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04-07-2014 bos reg meetingRegular Meeting April 7, 2014 Pittsylvania County Board of Supervisors Monday, April 7, 2014 Regular Meeting VIRGINIA: The Regular Meeting of the Pittsylvania County Board of Supervisors was held on Monday, April 7, 2014 in the General District Courtroom of the Edwin R. Shields Addition in Chatham, Virginia. Jessie L. Barksdale, Chairman, called the meeting to order at 7:00 p.m. The following members were present: Jessie L. Barksdale Banister District Tim R. Barber Tunstall District Coy E. Harville Westover District Brenda H. Bowman Chatham-Blairs District James H. Snead Dan River District Jerry A. Hagerman Callands-Gretna District Elton W. Blackstock Staunton River District Mr. Otis S. Hawker, Interim County Administrator, Mr. J. Vaden Hunt, County Attorney, and Ms. Rebecca Flippen, Deputy Clerk to the Board, were also present. Mr. Barksdale led the Pledge of Alliance. Approval of Agenda Motion was made by Mr. Snead, seconded by Mr. Barber, to approve the agenda with the following additions: Additions: (a) Youth Commission (b) Recommendations from Legislative Committee (c) Correction of subject matter for memorandum on page 77 of the Board packet from “Board of Equalization Compensation for January and February 2014” to “Summary of J.T. Minnie Maude Grants Received by Pittsylvania County Parks & Recreation” Mr. Snead’s motion was unanimously approved by the Board. Hearing of the Citizens Jason Andrews of the Callands/Gretna District offered a word of prayer. Mary Catherine Plaster of the Chatham/Blairs District made comments concerning transfer truck traffic traveling Main Street in the Town of Chatham and summarized some of the damages that have occurred over the years as a result of them, which included compromising the foundations of homes, damages to cars parked along the sidewalks, sidewalks damaged, street lights damaged, pedestrians hit, and truck noise interference while Circuit Court was in session. Ms. Plaster noted that while she sympathized with the problems of citizens on Climax Road, diverting truck traffic through Chatham was not the answer. Peter Pilser of the Callands/Gretna District and resident on SR 799/Climax Road, stated the Climax Road was not designed for the truck traffic that now occurs there and supported a No Thru Truck Traffic Restriction for Climax Road. Arlene Pilser, of the Callands/Gretna District and resident of 1220 Climax Road also supported a No Thru Truck Traffic Restriction for Climax Road and read a statement from Judy Pace (who could not attend the meeting) that said the big trucks presenting safety issues as there are no shoulders or painted lines on the Climax Road and the trucks have downed mailboxes, frightened parents of children getting on and off the school buses, were damaging and hazardous on a road like the Climax Road which was too narrow for trucks to meeting each other or another vehicle without one of the vehicles having to drive off the shoulder of the road, were ruining the quality of life of the residents of Climax Road by the noise of the trucks, the air quality from the trucks’ exhausts, the fear of what a massive accident would inflict, and it was not an efficient way of transporting goods. All of which Ms. Pilser agreed with. Arthur Brunner of the Callands/Gretna District and resident of northern end Climax Road stated there were more and more tractor trailers using the Climax Road as a thoroughfare between Hwy 57 and Hwy 40, and that road was not designed for commercial traffic. Furthermore, he stated they were traveling at excessive speeds that compounded the unsafe conditions. Ann Wiegmann of the Callands/Gretna District and resident of the Climax Road complained about the trucks speeding on that road and her concerns over someone getting hurt or killed as a result of the heavy truck traffic. Regular Meeting April 7, 2014 Richard Shumate of the Westover District made comments on the proposed budget that included dissatisfaction of the increased property assessments, the proposed tax increase, his opinion of the Board overspending, his opposition to the Board’s appropriation of $200,000 to the Ringgold VFD towards their purchase of a ladder truck and why couldn’t Ringgold VFD just use the City of Danville’s ladder truck if one was needed, commenting on how the County had been purchasing fuel, and lastly not believing the upgrade to the E911 system was necessary. Karen Maute of the Westover District commented that she had sent letters to Mr. Hawker and Mr. Hunt but had no knowledge on whether they were reached or not since she’d had no response from either men, and asked for live streaming of board meetings when the County’s new website when live. Roy Byrd, Mayor for the Town of Chatham, submitted to the Board of Supervisors a resolution passed by Town Council opposing routing trucks from the Climax Road through the Town of Chatham, and