014- 04-04 to elect the alternate employer rate of 9.20% effective July 1, 2014 with the Virginia Retirement System, which was unanimously approved by the Board. PITTSYLVANIA COUNTY BOARD OF SUPERVISORS RESOLUTION TO SET EMPLOYER CONTRIBUTION RATES FOR COUNTIES, CITIES, TOWNS, SCHOOL DIVISIONS AND OTHER POLITICAL SUBDIVISIONS (In accordance with the 2014 Appropriation Act Item 468(H)) Resolution 2014-04-04 BE IT RESOLVED, that Pittsylvania County 55171 does hereby acknowledge that its contribution rates effective July 1, 2014 shall be based on the higher of a) the contribution rate in effect for FY 2014, or b) eighty percent of the results of the June 30, 2013 actuarial valuation of assets and liabilities as approved by the Virginia Retirement System Board of Trustees for the 2014-16 biennium (the “Alternate Rate”) provided that, at its option, the contribution rate may be based on the employer contribution rates certified by the Virginia Retirement System Board of Trustees pursuant to Virginia Code § 51.1-145(I) resulting from the June 30, 2013 actuarial value of assets and liabilities (the Certified Rate”); and BE IT ALSO RESOLVED, that Pittsylvania County 55171 does hereby certify to the Virginia Retirement System Board of Trustees that it elects to pay the following contribution rate effective July 1, 2014: (Check only one box) The Certified Rate of 11.50% The Alternate Rate of 9.20%; and BE IT ALSO RESOLVED, that Pittsylvania County 55171 does hereby certify to the Virginia Retirement System Board of Trustees that it has reviewed and understands the information provided by the Virginia Retirement System outlining the potential future fiscal implications of any election made under the provisions of this resolution; and NOW, THEREFORE, the officers of Pittsylvania County 55171 are hereby authorized and directed in the name of Pittsylvania County to carry out the provisions of this resolution, and said officers of Pittsylvania County are authorized and directed to pay over to the Treasurer of Virginia from time to time such sums as are due to be paid by Pittsylvania County for this purpose. __________________________________________ Jesse L. Barksdale, Chairman Pittsylvania County Board of Supervisors CERTIFICATE I, Otis S. Hawker , Clerk of the Pittsylvania County Board of Supervisors, certify that the foregoing is a true and correct copy of a resolution passed at a lawfully organized meeting of the Pittsylvania County Board of Supervisors held at Chatham, Virginia at 7 o’clock on April 22, 2014. Given under my hand and seal of the Pittsylvania County Board of Supervisors this 22nd day of April, 2014. __________________________________________ Otis S. Hawker, Clerk Pittsylvania County Board of Supervisors Motion was made by Mr. Harville, seconded by Mr. Barber, to set a public hearing for citizen input on proposed changes to the County’s Procurement Policy, amending Chapter 25- Centralized Purchasing, of the Pittsylvania County Code, which was unanimously approved by the Board. Motion was made by Ms. Bowman, seconded by Mr. Snead, to amend the FY 2014 budget and approve an appropriation of $965 for the Byrne Justice Assistance Grant (JAG) and approve the transfer of $107 from the Sheriff’s Grant Local Match line item (100-4-031200-8108) to line time 250-4-031744-8107. The following Roll Call Vote was recorded: Mr. Harville-Yes; Mr. Barber-Yes; Mr. Snead-Yes; Mr. Blackstock-Yes; Ms. Bowman-Yes; Mr. Hagerman-Yes; and Mr. Barksdale- Yes. Ms. Bowman’s motion was unanimously approved by the Board. X Adjourned Meeting April 22, 2014 Motion was made by Mr. Barber, seconded by Mr. Snead, to award the Brosville Industrial Park Grading Project for Lots 7 & 9 to Haymes Brothers, Inc. in the amount of $1,150,000.00 and authorize the Interim County Administrator to sign all necessary documentation, noting the funds were already budgeted for this project. Mr. Barber’s motion was unanimously approved by the Board. Motion was made by Ms. Bowman, seconded by Mr. Snead, to ratify the sale of 13 voting units at a cost of $100 each to the City of Danville and authorize the Finance Department to bill the City of Danville $1300 for this equipment, which was unanimously approved by the Board. Motion was made by Mr. Harville, seconded by Mr. Blackstock, to: 1) Authorize the establishment of the Pittsylvania County Youth Commission; (2) Authorize Mrs. Bowman to apply for a “Make It Happen” grant through the Danville Regional Foundation, which exists to engage more people and organizations in the transformation of the Dan River Region, by becoming involved in making this a community of “bright spots and success stories” ; and (3) Authorize the Interim County Administrator to sign any documentation necessary concerning the “Make It Happen” grant. Mr. Harville’s motion was unanimously approved by the Board. Items Added Motion was made by Ms. Bowman, seconded by Mr. Harville, to submit the Barn Preservation Program as an entry for the VACo Achievement Awards competition in the “Environmental” category, with Ms. Sonja Ingram of Preservation Virginia helping with the submission, which was unanimously approved by the Board. Motion was made by Mr. Blackstock, seconded by Ms. Bowman, to appoint Mr. Hagerman as Pittsylvania County’s Alternate member to the Regional Industrial Facilities Authority (RIFA) to serve out the seat left vacant by Ms. Bowman’s resignation. Mr. Hagerman’s term would from April 22, 2014 through January 5, 2018. Motion was made by Mr. Harville, seconded by Mr. Barber, to send the recommendations submitted by the Joint Setback Study Subcommittee to the Planning Commission for their review. Mr. Hagerman stated the Board had just received the recommendations right before the Board meeting started and made a Substitute Motion, seconded by Mr. Blackstock, to table the issue until the May 5, 2014 Board of Supervisors meeting in order for the Board m embers to have time to review the recommendations. The Board voted 6-0 to approve Mr. Hagerman’s Substitute Motion, with Mr. Harville abstaining from voting. Board Announcements Mr. Harville reminded the Board to submit any additions they may have for t he Rural Rustic Roads Program to Mr. Hawker for the May 5, 2014 Board of Supervisors meeting, noting that if nothing is added at that meeting, noting the VDOT public hearing in Lynchburg is May 15, 2014 at 6:00pm for additions to the VDOT FY 2015/2020 Six -Year Plan. Mr. Harville also asked that a Letter of Appreciation be sent to the J.T. Minnie Maude thanking them for their recreation grants. Mr. Snead reminded the Board of the Danville-Pittsylvania Chamber of Commerce’s Annual Awards Dinner at 5:45pm on May 12, 2014 and to let the Chamber know by May 6, 2014 if they plan to attend in order to receive their tickets. Mr. Snead also requested that the Pittsylvania County Registrar attend the Board’s next meeting on May 5, 2014 at 7:00pm to answer questions the Board has concerning surplus voting equipment. Mr. Blackstock announced that he would be running for election as the Staunton River District Board of Supervisors representative in the November 2014 Special Election to fulfill the remainder of the January 1, 2012 – December 31, 2015 term seat. Mr. Barksdale said he has recently been appointed to a newly formed Advisory Council at Danville Community College. He also reminded everyone of the 2014 Dixie Junior Livestock Show coming up at the Olde Dominion Agricultural Complex on April 24-27, 2014, and of Sheriff’s Night Out on Tuesday, April 29. 2014. Adjourned Meeting April 22, 2014 Adjournment Motion was made by Mr. Harville, seconded by Mr. Snead, to adjourn, which was unanimously approved by the Board. The meeting adjourned at 9:03pm.