he objected to pitting one community against another as routing the trucks though Chatham from Climax Road was not solving a problem. Lori Humslon, of the Callands/Gretna District and resident of Climax Road, stated an alternate route for truck traffic needed to be found instead of using that road or Main Street in Chatham; she feared for the lives her children as they wait for their school bus; and lastly commented she felt like Mayor Byrd had a conflict of interest concerning truck routes. Chad Shelton of the Callands/Gretna District stated he runs a business with 5 road trucks and he wanted his drivers to come home safe. He questioned if there had been any incidents on the Climax Road involving trucks, if speed limits were being enforced, commented that every time a No Thru Truck Traffic Restriction was enforced, you burdening another road somewhere else, noted that forestry and agriculture were the largest industries in the state-both of which used trucks to transport their goods, and that the Agriculture Development Board has formed a sub - committee to study the problem. This concluded the Hearing of the Citizens. Consent Agenda Motion was made by Mr. Barber, seconded by Mr. Blackstock, to approve the Consent Agenda. Consent Agenda: (a) Minutes: March 3, 2014 – Regular Meeting March 18, 2014 – Adjourned Meeting (b) Bill List March 2014 (Online) Mr. Barber’s motion was unanimously approved by the Board. Public Hearing to receive citizen input of a proposed amendment to the Pittsylvania County Zoning Ordinance, Chapter 35, for the addition of Adult Uses under Industrial District, (M-1), Light Industry, §35-384, Special Use Permits. Mr. Barksdale opened the public hearing at 7:48pm. Mr. Hunt addressed the changes that included new exemptions for the health care industry for the proposed ordinance. Karen Maute of the Westover District believed the wording in the ordinance was pornographic in its detailing and that children could not even be allowed to read the County’s ordinance, felt it was an embarrassment to the County to have an ordinance written as such, and felt it was not necessary to be luridly descriptive. No one else signed up to speak and Mr. Barksdale closed the public hearing at 7:52pm. Motion was made by Mr. Harville, seconded by Mr. Hagerman, to have the County Attorney review the proposed ordinance and send the proposed ordinance back to the Legislative Committee, asking that the “garbage Ms. Maute spoke of be removed”. Mr. Harville’s motion was unanimously approved by the Board. Presentations E. W. Tibbs, President and CEO for Centra, gave a presentation on the Virginia Medicaid Expansion issue currently debated in the Virginia General Assembly. Mr. Tibbs submitted statistics supporting his position that closing the coverage gap by expanding Medicaid coverage in Virginia would give approximately 3,500 uninsured Pittsylvania County citizens coverage, and that closing the coverage gap would reduce cost shift, boost the economy, and improve health care. Mr. Tibbs asked the Board to think carefully before supporting a resolution that would oppose the Virginia Medicaid Expansion and asked they not take any action at all. Cigi Moore of Get Fit explained the 50,000 Pound Challenge for the Dan River region that will run from April 4 to July 4, 2014 and how people could register to participate, and presented the Board with complimentary totes containing more information on the challenge, a pedometer, and challenge cards. Motion was made by Mr. Harville, seconded by Mr. Snead, to approve Resolution 2014-04-02 supporting the Get Fit 50,000 Challenge, which was unanimously approved by the Board. Regular Meeting April 7, 2014 Pittsylvania County Board of Supervisors RESOLUTION 2014-04-02 Get Fit 50,000 Pound Challenge VIRGINIA: At a regular meeting of the Board of Supervisors of Pittsylvania County, Virginia, held on Monday, April 7, 2014, the following resolution was presented and adopted: WHEREAS, the promotion and development of the health of our overall community are fundamental necessities to the future progress and welfare of the Dan River Region; and WHEREAS, the conservation and promotion of Pittsylvania County’s health and reducing the high rates of obesity is of paramount importance to the vitality of the community and economy; and WHEREAS, it is appropriate that April 4th through July 4th should be set apart and recognized to direct our thoughts towards the health and well-being of our community; and WHEREAS, the Get Fit 50,000 Pound Challenge, through its unique community- driven approach to weight loss and meeting the health needs of the people of the Dan River Region ensures a healthier workforce, family unit and community; then BE IT HEREBY RESOLVED, that the Pittsylvania County Board of Supervisors do hereby proclaim April 4th though July 7th, 2014 to be the Get Fit 50,000 Pound Challenge time and urge our citizens and all agencies and organizations to unite in the observance of such exercises as will acquaint the people of the Dan River Region with healthy habits for the development, longevity and wellness of the citizens of Pittsylvania County, Virginia; and BE IT FURTHER RESOLVED, that a copy of this resolution be distributed to all local media sources. Unfinished Business Proposed amendment to Chapter 1, Article III, §1.8 of the Pittsylvania County Code. (Tabled from March 18, 2014 meeting) The proposed amendment would incorporate a Revised Organizational Cooperative Agreement that would expand the Tri-Lake Administrative Commission’s (TLAC) responsibilities to include Leesville Lake, and incorporate Campbell County into the Agreement and into Chapter 1, Article III, §1.8 of the Pittsylvania County Code. Motion was made by Mr. Harville, seconded by Mr. Hagerman to approve the proposed amendment to Chapter 1, Article III, §1.8 of the Pittsylvania County Code that would incorporate a Revised Organizational Cooperative Agreement, expanding TLAC’s responsibilities to include Leesville Lake and incorporate Campbell County into the Agreement, and the following Roll Call Vote was recorded: Mr. Harville-Yes; Mr. Barber-Yes; Mr. Snead-Yes; Mr. Barksdale-Yes; Ms. Bowman-Yes; Mr. Hagerman-Yes; and Mr. Barksdale-Yes. Mr. Harville’s motion was unanimously approved. New Business There were no recommendations from the Personnel Committee. Motion was made by Mr. Harville, seconded by Mr. Barber, to approve Resolution 2014 - 04-01, a resolution of support for an Agricultures and Forestry Industry Development (AFID) Fund Grant and authorize the Interim County Administrator to provide a letter of support for the application committing that the required local funds of $10,000.00 ($5000.00 in cashing funding and $5,000.00 of in-kind services by County staff) will be provided to the project completion, which was unanimously approved by the Board. Motion was made by Mr. Snead, seconded by Mr. Barber, to grant permission for Centra to list the GPS coordinates of Pittsylvania County’s Gretna and White Oak Mountain E911 Towers in Center’s FCC license application (which does not imply the use of the sites, only to utilize the coordinates to start the application process and authorize the Interim County Administrator to send Centra a Letter of Permission granting the Board’s approval, which was unanimously approved by the Board. A resolution concerning the February 2, 2014 coal ash spill into the Dan River was postponed until a future meeting. Regular Meeting April 7, 2014 Motion was made by Mr. Harville, seconded by Mr. Barber, for the reappropriation of funds as follows: $199.67 to Clerk of Courts-Copier Lease (100-4-021600-60051), $234.87 to Jail-Extradition (100-4-033100-5550), $35.00 to Animal Control-Donations (100-4-035100- 5883), $10,175.28 to E911-Telephone (100-4-035500-5230), $4,319.52 to Library-Full-Time Salaries (100-4-073100-1100), $260.00 to Library-Postage (100-4-073100-5210), $1,331.60 to Library-Computer Supplies (100-4-073100-6021), $1,311.75 to Ag Development-Travel (100-4- 082500-5500), $2600.00 to Memorial Gifts Fund-Books (265-4-073310-6012), $12,893.14 to WIA-Other Operating (251-4-353853-6014). Mr. Harville’s motion required a 10-Day Layover. Motion was made by Mr. Harville, seconded by Mr. Snead, for the appropriation of $32,500.00 for a J.T. Minnie Maude Grant received for the Pittsylvania County Parks & Recreation Department and authorize the County Administrator to sign the grant acceptance from. The following Roll Call Vote was recorded: Mr. Harville-Yes; Mr. Barber-Yes; Mr. Snead-Yes; Mr. Barksdale-Yes; Ms. Bowman-Yes; Mr. Hagerman-Yes; and Mr. Barksdale-Yes. Mr. Harville’s motion was unanimously approved. Added Items Ms. Bowman discussed with the Board her wish to begin a dialogue with the Pittsylvania County Schools, the Chamber of Commerce and other agencies, in forming a Youth Commission. Motion came from the Legislative Committee to move forward with a newsletter in the Chatham Star Tribune, who would deliver it to every household in Pittsylvania County sometime after July 1 for a cost of $7,800.00 that was budgeted for, which was unanimously approved by the Board. Board Announcements Mr. Snead stated that a ladder truck had been purchased by the Ringgold VFD. Ms. Bowman reminded everyone April was Spring Clean Up Month in Pittsylvania County. Mr. Harville asked that an Amnesty Day be arranged for the landfill for unused drugs, as well as paint/oil/chemicals. Mr. Barksdale reminded everyone there would be a full board meeting April 10, 2014 at 5:00pm in the conference room of the Captain Martin Building, and that the public hearing on the FY 2014/15 School and County Budget would be held at 7pm at the Pittsylvania County Cultural Center that same evening. Adjournment Motion was made by Mr. Harville, seconded by Mr. Snead, to adjourn, which was unanimously approved by the Board. The meeting ended at 9:11pm.